HomeMy WebLinkAboutDocumentation_Regular_Tab 8F_8/10/2000 MEMORANDUM
To: Joann Manganiello, Acting Village Manager/Village Clerk
From: Gary Preston, Director of Public Works & Recreation
Date: August 2, 2000
Subject: Village Council Agenda Item for August 10, 2000; Consideration of a
One (1) Year Contract Extension for Lawn and Landscape Maintenance
for Area "A" to Rood Landscape Co., Inc., in the amount of$87,233, Subject
to Funds Being Appropriated in FY 2001, Having a Total Proposed
FY 2001 Budget Allocation of S87,233
As you are aware, in 1998, the Village advertised for Lawn and Landscape Maintenance Bids for Area
"A" which includes the Water Plant, Garage Facility and certain right-of-way areas east of Old Dixie
Highway. Rood Landscape Co., Inc. was the low bidder for Area "A" and was awarded a two (2) year
contract which will expire on September 30, 2000. The original 1998 contract allows for successive one
(1) year renewals and an increase to the contractor based upon the Consumer Price Index (CPI). During
the past two (2) years, the CPI has increased 5.1%.
On July 27, 2000, I met with Mr. Joe Tardonia, Rood Landscape Co., Inc., and we reviewed the contract
and the proposed 5.1% increase. After that meeting, Mr. Tardonia provided me with the attached letter
agreeing to a one (1) year contract extension and the proposed 5.1 % CPI increase.
Both Josef Grusauskas and I have reviewed the contractual services provided by Rood Landscape Co.,
Inc., and we would recommend the Village Council award a one (1) year contract extension for Area "A"
in the total amount of$87,233 to begin October 1, 2000 and run through September 30, 2001.
The project location, new contract extension yearly amount and department receiving services are
listed below:
Area "A"
Item
No. Location Amount Department
1. Tequesta Drive (U.S. Hwy. 1 to Fiesta Avenue) $20,181 Public Works
2. Beach Road (SR 707) • $16,143 Public Works
3. U.S. Highway 1 Median $ 9,396 Public Works
4. U.S. Hwy. 1 Right-of-Way (Beach Road to 215 U.S.
Hwy. 1, East side only) $ 1,788 Public Works
5. Village Boulevard $ 2,935 Public Works
6. Country Club Dr. (Phase II, West side, new Project) $ 8,580 Public Works
7. Water Plant $ 20,848 Water
8. Garage Facility $ 7,362 Water
Total Contract $ 87,233
•
Joann Manganiello
RE: Rood Landscape Co., Inc. Agenda Item; August 10, 2000
August 2, 2000
Please place this item on the August 10, 2000, Village Council Meeting Agenda for Councilmembers'
consideration.
GP/mk
Attachment
GPMcmoAgcnd aRoodl.andscapc
I P r
RESOLUTION NO. 76-99/00
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY,
FLORIDA, AWARDING A ONE (1) YEAR CONTRACT
EXTENSION (OCTOBER 1, 2000 THROUGH
SEPTEMBER 30, 2001) FOR AREA "A" LAWN AND
LANDSCAPE MAINTENANCE TO ROOD LANDSCAPE
CO. , INC. , OF TEQUESTA, FLORIDA, IN THE
AMOUNT OF $87, 233 , SUBJECT TO FUNDS BEING
APPROPRIATED IN FY 2001 BUDGET, HAVING A
TOTAL PROPOSED FY 2001 BUDGET ALLOCATION
OF $87, 233 AND AUTHORIZING THE ACTING
VILLAGE MANAGER TO EXECUTE THE APPLICABLE
CONTRACT ON BEHALF OF THE VILLAGE .
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF
THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS
FOLLOWS:
Section 1. An Agreement from Rood Landscape Co. , Inc . ,
of Tequesta, Florida, accepting a one (1) year
contractual extension in accordance with Resolution No.
36-97/98 for Area "A" Lawn and Landscape Maintenance in
the amount of $87, 233 , attached hereto as Exhibit "A" and
incorporated by reference as part of this Resolution, is
hereby approved subject to funds being appropriated for
such in FY 2001, and the Acting Village Manager is
authorized to execute the applicable contract extension
on behalf of the Village of Tequesta.
THE FOREGOING RESOLUTION WAS OFFERED by Councilmember
, who moved its adoption. The
motion was seconded by Councilmember ,
and upon being put to a vote, the vote was as follows :
FOR ADOPTION AGAINST ADOPTION
The Mayor thereupon declared the Resolution duly passed
and adopted this 10th day of August, A.D, 2000 .
MAYOR OF TEQUESTA
Joseph N. Capretta
ATTEST:
Joann Manganiello
Village Clerk
Resolution.RoodLandscapeCo.,Inc.
• Exhibit "A"
' ROOD LANDSCAPE Co., Inc. Established 1946
P.O. Box 3768 (561) 746-5186,
Tequesta, Florida 33469-0768 (561) 546-2241
4546 County Line Rd. FAX (561) 743 0139
Jupiter, Florida 33469
To: Gary Preston Village of Tequesta
From: Joe Tardonia and Brad Trubey Rood Landscape
Re: Maintenance Contract renewal for area"A"
July/26/00
Rood Landscape accepts the renewal of our maintenance contract for area"A" based on
the increase of 5.1% to 87,233.00 (standard C.P.I. increase for the S.E. United
States) from the original 1998 agreement.
Thank you for your continuing confidence in our company and we look forward to a long
term relationship with the Village of Tequesta.
Sincerely,
•
Joe Tardonia Company Sales
•
Brad Trubey Maintenance Department Manager