HomeMy WebLinkAboutDocumentation_Regular_Tab 13F_4/13/2000 •
7 VILLAGE OF TEQUESTA X
Post Office Box 3273 • 250 Tequesta Drive • Suite 300
Tequesta, Florida 33469-0273 • (561) 575-6200
Fax: (561) 575-6203
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Village Manager' s Report
March 6 - April 7, 2000
• Memorandum to Scott D. Ladd, Director of Community
Development, regarding Consultant Development of
Possible Overlay Zoning District Applicable to
U. S . Highway 1 and Old Dixie Highway Corridor from
Alternate AlA to the County Line Road Providing
for Continuity in Land Development Regulations
Between Applicable Governmental Entities .
• Memorandum to Village Council regarding Village
Council Priorities and Village Manager Objectives;
Status Report
• Memorandum to Scott D. Ladd, Director of Community
Development regarding Palm Beach County School
Board; Public School Concurrency.
• Memorandum to all Department Heads regarding
Training Seminar.
• Letter to Vi Laamanen regarding Appointment as an
Alternate Member to the Tequesta Board of
Adjustment .
• Letter to Molly McCormick regarding Reappointment
as an Alternate Member of the Community Appearance
Board.
• Letter to Jack Horniman regarding Tequesta Zoning
Code Update Agreement .
• Memorandum to Scott D. Ladd, Director of Community
Development and Kara Irwin, Planner regarding
Agreement with JLH Associates for Tequesta Zoning
Code Update .
Recycled Paper
• Letter to Scott G. Hawkins, Esq. , regarding Town
of Jupiter Comprehensive Plan Amendment;
Longshore/Northfolk Drive Extension.
• Notice of Finance and Administration Committee
Meeting, March 22, 2000 .
• Agenda of Finance and Administration Committee
Meeting, March 22, 2000 .
• Notice of Public Works Committee Meeting, March
23 , 2000 .
• Agenda of Public Works Committee Meeting, March
23, 2000 .
• Letter to John Vance, 245 Fairway West, regarding
Nichols Sanitation Refuse Collection Complaint .
• Letter to Louise Murtaugh, JTJB Chamber of
Commerce President, regarding Resignation from
Board of Directors .
• Letter to Ken Francis, NDOP Coordinator, Network
of Christian Ministries, regarding National Day of
Prayer.
• Participated in Conference Call with Barbara
Alterman and Gary Oldehoff re : Jupiter
Comprehensive Plan on March 6th at 1 :30 p.m.
• Met with various department heads and others to
review proposed reorganization plan at 2 :00 p.m.
on March 7th
• Met with Councilmember Walker at 10 : 30 a.m. on
March 8th
• Attended the Village Council Meeting on March
9th at 7 : 00 p.m.
• Met with Leo Noble, School Board Consultant,
Village Attorney and Village Planner at 2 :30
p.m. on March 10th to discuss school concurrency
proposal .
• A staff meeting was conducted on March 14th at
3 : 00 p.m. wherein the following items were
discussed:
1) Utilities Director reminded to
prepare and submit NPDES Report by
April 15th deadline.
2) Finance Director to call Pension
Board meetings .
3) Finance Director requested to call
Election of General Employee Pension
Board members to replace Matthew
Morrison.
4) Finance Director requested to finish
budget forms and transmittal memo
with budget calendar ASAP.
5) Finance Director reminded to do full
cost accounting of Solid Waste
• Collection Services ad.
6) Finance Director reminded that Bond
Feasibility Report due by March 31st.
7) Utilities Director directed to W
proceed with survey and recordation
of drainage easements on Tequesta
Country Club property enumerated in
1979 Agreement with Club.
8) All department heads reminded of
training session on April llth in
afternoon with details to follow.
9) Chief of Police advised of inadequate
condition of landscaping at new post
office and to have Code Enforcement
Officer review same.
10)Utilities Director requested to
provide a South Cypress Drive
improvement project status report .
11) Director of Public Works directed to
add reflectors at east end of
Tequesta Drive meeting extension.
12) Director of Community Development
advised that Nozzle Nolen changed the
color of their building without CAB' s
okay and to tell Nozzle Nolen to fix
same.
13) Chief of Police reported no statutory
limitation on collection of
outstanding EMS billings .
14) Chief of Police reported apparent
hacker attempting to invade VOT
computer system on Fridays after
hours .
15) Director of Public Works reviewed
street light plan for South Cypress
Drive improvement project .
16) Director of Public Works sought
direction relative to South Seabrook
Road proposal from Connie Fisher.
17) Director of Public Works advised that
CEO of YMCA wanted meeting with
Village Manager and Director of
Public Works .
18) Utilities Director advised that a
workshop meeting in Jupiter Inlet
Colony was being held on the proposed
Water Franchise Agreement with
Tequesta.
19) Utilities Director presented an
overview of modified ENCON asphalt
lift plan in Tequesta Country Club.
20) Fire Chief requested EMS billing be
brought in-house to get control .
21) Finance Director reported social
security for upcoming budgets should
be 6 . 2% and Medicare 1 . 45% of salary
and wages .
22) Finance Director provided an overview
of proposed payroll check and balance
procedures .
23) Finance Director indicated FPL had
requested official address lists for
all properties within Village of
Tequesta corporate limits .
24) Director of Public Works provided
Village Manager with draft right-of-
abandonment procedures .
25)Village Clerk reported on seeking
street light numbers for all business
district streets .
• Met with various department heads and others to
review proposed reorganization plan at 10 : 00 a.m.
on March 16th
• Met with YMCA CEO and Director of Public Works
and Recreation at 11 : 00 a.m. on March 21st re:
YMCA.
• Met with Village Council member elect Genco at
12 : 00 noon on March 22nd
• Attended the Finance and Administration Committee
Meeting at 3 : 00 p.m. on March 22na
• Attended the Public Works Committee Meeting at
4 : 30 p.m. on March 23ra
• Attended the Departmental Budget Review Meeting
at 10 : 00 a.m. on March 29th
• Attended the Manager Finance Director Meeting in
Jupiter at 12 : 00 noon on March 29th
• Met with Village Council Member Walker at 2 :30
p.m. on March 30th
• Attended the Departmental Budget Review Meeting
at 10 : 00 a.m. on April 5th
• Conducted a staff meeting at 10 : 00 a.m. on April
6th wherein the following items were reviewed:
1) The Director of Community Development
was directed to commence a rate study
for all fees collected in his
department with suggested use of Rob
Ori' s firm and complete same by July 1st
and to include occupational licenses
within said study.
2) Director of Community Development
directed to install software referenced
in CAFR Management letter in order to
automate collection procedures for
occupational license billing prior to
August 1st.
3) Director of Community Development
reported that Village Planner working
with zoning consultant to update zoning
code .
4) Chief of Police reported accreditation
review to be conducted on April 12th
5) Chief of Police reported FBI
disseminated information relative to
world crash of government computers .
6) Director of Public Works reviewed Rood
Country Club Drive bid relative to
alternative bid and swale work proposal
advising same acceptable to VOT.
7) Director of Public Works and Recreation
sought direction relative to Riverside
Drive pathway letter to residents on
east side of Riverside Drive .
8) Director of Public Works sought
direction relative to signage installed
at Golfview Drive without Village
permission and contrary to FDOT
standard. Instructed to remove same
immediately.
9) Utilities Director reported RO Plant
operating at 100% and Certificate of
Substantial Completion recently issued.
10) Utilities Director reported that water
tank behind Village Hall removal was
underway.
11) Utilities Director reported that
Tequesta Country Club dewatering was
under control for time being.
12) Utilities Director reported on ENCON's
paving debacle in Tequesta Country
Club.
13) Utilities Director reported, mid-April
Notice to Proceed to Ric-Man
anticipated to be issued.
14) Utilities Director given okay to call
Mayor of Jupiter Inlet Colony re:
franchise language questions .
15) Utilities Director sought direction
relative to Tequesta Country Club
fugitive dust - Director of Community
Development to advise contractor to
comply.
16) Phase II Tequesta Country Club ENCON
sewer project presentation not
anticipated until Fall of 2000 .
17) Fire Chief requested Village Manager
execution of Federal Government Surplus
letter.
18) Fire Chief provided Village Manager
with copy of his letter to firefighters
regarding proposed union.
• Utility Department Monthly Water Usages Report for
the month of February 1 -29, 2000 .
• The Department of Community Development Monthly
Report dated January 1 - March 31 , 2000 is
attached hereto and made a part of this Report .
• The Department of Fire-Rescue Village Manager' s
Report for the Month of March is attached
hereto and made a part of this Report .
• The YMCA of Tequesta Progress Report dated
March 31, 2000, is attached hereto and made a
part of this Report .
Manager/village manager's report March 6 - April 7, 2000
Village of Tequesta Memo UTM 00. #005
To: Thomas G. Bradford, Village Manager
Through: Josef F. Grusauskas, Utilities Director)
From: Roy Fallon, Chief Operator (,
Date: March 13, 2000 1''��
Subject: Monthly Water Usages for the Month of February 1 through 29, 2000
The following is a summary of monthly water usages for the month of February 2000.
TEQUESTA WATER TREATMENT PLANT
2000 1999
Target Pumpage 39.500 39.500
Actual Pumpage 41.329 43.083
Maximum Day 2.797 2.015
Minimum Day 0.957 1.143
Average Day 1.425 1.539
Backwash Water 3.395 4.571
Hydrant 0.015 0.350
WATER PURCHASED FROM JUPITER
2000 1999
Target Pumpage 47.500 47.500
Actual Pumpage 46.130 38.018
Maximum Day 1.845 1.577
Minimum Day 0.982 0.880
Average Day 1.591 1.358
TOTAL DISTRIBUTION SYSTEM PUMPAGE
2000 1999
Actual Pumpage 87.459 81.101
Maximum Day 3.779 3.428
Minimum Day 2.575 2.387
Average Day 3.016 2.896
Monthly Water Usages
• March 13, 2000
Page 2 —
2000 1999
Meter Service Connections 4,954 4,913
Rainfall 1.13" 0.89"
Water Sales Data 2000. 1999
Total Water Sales (FY TD) $1,146,508 $1,266,311
Target Sales (FY TD) $1,347,400 $1,227,124
Jupiter Purchased Water—Annual Contract . . $547.500 m.g.
Water Received from Jupiter to-date . . $310,323 m.g.
Contract Balance $237.177 m.g.
MONTHLY WATER QUALITY ANALYSIS
2000 1999
Ph 7.5 7.6
Total alkalinity 206 mg/L 193 mg/L
Total Hardness 209 mg/L 213 mg/L
Calcium Hardness 200 mg/L 205 mg/L
Color 7 pcu 6 pcu
Iron 0.05 mg/L 0.08 mg/L
Chlorides 57 mg/L 64 mg/L
Turbidity 0.06 NTU 0.13 NTU
Chlorine (total 3.5 mg/L 3.5 mg/L
DISTRIBUTION SYSTEM MAINTENANCE
New Connections 4
METERS
Meters Replaced 6
Flushed 3
HYDRANTS Replaced -
Serviced -
Blow-Offs Flushed -
/mk
c: Connie Holloman, Director of Finance
Tom Jensen, P.E., Reese, Macon& Associates, Inc.
MonthlyW aterUsages.WTP3.13.00
PERMITS ISSUED DURING THE PERIOD 01/01/00 THROUGH 03/31/00 --
PAGE 1
U- -i THIS REPORT WAS PRINTED ON APRIL 3, 2000
VILLAGE OF TEQUESTA — ;
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P,?RMIT TYPE AND DESCRIPTION 4 OF PERM TS VALUATION FEES DUE FEES PAID
AL - ALARM 8 5,719.00 330.-00 - 330.00 --- - -
BR - BUILDING - NEW RESIDENTIAL 6 1,809,551.20 28,916.80 28,916.80
CA - COMMERCIAL ALTERATIONS & ADDITIONS 8 173,988.00 2,900.00 2,900.00
B3f..._•FSa4fi1,.I.4 i.ON -.. ... 1 1.a,saa,-0.0
DR - DRIVEWAY 4 7,999.00 210.00 210.00
EL - ELECTRICAL - MISCELLANEOUS 28 0.00 1,205.20 1,205.20
' ER - ELECTRICAL - NEW CONSTRUCTION 7 .0.00 i,570..00 .-- 1,570..0-0
LS - LANDSCAPE PERMIT 5 37,346.00 1,064..6-8 1,064.68 1.1
ME - MECHANICAL 23 63,46/.00 1,417.11 1,417.11
MO - NIRC. -PERMIT-6-----._..._ 106 257,3.17.35 15,-32R-37 15,.328 17 _.
PC PUBLIC CONSTRUCTION 4 2,166,808.72 165.00 165.00 i'
PL - PLUMBING - RESIDENTIAL & COMMERCIAL 25 0.00 1,912.00 1,912.00
RA - RESIDENTIAL ALTERATIONS & ADDITIONS 7 179,813.31 2,886.00 -- 2,886.40.
SB - SIGN PERMITS 6 7,800.00 315.00 315.00 '
SP - SWIMMING POOLS 9 186,394.00 2,928.29 2,928.29 ' I
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TOTALS FOP. ALL PERMIT TYPES 247 5,506,703.58 61,310.45 61,310.45
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PERMITS ISSUED DURING THE PERIOD 10/31/99 THROUGH 03/31;00 J.
y PAGE 1
' THIS REPORT WAS PRINTED ON APRIL 3, 2000
VILLAGE OF TEQUESTA
I.
PERMIT TYPE AND DESCRIPTION # OF PERMITS VALUATION FEES DUE FEES PAID 1I
AL - ALARM 17 56,768.00 1,265.00 1,285.0i;
BR - BUILDING - NEW RESIDENTIAL 6• 1,809,551.20 28,916.80 28,916.80
CA - COMMERCIAL ALTERATIONS & ADDITIONS 8 173,988.00 2,900.00 2,900.00
- --OM- 8.814GL•ITIOts. 2 17,00.0.00 260.00 .. ___... .26Q_AO. ..
DR - DRIVEWAY G 13,899.00 335.00 335.00
EL - ELECTRICAL .. MISCELLANEOUS 41 0.00 1,847.40 1,847.40
-ER ELECTRICAL ..-N-W--00NSTR86.TION-- -_ - _- _ -. 7 0.00 1,520.00 ---- L 32.O-.00 :,
-- LS - LANDSCAPE PERMIT 8 59,612.25 1,460.93 1,460.93
_ ME - MECHANICAL 39 287,247.00 8,267.31 8,267.31
-}4 -- TI FAMI-SY-•NEW'-0DIT-I0N8-414, 2.: . . 19,342.6.5. 1-q1 11 .. .. __--.__.....12.D_11.._ . .._. .
MO - MISC. PERMITS 189 1,484,186.35 27,195.41 27,195.41
PC - PUBLIC CONSTRUCTION 5 2,169,158.72 220.00 220.00
-.'—FL • PLUMBING-----RESIDENTIAL-&-60MMERG-IAL -- 33 3,60.0.00 2.,332..00-_ 2-r332,_A0.... .-__
RA - RESIDENTIAL ALTERATIONS & ADDITIONS 8 204,813.31 3,280.00 3,280.00
SB - SIGN PERMITS 10 14,319.32 540.00 540.00
- BWI?aMI-Ng-FGOt s lg. 233,844.0O ---- 3,_664 ?S _ _ ._— ,64_29_.._.
TOTALS FOR ALL PERMIT TYPES 394 6,547,379.80 84,394.25 84,394.25
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y PERMITS ISSUED DURING THE PERIOD 03/01/00 THROUGH 03/31/00
PAGE 1
THIS REPORT WAS PRINTED ON APRIL 3, 2000
VILLAGE OF TEQUESTA
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PEY.t-IT TYPE AND DESCRIPTION # OF PERMITS VALUATION FEES DUE FEES PAID
' AL - ALARM 7 4,749 00 290,00 290.00
BR - BUILDING - NEW RESIDENTIAL 2 ' 857,455.12 13,707.28 13,707.28
CA - COMMERCIAL ALTERATIONS & ADDITIONS 6 167,488.00 2,765.00 2,765.00
: DM -_._49EM -b4-I-ON ..._ ..__ 1 LO,52A.0II 162..00 1b2.IID. _
DR -, DRIVEWAY ? 6,499.00 160.00 160.00
i EL - L.LEc'PRICAL - MISCELLANEOUS .11 0.00 502.50 502.50
' ER - ELECTRICAL - NEW CONSTRUCTION 4 0.00 975.00 975_0.0 __
' LS - LANDSCAPE PERMIT 3 8,950.00 188.00 188.00
ME - MECHANICAL 13 37,677.00 837.11 837.11
-MO - 44ISG-r -P-SR44-1TS 36 125,172.00 2,72.1.56 2..7.21_S.6
PC - PUBLIC CONSTRUCTION 2 5,388.72 120,00 120.00
PL PLUMBING - RESIDENTIAL & COMMERCIAL 13 0.00 895.00 895.00
Rti - RESIDENTIAL ALTERATIONS & ADDITIONS 2 90,794.00 1,454.70 1,454..70
SB - SIGN PERMITS 4 4,700.00 215.00 215.00
SP - SWIMMING POOLS 2 25,000.00 3£8.00 383.00 i
"OTALS POR ALL PERMIT TYPES 109 1,344,372.84 25,361.15 25,301.15
VILLAGE OF TEQUESTA
TFR DEPARTMENT OF FIRE RESCUE
VILLAGE MANAGER'S REPORT
MARCH 2000
Number of days included in this report 31
Total number of calls 78 Number of Medical Calls 50
Number of Fire Calls 15 Number of Calls classified as Others 13
Resources Utilized for Incident Mitigation
Number of Engine Company Responses 34 Number of Ladder Company Responses 5
Number of times Mutual Aid was Received 1 Number of times Mutual Aid was Given 8
Total Number of Hrs Needed for Incident Mitigation 239.00
Average Daily Staffing
Daily on-duty Career Firefighting Force 5.04
Daily on-duty Volunteer Firefighting Force 0.51
Average number of Volunteer Firefighters on-duty During Daytime Hours 0.56
Average number of Volunteer Firefighters on-duty During Night time Hours 0.48
Total Firefighting Force on duty 5.55
Fire Code Enforcement
Total hours Utilized on Code Enforcement 30.50 Hours Spent on pre-fire Planning 5.00
Number of Violations Found this Month 13 Number of Violations Corrected this Month 44
Required Duties
Hours Needed for Vehicle Maintenance 90.00 Hours Utilized for Equipment Testing 27.00
Hours Needed for Equipment Maintenance 44.00 Hours Needed for Equipment Checks 144.00
Hours Needed for Building Maintenance 110.00 Hours Needed for Hose Testing 0.00
Hours Needed for Hydrant Testing 0.00 Total Gallons of Water Used 22,507.00
Miscellaneous
Hours Dedicated to Community Service 37.50
Hours Required for Administrative Support 205.00
Firefighter Physical fitness Program 128.50
.03/31/2000 16:19 561-575-6245 PUBLIC WORKS FAC PAGE 02
Ma r--31-OP 02 _ 05P YMCA of TequQsta P .02
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YMCA of.T OLL STA
399 Seabrook Road
Tequesta FL 33469
(561) 748-4748
Andrew Sloan,Director
YMCA of Tequesta Progress Report
03/31/00
Current Membership Standings: 158 Members
Announcements: There are no announcements at this time. We are preparing for
Summer Camp 2000, and look forward to having a great camp again this year.
Current Facility Standings:
Fitness center- We have experienced a little maintenance problem with some of
the treadmills, but other than that all is well. The YMCA is still facing the same problem
with our fitness center hours. We can not access the fitness center to its potential until
this problem is solved. We have attempted a volunteer program but to no avail. In order
to have a membership increase we must create a solution to this problem,being that it is
the main source of service we offer. We.however, continue to service our members and
the Fire Department, and participation has increased.
Storage Room- No news to report
Main Floor-No news to report
Advertising- We are advertising using the same usual methods,however,we hick
the necessary funding to market our programs and services extensively. Extensive
advertising is what is necessary to really attract future member prospects.
Marketing methods Pamphlet/Brochure,Y Newsletter, Tequesta Newsletter_
Fundraising: There have been no fundraising activities organized at this time. However,
the YMCA does have some good ideas that could be of use for membership growth.
Donations: The YMCA has had two generous donations from private parties which will
go towards various needs in programming,facility additions, and other administrative
needs. The YMCA would like to thank them for their support,
03/31/2000 16: 19 561-575-6245 PUBLIC WORKS FAC PAGE 03
. Ma; -31-00 02 :06P YMCA of Tequesta P . 03
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Status of current programs:
-Line Dancing-Participation at 40-50 per session.
In Irmlor: Mary Mazzetta
Days and times,: Monday at 1 P.M.-3 P.M.
-Fitness Center- We are in need of a fitness center attendant for after hours and
week-end hours. We are awaiting approval from the Village to our
proposed position of an attendant in the budget for 2000.
-Weight Loss Program-
InSiltictm Joanne Carroll
Days and times: Wednesday at 6P M-7P.M.
-Stretching Flexibility Class-Participation at 10 per session
Jpgtnictor Tom Bradley
Days and times: Monday and Wednesday at 7P.M.-9P.M.
Average Monthly Revenue: included with Karate Do
-Karate-Do-Participation at 10 per session
Instructor Tom Bradley
Days and times: Monday and Wednesday at 7P.M.-9P.M.
Dancercise-Aerobics-
Participation at 5 per session.
Instructor Margaret Zelazek
Days And Sites: Wednesday and Friday at 9A.M.- 10 A.M
-After School Care Program- Still underway
-Tai-chi-
Instructor Michael Sklar
Days d times: Monday and Wednesday 7 PM- 8 PM
Some programs will be on hold until full participation requirements are met.
Future program ideas for 2000.
All future events will be posted and advertised upon completion.
Upcoming event- Summer Camp 20001111