HomeMy WebLinkAboutDocumentation_Regular_Tab 7G_1/13/2000 •F rf.
VILLAGE OF TEQ UE >91
STA
Post Office Box 3273 • 250 Tequesta Drive •Suite 300
`n� '• Tequesta, Florida 33469-0273 • (561) 575-6200
a '�, Fax: (561) 575-6203
,N P.; Village Manager's Report
December 6, 1999 - January 7, 2000
• Memorandum to Stephen J. Allison and James M. Weinand Regarding The Center for
Information and Crisis Services,Inc.
• Letter to Ms. Nancy Galeta, CFE,Specialist Regarding the Village of Tequesta Leases/2000
Tax Roll.
• Letter to Douglas Rawls Girvin, P. A. Regarding First Union, Trustee (LT No. 400); 195
Tequesta Drive; Restoration of Curb Cut and Tree.
• Letter to John C. Randolph, Esq. Regarding Zoning in Progress for Specific Adult
Congregate Living Facilities.
• Letter to John C. Randolph, Esq. Regarding Adult Congregate Living Facilities; Non-Ad
Valorem Assessments.
• Letter to Michael G. Whelan, P.A. Selection of Arbitrator; FMCS Case No.: 001208-03079-3;
Suspension of CWA Unit Member Mark Criss.
• Letter to Village Council Regarding Village Council Priorities and Village Manager Objectives.
• Memorandum to Scoff D. Ladd, United States Census 2000.
• Letter to John C. Randolph, Esq., Regarding School Concurrency.
• Letter sent to Vi Laamanen Regarding Applications for Tequesta Boards.
• Letter sent to Jerry Brownlee, Director of Palm Beach Library Services Regarding Tequesta
Branch Library.
• Memorandum to Scott Ladd, Kara Irwin, Gary Preston,Matthew Morrison and Chief
Allison Regarding Tequesta Peninsula Sewering Agreement;Village Staff Responsibilities.
• Letter to Pat Walker, Government/Public Affairs Program Representative, regarding
Loxahatchee River Management Coordinating Council.
• Letter to Betty Resch, Esq. Regarding Siegel Code Enforcement.
• Attended the Tequesta Country Club Community Association Annual Meeting at 7:30 p.m.on
December 6.
• A Staff Meeting was conducted at 10:00 a.m. on December 7 wherein the following items were
discussed:
I) The Utility Director was requested to mow the drainage ditch on Tequesta Drive.
2) A discussion with all department heads relative to workers compensation issues was held.
Recycled Paper
3) The Utility Director was requested to eliminate all parking space lines where parking is
prohibited adjacent to Inlet Bait.
4) The Finance Director was reminded to prepare December Year End Report per Charter
requirement.
5) The Finance Director advised that On-Site was coming to each computer to make
Microsoft Programs Y2K compliant.
6) The Director of Community Development advised that he expected the plans for the
Village Center to be received by December 15.
7) The Director of Community Development advised that an ENON Site Plan for Lift
Station is required.
8) The Chief of Police reported that a resolution had been passed to give cities a surcharge
of $12.50 for capital improvements and communication.
9) The Chief of Police requested amendment of special events application to indicate if
alcohol is being served and indicate number of anticipated attendees.
10) The Director of Public Works presented decorative street light options from FPL for
downtown.
11) The Director of Public Works sought direction relative to extension of Tequesta Drive
median.
12) The Director of Public Works sought direction to Seabrook Rd. South design for
landscape architecture with Gee and Jenson to do civil engineering.
13) The Utility Director reported that manhole at Seabrook and Tequesta Drive intersection
pumped with concrete to stop leakage.
14) The Utility Director provided an R.O.Plant project update.
15) The Utility Director requested that a deletion of the broadcast spreader for surplus list at
Village Council Meeting be deleted.
16) The Utility Director reported that he and ENCON were preparing for a meeting with the
Tequesta Country Club relative to Tequesta Peninsula sewering.
17) The Utility Director provided an overview of proposed swale policy amendment.
18) The Utility Director reviewed areas where pipes for drainage should be installed before
paving.
19) The Utility Director reported that ISO would require changes to Stormwater Ordinance
for additional savings to residents for National Flood Insurance Program.
20) The Utility Director advised that the Risk Management Manual is ready for distribution
of draft to all Department Heads.
21) The Fire Chief Discussed FEMA forms and procedures.
22) The Fire Chief reported that the Inspection Billing Program had been updated with Lotus
Program and inspections are underway.
r
23) The Fire Chief Reviewed EMS delinquent accounts and problems to date and
notification.
• Attended the Village Council Meeting on December 9,at 7:00 p.m.
• Attended the Tequesta Village Center Ground Breaking Ceremony at 4:00 p.m.on December 10.
• Met with Bill Burkhart relative to extended care facility at 3:00 p.m.on December 15.
• Attended Special Village Council Meeting at 7:00 p.m.on December 16.
• Attended employee Holiday party at noon on December 17.
• Volunteered at the Chamber of Commerce Holiday Lights Gala at 5:30 p.m.on December 18.
• A Staff Meeting was conducted at 10:00 a.m. on December 21 wherein the following items were
discussed:
1) The Director of Public Works was requested to provide a status on the Beach Rd. fence
problems.
2) The Director of Public Works was questioned as to when ENCON would strip Tequesta
Circle and Golf Club Circle.
3) A discussion was held with all Department Heads relative to purchasing policy for
ornamentation.
4) The Director of Community Development was instructed to amend the zoning ordinance
to apply all regulations including landscaping for public utility structures and landscaping
regulations to proposals that do not have parking lots to use zoning in progress if needed
as soon as possible; to use professional help to update the zoning code and to check on
availability of Marty Hodgkins to do such work and to check with the Village Attorney to
do proper zoning in progress for regulations for public utility structures and to get a copy
of the Palm Beach Code relative to such landscaping issues.
5) A discussion with all Department Heads was held relative to flower purchasing policy.
6) The Director of Public Works was instructed to amend purchase requisition forms so that
there is Finance Department sign-off prior to coming to Village Manager indicating that
funds are available and that the proposal meets all Village of Tequesta purchasing
requirements.
7) The Director of Public Works and the Director of Community Development were
requested to try and make a separate system for irrigation at Constitution Park and the
new ENCON lift station.
8) The Fire Chief was requested to report on ALS delinquent billing.
9) The Fire Chief advised that RFQ or in-house decision by January 13 would be made.
10) The Director of Public Works was requested to contact Lighthouse Gallery to determine
their interest in annual decoration of holiday tree and establish a budget for same.
•
11) The Director of Public Works advised to consider planting a permanent holiday tree to
avoid unreasonable cost in the future.
12) A discussion was held with all departments relative final Y2K plans for January 1,2000.
13) The Finance Director reviewed procedures for submittal of documentation associated
with American Express charges and instructed to put procedures in memorandum form.
14) The Finance Director advised that budget transfer forms would be issued on December
22 and to complete same by December 23.
15) The Finance Director requested polo shirt uniforms for staff,request denied.
16) The Director of Community Development advised that his recommendation for full-time
building inspector and resume have been forwarded to Village Manager.
17) The Chief of Police reported that speed alert trailer had been received with extra options
provided by manufacturer at no cost.
18) The Director of Public Works advised that TCCCA is considering switch to decorative
streetlights.
19) The Director of Public Works advised to have Gee and Jenson to do cost estimate for
doing streetlights in-house,including estimate for annual maintenance costs.
20) The Director of Public Works sought direction relative to landscape selection for
Tequesta Drive median extension.
21) The Director of Public Works advised that the Cain property on Tequesta Drive was
ready for the Village to do its landscaping at this time, including royal palm and live oak
installation.
22) The Director of Public Works and Recreation reported that surplus proceeds report of
Utility Director contained an error.
23) The Director of Public Works sought direction relative to where Cypress Drive Drainage
Project costs are to be charged;advised to look at the capital improvement fund budget.
24) The Fire Chief reviewed local mitigation strategy.
25) The Fire Chief reviewed Hurricane Floyd Disaster Relief Funding Agreement.
26) The Fire Chief reviewed Utility Vehicle Lease/Purchase Proposal.
• Attended the Manager/Finance Director Meeting at noon on December 22 in Palm Beach
Gardens.
• Met with the Finance Director and Utility Director at 10:30 a.m. on December 29 in order
to review funding sources for Tequesta Peninsula Sewer Project Capital Expenditures of the
Village.
• Met with Mayor Hansen at 12:30 p.m. on January 3, 2000.
• A Staff Meeting was conducted on 10:00 a.m. on January 4, 2000 wherein the following items
were discussed:
I
1) The Utility Director was requested to produce an operational plan for the RO plant and
questioned if 6 months of maximum mgd per day to determine cost of production was
feasible.
2) The Utility Director and Assistant Village Manager requested to plan for an adequate grand
opening with tour of RO plant and plaque unveiling prior to March 1,2000.
3) All Department Heads were advised that the Finance Director had been instructed to reject all
check requests not having sufficient budget funds. Budget transfer requests will be required.
Only,may be over-ridden by Finance Department Supervisor.
4) The Director of Community Development was reminded to amend the zoning ordinance to
apply all regulations including landscaping for public utility structures and landscaping
regulations to proposals that do not have parking lots. To use zoning in progress (ZIP) if
needed as soon as possible; use professional help to update check on Marty Hogkin's
availability; check with Village Attorney to do proper(ZIP) for regulations for public utility
structures and to get a copy of the Palm Beach Code pertaining to same.
5) The Finance Director was reminded to amend the purchase requisitions form so that there is a
Finance Department sign-off prior to coming to Village Manager indicating that funds are
available and that the proposal meets all Village of Tequesta purchasing requirements.
6) The Fire Chief requested to give up-date on ALS delinquent bills and decision for RFQ or in-
house by January 13t.
7) The Chief of Police was requested to advise of speed alert trailer location schedules.
8) The Village Clerk was requested to proceed with engineering study to allocate assessment
costs for Bridge Road Improvement Project.
9) The Finance Director reminded to do financing recommendations for Bridge Road assessment
project.
10) The Director of Public Works requested to remove Australian Pines from Tequesta Drive
bridge embankments and to plant seagrapes along same.
11) The Director of Public Works requested to remove illegible crime watch sign on Country
Club Drive.
12) The Director of Public Works requested to provide status of re-striping of Golf Club and
Tequesta Circle by ENCON contractors.
13) The Utility Director requested to provide status of road repair on Country Club Drive by
ENCON contractor and requested the Director of Public Works to coordinate both road cut
repair and re-striping with ENCON sanitary engineer.
14) The Director of Community Development was requested to explain the dumpsters at
Lighthouse Cove Apartments.
15) The Fire Chief reminded to do annual cost comparison of Village of Tequesta Fire-Rescue
versus Palm Beach County Fire Rescue costs.
16) The Fire Chief requested to provided indication of how long before fire inspections to be
done in-house by full-time persons.
17) The Fire Chief reported that two items in one resolution for truck purchase was approved by
Village Attorney.
18) The Fire Chief reported on a conflict of interest for RFQ on ALS transport billing.
19) The Fire Chief reported problems with two computers which need replacement.
20) The Fire Chief reported that owner of Gallery Square North sent thanks for handling of fire
extinguishments.
21) The Utility Director inquired as to handling of vendor list requests.
22) The Utility Director sought authorization for engineering services for Bridge Road
assessment project.
23) The Utility Director reported that Tequesta Peninsula Sewer Project stormwater cost estimate
reduced from$800,000 to$600,000.
24) The Utility Director provided Jupiter Inlet Colony Franchise Agreement update.
25) The Utility Director advised that public meeting for risk management plan was forthcoming
in near future.
26) The Utility Director requested that pressure be placed on FEMA for reimbursement of
expenses.
27) The Director of Public Works presented contract for execution by Village Manager of
permanent holiday tree planting at Village Green.
28) The Director of Public Works discussed issues associated with Tequesta Drive median
extensions.
29) The Director of Public Works advised that sidewalk cost estimate proposal for Tequesta
Country Club would be forthcoming prior to Public Works Committee Meeting.
30) The Chief of Police reported the need for Village Manager to execute conditional offer of
employment for part-time dispatcher.
31) The Chief of Police reported on Palm Beach County radio survey for all Department Heads to
respond.
32) The Chief of Police reported that the Village Attorney was not pleased with proposal for non-
profit corporation for the Municipal Public Safety Communications Consortium.
33) The Chief of Police sought clarification of issues related to Family Medical Leave Act.
34) The Chief of Police sought clarification relative to Fair Labor Standards Act.
35) The Finance Director distributed Microsoft books for recent software upgrades.
36) The Finance Director distributed revised auto-benefit calculation sheets.
37) The Director of Community Development advised that ACLF regulations on parking had
been sought from traffic engineers.
38) The Director of Community Development reported that relative to local mitigation strategy
that the Village Planner is okay to be designated as primary contact person for same with Fire
Chief to be secondary contact person.
39) The Village Clerk reported that presidential primary to be held on March 14th with other
elections held on September 5,October 3,and November 7.
40) The Village Clerk reported that Solid Waste Authority was to hold a meeting with
municipalities relative to debris management during hurricane events.
41) The Village Clerk reported that SWA education grant for recycling for Village of Tequesta
had been approved for$1,400.
• Attended Legislative Forum at the Chamber of Commerce at 7:45 a.m. on January 6'h.
• Met with Utility Director to review issues at 10:30 a.m. on January 6th.
• Attended the Public Works Committee Meeting at 4:30 p.m. on January 6.
• Attended the Finance and Administration Committee Meeting at 9:30 a.m. on January 7.
• Utilities Department Water Treatment Plan Expansion Status Report Memorandum dated
December 2, 1999 is attached hereto and made a part of this Report.
• The Department of Community Development Monthly Report for the Month of December is
attached hereto and made a part of this Report.
• The Department of Fire-Rescue Village Manager's Report for the Month of December,
1999, is attached hereto and made a part of this report.
• The YMCA of Tequesta Progress Report for December 31, 1999, is attached hereto and
made a part of this Report.
Village of Tequesta Memorandum
To : Thomas G. Bradford, Village Manager
From: Matthew J. Morrison, Utilities Director
Date : January 6, 2000
Subject: Monthly Status Report; RO Water Treatment Plant
Construction
This month' s transmittal will be an abbreviated form in that there are
only a few remaining issues relative to the contractor completing our
new Reverse Osmosis Water Treatment Plant .
Please make note that the following is a list of issues that the
Utilities Department is currently working on relative to completing the
construction at the Water Treatment Plant .
1 . The general contractor has had difficulty with their original
painting subcontractor. This month, Poole & Kent replaced the
painting firm to finish all coatings on miscellaneous equipment
including, but not limited to, high service pumps, piping, and
other systems .
2 . Continued work with Turbitrol on instrumentation logic and
trouble shooting continues . The holiday has hampered progress
in that Turbitrol representatives were out for three week
period of time .
3 . Preliminary discussions have began to take place relative to
planning and implementing our Grand Opening for the last week
of February 2000 .
4 . Aiello Landscaping Company will be commencing landscape
improvements at the R. O. site this week.
5 . Reese, Macon & Associates, Inc. , is in the process of
developing a punch list for any other outstanding issues that
need to be completed prior to us receiving our official -'key
to the front door— .
The latest time schedule for final completion as confirmed by Reese,
Macon & Associates should be sometime in late March. It is my
intent to continue working on the aforementioned items in a manner
to expedite completion of this project .
If you have questions regarding this transmittal, work progress at
the Water Treatment Plant or any other items relative to Water
Treatment Plant construction and final completion, please feel free
to contact me at your earliest convenience . Thank you.
MJM/mk
My Documents\MemoTGB\StatusReport
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PERMITS ISSUED DURING THE PERIOD 01/01/99 THROUGH 12/31/99
PAGE 1
THIS REPORT WAS PRINTED ON JANUARY 3, 2000
VILLAGE OF TEQUESTA
PERMIT TYPE AND DESCRIPTION # OF PERMITS VALUATION FEES DUE FEES PAID
AL - ALARM 49 120,346.00 3,013.00 3,013.00
BC - BUILDING - COMMERCIAL NEW 2 10,497,701.77 165,071.22 165,071.22
BR - BUILDING - NEW RESIDENTIAL 8 2,077,549.46 33,192.78 33,192.78
CA - COMMERCIAL ALTERATIONS & ADDITIONS 17 920,419.00 14,933.02 14,933.02
DM - DEMOLITION 2 21,500.00 332.00 332.00
DR - DRIVEWAY 23 65,158.75 1,927.02 1,927.02
EL - ELECTRICAL - MISCELLANEOUS 142 10,953.99 7,291.30 7,291.30
' ER - ELECTRICAL - NEW CONSTRUCTION 14 0.00 9,350.00 9,350.00
LD - LAND DEVELOPMENT 1 0.00 380.00 380.00
LS - LANDSCAPE PERMIT 22 449,075.25 7,678.10 7,678.10
ME - MECHANICAL 126 738,916.00 16,907.45 16,907.45
MF - MULTI-FAMILY NEW/ADDITIONS/ALT. 9 88,077.65 1,777.87 1,777.87
MO - MISC. PERMITS 454 4,062,867.15 73,293.99 73,293.99
PC - PUBLIC CONSTRUCTION 11 269,313.00 2,681.64 2,681.64
PL - PLUMBING - RESIDENTIAL & COMMERCIAL 78 5,100.00 10,842.00 10,842.00
RA - RESIDENTIAL ALTERATIONS & ADDITIONS 21 800,437.93 13,278.80 13,278.80
SB - SIGN PERMITS 33 35,203.32 1,460.00 1,460.00
SP - SWIMMING POOLS 26 359,296.00 5,865.81 5,865.81
TOTALS FOR ALL PERMIT TYPES 1,038 20,521,915.27 369,276.00 369,276.00
PERMITS ISSUED DURING THE PERIOD 10/01/99 THROUGH 12/31/99 •
PAGE 1
THIS REPORT WAS PRINTED ON JANUARY 3, 2000
VILLAGE OF TEQUESTA
PERMIT TYPE AND DESCRIPTION # OF PERMITS VALUATION FEES DUE FEES PAID
AL - ALARM 17 57,457.00 1,290.00 1,290.00
CA - COMMERCIAL ALTERATIONS & ADDITIONS 4 48,270.00 809.52 809.52
DM - DEMOLITION 1 6,500.00 98.00 98.00
DR - DRIVEWAY 5 13,300.00 300.00 300.00
EL - ELECTRICAL - MISCELLANEOUS 19 0.00 900.60 900.60
LS - LANDSCAPE PERMIT 3 22,266.25 396.25 396.25
ME - MECHANICAL 22 239,247.00 7,255.20 7,255.20
MF - MULTI-FAMILY NEW/ADDITIONS/ALT. 3 21,242.65 370.11 370.11
MO - MISC. PERMITS 116 919,397.00 17,006.73 17,006.73
PC - PUBLIC CONSTRUCTION 1 2,350.00 55.00 55.00
PL - PLUMBING - RESIDENTIAL & COMMERCIAL 13 3,600.00 616.00 616.00
RA - RESIDENTIAL ALTERATIONS & ADDITIONS 2 28,750.00 464.00 464.00
SB - SIGN PERMITS 6 8,919.32 315.00 315.00
SP - SWIMMING POOLS 5 63,852.00 1,247.26 1,247.26
TOTALS FOR ALL PERMIT TYPES 217 1,435,151.22 31,123.67 31,123.67
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PERMITS ISSUED DURING THE PERIOD 12/01/99 THROUGH 12/31/99
PAGE 1
THIS REPORT WAS PRINTED ON JANUARY 3, 2000
VILLAGE OF TEQUESTA
PERMIT TYPE AND DESCRIPTION it OF PERMITS VALUATION FEES DUE FEES PAID
AL - ALARM 2 1,150.00 80.00 80.00
DM - DEMOLITION 1 6,500.00 98.00 98.00
DR - DRIVEWAY •
2 5,900.00 125.00 125.00
EL - ELECTRICAL - MISCELLANEOUS 2 0.00 238.60 238.60
LS - LANDSCAPE PERMIT 1 2,500.00 60.00 60.00
ME - MECHANICAL 11 204,060.00 6,468.00 6,468.00
MO - MISC. PERMITS 34 319,597.00 5,858.40 5,858.40
PL - PLUMBING - RESIDENTIAL & COMMERCIAL 4 0.00 175.00 175.00
RA - RESIDENTIAL ALTERATIONS & ADDITIONS 1 25,000.00 394.00 394.00
SB - SIGN PERMITS 2 919.32 105.00 105.00
SP - SWIMMING POOLS 1 8,700.00 133.20 133.20
TOTALS FOR ALL PERMIT TYPES 61 574,326.32 13,735.20 13,735.20
•
VILLAGE OF TEQUESTA
TFR DEPARTMENT OF FIRE RESCUE
s VILLAGE MANAGER'S REPORT
DECEMBER 1999
Number of days included in this report 31
Total number of calls 81 Number of Medical Calls 55
Number of Fire Calls 8 Number of Calls classified as Others 18
Resources Utilized for Incident Mitigation
Number of Engine Company Responses 60 Number of Ladder Company Responses 2
Number of times Mutual Aid was Received 3 Number of times Mutual Aid was Given 2
Total Number of Hrs Needed for Incident Mitigation 307.50
Average Daily Staffing
Daily on-duty Career Firefighting Force 5.05
Daily on-duty Volunteer Firefighting Force 0.60
Average number of Volunteer Firefighters on-duty During Daytime Hours 0.69
Average number of Volunteer Firefighters on-duty During Night time Hours 0.54
Total Firefighting Force on duty 5.65
Fire Code Enforcement
Total hours Utilized on Code Enforcement 73.00 Hours,Spent on pre-fire Planning 0.00
Number of Violations Found this Month 23 Number of Violations Corrected this Month 12
Required Duties
Hours Needed for Vehicle Maintenance 103.00 Hours Utilized for Equipment Testing 70.00
Hours Needed for Equipment Maintenance 63.00 Hours Needed for Equipment Checks 158.00
Hours Needed for Building Maintenance 113.00 Hours Needed for Hose Testing 0.00
Hours Needed for Hydrant Testing 0.00 Total Gallons of Water Used 7,500.00
Miscellaneous
Hours Dedicated to Community Service 45.00
Hours Required for Administrative Support 167.00
Firefighter Physical fitness Program 55.00
• 01/03/2000 11:10 561-575-6245 PUBLIC WORKS FAC PAGE 02
Dec--28-99 02:44P YMCA of Toquesta P_O1
YMCA of TEQUESTA
399 Seabrook Road
Tequesta FL 33469
(561)748-4748
Andrew Sloan,Director
YMCA of'request*Progress Report
12/31/99
Current Membership Standings: 158 Members
The YMCA averages 4-6 members per week.
Announcements: The YMCA of Tequesta,and its staff feels confident that our twelve
already scheduled programs will allow us to begin on a positive note. We are looking
forward to having our budget reviewed by the Village of Tequesta in order to then
proceed fully with all.programming_ We expect this process to be completed by sometime
in the middle of January. Tom Bradford and the Village Council will be making a decision
on this issue at that time. The complete approval of the budget will not only open the
door to adding staff for new programming,but also satisfying a great need for an after
school program, a fitness attendant,and sports programs for the young children in the
community. We are also waiting to have the membership pamphlet completed and
available for distribution. The YMCA has also been presented with an opportunity to be
involved with the Indian Guide program once again. We will be meeting with Indian
Guide representatives again shortly.
Current Facility Standings:
Fitness center-
Fitness equipment- The fitness center has been growing gradually with some
current additions to the center, and with some generated interest we hope to have
consistent usage of the center. Our focus is to continue our efforts in providing better
equipment to our members,and to eventually have a complete fitness area consisting of
five weights,cardiovascular equipment,and weight machines. We also made some
alterations to the fitness area changing the original layout and trading in some of the older
equipment for newer ones. The addition of six "Polaris"pieces of equipment has
completed our machine circuit, and has added a much more modem look to the center.
Some free weight equipment also may be included in the deal which benefits those
experienced members who work out at a more rigorous level.
In recent news the Village has approved the purchasing of two new treadmills for
our fitness area. This has been a long awaited addition,which will be greatly appreciated
01/03/2000 11:10 561-575-6245 PUBLIC WORKS FAC PAGE 03
Dnc-28-99 02:44P YMCA of Tequista P.02
by our members! We also have built a new wall divider surrounding our cardiovascular
section which has added to our fitness center's overall look. All the cardiovascular
equipment has been installed and is running well This has been greatly appreciated by our
members.
Storage Room- We are still awaiting approval from the Village in regards to the
improvements that are scheduled to be made for our atter school program. Once the
Department of Health requirements are met we will be able to proceed with all program
preparations. Meanwhile this area will be used as a conference room.
Main Floor- The YMCA also has ordered and posted some YMCA literature,
posters, and misc. materials to give the facility more of a"Y"appearance. We are also
having some plants donated to improve the overall look of the facility. We also have been
given a Christmas tree, and purchased some Christmas lighting to highlight the Holiday
Season.
Advertising-John Picano Media Inc. has been hired to coordinate our marketing
strategy. We have allocated about 56000 towards promoting the YMCA through local
channels. We hope this effort will assist in taking the YMCA to the next level of service
and programming. The YMCA has been advertising though local channels, through the
Newsletter,Jupiter Courier,Palm Beach Post,and more recently through Seebreeue
Publications. We just finished our third month advertising with them,and have reached
15,000 people in the Tequesta,Jupiter and PGA areas. Jupiter courier has also done a
feature article on our"Active Senior Club"which is 75 strong. The Jupiter Pennysaver
has also assisted with advertising programs and events. The YMCA of the Palm Beaches
is working together with us in preparing a four colored brochure to further inform the
community with membership information, and current programming and events.
Marketing methods: Direct Mail,Radio-"Jukebox",Pamphlet/Brochure,
Newspaper advertising, Publicity-photo or feature story,Y Newsletter, Tequesta
Newsletter.
Fundraising: We do plan to have a Food Tasting Festival in the beginning of the new
year along with some other possible ideas still underway.
Donations: The YMCA has had two generous donations from private parties which will
go towards various needs in programming,facility additions,and other administrative
needs. The YMCA would like to thank them for their support!
Special Events:
Holiday Celebrations: We recently had our Christmas Festival for both adults
and children with went extremely well. Our adult party brought together a group of very
enthusiastic seniors,who enjoyed an evening of dancing and social activity. The Village of
Tequesta were very much involved in the financing of the events,and a special thanks
goes out to them for their support. Our Kids Festival was incredible with about 200 kids
showing up. We were able to provide a bounce-house,one ton of snow,drinks and hot
dogs,and a special visit from Santa We did receive great reviews from the community,
and plan to focus out attention on the younger generation ation for the new year. Finally our
Tequesta Parade was terrific as expected- We were joined by about 10 volunteers who
• 01/03/2000 11:10 561-575-6245 PUBLIC WORKS FAC PAGE 04
Dec-28-99 02_45P YMCA of Tequesta P.03
assisted with handing out flyers, blowing up balloons to hand out to the crowd, and of
coarse a special float designed by Air-lift Balloons Inc. Overall it was a great success, and
we give a special thanks to Wayne Aker's Ford for the use of the convertible mustang, and
the fire truck which was a great addition. Also,Rayside Truck and Trailer for donating
the use of the trailer as a float,all our volunteers, and Air-Lift Balloons.
Health-Fair USA mini-screening
Moat's Club-general meetings
Headstart Organization -was at the YMCA the 21st for their gift presentation to
needy children as part of their holiday mission. The YMCA was very much involved in
gathering up toys for over 37 needy children in the area. The presentation was wonderful,
with the Jupiter Courier covering the event.
Status of current programs:
-Line Dancing-Participation at 40-50 per session.
Instructor, Mary Mazzetta
Days sad tinaca: Monday at I P.M.-3 P.M.
-Fitness Center- We are in need of a fitness center attendant for after hours and
week-end hours. We are awaiting approval from the Village to our
proposed position of an attendant in the budget for 2000.
-Weight Loss Program-
Jnstn►ctnr Joanne Carroll
Days and times: Wednesday at 6P.M.-7P.M.
-Stretching Flexibility Class-Participation at I0 per session
Ind Torn Bradley
Jays and times_ Monday and Wednesday at 7P.M.-9P.M.
AverageMonthly R ,e- included with Karate-Do
-Karate-Do-Participation at 10 per session
instructor: Tom Bradley
Days and times: Monday and Wednesday at 7P'M.-9P.M.
-Active Senior Club-This program has done extremely well! We currently have
75 members in the club. Recently we did have our presentation of
the 3-night Bahama Cruise drawing to Mr.&Mrs. Bozyczko,and
also celebrated the marriage of our Program Coordinator Peggy
Gallo to Dr. William White. All upcoming events will be posted
upon Peggy's return from Hawaii.
Participation at 30-60 per activity.
instructor: Peggy Gallo
jays and itimes: Schedule varies each month.
**All future events for the Active Senior Club will be posted and
advertised through our regular channels,
Dancercise-Aerobics-
Participation at 5 per session.
Jgstnuetor- Margaret Zelazek
Wednesday and Friday at 9A:M.- 10 A.M.
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P.04
-Spurts Programs- Coordinator required(part-tune).
it r .n'$program-ages 4-7 Beginning and Intermediate levels.
Emphasis on nno-competitive activities. Sports incl. soccer,
basketball,teeball etc.
-ages 12-17. Soccer,basketball, volleyball,
softball,flag-football etc.
ages 18 and up. Basketball, softball, flag-football
etc.
Inr/ian Guides/indian Princess-Beginning date-not yet determined
illaBICWE Sean Miller/Andrew Sloan-in conjunction w/YMCA
the Palm Beaches_
Targeted age group: 8-11
AG/11dt= Hiking, camping, enviranmentij education,marine
workshop,backpacking and fishing,repelling,bike safety,
kayaking,Frisbee,horseback riding etc.
-Special Interest Clubs-Depending on interest (Example: Bingo, chess club, card
games etc.)
-Johncke's Internaaiional Golf School-Program open to all age
groups. Private or group lessons available.
ivatnu tor: Peter Johncke- Internationally known professional
golfer and trick artist.
J./nation- Constitution Park,Tequesta Park
Days and times: All private sessions are by appointment only.
After School Care Program-A letter has been submitted to Mr_ Bradford's office
requesting the necessary building changes. The YMCA is awaiting
approval prior to beginning the mandatory Health Department
liceasure procedure.
-Girls Dancersice-New program for young girls learning to dance. It also
involves them in an aerobic workout.
Instructor: Margaret Zalazek
Days and times; Thursdays 4:00 P.M.-5:00P.M
-Square Dancing-program affiliated with the"Active Senior Club"
Instructor: Mike Doughty/Peggy Gallo
Days and t'r s; Tuesday's 7:30P.M.-9:oop.14
Estimated participation at 40-50 people per session.
Plans have been made to join with other community dance groups
in Jupiter/Tequesta,and hold it at the Y.
- Quilting- Old fashioned by hand,`cathedral"pattern
Jngtnunnr- Muriel Walka
I2ays and timed• Friday 10:00A.M.-12 Noon
-Cloggrng-
Jnstnzctor� Anne Fulmer
I?.enatimes Thursday 7 PM-9PM
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-Tal-chi-
Instructor: Michael Sklar
Days and i nes• Monday and Wednesday 7 PM- 8 PM
Music Together of the Palm Beaches-
Instructor: Debbie Zaceheo
Days and times: November 8 -December 13
Mondays at 9:15 -10:00; 10:15 - 11:00 A.M_
Some programs will be on bold until full participation requirements are met.
Future program ideas for 2000.
All future events will be posted and advertised upon completion.