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HomeMy WebLinkAboutDocumentation_Regular_Tab 13A_4/13/2000 4 I�^J • il VILLAGE OF TEQUESTA r,' .71 DEPARTMENT OF COMMUNITY DEVELOPMENT ;• ''� "' g Post Office Box 3273 • 357 Tequesta Drive ,:1�`e 1' . Tequesta, Florida 33469-0273 • (561) 575-6220 Fax: (561) 575-6239 VILLAGE OF TEQUESTA COMMUNITY APPEARANCE BOARD MEETING MINUTES JANUARY 12, 2000 I. CALL TO ORDER AND ROLL CALL The Tequesta Community Appearance Board held a meeting in the Village Council Chambers at 357 Tequesta Drive, Tequesta, Florida, on Wednesday, January 12, 2000 The meeting was called to order at 9:30 A.M. by Chair Leslie Cook. Boardmembers present were Chair Leslie Cook, Vice Chair Vic Strahan, Paul Coben, and Claudette Dalack. Also in attendance was Scott D. Ladd, Clerk of the Board. II. APPROVAL OF AGENDA Clerk of the Board Scott D. Ladd requested the addition under agenda item V of discussion of the December 1, 1999 meeting minutes, and an attachment to the minutes. Hearing no further changes to the Agenda, Chair Cook announced that the Agenda was approved as amended. III. REORGANIZATION OF THE COMMUNITY APPEARANCE BOARD Boardmember Coben nominated Vic Strahan for Chairman. Chair Cook commented that she believed the Chairman should keep all the records, which she had been doing, so that the members of the Board could go to the Chairman for records instead of to Mr. Ladd' s office. Vice Chair Strahan declined the nomination, stating he would be comfortable as Vice Chair to Mr. Coben and nominated Mr. Coben to be Chair. Chair Cook made a motion that Paul Coben be appointed as Chair of the Community Appearance Board. Boardmember Dalack seconded ikRecycled Paper 4 COMMUNITY APPEARANCE BOARD MEETING MINUTES January 12, 2000 Page 2 the motion. The vote on the motion was: Paul Coben - for Leslie Cook - for Claudette Dalack - for Vic Strahan - for The motion was therefore passed and adopted, and the gavel was passed to Paul Coben. Boardmember Cook made a motion that Vic Strahan be appointed as Vice Chair of the Community Appearance Board. Boardmember Dalack seconded the motion. The vote on the motion was: Paul Coben - for Vic Strahan - for Leslie Cook - for Claudette Dalack - for The motion was therefore passed and adopted. Boardmember Cook made a motion that Scott D. Ladd be appointed as Clerk of the Board for the Community Appearance Board. Boardmember Dalack seconded the motion. The vote on the motion was: Paul Coben - for Vic Strahan - for Leslie Cook - for Claudette Dalack - for The motion was therefore passed and adopted. IV. COMMUNICATIONS FROM CITIZENS There were no communications from citizens. IV. APPROVAL OF PREVIOUS MEETING MINUTES Clerk of the Board Scott D. Ladd reported at the December 1, 1999 meeting, Margaret Inserra, Director of Lighthouse Gallery, 4 COMMUNITY APPEARANCE BOARD MEETING MINUTES January 12, 2000 Page 3 had interjected into the presentation from Dorothy Campbell a request for a change in signage and name change for Lighthouse Gallery, which had not been an agenda item. Mr. Ladd explained that Ms. Inserra had indicated she had submitted an application when in fact the Village had no support documents for such a request, and that the Village Attorney had reviewed the situation. Mr. Ladd explained that the public, including other tenants of the shopping center, must be given an opportunity to hear the request and discuss the matter, and that no one could have known about it since it had not been on the agenda. This was in violation of the Snyder decision regarding the Sunshine Law. This matter had been subsequently reviewed with Ms. Inserra, who had apologized and now understood the process. Mr. Ladd submitted an attachment to be made a part of the December 1, 1999 meeting minutes, which is also attached hereto and made a part of these January 12, 2000 minutes. The attachment consisted of a memo to the regular and alternate members of the Community Appearance Board from Clerk of the Board Scott D. Ladd, explaining the incident, stating the Village Attorney' s opinion, and providing a copy of proper procedures and submittals required for a Community Appearance Board application. Hearing no changes to the minutes, Chair Coben announced that the minutes of the December 1, 1999 meeting were accepted as presented. V. NEW BUSINESS 1 . An application from the Loxahatchee River District for the review of plans for the rehabilitation of Lift Station #65, 610 North Dover Road. Paul Brienza, representative for ENCON, presented the application and a large diagram of the proposed changes to the lift station. Mr. Brienza explained that this lift station was given to the Loxahatchee River District in the 1970's and it was now an antique station. Mr. Brienza described the black fabric chain link fencing which the Village had installed when they built Constitution Park, and the landscaping which had been A COMMUNITY APPEARANCE BOARD MEETING MINUTES January 12, 2000 Page 4 installed. Mr. Brienza explained that during Hurricane Irene the lift station had flooded and the pumps had been under water, causing great damage to the station. ENCON proposed replacing the lift station with a modern type of station which would not be affected by flooding, moving the new station to the east closer to the edge of the park, installing grass sod in the area of the old station, removing the fence and landscaping from the old area and installing fencing and landscaping in the new area. Mr. Brienza explained that the Village Council had requested double gates, which ENCON would provide, and had requested that the hedge be allowed to grow to the height of the fence, to which ENCON had agreed. A discussion of the landscaping ensued. Mr. Brienza verified that the hedge would be seen from the road. Mr. Brienza explained that the Village had originally installed the hedge on the inside of the fence . The new lift station would have no above-ground equipment, and only an electrical control panel on a 4 ' high post would be visible . Mr. Brienza explained that all existing lift stations would be upgraded to this new style and the old areas re-sodded. Mr. Brienza stated that ENCON guaranteed to the Village that the old lift station area would be cleaned up and that they would continue to maintain the existing live oak trees . Boardmember Cook expressed concern regarding the hibiscus that they would die out and have to be replaced, and stated her preference for a type of plant that would not need replacement . Discussion ensued regarding placement of the hedge on the outside of the fence along Dover Road instead of on the inside, which would necessitate moving the fence slightly from the proposed location. Concern with aesthetics was expressed, since being able to view the fence from the road would indicate the lift station was there, but if the hedge screened the fence to fence height, no one would realize there was a lift station at that location. Consensus was to place the hedge outside the fence. Discussion then took place regarding the hibiscus and crepe myrtles which were proposed for inside the fence where they could not be seen. It was decided to move those plants to in front of the old lift station location, and to use all crepe myrtles and no hibiscus, since the hibiscus was not a long-lasting plant . COMMUNITY APPEARANCE BOARD MEETING MINUTES January 12, 2000 Page 5 Boardmember Leslie Cook made a motion to approve the application from the Loxahatchee River District for the rehabilitation of Lift Station #65, 610 North Dover Road with the following modifications: 1 . Moving the entire fence back two feet and installing Viburnum hedge on the outside of the fence; 2. Taking the six plants from within the new suggested area and moving them in front of the old area within the fence; and instead of hibiscus and crepe myrtle, all six plants shall be crepe myrtle. Vice Chair Strahan seconded the motion. During discussion of the motion, Mr. Brienza explained that the existing hibiscus and myrtles could not be saved because of the construction process. The vote on the motion was: Paul Coben - for Vic Strahan - for Leslie Cook - for Claudette Dalack - for The motion was therefore passed and adopted. Boardmember Cook requested that landscaping for the lift station at the end of Tequesta Drive be discussed with ENCON, to which Mr. Brienza responded that station and all of the other old style stations would be replaced with the modern type of station. The locations of the old style stations were discussed. Mr. Brienza commented that all the new stations would be underground and landscaped. VII. UNFINISHED BUSINESS Vice Chair Strahan commented that at this meeting the Board had altered a decision of the Village Council in asking the changes which the Village Council had approved. Clerk of the Board Scott D. Ladd responded that the Board had modified the landscaping. Chair Coben commented that the fence had been moved. Mr. Ladd stated that the Board had improved the situation, which was what they were supposed to do, and he could not imagine that the Village Council would object. Mr. COMMUNITY APPEARANCE BOARD MEETING MINUTES January 12, 2000 Page 6 Ladd explained that only if the Board had done something contrary to what the Village Council had wanted would there be a problem, and in this case they had added something better to the product, and that they were supposed to improve what was before them. VIII. ANY OTHER MATTERS There were no other matters to come before the Board. VIII. ADJOURNMENT Vice Chair Strahan made a motion to adjourn the meeting. Boardmember Dalack seconded the motion. The vote on the motion was: Paul Coben - for Vic Strahan - for Leslie Cook - for Claudette Dalack - for The motion was therefore approved and adopted, and the meeting was adjourned at 10:10 A.M. Respectfully submitted, &.,0,- Betty Laur Recording Secretary ATTEST: Mta ®. Yata Scott D. Ladd Clerk of the Board DATE APPROVED: 3- > 6-ad Attachments - 1