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Home My WebLink AboutPresentation_Workshop_6/24/2024 (2)FY2024/25 1 WorkshopProposed Budget A Balanced Budget 2.expensesbudgetedthecoversufficientmustVillagethereserves)(includingavailableresourcestotalthethatmeansbudgetbalancedA■ .yearfiscalthesetsbudgetannualThe.ratetaxvaloremmaximumaset andbudgetexpenditureannualappropriaterequiredTequestaVillagetheyearEach■ Type of Funds 3.collectionmaterialrecyclableandwasteyardwaste,solidforchargedfeestheforaccounttousedisfundThis-RecyclingandRefuse■ .feeachargedareunitsdwellingfamily-multiandresidentialbusinesses,All .parceleachforsurfaceimpervioustheoftotaltheutilizingbycalculatedareERU’s.basis(ERU)unitresidentialequivalentanonestablishedfeesuserbyFunded–UtilityStormwater■ .needscapitalfutureaswellasexpenditures offsettosetareFees.utilitywatertheofactivitiestheforaccounttousedisfundThis-UtilityWater■ Supporting-SelfbeShould–FundsEnterprise.1.fundthisforsourcerevenuemaintheareTaxes.fundthisforrevenueofexample sareservicesforchargesincome,interestinvestmentrevenues,sharedStatevalorem,-Ad.AdministrationIT,Finance,Planning,Parks,Fire,Police,assuchservicesVillagefundtousedisFund–FundGeneral■ Restricted.yeareachvehiclesUtilityWaterandvehicles,WorksPublicCars,PoliceTruck,FireasthingssuchpurchasetoavailablemoneyhavingofpurposetheforpaymentsannuallymaketoVillagetheallowtoispurposeThe.vehicle spurchasetorequiredfundinginswingslargeoutsmoothtofundreplacementvehicleaestablishingrecommendingisManagementVillage–FundReplacementVehicle 2. Internal Service Funds 4.)sidewalksandbridges,roads,as(s uchinfrastructuregeneralVillage’sTheofupkeepandmaintenancetheforaccounttousedisfundThis.836,234$estimatedtaxUtilityWatertheand)2025(Sunsets631,615$ofestimatedamounttheinSurtaxSalesStatethebyfundedisf undThis-)301(FundImprovementCapital Funds Restricted 5 704.932ChapterStatueStateFloridabyprescribedaspurposesenforcementlawcertainforexpendedbemustforfeituresThe.DepartmentPolicethebyreceivedforfeituresforaccountsfundThis-FundEnforcementLawS pecial .fundsotherthesupplementorsupporttousedbenotMay.servicesspecificthoseofdeliverythesupporttousedbeonlymayreservesandFunds.feesinspectionandbuildingbyFunded–FundBuilding .000,805,1$projectscapit alspecificand/ornecessaryfundtoFundGeneralthefromtransfersbyprimarilyfundedisfundThe–)303(FundProjectsCapital■ ContinuedFunds Items Still Outstanding 6 New Positions and Vacancies■ Union Salaries-and NonCWA■ IAFF Contract Negotiations■ Property and Casualty InsuranceFinal■ Final Health Insurance ■ Valorem-Ad Certified ■ 2023 7 K75$CanopyTree■ .ParkDogthetoParkTequesta■ .yearthisoutageAT&TduringutilizedbeenhavingfunctionalfullyisThis.DenvertofailoverwithsystemphoneVoIPfullatoMigration■ .underwayis1PhaseofandCompleted ParkRemembranceforDrawingsandDesign■ .K770$-ProgramMaintenanceRoadof4YearCompleting■ .underwayofK170$withcontinuesprogramSidewalk■ .componentsDrainageStormwaterandSidewalks,Roadincludeswhichcompleted ProjectPortalEl■ 2024 Highlights- 2023 8.ourwithfacilitatebettertoClearGov■ .MonitorsCardiac)2(twoPurchased■ .ShiftperFirefighterEightStaffingofGoalVillage’stherealizingTeamDepartmentFirethetotwoAdded■ .2021FYinorderedwaswhichTruckPu mpernewPurchased/Received■ 2024 Highlights- FY 2024/25 Budget Process .deadlineTRIMState’sthemeetto25-2024FYforRateMillageMaximumthesettoneedwillCouncilVillage2024July.deadlineTRIMState’sthemeetto25-2024FYforRateMillageMaximumthesettoneedwillC ouncilVillage2024July 9 September 12, 2024September 5, 2024Tentative Dates: Public Hearing September 12, 2024September 5, 2024Tentative Dates: Public Hearing budget.andrate final millagepublic hearing adopting a Second -.budget and ratemillage tentativepublic hearing adopting a First -(September)workshops.holds CouncilVillage -Council.illageVto budget proposed the submitsManager Village -August)–(June Manager.Villagethe withmeet Departments (May)improvement plan is updated. year capital -requests and fivebudgettheir operating Departments develop April)-(March departments.the distributed to is calendarbudget The February)-(January FY 2024 rate at 6.459524 millage rate. This will keep the next year’s millage -2023The Village Manager is Proposing maintaining the Fiscal Year 10 25 Proposed General Fund Budget- 0.0000 1119.493913.03446.4595202420.090813.46186.6290202320.632014.00306.6290202220.806414.17746.6290202121.025114.39616.6290202020.162213.87026.2920201920.443114.15116.2920201820.929314.63736.292020 1721.549215.25726.2920201621.763015.47106.29202015Total Millage RateAll Other Taxing AuthoritiesVOT Millage RateFY All Other Taxing AuthoritiesVOT Millage Rate Last Ten Fiscal Years–Millage Rate History 202420232022202120202019201820172016201525.000020.000015.000010.00005.0000 Impact of Millage Rate Proposal$583,495 home taxable value.family -singleMedian 12 Impact of Millage Proposal on Village Taxes for a Median Single Family Home with a Homestead Exemption. Village's Taxes per Fiscal Year (FY)FY 2023-24FY 2024-25 Value of Homesteaded Property (3% increase YoY)$ 566,500$ 583,495 Less Homestead Exemption 50,000 50,000 Taxable Value of Homesteaded Property 516,500 533,495 Village Millage Rate 6.4595 6.4595 Village Property Taxed Levied$ 3,476.00$ 3,581.00 Difference with Proposed Millage (Savings)$ 105.00 Palm Beach County Municipalities 13 2023)-1-Estimates 4of Economic and Business Research Bureau -and Populations (based on UFFY2024)(Millage Rates - Tax Support 14 by Function-Homesteaded House from Ave. Homeowner’s Average Amount funded Homeowner's Tax Expenditure ClassificationNet Expendituresby Property TaxRelative Size Support ($3,581) 100 - Council$ 101,091 65,0800.52%$19 110 - Manager 381,196 245,4031.96%$70 111 - Human Resources 501,158 322,6322.57%$92 120 - Village Clerk 459,375 295,7332.36%$85 130 - Finance 836,712 538,6524.30%$154 140 - Legal 246,500 158,6901.27%$45 150 - Comprehensive Planning 409,250 263,4642.10%$75 160 - General Government 770,667 496,1343.96%$142 161 - Information Technology 626,594 403,3843.22%$115 175 - Police 4,352,370 2,801,93522.36%$801 181 - Code Compliance 117,246 75,1580.60%$21 192 - Fire 5,003,658 3,221,21725.71%$921 210 - Public Works 1,696,796 1,092,3508.72%$312 231 - Leisure Services 1,282,328 825,5276.59%$236 700 - Debt Service 487,300 313,7102.50%$90 900 - Interfund Transfers 2,133,500 1,373,48810.96%$393 990 - Other Non Operating 56,906 36,9560.29%$10 $ 19,462,647$ 12,529,513$ 3,581 Budget 15–Summary FY2024 FY2024 FY2025 $ Change Fund % Change (Adopted)(Amended)(Proposed)(Adopted) General Fund $ 17,444,200$ 18,356,310$ 19,462,647$ 2,018,44711.57% Building Fund 1,187,970 1,237,167 1,244,818 56,8484.79% Captial Improvement Fund 1,253,964 1,871,060 1,216,351 (37,613)-3.00% Capital Projects Fund 2,084,895 2,084,895 1,805,000 (279,895) -13.42% Water Utility Fund 19,004,143 21,856,027 21,585,701 2,581,558 13.58% Refuse & Recycling Fund 612,600 612,600 634,007 21,4073.49% Stormwater Utility Fund 827,318 1,160,457 836,600 9,2821.12% Special Law Enforcement 164,661 177,695 131,009 (33,652)-20.44% Vehicle Replacement - - 1,547,836 1,547,836 0.00% Totals $ 42,579,751 $ 47,356,211 $ 48,463,969 $ 5,884,218 13.82% Budget 16 General Fund–Summary by Department Expenditure Description FY2024 AdoptedFY2025 Proposed$ Change% Change Council$ 74,640$ 101,091$ 26,45135.44% Manager 362,368 381,196 18,8285.20% Human Resources 456,599 501,158 44,5599.76% Village Clerk 447,453 459,375 11,9222.66% Finance 807,224 836,712 29,4883.65% Legal 195,000 246,500 51,50026.41% Comprehensive Planning 495,338 409,250 (86,088)-17.38% General Government 328,215 770,667 442,452134.81% Information Technology 535,503 626,594 91,09117.01% Police 3,748,841 4,352,370 603,52916.10% Code Compliance 109,261 117,246 7,985 7.31% Fire 4,764,250 5,003,658 239,4085.03% Public Works 1,626,076 1,696,796 70,7204.35% Leisure Service 1,201,176 1,282,328 81,1526.76% Debt Service 542,250 487,300 (54,950)-10.13% Interfund Transfers 1,700,008 2,133,500 433,49225.50% Other Non Operating 49,998 56,906 6,908 13.82% Totals 17,444,200 19,462,647 2,018,44711.57% General 17–Department Fund Relative Size by Expenditure Description FY2024 AdoptedRelative %FY2025 ProposedRelative - % Council$ 74,6400.43%$ 101,0910.52% Manager 362,3682.08% 381,1961.96% Human Resources 456,5992.62% 501,1582.57% Village Clerk 447,4532.57% 459,3752.36% Finance 807,2244.63% 836,7124.30% Legal 195,0001.12% 246,5001.27% Comprehensive Planning 495,3382.84% 409,2502.10% General Government 328,2151.88% 770,6673.96% Information Technology 535,5033.07% 626,5943.22% Police 3,748,84121.49% 4,352,37022.36% Code Compliance 109,2610.63% 117,2460.60% Fire 4,764,25027.31% 5,003,65825.71% Public Works 1,626,0769.32% 1,696,7968.72% Leisure Service 1,201,1766.89% 1,282,3286.59% Debt Service 542,2503.11% 487,3002.50% Interfund Transfers 1,700,0089.75% 2,133,50010.96% Other Non Operating 49,9980.29% 56,9060.29% Totals 17,444,200100% 19,462,647100% FY 2024 18.K75$byrevenueGrantStateReduced.collectionsforcontractnewtodueK24$byRevenueTransportsEmergencyIncreased.K103$-taxsalescenthalfIncreased.K160$~TaxElectricity&FeesFranchiseUtilityIncreased %3atcappedincreasepropertyHomestead.constructionnewandsalestoduemainly-%73.8byuprevenuetaxProperty:Revenues 25 Proposed General Fund Budget- FY 2024 19.wideVillageK200$or%4bysalariesrepresented-nonincreasingPropose■ ).BuildingandUtilitiesWaterinimplementedbeingproposedalsois(This.trucksWorksPublic&Cars,PoliceVehicles,EmergencyFireofcostst heoutsmoothtoannuallyK200$~ofRevenuesFundGeneralandK250$~ofpaymentsContractPBCusingFundReplacementVehiclenewafundingPropose■ .K200$–%11SalariesOfficerPoliceIncreasing■ EstimatedIncrease%20***588,143$ -Actual)Until(PlaceholderIncreaseInsuranceProperty■ EstimatedIncrease%12**165,219$-Actual)Until(PlaceholderIncreaseInsuranceHealth■ Expenditures(Continued)25 Proposed General Fund Budget - FY 2024 20.K100$PlanImprovementCapitalBridgeTequestaYear-5Propose■ .ConstructionK650$&planningK103$ParkRemembrance2PhasePropose■ .improvementssidewalkforK170$annualtransferringcontinuingPropose■ .FundProjectCapitalinexpenditurestypecapitalnecessaryotherorrepaving,Improvements,StreetforsourcesustainableaforK710$annuallytransferringcontinuingPropose■ K340$forAppropriationsStatefromgrantwithK9 32$~PlanParkTequestaaddingProposing■ Expenditures(Continued)25 Proposed General Fund Budget - Property Taxes$10,000-Disposition of Assets $4,500-Impact Fees $2,000-Contributions $10,796-Other Misc. $20,585-Fines & Forfeitures Investment earnings: $280,500$148,482-Misc. Other: $476,8632%, $476,863 , Misc. Other5%, $910,478 , Administrative Fees9%, $1,753,247 , Charges for Services6%, $1,107,771 , RevenueIntergovernmental 3%, $500,000 , Reserves3%, $614,820 , Franchise Fees8%, $1,498,293 , Other Taxes0%, $71,662 , Grants64%, $12,529,513 , General Fund $487,300-Debt Service $2,190,406-Transfers/Other $9,200-Capital Outlay $5,129,658-Operating Expenditures $4,144,131-Employee Benefits 3%Debt Service11%Transfers/Other 0%Capital Outlay26%ExpendituresOperating 21%39%Salaries & Wages$7,501,952 -Salaries & Wages $19,462,647-Proposed Expenditures – 0 5,129,6584,251,5894,028,2953,643,318 OPERATING EXPENDITURES9,20023,6881,192,721270,273 CAPITAL OUTLAY11,646,08310,876,6679,813,7509,076,201 PERSONAL SERVICES(Proposed)2024-25(Adopted)2023-242022 -232021-22 18,000,00016,000,00014,000,00012,000,00010,000,0008,000,0006,000,0004,000,0002,000,000 Description Estimated-E 24 ARPA Funds removed from calculations (1.5 million in FY 2021, and $938K in FY 2022).-@ months operating expendituresDuring FY 2022 Village Council moved to increase our Target Fund Balance to three -* –Fund Balance History 1,500,091 1,767,536(211,846)548,961(330,092)Target Under) Fund Balance Over/(Amount 5,842,7205,769,0343,437,9252,819,744 1,884,304 @Unassigned Fund Balance at Year‐end 4,342,629 4,001,4983,649,8772,270,783 2,214,396 *Months’ Expenditures (Target) Three 17,394,20216,005,990 14,599,085 13,357,547 13,286,377 ExpendituresCapitalExpenditures less FY2024EFY2023FY2022FY2021FY2020 Building Fund Vehicle Replacement Fund purchasing an Vehicle to use during emergencies.Transferring $75,000 startup fee for Vehicle Replacement fund.$747,665-Personal Services $422,153-Operating Expenditures Expenditure Breakdown:of fund balance reserves.611,107Proposed usage of $budgeted at $605,458Building permit fees $1,244,818 - Enterprise Funds services.charged for goods and to regular businesses whereby user fees are Enterprise funds operate in a manner similar 836,600$-Stormwater Utility Fund 634,007$-Refuse & Recycling Fund $21,585,701-Water Utility Fund  Refuse & Recycling 27 Highlights Waste Management charges to increase by the same 3.5%.•Proposed increase of 3.5% in user fees based upon Waste Management’s contract.• Refuse & Recycling 28 Unrestricted Net PositionProjected–Fund DescriptionProjected $ 47,573 Beginning Unrestricted Net Position - 9/30/2023 599,980 Operating/Non-Operating Revenues (612,600) Operating/Non-Operating Expenses 34,953 Ending Unrestricted Net Position - 9/30/2024 618,130 Operating/Non-Operating Revenues (634,007) Operating/Non-Operating Expenses $ 19,076 Ending Unrestricted Net Position - 9/30/2025 •Water utility service area water pipes 29 Budget Overview Utilities Department and will continue in FY25execution and asset management from capital planning to capital Starting in FY23, focus shifted •calibration & CRC)-with rate recost increases (required even modified due to -Capital plan •providing service (no tax $ used)Rates & fees capture costs of •Operates on business model•fund 403Stormwater•Water fund 401•2 enterprise funds UTILITIES DEPARTMENT FY 25 PROPOSED BUDGET WATER FUND 401 FY24 Highlights Village of Tequesta 31 new pump and motor (~$5,000)Rehabilitated well #20 & installed •portnew pump ($2,000) & new sample Rehabilitated well #18 & installed •before the work) $5,000) (well was not operable the pump (pump & motor set Rehabilitated well #8 & downsized •Surficial aquifer wells•bacteriological sampling/ testingcertification at WTP to perform Maintained NELAC lab •Water Fund 401 FY24 Highlights Village of Tequesta 32 raising hydrantsrehab/ repair/ replace) including Fire hydrant service (annual and •programdesign; waiting for FDEP’s SRF loan complete –Beach Road Phase II •Construction of WM#4 ongoing•Water Main Replacement Projects•completed 100% design(pump #7) and other small items; correct internal hydraulic issues –Improvements WTP Upgrades and Energy •Water Fund 401 •Water Fund 401 FY24 Highlights Village of Tequesta 33 in serviceshortened turnaround for pipe back –better customer service Newly certified lab has provided •team on flushing and constructionstormwa terWTP and distribution/ Improved coordination between •Acquired new gas monitors•Confined space training•work (sharing equipment)Enhanced safety program & team •water system is complete–plans pipes/ –scanning layer Asbuilt•(Oct 2024)regulatory requirements in FY25 inventory underway, preparing for service line –Lead & Copper Rule 34 Net PositionWater Fund FY25 Village of Tequesta DescriptionProjected $ 9,150,264 Beginning Unrestricted Net Position - 9/30/2023 8,291,872 Operating/Non-Operating Revenues (6,552,043) Operating/Non-Operating Expenses (1,922,760) Change in Capital Assets/Debt Service 8,967,333 Ending Unrestricted Net Position - 9/30/2024 9,688,128 Operating/Non-Operating Revenues (6,370,800) Operating/Non-Operating Expenses (4,764,000) Change in Capital Assets/Debt Service $ 7,520,661 Ending Unrestricted Net Position - 9/30/2025 35 variablevs Fixed •Restricted vs unrestricted•FY25 RevenuesWater Fund Village of Tequesta Fiscal Year 25 Revenue Projections DescriptionFY23ActualFY24 AdoptedFY25 Proposed% Change Water Sales $ 3,852,982$ 5,013,600$ 5,189,076 3% Connection Charges 55,160 32,000 33,120 3% Fire Protection Charges 84,969 88,000 91,080 3% Nonresident Surcharge 644,914 656,000 678,960 3% Monthly Service Charge 2,278,145 2,332,000 2,413,620 3% Penalty 114,006 108,000 108,000 0% Capital Improvement Charge - - 845,000 100% Interest 307,757 - 250,000 100% Topic V-Const Portion 32,114 34,272 34,272 0% Miscellaneous Other 25,893 13,000 30,000 131% Capital Connection Charges 149,246 15,000 15,000 0% Debt Proceeds - 8,600,000 10,000,000 16% Totals $ 7,545,186$ 16,891,872$ 19,688,128 17% 36 Transfer to General Fund•Financing•R&R-Capital•Operating•FY25 ExpensesWater Fund Village of Tequesta Fiscal Year 25 Expense Projections DescriptionFY23 ActualFY24 AdoptedFY25 Proposed% Change Operating: Personnel 1,705,836 1,915,710 1,894,743 -1.1% Operations 3,581,259 4,636,333 4,476,058 -3.5% Subtotal 5,287,095 6,552,043 6,370,801 -2.8% Capital -R&R: Debt Funded - 8,900,000 10,000,00012.4% Operating Funded - 3,058,000 4,722,000 54.4% Subtotal - 11,958,000 14,722,00023.1% Financing: Principal - 406,600 421,0003.5% Interest 102,199 87,500 71,900-17.8% Subtotal 102,199 494,100 492,900-0.2% Totals 5,389,294 19,004,143 21,585,70113.6% 37 By DivisionExpensesFY25 Water Fund •Village of Tequesta Fiscal Year 25 Expenses Projections DescriptionFY23ActualFY24 ProposedFY25 Proposed% Change Administration $1,300,181 $ 1,711,930 $ 1,787,8004% Production 2,006,159 2,280,598 2,407,0666% Distribution 789,884 889,331 974,898 10% Customer Service 328,753 320,184 335,037 5% Renewal & Replacement 185,332 3,753,000 4,243,00013% Capital Improvement - 9,555,000 11,120,00016% Depreciation 676,786 - -0% Transfer to Vehicle Replace - - 225,000 100% Debt Service 102,199 494,100 492,900 0% Totals $5,389,294 $ 19,004,143$ 21,585,70114% •Water Fund 401 FY25 Projects Village of Tequesta 38 and one internally)valves (two by outside contractor 3 broken –Valve replacement •possible or bid/ piggyback projectpartner with LRD if –replacement Martin County bridge –relocations Water Main Untreated (Raw) Line Road Water Main & County •revolving loan (SRF) loan money)bid construction (pending state –Beach Road Phase 2 -WM •complete construction-Club Drive Country -WM •ProjectsWater Main •Water Fund 401 FY25 Projects Village of Tequesta 39& bid projectcomplete design –rehabilitation media & internal vessel filter –WTP conventional plant •depending on pricing –Award •alternates)-proje ct (train 2 with 1 & 3 as addBid membrane replacement •WTP RO Plant•Once get SRF $, bid project •request for inclusionSRF financial plan update; SRF public meeting, resolution/ Council; FDEP SRF loan facilities plan update, •efficiency, & SCADA)Improvements (hydraulic Plant Water Treatment UTILITIES DEPARTMENT FY 25 PROPOSED BUDGET STORMWATER FUND 403 •Fund 403Stormwater FY24 Highlights Village of Tequesta 41 sensitivity analysis completedIntegration into modeling and •completedIntegration into GIS system •Field survey work completed•$50k data gap grant •Draft report being generated•Second public meeting scheduled•analysis completeinundation modeling, sensitivity Web model, first public meeting, •$95k vulnerability assessment grant•vulnerability assessment stormwaterFDEP •improvement project completedand sidewalk stormwaterEl Portal •Fund 403Stormwater FY24 Highlights Village of Tequesta 42 basin(s) scheduled for JuneRehabilitation of failing catch •pipestormwaterLined over 600 linear feet of •100% design complete•fundsfunds and 40% Town of Jupiter $187k matched by 60% Village •Total project estimated at $315k•be matchedtotal grant $187k to –Ditch awarded Legislative funding request for Dover Stormwater 43 Projected Unrestricted Net Position–Fund DescriptionProjected $ 480,854 Beginning Unrestricted Net Position - 9/30/2023 598,427 Operating/Non-Operating Revenues (473,050) Operating/Non-Operating Expenses (587,151) Change in Capital Assets/Debt Service 19,080 Ending Unrestricted Net Position - 9/30/2024 Est. 836,098 Operating/Non-Operating Revenues (310,283) Operating/Non-Operating Expenses (430,152) Change in Capital Assets/Debt Service $ 114,743 Ending Unrestricted Net Position - 9/30/2025 Est. •Fund 403Stormwater FY25 Projects Village of Tequesta 44 Proposed 5% rate increase•maintenanceroutine important vegetative and repairs Any required pipe •Pipe LiningStormwater•and assessmentannual report NPDES permit •bidpermitting and Dover Ditch •requirementsany remaining gap grant complete the assessment and Vulnerability assessment 5 45 Year Capital Improvement Program- 46 47 48 Next Steps 49 This information is used by the County to send out the TRIM notifications.cannot be exceeded and must be filed by early August for the TRIM (Truth in Millage statutes). Village Council will set the maximum Millage Rate to be used first meeting in July. This rate ■ Appraiser.to Palm Beach County Property first meeting in August for submission the annual rates at and Solid Waste StormwaterThe Village Council will need to set the rates for ■ . Palm Beach County Property Appraiser to certify taxable values by July 1■ BudgetBalancedAn Annual Continued Consideration 50 The Village’s infrastructure needs are significant.■ Surtax as it reads will sunset in December 2025.■ Capital Needs■ Unfunded Mandates.■ Legislative ■ Employee Benefits.■ Employee Salaries.■ Job Market■ Property Insurance is negatively impacted by prior year’s hurricanes.■ Inflation remains high causing the cost of nearly everything to increase.■ Economy■