HomeMy WebLinkAboutDocumentation_Regular_Tab 14_7/11/2024 Agenda Item #14.
Regular Council
STAFF MEMO
Meeting: Regular Council - Jul 11 2024
Staff Contact: Mayor Molly Young Department: Council
Annual Performance Review of Village Manager Jeremy Allen
Section 5-E of Jeremy Allen's employment contract dated May 9, 2019 calls for performance reviews
as follows:
In all subsequent years of this Employment Agreement, including any years added as a result of a
mutually agreed extension as provided in Section 3.A., Allen shall receive an annual performance
review from the Village Council. All performance reviews shall be held at regular Village Council
Meetings. Criteria are attached to this Employment Agreement as Exhibit A; said criteria are subject
to revision by the Village Council from time to time. Any revision must be relevant to the duties and
responsibilities expected of Allen in his service as Village Manager.
Beginning October 1, 2019, and for each fiscal year thereafter, if non-union Village employees
receive an across the board pay increase, then Allen also shall receive a pay increase in the same
amount and at the same time as given to other non-union Village employees.
The Village Council may, in its sole discretion, increase Allen's base salary and/or benefits in such
amounts and to such extent as it may determine to be desirable to do. Salary and benefit changes
shall be fixed by resolution of the Village Council, and shall be made by written amendment to this
Employment Agreement in accordance with Section 15 below.
In conjunction with its annual performance review, the Village Council may, in its sole and absolute
discretion, award the Village Manager additional compensation based on performance over the
previous year. Any such compensation shall be based on performance review criteria and shall be
limited to an amount not to exceed .001(1/10th of 1 %) of the Village's general operating budget. In
the event that the Village Council grants Allen additional compensation pursuant to this section, such
compensation shall be determined before tax. Taxes and other payroll deductions shall be deducted
from said amount, as with normal staff compensation, before payment to Allen.
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-
768-0443.
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Agenda Item #14.
BUDGET • - •
BUDGET AMOUNT N/A AMOUNT AVAILABLE N/A EXPENDITURE AMOUNT:
TBD
FUNDING SOURCES: N/A IS THIS A PIGGYBACK:
❑ Yes ❑ N/A
DID YOU OBTAIN 3 QUOTES?
❑ Yes ❑ N/A
COMMENTS/EXPLANATION ON SELECTIONN/A
Village Manager Performance Expectations
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Agenda Item #14.
Exhibit"A"
PERFORMANCE EXPECTATIONS
The considerations listed below shall be used to determine how the Village Manager is performing
his duties and responsibilities. These considerations have been explained to the Village Manager
during initial contract negotiations so that expectations are clear. This document is intended to
standardize the Council's performance review of the Village Manager.
LEADERSHIP — interaction, motivation and management of staff; possesses excellent written,
verbal, and problem solving skills.
FISCAL RESPONSIBILITY—comprehensive understanding of financial management, budgets
and reporting requirements.
CREATIVITY—ability to think"outside of the box" and offer fresh ideas to do things in a new,
better way.
COMMUNITY AND PUBLIC RELATIONS — visibility within the Village; resident and
business community outreach and communication; meeting and events attendance.
COUNCIL RELATIONS — effective communication; accessibility; even-handed dissemination
of information; responsiveness.
In the event that the Village Council desires to revise, augment or otherwise change these criteria,
any such change will be effective after being presented to the Village Manager, and only for any
subsequent review period.
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