HomeMy WebLinkAboutDocumentation_Regular_Tab 15_8/8/2024 Agenda Item #15.
Regular Council
STAFF MEMO
Y
Meeting: Regular Council - Aug 08 2024
Staff Contact: Merlene Reid, Director, H R & Risk Department: H R
Management
Consider Approval of Health, Dental and Life Insurance and EAP 2024/25 Renewals
The Village currently offers an Employee Benefits package that includes fully-insured Medical,
Dental, Basic Life and AD&D insurance coverages, along with a robust Employee Assistance
Program (EAP). Additional insurance coverages are facilitated at the employee's expense, to
include Vision, Voluntary Life & AD&D, and Voluntary Long-Term Disability.
At the July 1, 2024 Council Workshop, our Insurance Brokers, the Gehring Group reviewed the
Benefits renewal landscape and advised that health insurance was a major challenge facing
employers in 2024. They advised further that with the Village's Medical claims currently running
118% of premium, due mostly to large claims affecting a few dependents, this would be a
particularly tough renewal year for the Village. The Benefits Committee along with the brokers,
decided skip a market bid for the medical plan after a dismal 2023 response, and to shop the
Dental, Vision, Life & Disability markets after receiving proposals with substantial increases.
In anticipation of a difficult 2024 year, the Village budgeted a 15% increase for employee benefits,
with the final employer numbers coming in at 15.6% ($285,005.85), broken down as summarized
below and explained in greater detail in Appendix A:
• Medical (Employer/Employee): overall 16.0% increase, a total of $315,598.56 to retain the
current plans with Florida Municipal Insurance Trust (FMIT/United Health Care)
• Dental (Employer/Employee): -2.4% decrease, a total of $2,015.40, with carrier change from
The Standard to Solstice
• Basic Life and AD&D insurance coverages(Employer) 21.9% increase, a total of
$5,317.05, with carrier change to The Hartford from The Standard who proposed a 25.5%
increase to renew with them
• EAP(Employer) : No increase
While the Village does not contribute to the Vision plan, we were able to secure a 2.6% decrease for
participating employees, with carrier change from The Standard to EyeMed.
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-
768-0443.
BUDGET • - •
Page 149 of 265
Agenda Item #15.
BUDGET AMOUNT Refer to AMOUNT AVAILABLE Refer EXPENDITURE AMOUNT: N/A
Cost Summary to above memo
FUNDING SOURCES: Refer to above memo IS THIS A PIGGYBACK:
❑ Yes 0 N/A
DID YOU OBTAIN 3 QUOTES?
❑ Yes 0 N/A
COMMENTS/EXPLANATION ON SELECTIONRefer to above memo
POTENTIAL MOTION - • - •
HR is requesting that the Benefits Committee's recommendation submitted to Village Manager Allen,
and outlined above, be accepted for FY 2024/25, with health insurance renewed with FMIT/UHC,
Dental be moved to Solstice, Basic Life/AD&D be moved to The Hartford, and the Employee
Assistance Program remaining with New Directions.
VOT Ins - 2024-2025 Executive Summary ADA
Page 150 of 265
Agenda Item
ki
IT, Lei WIT
liA
LU LIN
LdF4,
I Tj c2l
I '-' E 9 U
rro 1. 1 IN LA
It
ll -LIN ON, Lei.VI
r_l wl ff-j r-I 0-1 E-I 11-11
Cl
IN'
6
.a� rid
RFI
16 L L U
NIP rr,
2
l7r.
ITITIT
1 1.71 0�
I rA
LM S O,!,N, I
a. rA 17:0 .
LM, W
Ird I—
r_l W,
ULI
IW5 9
116
Li IT,
ILI
IV
WIN
W
rl rl
MM6__4 q
Ry
•
?34
E
cn
4-10
IF
NIT
>
4g 4L 4 j A
IT-4 -r4j 15 IF
LU u q
k
Ce
I L t
7
I
a�
ITT
E
CD 11
uu N ■
No
C
M 0 .0
E
V9 u
7IT
a c
61
Lu
eL
F-71
0tills
-P, I I'll v t I
CL
0 IN - i 1 11 7
xUL— I 1.
Page 151 of 265
Agenda Item #15.
[� r
Ch
9-1 16
• r _� •* C
•T
1 LI
Z c 471 = 7..11 , � � Tq bra
El
z la
qj
w II M%
TOM § 4
Ilu
13�
—a
Len
, --p 1
r. ■ r-j
O OL tow F , } F
1 � T
ILF
O ■Ir Y
W
♦1 Ir` L_
■ 1* t-
W .r 0
.,
- 1�* --i -.
�,
.6 C AIR L-I
iLMj
/`1tV �rJ
un
LU
cn
it
Ili di
0
t�
�r
r 94
,. .3 C
LU
1 ti 1 1• ' �� 1�
INU
1 �•'�
w, Yam' I b L
r
CL
r'S
W
I 1� U61 1
Ll
ti
C I j
ILI
■1� •T■1 6i . Ind ° •'r-
•w L
r
. f• I..F. • pq �.
°t _ 1-. �..1 r
1-, LLf L ti 5a`
Page 152 of 265
Agenda Item #15.
M L
LA
-7- 126 126
7 D D
L
M
z N
AM
sT
LU o sl
P4 rA
LIM
LA I A � a r%
CL 40
r6L'9, :1- L- --pL A
IM pbuj
'0 13 ra vi C
0 0
j.6
ICL r, :7r 136
r LA Ln T, wrl� bfi. 90% 0%
� .4 -6�
d3r- CL -ICL
CL uoF 0 iC3 0 .71 L:L,
r•j
qp
in
'�j 6
CD
N
wF
L
.-1 4A r
113
r6l
4
dB 771
r-.
0 Q 13%
L6
N L
4A s
'CL
0 C6 -16L 'M'-
E 0 a 4; TL t M
CL CL 11L 13L V %M LL,
0 ; C 13,
k-?P
1:3 q5 C:�
17
NLJ CL%('P 9.1111 Vb kin 0 L-j- EL.
D
Q
0 1:31
en 16L
LU VP
1 161 iffr Mr 19 ES 0
o- VL M im IM Lj%
CL
-D
E Aj
2
E
M-2 rii �6 4 VF 46
rr
j6- di I
cn 45 %0 U-1
CL ICL 0. OL Ov C
a a Q
W
-R.-L Nei 6r)
ion .2
C3
>
U
Q IWO, ri 3FL
x 13 U 0 4C)
LU C, CL 13L ek d3-
r p CL 1064
amp =P
CL
z J` JLi
r6L.
gr rl%
'ji 1:3 131, qu
I'i I I-% -
ion Lh IMD
J --I ---M r-d rl &n
J- jL- JL- jL- � ;P- z
dD
w LU
Q
tj C2 lu Q 0
0 I 'I ri r d r i LA
0 .n
CL 10 kn
E c
.
uu
*p C3
M
E
A-
5
uu
.11 41
aes rl U
ri LA L.11 :3 E E
di 3
di Alp
Q U-
Ll 0 CL ML
I N
re
A610 p Ic .3
CLi'l Le U L 41 %J z
M I, %A du ip
9A 0 1 .- -L. z
ri r
en
0 L
L L J L-1 a r i a a- .7-1 um w LWA Of I &U LU L&. :r:
Page 153 of 265
Agenda Item #15.
LU
vi
CL L-
I I
La I
Ln
%D 134 7-
R
LL 13 .44 rb
Llj M III
_ F 1L
P4 LA
M vi iu 6n
u
T-4
CLI
rj
IT,
LM
0
C.) %
13
0
qn
L-e I Cl U'l CI
L,4. urii F- F- LO
4j IL 1.1 6.1 k�. Irlir ir"
L I'lill 4110 w r0% I
r-I
FL4
Or- Mr- 1170
43 '13 M OL-A LIM
u a I 1 --6
IU
lu
uu
bc 1
LU
11!L1
IS.r
M %L
E
E rl
cn
o � � o
IA
�'
qj %A
Ln LI I L wD r n)
Fj —4 M
Ij:I
> E
Lin I ,II I 9
9 I I
1 %
f%
L - L
WL-
9 III I" %e '�'L 4
MI
EL
LL,
LU u
CL
Q
17
Q I)
4--
0
rl
;M
E UA
uu U-
E
uj
cr L
ILI ILI .11,
Q +- Mr-
1117 '�D -
13 L
cil lie L
0 I'M
CL I rid
0 L%
> Lu
Page 154 of 265
Agenda Item #15.
Q i
Will Fill
%Yl LA
i
1•
eI1 • , I
Z I 1 I F■ IF' r4 7�
r -
WCL
Lip
N NIL
ko
� I• `I � I� ti 1 5 �
a
Ii
NI
1
1
1
L
C ,II
}++ LIN
♦
V Z �'yI
EANIN,
wq 12
s.
0 Ow
%FL W, .Isis J'1 6f1
1 p as
W _ 1Lip
i `I
I 1
n' .a•
1°1
W
I III {{���� Y1• e$ I-- .r •7!1
iW i 4
II
9
I 11
1
Y
11'1
II
11
tn
O 'J er1
1 1
■� � If 11
�• e 1 , e I
AN
1 1
WLINO 6 1
v♦ `
� 4: ■ 6
Ill .PI E
•, 1'.l � �I I.a g
I ^11
I I j I,}
"11rltL
rip1 - ��� g— ■
O
CL LLII
ra
W 0 46'
/o I�
W
M 5 w
W UFO
r '•
ulu
_
,��•�� i I�!I 'I I i 1
1,
♦^
U) E I"
O w S!
11■■�� 1
CL bb �Ii 1 f!I ti • I
O CL goI 4
L � � � • 1. 111 I .,', I 1 a e�
Page 155 of 265
Agenda Item #15.
Q
x
QW
Z
W
QLLr
L ! a
N
46
ANK
O
N
O
V
`V 4� h e •
o �
�.
Lr
Y/ s. " . ,•"`. .-� �-1 M•+ Mrs r••l 0-1
Y N
i!
■ _ • IF64 C..I
L
IMIJ
W �_
1 3
1
I
Y
/L tir
cn 4
O
A+ F �•
W - mill
,. O inn
W .F
MIN ell r 1 101 '
W
� E �
Ir
O
Q
W
M
0 �+ MA Lu
L1
V♦ it Ii , 16
W 2EL
� -13 a { LI
;. `` 40
� � �■ -� �. Via: _
i r
to k
p
IWw
Page 156 of 265
Agenda Item #15.
x
a
z
LU
CL
Z!!L rd
06.
Fill
04
-u 6-:
IL 1-1
-4 -VI Lq
Cq t R i -bp6 in
M LA V� LLB Ln Ln
VISO L5
vi
0
.9 49 _v!P61 r3 Lff Z
ral
Wi
nk IR I �
W.'A r4
0 vi
PON P'% ILI.-I -,'r I"` .6
Ln, I., M IT
lb
r- r. Lp
r4
15-
rl IA
Lri M. -4 zx
.4 Nq 0�1 i
> IIIIII 4A V1
SEEMS Ln LA
Q0
uu
qW ri Ar if
• 6 P,L9 03"
17- a =I 7
Z CL z z z z ME JE L-N IA
r4-A%6
1;ri 1161 IsIr 1-1-1
IF; PON I t r
Cb ri M
Ilk IV pi
Cl) F4 di Fd LrI pi
LA-f-- -S;r,F M
VU Lei be vi wi 1/1 111111 rIl 4 VII LA 1111 r-1—i LF1 LA bw Ul
LF, vi kA r
LA Lill
0
q en Lei
A>
SEEMS iq Lil Ln r.. r4
of EL 4c dt
110111 S.'S- Ai 51
A * 0 -1
ir ar M. jr R
4D
in J-r
lir IA IA Lrl Ln
L) rj IN LrI
Ow-
x
Ln r-1 1D 41 F9 6%
LU -1
:j
r%
4-0 LIU IS
SEEMS 0
I
SAO
12
lu
:F6
1;
L IF
tp 3P -a
ba
war J
• tc, M5
LLI LLJ goy.
Lill
E
uu
SID
M
E
uu
0
CIS
0
a.
Page 157 of 265
Agenda Item #15.
Q
x
0
z
w
CL
a
a
N
O
N
L
O
V
O
V
W
1`
L
M
E
E
cn
O
V
u�
W
W
W`
O
CL
E
W
O
^
W
M
E
W
vI
O
CL
O
L
a.
Page 158 of 265