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Memorandum UTM#00.114
To: Joann Manganiello, Acting Village Manager
From: Josef F. Grusauskas, Utilities Director 94
Date: August 1, 2000
Subject: Ric-Man International, Inc. Change Order No. 1; August 10, 2000 Council
Meeting
Attached, is a Resolution to adopt Change Order No. 1 for Ric-Man International. This Change
Order provides for:
1. Deletion of Golf Club and Tequesta Circle water main activities which were completed last
year;
2. Tunneling of water connections to reduce damage to roads;
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3. Ric-Man International providing the second lift of asphalt for the Tequesta Peninsula, Phase I
work area in an effort to provide a uniform road finish after Ric-Man's water main and
Stormwater work is complete; and
4. Providing Stop Bar striping for each intersection which is inadvertently left of the ENCON
project, but will be paid by ENCON.
The net effect of the Change Order is that Village of Tequesta actually saves $72,789.00, as
ENCON will pay for the second lift of asphalt estimated at $134,016.40. The actual value ENCON
will fund will be based on field measurements as stated in the attached letter from Mr. Richard
Dent, Executive Director contained within Change Order No. 1, attached for reference.
Staff has reviewed Change Order No. 1 with our Engineer of Record, Tom Jensen, with Reese,
Macon & Associates and recommends it be placed on the August 10, 2000 Village Council Agenda
for consideration. Upon approval of the Resolution, the Acting Village Manager is authorized to
receive monies from ENCON pursuant to the letter agreement and execute the Change Order on
behalf of the Village.
If you have any questions, please advise.
JFG/mk
Attachment
AgendalcemRicManChange Order
4
RESOLUTION NO. 75-99/00
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY,
FLORIDA, APPROVING CHANGE ORDER NO. 1 FOR
RIC-MAN INTERNATIONAL, INC. OF POMPANO
BEACH, FLORIDA, PROVIDING SERVICES FOR THE
TEQUESTA PENINSULA, PHASE I WORK AREA IN THE
AMOUNT OF $61, 227 .40; DELETING GOLF CLUB &
TEQUESTA CIRCLE FROM SCOPE OF WORK; ADDING
TUNNELING OF WATER . CONNECTIONS TO REDUCE
DAMAGE TO ROADS; ADDING FINAL ASPHALT LIFT
AND THERMOPLASTIC STOP BARS STRIPING
REIMBURSABLE BY THE LOXAHATCHEE RIVER
DISTRICT (ENCON) ; WITH FUNDS BEING
APPROPRIATED FROM THE FY 1999/2000 TEQUESTA
PENINSULA PHASE I CAPITAL PROJECT FUND AND
AUTHORIZING THE ACTING VILLAGE MANAGER TO
RECEIVE FUNDS FROM ENCON AND EXECUTE THE
APPLICABLE CHANGE ORDER NO. 1 ON BEHALF OF
THE VILLAGE.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH
COUNTY, FLORIDA, AS FOLLOWS:
Section 1 . To execute Change Order No. 1 for Ric-
Man International, Inc. , from the original
contract price of $2 , 069, 000 . 00 to $2, 130, 227 .40,
attached hereto as Exhibit "A" and incorporated by
reference as a part of this Resolution is hereby
approved and the Acting Village Manager of the
Village of Tequesta is authorized to receive funds
from The Loxahatchee River District (ENCON)
pursuant to ENCON' s Letter of Agreement dated
February 10, 2000, to compensate the Village of
Tequesta for the cost of the final lift of
asphalt, as well as stop bars striping
improvements and to execute the same on behalf of
the Village of Tequesta.
THE FOREGOING RESOLUTION WAS OFFERED by
Councilmember , who moved its
adoption. The motion was seconded by
Councilmember , and upon being
put to a vote, the vote was as follows :
ti '
FOR ADOPTION AGAINST ADOPTION
The Mayor thereupon declared the Resolution duly
passed and adopted this 10th day of August, A.D,
2000 .
MAYOR OF TEQUESTA
Joseph N. Capretta
ATTEST:
Joann Manganiello
Village Clerk
Resolution\Ric-Man Change Order #1
EXHIBIT "A"
A '
CHANGE ORDER 99-161.1
No. 1
PROJECT: Tequesta Country Club/Bermuda Terrace:Water Main Replacement&Drainage System Improvements-Phase I
DATE OF ISSUANCE: June 28,2000 EH±.CTIVE DATE: Upon Village Approval
OWNER: Village of Tequesta
OWNER's Contract No. N/A
CONTRACTOR: Ric Man International,Inc. ENGINEER: Reese,Macon and Associates,Inc.
You are directed to make the following changes in the Contract Documents. •
Description: Identify unit costs for items not in orieinal contract.
Reason for Change Order: Refer to attached.
Attachments:(list documents supporting change) Refer to attached.
CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES:
Original Contract Price Original Contract Times
Substantial Completion: 240 days •
S 2,069,000.00 Ready for final payment: 270 days
days or dates
Net changes from previous Change Orders No._to No.= Net change from previous Change Orders No._to No._
S 0.00 • 0
days
•
. Contract Price prior to this Change Order Contract Times prior to this Change Order
Substantial Completion: 240 Days
S 2,069,000.00 Ready for final payment: 270 Days
days or dates
Net Increase(Ouse)of this Change Order Net Inase(Decr ase)of this Change Order
S 61227.40 • 0
days
Contract Price with all approved Change Orders Contract Times with all approved Change Orders
Substantial Completion: 240 Days
S 2,130227.40 Ready for final payment: 270 Days
days or dates
Thomas C. Jensen,P.E. Joann Manganiello,Acting Rene Cas• ., - - -tary
RECOMMENDED- APPROVED:Village Manager ACCEP D:
TIPP
By: By: By: q £.1
Owner(Authorized Signature) Contractor(•. •.+ Signature)
Date: 7- 2 O Date: Date: 7 3/ �G
Reese,Macon& sociates,Inc. Village of Tequesta Ric an International,Inc.
TCJ:cf
tcjchgord 1 teq/99-161.1
CHANGE ORDER No.1
Tequesta Country Club/Bermuda Terrace
Water Main Replacement & Drainage system Improvements
Phase I
REASON FOR CHANGE ORDER NO. 1:
Several reasons are attributable to the makeup of this change order. The project was originally bid with the
intention of this project occurring prior to ENCON's sewer project. This did not occur due to reasons
beyond the control of the Engineer/Contractor. Therefore, constructing this project after ENCON is
completed will require the following design/construction concepts to be implemented:
1. All proposed water services were originally to be open cut across the existing roads with temporary
repairs,with the base material and final asphalt to be constructed later by ENCON. With new base
and asphalt in place, it is advisable to push/tunnel the services under the roadway to ensure the
integrity of the new base/asphalt.
2. The project was bid with water main improvements planned for within Golf Club Circle and Tequesta
Circle. This work has already been completed or has been determined that it is not required and will
be deleted from this project.
3. In an attempt to have a more cleaner and appeasing completed project, it was agreed to have some
items within the ENCON project to be completed by the Village contractor, Ric Man International,
Inc. These items will be reimbursed by ENCON to the Village:
- Final lift of Asphalt and road stripping
tcjchgord l teq/161.1
.
CHANGE ORDER NO.1
Tequesta Country Club/Bermuda Terrace
Water Main Replacement & Drainage System Improvements
Phase I
ATTACHMENTS:
1. Reason for Change Order No.1 summary.
2. May 11, 2000 letter from Ric Man International, Inc. to Reese, Macon and Associates, Inc., Re:
Tunneling Services.
3. Pages P-5 and P-6 of contractors bid proposal (Tequesta Circle/Golf Club Circle).
4. February 10, 2000 letter from ENCON to the Village Re: Final Asphalt Lift.
5. February 9, 2000 letter from Ric Man International, Inc .to Reese, Macon and Associates, Inc. Re:
Final Asphalt Lift.
6. July 28, 2000 letter from RMA to ENCON, Re: Stop Bars on Final Asphalt Lift.
7. Change Order No.1 Cost Summary Breakdown.
tcjchgord 1 teq/99-161.1
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CHANGE ORDER NO. 1 .
Tequesta Country Club/Bermuda Terrace
Water Main Replacement & Drainage System Improvements
Phase I
COST SUMMARY BREAKDOWN:
A. Village Cost Obligations
1. Water Service Tunneling 98 @ 171/EA. $ 16,758.00
2. Golf Club Circle/Tequesta Circle — ($ 89,547.00)
Water Main Replacement, Refer
to Page P-5 and P-6.
SUBTOTAL, ITEM A ($ 72,789.00)
B. ENCON Cost Obligations*
1. 3/4" S-111 Asphalt Overlay 58,268 SY @ 2.30/SY $134,016.40
SUBTOTAL, ITEM B $134,016.40
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TOTAL, CHANGE ORDER NO. 1 $ 61,227.40
* To Be Reimbursed By ENCON To The Village.
tcjchgord 1 teq/99-161.1
IAG7 411
RE N lN'II'IERNA']rII®NAIL, IINCo ,w :; .)
GENE RAL CONTRACTORS
2601 N.W. 48th Street • Pompano Beach, Florida 33073
BROWARD: (954)426-1042 • FAX (954)426-0717
i; is
May 11, 2000 i`�. Letter No.. 04
Mr. Tom Jenson
Reese, Macon & Associates, Inc.
6415 Lake Worth Road, Suite 307 -`---
Lake Worth, FL 33463
Re: Tequesta Country Club/Bermuda Terrace
Water Main Replacement and Drainage System Improvements Phase I
Subject: Proposal for Tunneling Services
Dear Mr. Jenson:
At your request we have calculated the cost for tunneling the long services where
permanent pavement has been completed by ENCON Contractor.
We have calculated this cost at an addition of$171.00 per service.. All bid items will still
apply except the Asphalt Road Restoration item.
Upon your review and acceptance, please issue change order. Should you have any
questions or comments, please do not hesitate to contact me.
Sincerely,
7 •
General anager
RLC/rpl
Cc: File, KJ
\\RMPBFLI\SHARE\Projects\OOTeq WM\Bk2\Out\Eng\OOTeq WM-004-P-Proposal for Tunneling Services.doc
Sent By: Loxahatchee River District; 561 747 9929; Feb-10-00 15:02; Page 2/3
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Loxahatchee River District ty
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2500 Jupiter Park Drive,Jupiter,Florida 33458-8964
Telephone(561)747-5700 Fax(561)'747-9929 4 • .
e-mail:osprey @loxahatcheeriver.org ya • gay
X0. 97► 12
Richard C.Dent,Executive Director
Award Winning
Regional Wastewater Facility
Best in Notion,EPA.
Best in State.D.E.P.
February 10, 2000
Thomas G. Bradford, Village Manager
Village of Tequesta
P.O. Box 3474
Tequesta, FL 33469-0273
Re: Tequesta Peninsula- Construction Coordination
Dear Mrs '
Based on your staff recommendation for contract award and previous discussions
concerning the problems associated with two contractors working the same site, my
consultants and yours have jointly resolved that ENCON will install its gravity sewer
system and conduct its final inspection prior to the Village mfdring its water mail and
storm drainage improvements. ENCON is willing to delete the final lift of asphalt within
the project areas and have the Village contractor place this final lift upon completion of
the water and drainage improvements. By following this procedure,we can assure the
greatest separation of responsibility between the two contractors and the Village ends up
with a complete new road surface with no road cuts.
This letter constitutes ENCON's agreement that it will compensate the Village for the
cost of the final lift. Based upon our contract, the final lift will be a 3/4-inch type S-111
asphalt with an estimated quantity of 5 8,268 SY. Tequesta has evaluated this
specification and quantity and concurs. Our contractor was going to do the work for
$2.30/SY, a total of 5134,016.40. As we understand,your contractor will perform this
work at the same unit price of$2.30/SY.
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It is understood that this is an estimated amount and the final amount p be paid will be
based upon the actual quantity of asphalt installed for the final lift as measured by your
contractor and your consultant and agreed upon by my in-house engineer.
Joeepk O.EBIa I,xtng E."Saab"Holum, ItiOurd C.Sheehan Jorf Atch Man H.Roa ock
Board Member Board Member Chairman Board Member Board Member
Sent By: Loxahatchee River District; 561 747 9929; Feb-10-00 15:02; Page 3/3
Thomas G. Bradford, Village Manager
February 10, 2000 •
Page Two
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Should you have any questions relative to this project, please feel free tio call me at
747-5700.
incer ,
Richard-C. Dent, II
Executive Director
RCD/kbk
cc: Jerry David
Tom Jensen, P.E,
Paul Brienza, P.E.
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FEB 09 2000 10:31 FR RICMAN INTERNATIONAL 954 426 0717 TO 15615756245 P.01/01
C-1V1:AN ENT'IERN TItO vALp IINCo
GEMERAL CC TRACTORS
2601 N.W.48th Street • Pompano Beach, Florida 33073 0C1 (1
BROWARD: (954)426-1042 • FAX(954)426-0717
Faxed
February 9, 2000 Letter No. 001
Mr. Tom Jenson
Reese, Macon&Associates, Inc.
6415 Lake Worth Road, Suite 307
Lake Worth,FL 33463
Re: Tequesta Country Club/Bermuda Terrace
Water Main Replacement and:Drainage System Improvements Phase I
Subject: Quote for Overlay
Dear Mr. Jenson:
Per your request we are prepared to provide the Village with the'/4" S-III Asphalt
Overlay in the amount of 58,268 square yards at the price of$2.30 per square yard in the
areas associated with this project. This price does not include striping.
Should you have any questions or comments please do not hesitate to contact me.
Sincere ,
3, -
R ; llo
•• eneral Manager •
RLC/rpl
Cc: File,KJ
S:1Projects\00TegWM\Bk2\Out\Eng\TegW1V-001-P-Quote for Qverlay.doc
RMA
Reese, Macon and Associates, Inc.
July 28, 2000
Paul Brienza, P.E.
Loxahatchee River
Environmental Control District
2500 Jupiter Park Drive
Jupiter, FL 33458-8964
Re: Country Club/Bermuda Terrace- Phase I
Final Lift of Asphalt
Dear Paul,
As per our discussion this date, ENCON will be responsible for reimbursing the Village for
placing the thermoplastic stop bars at major intersections after we place the final lift of asphalt.
We estimate that six (6) intersections will require stop bars at 12 ft. each or a total of 72 ft. Our
contractor has issued us a cost of$9.77/ft. or $703.40. To reimburse the Village, you agreed to
pay for this item under the previously approved asphalt item at $2.30/SY. This would yield an
approximate payment of 306 SY of additional asphalt (703.40/2.30SY=306SY).
If you have any questions or wish to discuss this further, please call.
Very truly yours
•
T s ensen, P.E.
TCJ:cf
cc: Josef Grusauskas
Rene Castillo
tcj00113/99-161.1
6415 Lake Worth Road • Suite 307 • Lake Worth,FL 33463-2907
Telephone(561)433-3226 • Facsimile(561)433-8011
e-mail: reemac@gate.net
111
Item Estimated ' Estimated
No. Description Ouantity Unit Price Amount
B. TEQUESTA CIRCLE/GOLF CLUB CIRCLE
1 . PVC Pipe
a. 6" 1, 250 LF $agOO 124.n00, CO
b. 4 " 180 LF $ o7S. C,C) $ Y,5-nr
2 . D . I . Pipe
a . 6" 120 LF $ Lon $3/ 7a0.00
3 . Valves w/Box
a . 6" RSGV 2 EA $ (o?(D.no $/1 ;3PO.C�C)
4 . Tapping Sleeve and Valves
a . 8 " x 6" 1 EA $ 2,apo .oo $ a/ , .ca.00
5 . Fire Hydrant Assembly 2 EA $ / no. on S .. ,(eco. no
6 . Terminal End w/Blowoff 1 EA $ (-/,27n .00 .5 y 2O•oa
7 . D. I . Fittings 1, 100 LBS $(,?. (0O $ 02 . 6O. 00
8 . Sample Points 5 EA $/yn . 00 $ ?0Q. op
9 . Main Connection (2) 1 JOB LS $ o2,Jo. m
10 . Main Disconnects 1 JOB LS S 9aO.00
11 . Existing Main
Abandonment • 1, 270 LF $ (>7./O $a)66,7.co
12 . Asphalt Road
Restoration 120 SY $ /0. do $ /( anp. o0
13 . Driveway Restoration
a. Concrete 300 SY $2(, . 00 $ '? ROO. 00
b. Asphalt 400 SY $ (Q 00 $ `f nnQ. on
14 . Sod 1, 700 SY $ c/, /D $ 6, q7Q, On
1
1
Addendum 4 Page P-5
99-161
Item Estimated Estimated
No. Description Ouantity Unit Price Amount
15 . Services
a. 1" Corp Stop 13 EA $ 57. 00 $ 7Y/. [fin
b. 1" Curb Stop 23 EA $ 6,0.00 $ /,3 O nc>
c . U-Branch 10 EA $ SO. 00 $ Soo, np
d. 1" Poly 390 LF $ c2 /0 $ R/9'.00
e . 6" x 1" Saddle 10 EA $ IYD.rr, $ 440n.c'�
f . 4 " x 1" Saddle 3 EA $ 12n. r-c $ .390. 0 0
Subtotal, Item B
(TEQUESTA CIRCLE/GOLF CLUB CIRCLE) $ P9,SLf 7. 00 `/
Addendum 4 Page P-6
99-161