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HomeMy WebLinkAboutDocumentation_Regular_Tab 16E_4/13/2000 I XVI ' re, .G fF"- 7 a 3 '=^,, 4, 0 . MEMORANDUM TO: Village Council FROM: Thomas G. Bradford_ Villaan i'l:..ger// DATE "pro _..:;., SUBJECT: Contract for Grant Acquisition and Administrative Services: Agenda Item In the last several years Tequesta has become more successful in securing grants in the areas of criminal justice, emergency medical services, emergency management and infrastructure improvements. During this time our independent auditors have made comments in the Management Letter . of the Comprehensive Annual Financial Report similar to the following: "We noted that a variety of departments and staff have responsibilities for certain aspects of managing grants and monitoring compliance with grant requirements. We recognize that the Village has assigned this responsibility to an individual. However,there still appears to be a lack of oversight We recommend that the Village revisit designating an individual to have oversight responsibility for grants." In the latest Comprehensive Annual Financial Report the Village has responded by stating that we are working on establishing procedures to assure that the Village Planner, in conjunction with a grant consultant, is involved in grant applications and grants administration. We are now prepared to present this proposed grant services contract to you for your consideration. The contract is with a firm by the name of IN REM Solutions, Inc. based in Delray Beach. The firm has done significant work for Lake Park and the Town of Jupiter. As a footnote, since 1997, the Town of Jupiter has been awarded $6.2M in state and federal grants by working, in part, within IN REM Solutions. It is our hope that by utilizing this firm that we will have a similar proportionate level of grant acquisition success. The contract calls for an hourly rate of$75 plus expenses. We estimate that we will expend $6,000 for the remainder of this fiscal year and anticipate budgeting a like amount on an annualized basis, approximately $12,000 per year. It is recommended that the Village Council approve the proposed contract within IN REM Solutions by approving the associated resolution. TG B/kkv Word\MyDocumentsWillage Council Memorandum 3-31-00 MEMORANDUM To: Thomas G. Bradford, Village Manager From: Scott D. Ladd, Director of�ommunity Development >AI- Kara L. Irwin, Planner trA/1,/ Date: April 5, 2000 Subject: Contract for Services Related to Tequesta's Need to Secure Additional Funding Sources and Create a Grant Administration Program The Village of Tequesta is in particular need of grant oversight responsibility relative to the variety of departments and staff that have responsibility for managing grants and monitoring compliance with grant requirements. Tequesta currently has no one individual that has overall responsibility for grant oversight. In-Rem Solutions is a public affairs consulting firm specializing in grant writing and grant administration for municipal clients. The goal of the grantmanship contract would be to pursue additional funding sources for the Village of Tequesta and to help develop a grant application process that could be performed by Village staff in the future_ Grantmanship training can also be provided to program coordinators to enable them to recognize and pursue local funding sources. Attached are nineteen (19) sets of packets, including an original, for the above referenced subject. Please place this item on the April 13, 2000, Council agenda. Staff recommends approval_ /kli RESOLUTION NO. 57-99/00 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, APPROVING A CONTRACT FOR SERVICES WITH IN-REM SOLUTIONS, INC. OF DELRAY BEACH, FLORIDA, RELATIVE TO TEQUESTA'S NEED TO SECURE ADDITIONAL FUNDING SOURCES AND TO HAVE A GRANT ADMINISTRATION PROGRAM TO BE BILLED AT AN HOURLY RATE OF $75 . 00, PLUS EXPENSES, WITH SAID FUNDS BEING APPROPRIATED FROM THE DEPARTMENT OF COMMUNITY DEVELOPMENT GRANTS ACQUISITION AND ADMINISTRATION ACCOUNT HAVING A FISCAL YEAR 99/00 BUDGET ALLOCATION OF $6, 000 AND AUTHORIZING THE VILLAGE MANGER TO EXECUTE THE SAME ON BEHALF OF THE VILLAGE. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1. The Agreement between In-Rem Solutions, Inc. and the Village of Tequesta providing for the acquisition of grant funds and development of a grants coordination program, Attached Hereto as Exhibit "A" and Incorporated by Reference as Part of this Resolution is Hereby Approved and the Village Manager is Authorized to Execute the Applicable Agreement on Behalf of the Village. THE FOREGOING RESOLUTION WAS OFFERED by Councilmember , who moved its adoption. The motion was seconded by Councilmember , and upon being put to a vote, the vote was as follows : FOR ADOPTION AGAINST ADOPTION The Mayor thereupon declared the Resolution duly passed and adopted this 13th day of April, A.D. , 2000 . MAYOR OF '1'hQUESTA ATTEST: Joann Manganiello Village Clerk "Exhibit A" IN REM SOLUTIONS, INC. 10479 Rio Lindo • Delray Beach, FL 33446 (561) 496-4636 Fax (561) 496-4636 CONTRACT FOR SERVICES This is a contract for services by and between the Village of Tequesta (hereinafter"Village"),a municipal corporation having its principal place of business at 250 Tequesta Drive, Suite 300, Tequesta, FL 33469-0273 and In Rem Solutions, Inc., (hereinafter "Consultant") a Florida corporation with its principal place of business at 10479 Rio Lindo, Delray Beach, FL 33446. 1. Consideration and Services to be Rendered. In consideration of the payment by Village to In Rem Solutions of the sum of $75.00 per hour, Consultant agrees to perform the services listed and described herein. Consultant shall provide Village with a monthly invoice which shall be paid in full by Village within 30 days. Expenses shall be reimbursed by Village within 30 days of submission of an expense report by Consultant. 2. Term and Extent of Contract This contract is for the term of one year automatically renewed for successive one-year periods for a term of five years. 3. Standard of Performance Consultant shall perform all services in a professional manner and to the satisfaction of Village. If, at any time, Village determines that Consultant is not performing in a satisfactory manner, it shall have the right to terminate this contract upon payment to Consultant of all sums then owing for services actually rendered, plus expenses. 4. Scope of Services A. Pursuit of additional funding sources for the Village. 1. Determination of the Village's most critical funding needs through meetings with Village staff, including an initial interview with the head of each department . 2. Work with Village staffto match the Village's most critical needs to the strongest potential sources of funding. 3. Work with staff to obtain all necessary information, including budgets and financial statements. 4. Preparation of grant applications. 5. Meet as needed with potential funding sources to advocate the Village's programs. 6. Upon receipt of funding, assist staff with preparation of press releases and other public relations information. B. Work with Village staff to establish a grant administration program. Assist the Village in determining grant administration schedules and provide resources to resolve administration issues when requested by Village. 5. Village Project Supervisor Consultant shall report to the Village Manager, or his/her designee, in the course of performing services hereunder. Consultant shall not perform any work without prior approval from the Village Manager or his/her designee. 6. Charitable Purpose This contract is for the purpose of seeking additional sources of funding for the Village's government, patriotic, humane, artistic, public health, social welfare, environmental, conservation and civic purposes. All grant writing and solicitation by the Consultant on behalf of the Village shall be for one or more of these purposes. 7. Custody of Contributions Consultant shall not, at any time, have control or custody of contributions to the Village. Dated: April 14, 2000 Village of Tequesta By: Thomas G. Bradford, Village Manager In Rem Solutions, Inc. By: Y Lisa . ulhall, President IN REM SOLUTIONS, INC. 10479 Rio Lindo • Delray Beach, FL 33446 (561) 496-4636 Fax (561) 496-4636 March 8, 2000 Thomas G. Bradford Village of Tequesta Village Manager MAR 10 2000 Village of Tequesta Village Manager's Office 250 Tequesta Drive Tequesta, FL 33469 Dear Mr. Bradford: Thank you for meeting with In Rem Solutions to discuss the grantwriting needs of the Village of Tequesta. Cindy Krebsbach and I are excited about the prospect of working together to gain more state and federal funding for the Village and to assist the Village with grant administration. We have discussed the Village's needs and have determined that the best way to work together is with an hourly rate contract. On an hourly contract we may respond with great flexibility to the needs of the Village. It allows us to be as proactive as necessary with grantwriting and as responsive as needed to administration questions. The goal of the grantsmanship contract will be to pursue additional funding sources for the Village ofTequesta and to develop a grant administration process in cooperation with Village staff Our contract will cover all departments within the Village and will include grant research, grant application preparation and follow-up administration. It can be expanded to include other roles as requested, such as increased involvement with Palm Beach County Local Mitigation Strategy requirements. Thomas G. Bradford March 8, 2000 Page 2 The first step will be individual meetings with staff members to learn about each department's goals and programs. These meetings will develop a relationship with staff to make them feel comfortable with the grantwriting program. Upon staffs determination of the Village's most critical funding needs, we will work with staff to match the Village's needs to the strongest potential sources of funding. This will include research into private, state and federal sources of funding. During our preparation of grant applications,we will work closely with staff to obtain all necessary information, including budgets and financial statements. We will meet as needed with potential funding sources to advocate the Village's programs. The cost for our services is $75.00 per hour and services are billed monthly. Expenses include limited travel, photocopy, mailing, facsimile and telephone, all charged at cost. Examples of pending grant programs that may be of interest to the Town include FEMA programs,Motor Vehicle Theft Prevention and FIND. Current clients include the Town of Jupiter, Village of Wellington, City of Boca Raton and the Town of Lake Park. References are included with this proposal. Thank you for considering In Rem Solutions, Inc. We look forward to working together. Sincerely, A461-11174Z1J/146V' Lisa N. Mulhall President Enclosures • IN REM SOLUTIONS, INC. 10479 Rio Undo • Delray Beach, FL 33446 (561) 496-4636 Fax (561) 496-4636 References 1. Lee R. Evett,Town Manager of the Town of Jupiter. Client for the past five years. (561) 746-5134 2. Brian J. Sullivan,Assistant Town Manager for the Town of Lake Park. Client for the past three years. (561) 844-4644 IN REM.SOLUTIONS, INC. 10479 Rio Lindo • Defray Beach, FL 33446 (561) 496-4636 Fax (561) 496-4636 Curriculum Vitae of LISA N. MULHALL EMPLOYMENT In Rem Solutions, Inc., Delray Beach, FL. President. Consulting and strategic planning services to the private, governmental and nonprofit sector. Emphasis in grant proposal writing, governmental relations,program advocacy and special event planning. EDUCATION Dickinson School of Law, Carlisle, PA. Juris Doctor 1986. Graduated Top 25% of Class. Honors: National Appellate Moot Court Team 1985. University of Delaware,Newark,DE. Bachelor of Science,Agricultural Economics,. 1983. Honors: Degree with Distinction, Mortar Board National Honor Society. PROFESSIONAL DATA Admitted to practice before the Florida Bar(1987);the Pennsylvania Bar(1986);the United States Eleventh Circuit Court of Appeals (1991); the United States District Court for the Eastern District of Pennsylvania (1987); Middle District of Florida (1991); and Southern District of Florida (1991). PRIOR PROFESSIONAL EXPERIENCE Associate,Burke,Bosselman & Weaver,Boca Raton,FL (August 1988 to October 1993).Representation of both public and private clients in the areas ofenvironmental, land use, municipal, constitutional and administrative law. Emphasis in litigation practice. Adjunct Professor, Florida Atlantic University College of Urban and Public Affairs (1993 Spring Semester). Instructor in Environmental and Growth Management Law. COMMUNITY RELATIONS Junior League of Boca Raton,President(1997-98),President-Elect,Executive Board and Board of Directors(1993-1996);Sales Chairman for Cookbook fundraiser(1998- 2000); Chairman of Designer Showhouse fundraising event. (1994-96) Soroptimist Woman of Distinction 1998-Small Business Owner In The Pines, Inc., Board of Directors (Nonprofit Farmworker Housing Association) (1993-1999) Member, South County Advisory Board for Commissioner Mary McCarty (1998- 2000) Directions 21st Century, Board of Trustees (1994-1997), Palm Beach County "Directions '94", Participant (1994) Leadership Boca Raton 1995 Palm Beach County Agricultural Reserve Citizen Committee-Alternate (1992-93) PUBLICATIONS "The Transmission Line Siting Act--Balancing Power and People", Stetson Law Review. Vol. XX, No. 3 (Summer, 1991). "Interstate Transfer and Disposal of Solid Hazardous and Radioactive Waste" (with Fred P. Bosselman and Barbara A. Adams), American Law Institute--American Bar Association Course of Study Materials (August, 1990) "Growth Management" The Bridge-Vol 23, No. 2 Winter 1993 REPRESENTATIVE CLIENTS Town of Jupiter, Town of Lake Park, Village of Wellington, City of Boca Raton, Town of Lake Clarke Shores, American Farmland Trust, Farming for the Future REPRESENTATIVE PROGRAMS AND PROJECTS • Beautification , Improved Housing Community Oriented Policing Environmental Quality Automobile Theft Prevention n eni Recreation Bicycle Paths Hurricane Preparedness Panther Protection Solutions, Inc. Education REPRESENTATIVE FUNDING SOURCES Federal; Small Business Administration Department of Transportation Department of Justice Department of Housing and Urban Development Federal Emergency Management Administration (FEMA) State: Department of Community Affairs Department of Environmental Protection Florida Attorney General's Office Florida Advisory Council on ei Environmental Education (FACEE) 5 Specializing in: 0 Grant Services and Administration Private: o r , co) Governmental Relations Numerous private and community o o c Program Advocacy foundations. it CO cn co) Special Event Planning � cacc L!a"':='; 11 ' t ., 0 , C +. q SCOPE OF 1 ''' i m r ' m1,:,�'✓s t'A,�wr""?'" "{'. * § ,� �ry � . SERVICES ,„ nw , " � r an F f n... . v . .M'�. ..�L.fbA�. ~ o .mot 'mow '� d pD A'y y"za In Rem Solutions, Inc. is dedicated to - °� 7,0,7- 6� � � � �+x.l �@ y � y*R 1 r�y,��H�9 TMi � assisting clients in the private, „ N W � , „ `Y } s� „ In Rem Solutions, Inc.has an establishe governmental and nonprofit sectors by talk . rt, �'- history and a proven background in th providing: agricultural, environmental and land us • Grant \\ \ NI Pursue state and federal funding arenas. Services and '`� sources: Examples of successful projects include Administration ✓ Determine critical needs. • Research and development of a • Governmental ✓ Evaluate matching fund abilities. Relations ✓ Prepare and submit grant county Agricultural Economic applications. Development ✓ Advocate for programs. Council. o • Program Advocacy p g • Drafting of a , ✓ Train staff for grant monitoring, �,,, kt. • Special Event Planning evaluation and reporting. county agricultural Research funding sources: conservation easement Led by an experienced attorney, In Rem Solutions, Inc. has the leadership, ✓ Determine current state and program federal funding programs. adopted by knowledge and skills necessary to assist ✓ Creatively match funding governmental clients through the maze of funding sources to potential projects. agency. avenues and governmental regulations. • Preparation and implementation of educational program for a propose Develop an annual grant application referendum. The firm is a certified Minority Business process: ■ Completion of a public and private Enterprise and is a registered fundraising funding campaign for an emerging entity with the Department of Agriculture, ✓ Establish a program for client's nonprofit organization. Division of Consumer Services. Letters continued grantwriting success. of reference are available upon request. I Train staff.