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Home My WebLink AboutDocumentation_Regular_Tab 16C_4/13/2000 l � • Memorandum • To: Thomas G. Bradford, Village Manager �I From: Gary Preston, Director of Public Works •i' Date: March 27, 2000 Subject: Resolution for Village Council Agenda Item for April 13, 2000; Consideration of Contract Award to Rood Landscape Co.,Inc., in the amount of S92,281 for Phase II Country Club Drive Streetscape Improvement, Having a FY 2000/2001 Capital • Improvement Fund Allocation of S130,000 • Please find attached, the following support documents for Councilmember's review for the above referenced agenda item: • A Bid Tabulation Sheet, Prepared by Gee & Jenson • A signed Contract from Rood Landscape Co., Inc., dated March 21, 2000 • A Bid Recommendation from Gee & Jenson to Award Contract to Rood Landscape Co.,Inc. • A copy of the Landscape and Irrigation Plans prepared by Parker •Yannette Design Group, Inc. Should the Village Council award this contract to Rood Landscape Co., Inc., the work would begin on or about May 1, 2000 and be completed within thirty (30) days. Rood Landscape Co., Inc., has provided this Village excellent service for over thirty (30) years and I would recommend the Village Council award the Phase II Country Club Drive Streetscape Improvements to this firm. Please place this item on the April 13, 2000, Village Council Meeting Agenda for Councilmember's consideration. GP/mk Attachments GP'\temorandumU3endaltem - a. t GEE &JENSON Engineers•Architects•Planners.Inc. SINCE 1951 One Harvard Circle West Palm Beach,FL 33409 Telephone(561)515-6500 Executive Fax(561)515-6503 March 24, 2000 Fax(561)515-6502 Mr. Gary Preston . • Village of Tequesta P.O. Box 3273 Tequesta, FL 33469 Re: Country Club Drive Streetscape Phase II Dear Mr. Preston: On Tuesday, March 21, 2000, bids for the subject work were opened at 2:00 PM as advertised. Five bids were received and opened. One bidder, Aiello Landscape, Inc. was represented at the opening. You will find attached, our bid tabulation form indicating pertinent information. Rood Landscape Co., Inc. is the apparent low bidder with Terracon Services Inc. as second lowest. Terracon is approximately 11% higher than Rood Landscape. Rood did not sign the signature page (BQ3) or provide copies of all certifications with the Company's sealed bid, however, those items were delivered to our office within 24 hours of the bid opening by a Rood representative upon being advised of their absence from the bid package as received. Attached to this letter are the documents submitted belatedly by Rood and these have been made a part of the Company's bid package. The missing documentation had been previously submitted in conjunction with the Rood bid package for the first phase of Country Club Drive Streetscape Improvements. Their absence from the Phase II bid package is not, in our opinion, of material significance and is the type of oversight covered by the terms of the advertisement giving the Village the right to "waive technical errors and informalities". We believe that the relatively straight forward nature of the proposed work and the established reputation of the low bidder for landscape construction and installation, indicate that the Village could consider favorably the bid submitted by Rood Landscape Co., Inc. Very truly yours, 41a/14"Y \J(-P Harry Benoit, Jr., P.E Village Engineer HTB/bf . 20-004.03 . Encl. • Engwerinq a EB 0002934•Nchasclure a AA 0000656•Landscape Architecture a LC C=C60•Land Survernp a LB CCO2934•Inlericr Oevgn a 180[01020 BID TABULATION Gee&Jenson Project Name: . Country Club Dr Streetscape Imp. Bid Date/Time: 3/21/00 -2:00 PM Owner: Tequesta Engineers-Architects Phase II Planners,Inc. Project No. 20-004.03 Conducted By: Gee & Jenson Proj.Arch/Eng: Opening Location: Gee &Jenson Harry Benoit ;Sub List ' : Qualification Form e. Attachments Required ' B. Bid Security D. Insurance BIDDER'S NAME Base Bid Alternate Bid Addendum .Attachments Time UNIT PRICES • 4 ti 1} t 1't ap rely^ l9 � Sit� .ti, `� ,; Sum M . . .` ;;Sum +,;;• ).,�i,�1 ;� tF�2s^ r3 .;.4,U A B C;=: s;D > „(days) "Item, Item Item..:=.Item;: Rood Landscape $92,281.00 $88,641.00 X X X X 30 Terracon Services $102,025.14 X X X X 90 Aiello Landscape $109,515.00 x x x x 60 Vila & Son $111,073.00 x x x x Arazoza Brothers $131,016.00 x x x x 30 4 _ Xv RESOLUTION NO. 55-99/00 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AWARDING BID CONTRACT TO ROOD LANDSCAPE COMPANY, INC. , OF JUPITER, FLORIDA, FOR PHASE II COUNTRY CLUB DRIVE STREETSCAPE IMPROVEMENT IN THE AMOUNT OF $92, 281, HAVING A FY 1999/2000 CAPITAL IMPROVEMENT FUND BUDGET ALLOCATION OF $130, 000, AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE APPLICABLE CONTRACT ON BEHALF OF THE VILLAGE. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1. A Contract to Rood Landscape Company, Inc . , of Jupiter, Florida, for Phase II Country Club Drive Streetscape Improvement in the amount of $92, 281, attached hereto as Exhibit "A" and incorporated by reference as a part of this Resolution is hereby approved and the Village Manager of the Village of Tequesta is authorized to execute the same on behalf of the Village of Tequesta. THE FOREGOING RESOLUTION WAS OFFERED by Councilmember , who moved its adoption. The motion was seconded by Councilmember , and upon being put to a vote, the vote was as follows : FOR ADOPTION AGAINST ADOPTION 1 The Mayor thereupon declared the Resolution duly passed and adopted this 13th day of April , A.D, 2000 . MAYOR OF TEQUESTA ATTEST: Joann Manganiello Village Clerk Nmh/word/mydocuments/resolution - Rood 4-13-00 EXHIBIT "A" COUNTRY CLUB DRIVE STREETSCAPE IMPROVEMENTS- PHASE II VILLAGE OF TEQUESTA - BID QUOTATION OF: Name: DO JiJdSCp e, up,uL Address: I " 6 y 3 7(f, Telephone No. (s(‘' `SIRO to perform all work in accordance with the specifications and contract documents attached hereto for the: Village of Tequesta P.O. Box 3273 Tequesta, FL 33469-0273 Gentlemen: r rr The undersigned Bidder has carefully examined the plans, specifications, contract documents and the site of the proposed work and is familiar with the nature and extent of the work and any local conditions that may in any manner•affect the work to be done and the equipment and labor required. The undersigned agrees to do all work called for by said specifications and contract documents, in the manner prescribed therein and to the standards of quality established by same at a cost to the Village of Tequesta equal to the total amounts indicated below: • • • BQ - . y ITEM DESCRIPTION QTY UNIT UNIT COST ESTIMATED COST 1 Live Oaks 56 Ea. _ 2 Cabbage Palms 9 Ea. l __ _ l 1 3 S 3 Queen Palms 15 Ea. 4 Royal Poincianas 4 Ea. 5 Jatrophas 13 Ea Is_ 1 D---X. 6 Other Plants --- LS - /0/c99-1- 7 Sod --- LS --- III i3aC7 - 8 1 Swale Grading & Soil Removal --- LS --- O ,`tr 9 Irrigation System Installation - - LS -- - j SGU 10 Existing Irrigation Systems Rework --- LS --- S I1. One Year Maintenance& Warranty --- LS --- Sr�O (as described) Note: 1 Incidentals such as staking trees, fertilizer, mulch, soil, etc. to be included in the price of the related item. TOTAL BID QUOTATION AMOUNT IN WORDS AND NUMBERS 4/7 t'Iy '-/-w 0 -- hD ci s iq 4 C 4-10 hU/701,-c-c7- q*`9 l_,/y. efMt--C /100 DOLLARS S 9.P, ig ALTERNATE BIDS ALTERNATE NO. 1 - Live Oak trees 14' x 8'; 3-1/2" cal.; 100 gal container in lieu of 16'x9'; 4" cal.; 100 gal container(DEDUCT) ALTERNATE BID NO. 1 BID QUOTATION AMOUNT IN WORDS AND NUMBERS ef ,,1, 4, ii , k --- "i--kouS,.ok 3,`, J),v/1(1, 1 /100 DOLLARS S g X t (914 t 4 6Y� BQ - 2 The undersigned also agrees as follows: 1. To perform additional services and provide necessary equipment, facilities, and materials for work not covered by the above Bid Quotations, which may be authorized by the Village and to accept as full compensation, therefore, such prices as may be agreed upon in writing by the Village and the Contractor in accordance with Item ]5 of the General Conditions. • 2. To commence work on or about May 1, 2000 within 10 days after the date of written Notice to Proceed, to substantially complete the entire Work within (indicate No.) 3 d consecutive calendar days after the date of written Notice to Proceed, subject to such extensions of time allowed by-the Conditions of the Contract, and to achieve Final Completion of the Work by no later than 30 days after the actual date of substantial completion. Accompanying this proposal is a certified check or a Bid Bond in the amount of S G/54, oS' (not less than five percent (5%) of the base bid), made payable to the Village of Tequesta,which is to be forfeited as liquidated damages, if, in the event this proposal is accepted, the undersigned shall fail to execute the contract and furnish satisfactory contract bond under the conditions and within the time specified in the proposal; otherwise said certified or cashier's check or Bid Bond is to be returned to the undersigned. Dated this C,/6 day of 7724-/2 , 2000 CONTRACTOR: ne,fe>1.) ,Z,v s -c— • ADDRESS: `fS nv n "' it• gyp, Jar 3316 9 • (Signature and Title) 1,1j/ae fit ii BQ - 3