Loading...
HomeMy WebLinkAboutDocumentation_Regular_Tab 9B_3/9/2000 -7 3 MEMORANDUM To: Thomas G. Bradford, Village Manager From: Scott D. Ladd, Director of C mmunity Development JU Kara L. Irwin, Planner Date: February 29, 2000 Subject: Consideration of Request for Extension of the low-pressure force main sewer system along Riverside Drive within the Village of Tequesta boundaries, per the Village of Tequesta Right-of-Way Procedures. Loxahatchee River Environment Control District, applicant. The proposed project will include an extension of an existing low-pressure sanitary sewer system along Riverside Drive into the Village of Tequesta Right-of-Way from unincorporated Palm Beach County south to Tequesta Drive. This proposed project will provide sanitary sewer system to lots 12-20, Block 3 of Riverside on the Loxahatchee. The DRC reviewed the proposed project on February 18, 2000; therefore, we now need to schedule the project for review by the Village Council. Attached are nineteen (19) sets of packets, including an original, for the above referenced subject. Please place this item on the March 9, 2000, Council agenda. /kli VILLAGE OF TEQUESTA VILLAGE COUNCIL February 18, 2000 Staff Report and Recommendations for Development Review Committee (DRC) and Site Plan Review (SPR) Background: The Loxahatchee River Environmental Control District (ENCON) proposes to extend the low-pressure force main sewer system to the residents along Riverside Drive. The Low pressure sanitary sewer system shall be a nun of 6' 0" from the edge of the pavement in the right-of-way in front of lots 12-19 on Riverside Drive and along the east and south property lines of lot 20 (473 Tequesta Drive). The project will take place within the Village Right-of-Way, so the Village of Tequesta Right-of-Way Procedures must be followed. Once the DRC Comments have been addressed by ENCON, the matter will be brought before Village Council. Staff Report and Comments: An informal Development Review Committee process was performed on February 18, 2000. Chief Steve Allison, Chief Jim Weinand, Gary Preston, Tom Jensen, Russell White, and Scott Ladd were all represented in the review. Staffs review, comments and requests are outlined below: Comments by Scott D. Ladd,Director of Community Development: • Per Tequesta's Right-of-Way Procedures,The Village Council of the Village of Tequesta must review this proposed system installation. • All areas disturbed by this proposed work must be returned to a condition acceptable to the Village of Tequesta • All appropriate conditions set forth in the Village of Tequesta Right-of-Way Procedures must be complied with. • A permit, with the appropriate fee,is required for this proposed work. • Contractors and sub-contractors must be properly licensed in the Village of Tequesta prior to starting any work. Comments by Kara L. Irwin,Planner • No Comment Comments by Chief James M.Weinand,Fire Chief The fire department has conducted its development review evaluation of the proposed Riverside Drive extension of Low Pressure Force Main System. This was conducted in concern with applicable provisions of governing codes. All requirements listed below are as per governing codes, and shall be implemented into the design and construction of this project. • The disruption of the water distribution system: I did not see any notes to any scheduled water service main disruptions,if their is,the contractor would have to provide advance warning to the Fire Department in this regard. • Maintaining access to building for fire apparatus: No traffic plan and or construction time line was submitted to denote the impact on emergency vehicles responding to these neighborhoods. Our vehicles, Fire and EMS are not 4-wheel drive; therefore any temporary repairs must be suitable to hold the weight of our vehicles. The heaviest truck we have is 26 tons. Construction in these areas must not hinder emergency vehicle response. Comments by Tom Jensen,P.E.,Acting Utilities Director • Should show locations of all existing water mains. • Do they plan on directional boring under gravel/shell driveways also? • Restoration of any right-of-way should be like or better. • The Village and an ENCON representative should videotape project area prior to construction. • Relocate clean-out location outside of road at Tequesta Drive and Riverside Drive. • Show right-of-way within Tequesta Drive to ensure 1-1/2"HDPE is within right-of-way. • Provide sheet 2 of 10, Contractor Responsibilities. Comments by Russell K.White,Facilities Supervisor • 48 hrs. Notice required on locates,to be called directly to the Water Dept. (575-6230) • The minimum separation is required between the force main and the water services. • No reference on plan as to how far off edge of pavement force main will be on Tequesta Dr.,possible conflict with the existing stormwater system. • There has been new sod and landscaping @ 473 Tequesta Drive, it is imperative that this is restored back to its original condition. Comments by Gary Preston,Director of Public Works&Recreation • Require sufficient compaction before laying sod in cut. • • Use jack and bore on driveways in order to minimize any damage. • Match existing grass in the right-of-way. Comments by Chief Steve Allison,Police • This project is in the road right of way so should not obstruct traffic. If a traffic lane will be blocked or partially blocked at any time during the project,the police department must be notified twenty-four (24)hours in advance. • The contractor will supply Flagmen and signage,if the police department deems them necessary,after notification required in preceding paragraph. Staff Recommendation: ��v�RONMF�T • Loxahatchee River District 00 2500 Jupiter Park Drive,Jupiter,Florida 33458-8964 u4 �V Telephone(561)747-5700 Fax(561)747-9929 ��yb ' h ri Se? e-mail: osprey@loxahatcheeriver.org 4-07 1971 17\� Richard C. Dent,Executive Director TB.,}i11. i A Award Winning Regional Wastewater Facility February 29, 2000 Best in Nation,E.P.A. O .•{ Best in State,D.E.P. Ms. Kara L. Irwin Planner Village of Tequesta Department of Community Development Post Office Box 3273 Tequesta,Florida 33469-0273 Re: Riverside Drive Sewering Project DCR Comments Dear Ms. Irwin: Pursuant to your request of February 25, 2000, I am listing below responses to the DRC review of the above referenced project: 1. Response to comments made by Scott Ladd: • A District representative will be in attendance at the Village Council meeting scheduled for March 9, 2000. • Contract specifications specify that all areas disturbed by construction operations be restored to equal or better condition than that which previously existed. • A permit will be applied for by the contractor. Please advise as to fee amount or how calculated. • Provisions of the Village right-of-way procedures will be complied with. • Contractor and his sub-contractor(s)(if any) will be licensed in the Village. 2. Response to Fire Chief Weinand's Comments: • No disruption to the water system is expected. • Access for fire equipment will not be impaired since no work occurs in the paved roads. Joseph O.Ellis Jeff Rich Loring E."Snag"Holmes Matt H.Rostock Richard C.Sheehan Board Member Board Member Chairman Board Member Board Member 3. Response to comments made by Tom Jensen, P.E., Acting Utilities Director: • Location of water main is now shown on the plans. • Gravel and shell driveways will not be bored, but will be hand excavated and restored to their original condition. • Restoration (see#1 above) • Pipe along Tequesta Drive has been eliminated (see revised plan). • Cleanout on Tequesta Drive has been relocated as shown on revised plan. • • Tequesta Drive service has been eliminated. • Sheet 2 of 10 is included. Note 21 applies to paved driveways only (see above). 4. Response to comments made by Russell K. White, Facilities Director: • 48 hour notice on locates will be given to the Water Department. • Minimum separation between the low pressure force main and any water services will be maintained. • Tequesta Drive service has been eliminated. 5. Response to comments made by Gary Preston, Director of Public Works: • All backfilled areas will be properly compacted. • Jacking or moling will be done under all paved driveways. • Grass areas will be restored in kind. (see#2 above). 6. Response to comments made by Chief Steve Allison: • Traffic flow not be impeded. Applicable signs will be placed by the contractor warning the public of any construction. No blockage is anticipated. • Flagmen will be provided if necessary. I hope the above meets with your approval. If you have any questions regarding the above, please feel free to contact me. Very truly yours, • aul P. Brienza, P.E. Director of Engineering Services cc: Ben Baummier, Pledger, Inc. Bill Larson, SFRN Exhibit"1" VILLAGE OF TEQUESTA RIGHT-OF-WAY PROCEDURES Procedure regarding proposed construction activities within public right-of-way and on Village of Tequesta owned property. The Department of Community Development shall oversee the administration of these procedures and/or requirements. The Water System Manager shall ensure that the Tequesta Water Department complies with all provisions of this policy All proposed construction activity, excluding Village installed signage, shall be by permit, including, but not limited to, new infrastructure/utility installation, alterations and/or repairs to existing infrastructure/utilities, and/or other construction activities that are proposed to be constructed, altered and/or repaired and/or the installation and/or replacement of trees, shrubs, signs, mailboxes, planters, ornamental decorations, etc. within Village public rights-of-way and/or upon Village owned property shall be subject to Village ordinances, rules standards, policies and procedures and/or requirements as follows: o Pursuant to Village of Tequesta Ordinance 209 - any proposed new sewerage system shall require the prior approval of the Village Council. Approval by the Village does not absolve applicant from requirements appearing below. o Pre-Application Meeting - a pre-application meeting may be required if it is determined that the proposed project must receive DRC review. If it is determined that a DRC review is required then the DRC application and review process must be followed. o Pre-Construction Meeting Required - prior to any public agency, franchise utility and/or service provider, contractor, sub-contractor or individual performing any work within a public right-of-way and/or on Village owned property, a pre-construction meeting may be required to be held with all affected parties. It shall be the responsibility of the contractor or entity seeking to perform said construction activities (work) to contact the Department of Community Development to determine if a meeting is required and to schedule the pre-construction meeting and to coordinate same with the Department of Community Development. o Construction Plans and Specifications Required - it shall be the responsibility of an applicant proposing to work within a public right-of-way and/or upon Village owned property to submit to the Department of Community Development prior to permitting, five (5) sets of all construction/infrastructure plans, drawings, engineering specifications and construction specifications as may be applicable for the work being proposed. o Licensed Contractors and/or Sub-Contractors Required - it shall be the responsibility of an applicant proposing to work within a public right-of-way and/or Page 2 R-O-W Procedures upon Village owned property to hire properly licensed contractors, sub-contractors, companies and/or individuals to perform said work. o Permits Required - permits arc required for all proposed work by contractors, sub- contractors, companies, utility companies, and/or individuals with the exception of Village installed signage. Permit applications are available at the Department of Community Development. o Franchised utility companies may utilize properly trained and/or certified in-house staff or personnel to perform work within public rights-of-way if not precluded from doing so by a federal, state, county or local requirement or regulation. This does not relieve the entity from the review, approval and permitting process. o Notice to Proceed Required - no construction work and/or activity shall commence within public rights-of-way until a "Notice to Proceed" has been issued by the Director of Public Works. If the work is of a valid emergency nature(i.e. a life, health and/or safety concern), the Director of Public Works shall be notified by phone or, in his absence, notify the Director of Community Development. Permission to proceed with the emergency work will be granted subject to all other requirements being complied with during or immediately following the emergency work. o Emergency Work Procedures- Emergency work may proceed immediately Proper notification as stated above shall be required Proper construction and safety measures shall be followed at all times during construction Permit shall be applied for in a timely manner following emergency work. o Notification of Affected Property Owners - concurrent with the issuance of a "Notice to Proceed" by the Director of Public Works, the Public Works/Recreation Department shall provide written notification to the residents in the area of the Village that are affected by the proposed work to be performed within a public right-of-way. o Inspections Required - right-of-way construction activity will be permitted and inspected by the Building Department utilizing appropriate staff at the direction of the Building Official. Twenty-four hour notice is required prior to work commencing in order to alert village officials of this pending work. (Emergencies will be handled in an expedited manner.) Deviations, amendments, etc. must be supported by written documentation from permittee and subsequently approved by Village staff. The Page 3 R-O-W Procedures minimum inspections required shall be as set forth on the Department of Community Development Inspection List. o Conditions to the Permit - conditions of the construction activity falling within the purview of the Department of Public Works and the Tequesta Stormwater utility shall be provided by the Director of Public Works to the Building Official for inclusion with the appropriate permits. If a DRC process was instituted with this construction activity, then each DRC member shall provide any conditions as a result of their respective departments purview of this construction activity. o Standard Conditions (list) - Conditions shall include, but not be limited to, the following: 1. Road/pavement cuts are prohibited. 2. Cleanliness during construction activities and clean-up upon completion are requirements/conditions of the permit. 3. Appropriate provisions for signage that warns vehicular traffic of construction activities within the public right-of-way shall be required. All signage, must at a minimum,meet current DOT specifications. 4. Appropriate provision for barricades shall be required in order to protect and properly detour pedestrian and vehicular traffic. 5. Tests and testing - soil, sub-base and base compaction/density tests shall be required in order to assure proper compaction under all roadway, paving, sidewalk and/or pathway areas affected by the construction work per DOT specifications. 6. Test results shall be provided to the Department of Community Development prior to the pouring of any concrete and/or laying of any asphaltic surface. 7. Video taping and/or still photography must occur prior to work starting in order to document existing conditions per direction of the Director of Public Works. 8. A Maintenance of Traffic (MOT)plan must be submitted by the contractor at time of permit application. The Department of Community Development shall submit a copy to the Police and Fire Departments. 9. All traffic control devices must comply with the U.S. Department of Transportation Traffic Control Manual. Use of flagpersons with DOT type approved vest and flag shall be required by the Village. Page 4 R-O-W Procedures 10. Orange traffic safety cones are required in front and rear of all vehicles and/or equipment parked in right-of-way. I1. All de-watering permit applicants be advised that no water is to be pumped directly onto the street. It must be done in a closed conduit or flexible hose to the nearest catch basin or sufficient retention area. The Director of Public Works, or his designee, must be on the site when the pump is started. All de-watering pumps must be sufficiently muffled to comply with applicable noise regulations. 12. All sewer permit applicants, be advised that the sewer lateral tie-in and/or clean- out must be inspected before the pipe is covered. 13. All lift stations and similar structures within either easements or the right-of-way shall be screened with landscaping as approved by the Village of Tequesta Community Appearance Board and a permit shall be required for the landscape work. 14. Other conditions as may be required as a result of a DRC review. 15. Issuance of Right-of-Way permits do not relieve the applicant from obtaining necessary Building Department permits. o When proposed work is contemplated under a paved roadway or driveway,jack and bore techniques shall be utilized by all utilities, franchises,contractors and entities. o When it is determined that jack and bore techniques are impractical, the permittee shall provide written notice to the public works director requesting a waiver to the jack and bore requirements. The public works director shall provide written response to said request. o Whenever road cuts are permitted pursuant to this policy, the utility or the utility's contractor shall contact the Building Department for inspections of the work at appropriate intervals for compliance with Village standards and requirements regarding the same with particular emphasis on construction review for proper compaction. Village standards and requirements regarding road cuts, patching and/or paving shall be equal to or exceed FDOT standards regarding the same. o Whenever road cuts are permitted, one lane of paved vehicular traffic will be maintained at all times. Exceptions will be allowed in justifiable pre-approved circumstances at the discretion of the Director of Public Works. Page 5 R-O-W Procedures o Right-of-Way activity of any significance, in the opinion of the Director.of Public Works, shall require the written notification of all affected adjacent property owners of the forthcoming right-of-way disturbance. The Director of Public Works shall be responsible for insuring compliance with this policy provision. Utility companies and/or contractors may be required to make said notification in an acceptable manner. o All utilities desiring to work within Village rights-of-way shall be required to return the right-of-way and any improvements located therein to the condition which existed prior to the undertaking of the said activity. o Procedure for Approving Usage of Public Right-of-Way for Structures and Signs - whenever a party proposes to use the public right-of-way for placement of a permanent structure or sign, or temporary sig}oge for an extended period of time, consideration of same shall be subject to review by the Village Council. The party shall submit a hold harmless agreement in a form acceptable to the Village Council indemnifying the Village, along with a sketch or site plan indicating the proposed use of the right-of-way. The application shall be made prior to any application for a variance from the Board of Adjustment or review by the Community Appearance Board as may be applicable. Approval by the Village Council of the agreement may be conditional, requiring variance approvals and site plan approvals prior to execution of the agreement by the Village Manager. o Village Swale Policy Procedures- See attached Exhibit"A".