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Home My WebLink AboutDocumentation_Regular_Tab 10C_3/9/2000 S • MEMORANDUM To: Thomas G. Bradford, Village Manager From: Scott D. Ladd, Director of Community Development ZD Date: March 3, 2000 Subject: Resolution Approving a Building Inspection Services Agreement Between Hy- Byrd Inc. Inspection Services of Lantana, Florida and the Village of Tequesta Providing, on a Regular Basis For Construction Inspections (Building, Electrical, Mechanical&Plumbing for the Village of Tequesta. The Village solicited proposals for inspection services to meet the need created from the non- renewal of the contract with Independent Inspections, Ltd. Hy-Byrd Inc. Inspection Services will provide field inspection work for all construction disciplines and plan review and Building Official duties as needed. Hy-Byrd employees are state certified for residential and commercial inspections. Village Attorney John C. Randolph has reviewed the contract for legal form and sufficiency. Attached are nineteen (19) sets of packets, including an original, for the above referenced subject. Please place this item on the March 9, 2000, Council agenda. Staff recommends approval. /kli MAR 03 '00 10:36PM JONES FOSTER JOHNSTON & STUBBS P.1/7 JONES FOSTER Flagler Center Tower,Suite 1100 Mailing Address JOF11 V STON 505 South Flagler Drive Post Office Box 3475 &STIBBS/ n /� West Palm Beach,Florida 33401 West Palm Beach,P)orida 33402-3475 v L lJll+ I.1� Telephone(561)659-3000 Facsimile(561)832-1454 Attorneys and Counselors • John C.Randolph,Esq. Direct Dial!(561)650-0458 E-mail:jrandolph@joncs-foster.com March 3, 2000 VIA FAX: 575-6203 Ms. Kim Bodinizzo Personnel Specialist Village of Tequesta Post Office Box 3273 Tequesta, Florida 33469-0273 RE: Village of Tequesta Hy-Byrd Inc. Inspection Services Agreement Our File No. 13153.1 Dear Kim: I have reviewed the attached agreement and can approve same subject to the amendments incorporated therein and subject to the Village making sure that the inspector has sufficient insurance documents, licenses, certifications,etc referenced in paragraph 2. Sincerely, JONES, FOSTER, JOHNSTON& STUBBS,P.A. J hn C_ Randolph JCR/ssm Enclosure RESOLUTION NO. 49-99/00 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, APPROVING A BUILDING INSPECTION SERVICES AGREEMENT BETWEEN HY-BYRD INC. INSPECTION SERVICES OF LANTANA, FLORIDA AND THE VILLAGE OF TEQUESTA PROVIDING, ON A REGULAR BASIS, FOR CONSTRUCTION INSPECTIONS (BUILDING, ELECTRICAL, MECHANICAL & PLUMBING) FOR THE VILLAGE OF TEQUESTA FOR A TERM NOT TO EXCEED TWENTY FOUR (24) MONTHS, IN THE AMOUNT OF $46, 800 . 00 PER TWELVE MONTH CONTRACT PERIOD AND PROVIDING FOR BACK-UP PLAN REVIEW AND BUILDING OFFICIAL SERVICES ON AN AS NEEDED BASIS FOR A TERM NOT TO EXCEED TWENTY FOUR (24) MONTHS, IN AN AMOUNT NOT TO EXCEED $65 . 00 PER HOUR; WITH SAID FUNDS BEING APPROPRIATED FROM THE COMMUNITY DEVELOPMENT SPECIAL REVENUE FUND HAVING A FISCAL YEAR 99/00 COMMUNITY DEVELOPMENT FUND COMPLIANCE/INSPECTION DIVISION PART-TIME INSPECTOR ACCOUNT BUDGET ALLOCATION OF $30, 000, AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE SAME ON BEHALF OF THE VILLAGE. WHEREAS, the Village of Tequesta requires high quality professional building inspection services on a regular basis sensitive to community needs and back-up plan review and building official services on an as needed basis and; WHEREAS, Hy-Byrd Inc . Inspection Services, a Corporation, proposes to provide back-up plan review and building official services on an as needed basis for the Village of Tequesta; WHEREAS, Hy-Byrd Inc . Inspection Services, a Corporation, proposes to provide inspection services for the Village of Tequesta including inspectors certified to meet the Municipality' s needs for such services; NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS : Section 1. The Building Inspection Services Agreement between Hy-Byrd Inc . Inspection Services of Lantana, Florida and the Village of Tequesta providing for Construction Inspections (Building, Electrical , Mechanical & Plumbing) for the Village of Tequesta, Florida, Attached Hereto as Exhibit "A" and Incorporated by Reference as Part of this Resolution is Hereby Approved and the Village Manager is Authorized to Execute the Applicable Agreement on Behalf of the Village . THE FOREGOING RESOLUTION WAS OFFERED by Councilmember , who moved its adoption. The motion was seconded by Councilmember , and upon being put to a vote, the vote was as follows : FOR ADOPTION AGAINST ADOPTION The Mayor thereupon declared the Resolution duly passed and adopted this 9th day of March, A.D. , 2000 . MAYOR OF lEQUESTA ATTEST: Carl C. Hansen Joann Manganiello Village Clerk Exhibit "A" HY-BYRD, INC. INSPECTION SERVICES P.O. Box 3107, Lantana, Florida 33465-3107 (561) 968-0050 Residential & Commercial Fax No. (561) 968-7006 BN-002689 BN-0000324 CG-024817 AGREEMENT VILLAGE OF TEQUESTA BUILDING INSPECTION SERVICES This Agreement, entered into this 10th day of March, 2000, by and between HY-BYRD, INC., a Florida Corporation with offices located at 2521 Donnelly Drive, Lantana, Florida 33462, hereinafter referred to as "Inspector" and the Village of Tequesta, a Municipal Corporation with offices located at 250 Tequesta Drive, Suite 300, Tequesta Florida 33469, hereinafter referred to as"Village". Village and Inspector, in consideration of the mutual covenants contained herein and other good and valuable consideration, the receipt and value of which is hereby acknowledged by both parties, hereby agree as follows: 1. Inspector will perform field inspections for Building, Electrical, Plumbing, and Mechanical categories of construction projects as set forth in the Proposal signed by President Joseph A. Crisafulle on February 18, 2000, and attached hereto. This Agreement will commence on March 10, 2000, and end on March 10, 2002. 2. The terms and conditions of this Agreement shall incorporate the terms and conditions as specifically set forth by the Village's Request for Proposal (attached hereto as Exhibit A) and the Inspector's fully executed Proposal thereto submitted to the Village on February 18, 2000 (attached hereto as Exhibit B). Both parties hereby agree and acknowledge that this Agreement, together with all insurance documents, all required licenses/certifications and other documents required by the proposal documents shall constitute the entire Agreement. 3. The Village Manager, or his designee, shall have discretionary approval over utilization of Inspector's employees who assist in performing field inspections for the Village. Each employee of the Inspector who performs field inspections is required to inform the Village of any conflicts of interest which may exist or could exist in the future as a result of work done elsewhere or for others which could hinder proper performance in accordance with the terms of this Agreement. 4. Inspector shall save, defend, and hold harmless the Village, its officers, employees, and representatives from any and all claims, causes of actions, or suits arising from the activities of the Inspector on behalf of the Village. 5. For all inspections which are deemed "emergency inspections" by the Village Manager, or his designee, Inspector will be compensated at the rate of sixty-five dollars ($65.00) per inspection. 6. Either party may terminate this Agreement upon ninety(90) days written notice. 7. Termination Notice as required in the Agreement shall be sufficient when sent via Certified Mail or hand-delivered to the parties at the following addresses: VILLAGE INSPECTOR Village of Tequesta Hy-Byrd, Inc. 250 Tequesta Drive, Suite 300 2521 Donnelly Drive Tequesta,Florida 33469 Lantana, Florida 33462 Attn: Thomas G. Bradford Attn: Joseph A. Crisafulle Village Manager President 8. This Agreement, including Exhibits referenced in Paragraph 2 above, constitutes the entire Agreement between the parties. No modification shall be made to this Agreement unless such modification is in writing, agreed by both parties, and attached hereto as an addendum to this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. WITNESS: HY-BYRD, INC. Joseph A. Crisafulle, President (Corporate Seal) WITNESS: VILLAGE OF TEQUESTA Thomas G. Bradford, Village Manager ATTEST: (Village Seal) Village Clerk t* sop' . VILLAGE OF TEQUESTA Exhibit "A" 'r DEPARTMENT OF COMMUN1IY DEVELOPMENT p41, Post Office Box 3273 • 357 Tequesta Drive I. Tequesta, Florida 33469-0273 • (561) 575-6220 Fax: (561) 575-6239 February 9, 2000 Mr.Joseph Crisafulle fly•Byrd,Inc. Fax No. 968-7006 1 page faxed RE: Proposal for combination inspection service and Plan Reviewer Dear Mr. Crisafulle: Per your conversation with our personnel director, the following are the requirements/qualifications for a municipal field inspector. • Must be certified by the State of Florida Department of Business and Professional Regulation as a Standard Building, Plumbing, Mechanical and Electrical Inspector(residential and commercial). • Inspector service is needed five days a week and 4 hours a day. • Certified Plan Reviewer-and in absence of Building Official,field questions from public and/or contractors regarding plans/code questions. Please fax a proposal to the attention of Thomas G. Bradford, Village Manager, 575-6203. In your proposal, please breakdown an hourly rate for each service. Thank you so much for your attention to this matter. Sincerely, . "e-t7)—(7 -°1--Ekt Jay E. H rlong Dept. of mmunity Development Ri cyckd raper I Gu G..7 UU Iuc uc•ca rif—pile/ INti. M11 NU. bbl 1tiff fUUti P. 05 Exhibit "B" HY-BYRD INC. INSPECTION SERVICES P.U. Box 3107, Lantana, Florida 33463-3107 (561) 968-0050 Residential& Commereiil Fes No. (561)968-7006 BN-002689 HU-0000324 CG-024817 February 18, 2000 Mr. Thomas Bradtbrd,Village Manager Village of Tequestu P.O. Box 3273 Tequesta,Florida 3333469-0273 Dear Mr. Bradford, Pursuant to ow meeting with Scott Ladd and Kim Bodinizzo on Thursday.February 17`", we arc pleased to submit the following proposal for field inspection work for all disciplines_ In addition,we would provide plan review and Building Official duties as needed. The quotes for the above-mentioned services are as follows: 1. Field inspection work for all disciplines(not to exceed ten per day): • One year Contract: $49,920,00 • Two year contract: $46,800.00 2. Plans review and Building Official duties would be filled zit the rate of $65.00 per hour. It is with the understanding that the above field inspections,plan review and Building Official duties will be provided by any Hy-Byrd,Ino.employee that is state certified The above quotes are inclusive of all costs for insurance,transportation, FICA, workers compensation and general liability,identification tags,retention of all state required licensing and any other miscellaneous expenses that are employee related. The Village of Tequesta will provide Hy-Byrd, Inc. with business cards for our einployt!es. • FLU GO uu Iur. u(_•ca IIi-17TKV ING. hH)S NU, bbl Mitt (UUti 1', U6 Page 2 As unheated during our meeting,we are able to begin providing services immediately upon acceptance of the proposal at which time we will ptovide you with insurance certificates and copies of state licenses. Attached please find a client reference list. Please Ebel five to contact MC should you have any questions or congas. Yours truly, C ' e,President JC/klc 02/25/00 FRI 09:23 FAX 561 683 8390 B D COLE INCQ 001 L _ ACORD. CERTIFICAI C OF LIABILITY INSUR) IDYR ..4C DATE IMM/DD/YY) --1 02/25/00 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE g,D. COLE, INC. HOLDER.THIS CERTIFICATE DOES NOT AMEND,EXTEND OR 2240 PALM BEACH LIES BL•VD ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. WEST PALM BEACH FL 33409 COMPANIES AFFORDING COVERAGE $ D COLE INC COMPANY q SCOTTSDALE INSURANCE CO Phoneme. 561-683-8320 FexNn 561-683-8390 INSURED COMPANY ITT HARTFORD COMPANY C HY BYRD INC P o BOX 3107 COMPANY LANTANA FL 33465-3107 D COVERAGES THIS IS TO CERTIFY THAT THE POLICIES Of INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED,NOTTMTHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN 19 SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.UNITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. GO POLICY EFFECTIVE POLICY EXPIRATION LIMITS LIR TYPE OF INSURANCE POLICY NUMBER DATE(MMIDDIYY) DATE(M WDDIYY) -GENERAL LIABILITY GENERAL AGGREGATE $1,000,000 A ,X COMMERCIAL GENERALUABTLITY CLS3902B6 08/17/99 08/17/00 PRODUCrs-COMP/OP AGG $EXCLUDED CLAIMS MACE (-7 OCCUR PERSONAL A ADV INJURY $1,OOOiO00 OWNER'S&CONTRACTOR'S PROT EACH OCCURRENCE ?$1,00 0,000 FIRE DAMAGE(Any one f ,) $ 50,000 PIED ow IAny one Person) ^$EXCLUDED AUTOMOBILE LIABiUTY COMBINED SINGLE LIMIT $ ANY AUTO ALL OWNED AUTOS BODILY INJURY $ IPer panes J SCHEDULED AUTOS — HIRED AUTOS BODILY INJURY S (Per aoddenE) NON-OWNED AUTOS PROPERTY DAMAGE $ GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $ 7 ANY AUTO OTHER THAN AUTO ONLY. - _ _ EACH ACCIDENT S • , __L AGGREGATE $ EXCESS LIABILITY EACH OCCURRENCE $ J UMBRELLA FORM AGGREGATE $ OTHER THAN UMBRELLA FORM _, $ WORKERS COMPENSATION AND X Y uNIT3 Oaf EMPLOYERS'LIABILITY EL EACH ACCIDENT $100000 B THEPROETOIM `PRS INCL 21WSCDS8629 12/10/99 12/10/00 MAXSEASE-POUCYUMIT s 500000 PARTNERR&EXECUTNE OFFICERS ARE: EXCL EL DISEASE-Fa EMPLOYEE„.$100000 - OTHER DESCRIPTION OF oPERATIONSILOCATIONSNEHICLESISPECIAL ITEMS THIRTY'30) DAY NOTICE OF CANCELLATION IS APPLICABLE TO WORKERS COMPENSATION COVERAGES CERTIFICATE HOLDER CANCELLATION VILLTEQ SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,THE ISSUING COMPANY WILL ENDEAVOR TO MAIL VILLAGE OF TEQUE STA 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, I BUILDING DEPARTMENT BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABIIJTY JOANNE HURNSI;D OF ANY KIND UPON THE COMPANY.ITSAQE OR REPRESENTATIVES. PO BOX 3273 TEQUESTA FL 33469-0273 AUTNoRI7J:OREPRESENTATIVE B D COLE INC ACORD 26-S(1/85) AC D CORPO- ,,/4► 1988 - l fi STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION ;. i7tit BLDG CODE ADMIN AND INSPECTORS (850) 921-4789 1940 N. MONROE ST. TALLAHASSEE FL 32399-2211 DICKINSON, JOHN LAWRENCE 805 SW RUSTIC CIRCLE STUART FL 34997 STATE OF FLORIDA AC# 5664095 '142DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION BN —0001820 0911,74999 99900712 STANDARD INSPECTOR DICKINSON, JOHN: LAWRENCE IS CERTIFIED under the provisions of Ch 468 FS. Expiration Date: NOV 30, 2001 4 DETACH HERE AC# 5 6 6 4 0 9 5 STATE OF FLORIDA' DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION BLDG CODE ADMIN AND INSPECTORS BATE BATCH NUMBER LICENSE NBR 09/17/1999 99900712 BN —0001820 11ANDARD INSPECTOR mar me provision oT CO ter 468 FS. Expiration date: NOV 30, 2001 DICKINSON, JOHN LAWRENCE 805 SW RUSTIC CIRCLE STUART FL 34997 JEB BUSH CYNTHIA A. HENDERSON GOVERNOR DISPLAY AS REQUIRED BY LAW SECRETARY T •A fool _co7_ TOO_ T LrncuTlI irrt 7LILILA is err :on nn 2n JeU 6ZNE 4-1? STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION BLDG CODE ADMIN AND INSPECTORS (850) 921-4789 1940 N. MONROE ST. TALLAHASSEE FL 32399-2211 CRISAFULLE, JOSEPH A 2521 DONNELLY DRIVE LANTANA FL 33462-3107 STATE OF FLORIDA , -�.. AC,, _67473 'DEPARTMENT OF BUSINESS AND PROFESSIONAL. REGULATION BN —0002689 09/2511999 9990079 STANDARD INSPECTOR CRISAFULLE, JOSEPH A under the provisions of . II IS CERTIFIED Ch ca jExpiration Date: NOV 30, 2001 DETACH HERE AC# 5 3 7 4 7 3 5 STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION BLDG CODE ADMIN AND INSPECTORS BATE I BATCH NUMBER LICENSE NBR 09/25/1999 9990079- 1.=EN --0002689 - The STANDARD INSPECTOR Namedelow IS EERTIFIED • Under the provisions of Chapter 468 FS. Expi ration date: NOV 30, 2001 CP.ISAFULLE, JOSEPH A 2521 DONNELLY DRIVE LANTANA FL 33462-3107 JEB BUSH C`{NTH I A A. HENDE-F- Ot SECP,ETAR Y GOVERNOR DISPLAY AS REQUIRED BY LAW IS CERTIFIED u"aef the: of�n 4 /�(� �iram"Date: NOV 30,( k) 2001 V DETACH HERE :f.ACI5681862 STATE OF FLORIDA- ::`` - — DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION` • BLDGCODE ADMIN AND INSPECTORS DATE BATCH NUMBER LICENSE NBR - _,4 r- ___ _ - 1 _ •3:.^ -4 ; '3it-._y-e-.. yj-. raj }'�. `Espiratth NOO w 468 ,. 'Fs•--- ='► r 30, 2001 - - ,.- - CRISAFULLE. MICHAEL JOSEPH 3170 VIA POINCIANA # 6 LAKE WORTH FL 33467 JEB BUSH - CYNTHIA A. HENDERSE GOVERNOR DISPLAY AS REQUIRED BY LAW SECRETARY DETACH HERE AC# 5 6 818 4 9 STATE OF FLORIDA • DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION r` G CODE ADMIN AND BLD INSPECTORS , DATE BATCH NUMBER LICENSE NBR . __- _ .. - ( 42O/1999 99900S6 +_ -00o43:2?'- • ti.: -- -cr -- : --� , Iba�ed�E�s�r I S CI NSPECTO �, -_:` . S . - prorisi f R T I F I ED,. ✓:A . - , `, , - . S,x istz the ons o 468 PS. '`'. .z� 1;, Expiration date: NOV 30, 2001 —' S CRZSAFULLE, MICHAEL JOSEPH i _3170 VIA POINCIANA �f AKE WORTH - FL-33467- - JEB BUSH GOVERNOR DISPLAY AS REQUIRED BY LAW CYNTHIA A. HENDERSON SECRETARY