Loading...
HomeMy WebLinkAboutDocumentation_Regular_Tab 7C_5/11/2000 jai G a I VILLAGE OF TEQUESTA dPost Office Box 3273 • 250 Tequesta Drive • Suite 300 c Tequesta, Florida 33469-0273 • (561) 575-6200 `,;���` ` 9e Fax: (561) 575-6203 N COIL VILLAGE OF TEQUESTA VILLAGE COUNCIL MEETING MINUTES APRIL 13, 2000 I. CALL TO ORDER AND ROLL CALL The Tequesta Village Council held a meeting at the Village Hall, 357 Tequesta Drive, Tequesta, Florida, on Thursday, April 13, 2000 . The meeting was called to order at 7: 03 P.M. by Mayor Carl C. Hansen. A roll call was taken by Betty Laur, , Recording Secretary. Councilmembers present were: Mayor Carl C. Hansen, Vice Mayor Elizabeth A. Schauer,, Councilmember Joseph N. CaRretta, Councilmember Basil Dalack, and Councilmember Sharon Walker. Also in attendance were: Village Manager Thomas G. Bradford, Village Attorney John C. Randolph, Village Clerk Joann Manganiello, and Department Heads . II. INVOCATION AND PLEDGE OF ALLEGIANCE Mayor Hansen gave the Invocation and led those in attendance in the Pledge of Allegiance to the American Flag. III. APPROVAL OF AGENDA Councilmember Walker requested items that the following items be pulled from the Consent Agenda: 15 (B) and 15 (C) regarding. Community Appearance Board appointments, 16 (A) regarding Sprint Spectrum, 16 (C) regarding Phase 2 of Country Club Drive landscaping, 16 (F) regarding overlay zoning with Jupiter and Palm Beach County. Councilmember Walker also requested that discussion of Village Council priorities of March, 2000 be added under ANY OTHER MATTERS. Vice Mayor Schauer requested item 13 (F) Village Manager' s Recycled Paper VILLAGE COUNCIL MEETING MINUTES April 13, 2000 PAGE 2 Report, be pulled from the Consent Agenda. Village Manager Bradford requested addition of item 16 (K) , Consideration of request from North Palm Beach to support the Hood Road Extension. Village Manager Bradford requested item 16 (D) be pulled from the consent agenda. Vice Mayor Schauer made a motion to approve the Agenda as amended. Councilmember Capretta seconded the motion. The vote on the motion was: Carl C. Hansen - for Elizabeth A. Schauer - for Joseph N. Capretta - for Basil Dalack - for Sharon Walker - for The motion was therefore passed and adopted and the Agenda was approved as amended. IV. REMARKS OF OUTGOING COUNCILMEMBERS Mayor Hansen commented that he was leaving the Village Council with mixed feelings since he had established many good relationships and seen many improvements in the Village; however, he would now have more time to pursue other interests. Mayor Hansen commented the Village was in very good condition and was not $15 million in debt, and was taking in more than the amount they were spending. Mayor Hansen urged residents to take the time to investigate the real financial position of the Village and to attend the budget workshops in July, and they would be pleasantly surprised. Mayor Hansen encouraged the Village Council to push forward with Tequesta Plaza and Bridge Road, and stated he believed that a majority of residents wanted to see this project completed. Mayor Hansen expressed regret that more had not been done for the firefighters' quarters, and urged the new Village Council to make that a priority. Another regret was that more annexation had not been done . Mayor Hansen thanked his fellow Councilmembers, stated he felt good about decisions they had made, and stated he felt time had shown that the great majority of decisions had been the right ones. Mayor VILLAGE COUNCIL MEETING MINUTES April 13, 2000 PAGE 3 Hansen commented this was the last night he and Village Manager Bradford would attend a Village Council meeting, described how Mr. Bradford had helped him learn about Village operations, and wished him Godspeed. Mayor Hansen expressed thanks to the residents and commented that having lost in the election by only eleven votes, he knew he had a lot of support from the residents . Village Manager Bradford presented a plaque to Mayor Hansen in appreciation for his five years of service on the Village Council. Mayor Hansen stepped down, and Vice Mayor Schauer took charge of the meeting. V. ACCEPTANCE OF CERTIFICATES OF ELECTION A) Certification of the Results of the Municipal Election Held on March 14, 2000/Certificates of Election Village Manager Bradford announced there were Certificates of Election for Geraldine Genco for Seat 1, who had won by eleven votes, for Joseph N. Capretta for Seat 3, who had won by approximately 700 to 500 votes, and for Sharon Walker for Seat 5, who had won approximately 66% of the vote. Councilmember Dalack made a motion to approve the results of the March 14, 2000 election. Motion was seconded by Councilmember Walker. The vote on the motion was: Elizabeth A. Schauer - for Joseph N. Capretta - for Basil Dalack - for Sharon Walker - for The motion was therefore passed and adopted. VI . OATH OF OFFICE TO INCOMING COUNCILMEMBERS VILLAGE COUNCIL MEETING MINUTES April 13, 2000 PAGE 4 Village Manager Bradford administered the Oath of Office to Geraldine Genco, Joseph N. Capretta, and Sharon Walker. VII. REMARKS OF INCOMING COUNCILMEMBERS Councilmember Genco thanked everyone who had supported her election. Councilmember Walker thanked everyone for their support and provided an overview of projects on which she had begun work. Councilmember Walker announced that she would request the Village Council to take part in a quarterly meet and greet session before regular Council meetings to showcase new developments occurring within the Village. These sessions would be noticed in the newspaper and the newsletter, and each Councilmember would be requested to personally invite ten residents they did not know. Councilmember Walker announced that a second project was that she would be working with the Village Manager' s office to develop a citizens survey similar to that used in Jupiter, which was extremely successful, to be used as a fundamental tool in developing the budget. Another project was to work with the Village Manager' s office and the new Mayor to have the Tequesta Branch Post Office-currently a branch of Jupiter--designated an independent facility, which was a major factor in problems such as long lines and dead bushes. Councilmember Walker reported that she would also continue working on implementation of the environmental action strategy portion of the Tequesta Sewer Agreement of November 1999, which was vitally important to the future of residents living near the river basin. Councilmember Walker expressed her commitment to serve the residents with integrity. Councilmember Capretta commented he had been elected for the seventh time and really appreciated the confidence and trust expressed in him by the residents, and pledged to continue to honor that trust to make sure the Village was the kind of town in which the residents wanted to live . Councilmember Capretta explained that some residents had suggested projects in the past but the Village Council had been unable to follow up the suggestions because of lack VILLAGE COUNCIL MEETING MINUTES April 13, 2000 PAGE 5 of money and did not want to raise taxes . Now that funds were available, there was an opportunity to implement some of the ideas of the Council that had been encouraged by the residents, such as the Fire Department and paramedic facilities, and other Village facilities . Mr. Capretta explained that he had decided to run for a seventh term because he believed some of those projects could now be implemented. Councilmember Capretta expressed hope that the Village Council could work together as a team and agree on objectives to be accomplished, win public support and obtain alternative ideas from residents, and implement a plan within the next few years . Councilmember Capretta commented he looked forward to implementing some of the ideas the public had asked him to do something about for several years . Councilmember Capretta commented he would make every effort to work with the other Councilmembers to accomplish these projects . VIII . VILLAGE COUNCIL REORGANIZATION Village Manager Bradford announced that Section 2 . 06 of the Village Charter required the Village Council at its first regular meeting following the annual election to appoint a Mayor and a Vice Mayor. Village Manager Bradford reviewed the duties of the Mayor and Vice Mayor. A) Election of Council Officers for Ensuing Year 1) Mayor Councilmember Dalack nominated Elizabeth Schauer for Mayor. Councilmember Genco seconded the motion. Elizabeth Schauer declined the nomination for personal reasons . Councilmember Walker made a motion to elect Mr. Joseph Capretta as Mayor for the coming year. Councilmember Dalack seconded the motion. During discussion of the motion, Councilmember Walker expressed her opinion that Councilmember Capretta could fulfil the role of a strong leader which she believed was VILLAGE COUNCIL MEETING MINUTES April 13, 2000 PAGE 6 needed in light of the resignation of the Village Manager, and the possibility of accomplishing projects such as new and/or renovated Village facilities. Vice Mayor Schauer expressed support for Mr. Capretta as Mayor, stating that she believed Mr. Capretta could offer guidance to staff if necessary and that being retired he would be more easily accessible than the other members. Councilmember Dalack commented that he and Mr. Capretta were opposed on certain principles, such as Mr. Capretta wanted to reduce taxes by whatever means while Mr. Dalack would not go beyond a certain point, and commented that he respected Mr. Capretta and supported him as Mayor. The vote on the motion was: Elizabeth A. Schauer - for Joseph N. Capretta - for Basil Dalack - for Sharon Walker - for Geraldine Genco - for The motion was therefore passed and adopted. 2) Vice Mayor Councilmember Genco nominated Councilmember Dalack as Vice Mayor. Vice Mayor Schauer indicated she was willing to remain Vice Mayor. Councilmember Dalack agreed with Vice Mayor Schauer being the Vice Mayor for the coming year. Councilmember Genco withdrew her nomination. Councilmember Genco made a motion to elect Elizabeth Schauer as Vice Mayor for the coming year. Councilmember Dalack seconded the motion. The vote on the motion was: Joseph N. Capretta - for VILLAGE COUNCIL MEETING MINUTES April 13, 2000 PAGE 7 Fli7abeth A_. Schauer - for Basil Dalack - for Sharon Walker - for Geraldine Genco - for The motion was therefore passed and adopted. Councilmember Dalack requested another item be added to the agenda: a report from the Village Manager regarding the status of the agreement between the Village and JMZ Properties . Vice Mayor Schauer made a motion to add a report from the Village Manager regarding the status of the agreement between the Village and JMZ Properties under ANY OTHER MATTERS. Councilmember Dalack seconded the motion. The vote on the motion was: Joseph N. Capretta - for Elizabeth A. Schauer - for Basil Dalack - for Sharon Walker - for (',cmraldi nP Genco - for The motion was therefore passed and adopted. B) Designation of Committee Chair and Co-Chair Councilmember Walker made a motion to designate the following members for each of the following committees: 1) Finance and Administration Committee: a) Mayor Capretta b) Councilmember Walker c) Councilmember Genco 2) Public Safety Committee a) Vice Chair Schauer b) Mayor Capretta VILLAGE COUNCIL MEETING MINUTES April 13, 2000 PAGE 8 c) Councilmember Genco 3) Public Works Committee a) Vice Mayor Schauer b) Councilmember Dalack c) Councilmember Walker 4) Redevelopment Committee a) Mayor Capretta b) Councilmember Dalack c) Councilmember Walker Councilmember Genco seconded the motion. The vote on the motion was: Joseph N. Capretta - for Elizabeth A. Schauer - for Basil Dalack - for Sharon Walker - for Geraldine Genco - for The motion was therefore passed and adopted. Councilmember Genco suggested that monthly dates be set up for the Committee meetings and that the Committee members be advised a week prior to the monthly date if the meeting was going to be held, so that everyone could put the meeting dates on their calendars and then cancel if the meetings were not needed. Councilmember Walker questioned whether committee meetings were precipitated by certain items, to which the Village Manager responded meetings were usually called because of a problem for which staff needed direction. Discussion ensued. Village Manager Bradford explained that the Board of Adjustment was scheduled for the third Monday of each month, and Community Appearance Board was set for a standard day and time and could be called as often as needed. The Village Attorney explained that public notice to cancel a meeting should be done five to seven days prior to the meeting date. Village Attorney Randolph questioned whether the decision VILLAGE COUNCIL MEETING MINUTES April 13, 2000 PAGE 9 to cancel would be left up to staff depending on whether they had an agenda item to bring to the meeting. Discussion ensued. The Village Attorney advised that in order to comply with the Sunshine Law, notice of the meetings must be given. Consensus was that at the first meeting of each committee a day and time could be chosen that would be convenient for the members of that committee. Village Manager Bradford advised that his secretary would call all the Village Councilmembers to set up a convenient time for each_ committee to meet . C. Designation of Village Councilmembers and Representatives to Various Governmental Assemblies Vice Mayor Schauer made a motion to designate the following representatives and alternates: 1) Palm Beach County League of Cities: Representative: Councilmember Walker Alternate: Councilmember Dalack Second Alternate: Village Manager 2) Loxahatchee Council of Governments: Representative: Vice Mayor Schauer Alternate: Councilmember Walker Second Alternate: Village Manager 3) Palm Beach Countywide Beaches & Shores Council : Representative: William D. Griffin Alternate: John H. Holton Second Alternate: Village Manager 4) Loxahatchee River Management Coordinating Council Representative: Councilmember Genco Alternate: Councilmember Walker Second Alternate: Village Manager 5) Palm Beach Countywide Intergovernmental Coordination Program Representative: Councilmember Genco Alternate: Councilmember Dalack 6) NAMAC - Police Representative: Councilmember Dalack Alternate: Police Chief Allison VILLAGE COUNCIL MEETING MINUTES April 13, 2000 PAGE 10 7) NAMAC - Fire Representative: Mayor Capretta Alternate: Fire Chief Weinand 8) Eastward Ho! Representative: Councilmember Walker Alternate: Staff Planner 9) JTJB Chamber Trustee Representative: Mayor Capretta Alternate: Vice Mayor Schauer Second Alternate: Village Manager Councilmember Walker seconded the motion. The vote on the motion was: Joseph N. Capretta - for Elizabeth A. Schauer - for Basil Dalack - for Sharon Walker - for Geraldine Genco - for The motion was therefore passed and adopted. IX. APPOINTMENT OF VILLAGE OFFICERS A) Consideration of Thomas G. Bradford as Village Manager; and B) Consideration of Joann Manganiello as Village Clerk Vice Mayor Schauer made a motion to appoint Thomas G. Bradford as Village Manager through and including April 30, 2000 . Councilmember Walker seconded the motion. It was pointed out that Councilmember Dalack had left the room; therefore, voting on the motion was delayed. Village Manager Bradford explained that beginning May 1, 2000 he would begin working as Assistant Town Manager for the Town of Palm Beach, and that Tequesta would need an Acting Village Manager. Village Manager Bradford recommended that the Village Council appoint Assistant Village Manager and Village Clerk Joann Manganiello to the position of Acting Village Manager effective May 1, 2000 . VILLAGE COUNCIL MEETING MINUTES April 13, 2000 PAGE 11 By so doing, the Village Council would be complying with Section 2 . 07 of the Village Charter. Village Manager Bradford advised that no one really knew how long it would take to fill the position of Village Manager; therefore, he recommended that effective May 1, 2000, Ms . Manganiello' s salary be increased to $75, 000 per year and that she be given a $400 per month automobile allowance for the time she served as Acting Village Manager, which was less than the amounts presently paid to the Village Manager. Village Manager Bradford pointed out that Ms . Manganiello would also continue her duties as Village Clerk during this time, and recommended appointment of Richard Diamond as a contractual Assistant Village Manager during this interim period. Village Manager Bradford recommended that Ms. Manganiello also be appointed Village Clerk because she had done an excellent job in that capacity. Councilmember Dalack re-joined the Village Council and indicated that he had read the memo regarding this item, so that the Village Manager did not need to repeat his comments . Vice Mayor Schauer made a motion to appoint Thomas G. Bradford as Village Manager through and including April 30, 2000; and to appoint Joann Manganiello as Acting Village Manager and Village Clerk effective May 1 , 2000. Councilmember Walker seconded the motion. The vote on the motion was: Joseph N. Capretta - for Elizabeth A. Schauer - for Basil Dalack - for Sharon Walker - for Geraldine Genco - for The motion was therefore passed and adopted. Village Manager Bradford explained that at the next meeting the seating arrangement would be changed. A plaque was presented to Village Manager Bradford for his fourteen years of service to the Village. VILLAGE COUNCIL MEETING MINUTES April 13, 2000 PAGE 12 Village Manager Bradford responded he had enjoyed working for the Village and that he would continue to make his home in Tequesta and have an active interest in Village government . Village Manager Bradford expressed his appreciation to the Village for his employment during the past fourteen years. X. COMMUNICATION FROM CITIZENS VI Laamanen wished Village Manager Bradford the best in his new position. Mrs. Laamanen expressed her opinion that very inappropriate political statements had been made by Councilmember Dalack at the last public meeting, and she believed the statements had been ill advised, inappropriate, and certainly illegal. Mrs . Laamanen questioned the status of the proposed survey for traffic enhancements in Tequesta Country Club Community, to which Village Manager Bradford responded that TCCCA had approached staff with a proposal to have traffic circles installed at certain intersections during the sewer construction, and the proposal had been presented at a meeting of the Public Works Committee. The Committee had recommended not to go forward with this proposal until TCCCA had completed a survey of the residents to learn their desires regarding this matter. If the survey indicated the residents wanted the traffic circles, then approval of the Village Council would be required, because the right-of-way was owned by the Village. Mrs . Laamanen reported that her sewer had been installed and looked good. Jim Humpage questioned whether the 3-minute limit applied to public comments regarding agenda items, to which the response was that the limit applied both to agenda and non- agenda items . Mr. Humpage thanked Tom Bradford and Carl Hansen for their service to the Village. Mr. Humpage suggested adding a Village resident to each of the Village committees and to select the resident representative by the same process used to find members for the Board of Adjustment and the Community Appearance Board. Mr. Humpage expressed strong opposition to the proposed Sprint communication tower, which was an item pulled from the consent agenda by Councilmember Walker. VILLAGE COUNCIL MEETING MINUTES April 13, 2000 PAGE 13 Pat Watkins, 167 River Drive, thanked the Village Council for their contribution to Jupiter High School Project Graduation. Mrs. Watkins stated she and her husband had lived in the Tequesta Country Club Community for 19 years and expressed concern that the gates on Country Club Drive and the proposed traffic circles may have been represented to the Village Council as being desired by all the residents, which was in fact not the case. Mrs . Watkins expressed her intent to become more involved in TCCCA to know what they were doing. At the request of Vice Mayor Schauer, Mrs . Watkins provided an update on construction plans for Jupiter High School, and reported that after a 10-year fight with the School Board, construction would start next spring on a new high school, and described the two plans which had been proposed. Mrs . Watkins explained that it was hoped the School Board would come up with the extra dollars required so that a media center and auditorium could be included in the plans . Hattie Siegel, 498 Dover Road, expressed her opinion that most of the orders from the Code Enforcement Board from 1989 to 1995 which were filed with the Court had been illegal because a fine could not be imposed on the first order. Mrs . Siegel also expressed her opinion that the Special Master had represented both the Village and the respondents in cases after 1995 until her case when another attorney had been hired. Mrs. Siegel requested that the Village Council apologize for the actions of the Code Enforcement Board and the Special Master, and that the Village Manager make a statement that he had been aware of the mistakes . Peggy Verhoeven, Point Drive, wished the best to Mr. Hansen and Village Manager Bradford, and questioned why the wife of a member of the Village Council had been removed from the Community Appearance Board due to conflict of interest when there had been similar situations during the past four years . Mrs . Verhoeven expressed her opinion that the Jupiter Courier had overstepped their bounds in making it appear that Mr. Evett was coming to the Village as the new Village Manager. Councilmember Walker requested that Mrs . Verhoeven' s comments regarding the conflict of interest issue be addressed. Village Attorney Randolph explained that a question had been raised in other instances VILLAGE COUNCIL MEETING MINUTES April 13, 2000 PAGE 14 regarding Florida' s anti-nepotism statute which indicated that a member of a Village Council could not be a part of a Village Council that appointed one of their relatives to another committee. Village Attorney Randolph stated there is an exemption for communities with a population of less than 35, 000; however, the exemption did not apply to committees with a land planning function, and the Community Appearance Board did have a land planning function since whatever they approved must be in accordance with the Village' s Comprehensive Plan. The Village Attorney explained that there had been no violation of the law because of Mrs . Dalack' s service on the Community Appearance Board; however, with the expiration of her term her reappointment would have resulted in a violation since Mr. Dalack was now a member of the Village Council. Village Manager Bradford reported he had written to Mrs . Dalack advising her of the situation and that she could not be reappointed. Village Manager Bradford explained that the same situation had applied in the case of Mr. Schauer, who had been a member of the Board of Adjustment. John Ritz questioned whether the Village could do something to speed up the sewer construction project on Fairway East and Fairway West . Village Manager Bradford explained that ENCON was waiting for their work to be approved by the regulatory agencies, after which they could install the first layer of asphalt and then the Village would start their portion of the work. Utilities Director Joe Grusauskas advised that Tequesta' s contract would begin on April 22 and they had up to six months to complete the project, but he believed the Village would be ahead of schedule, and hoped to be finished by mid fall. Mr. Grusauskas explained that ENCON should start paving on April 25. Mayor Capretta reviewed the plan the Village had made with ENCON regarding installation of the sewers, and explained that the contractor who had been hired to do the paving had quit and a replacement had to be hired, but hopefully the work would begin again on April 25. Gary Collins commented he had served on the traffic task force and worked with Village Manager Bradford, who had been loyal and dedicated to the Village Council and always carried out their instructions . Mr. Collins commented that Village Manager Bradford had kept the Village on track VILLAGE COUNCIL MEETING MINUTES April 13, 2000 PAGE 15 financially and wished him good luck. Mr. Collins expressed concern with the comment that he had heard that with the new Village Council there was now "a mandate for change" since the two most recently elected members had been elected by only four and eleven votes respectively, and stated his opinion that there were 3500 other residents that could not be too unhappy with the way things had been. Mr. Collins commented the Village Council had a mandate to work together, that he had been sorry to see the Council divided four to one during the past year, and he hoped it did not now become divided three to two. Mr. Collins commented that if the Council continued to be divided that it would become just like Jupiter and urged the Councilmembers to work together as a team and become united. Mr. Collins stated that Jane Hansen had tried to give up the Presidency of TCCCA for the past three years but no one else would take the position. VI. CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Village Councilmember so requests, in which event, the item will be removed from the Consent Agenda of Business and considered in its normal sequence on the Agenda. Mayor Capretta read aloud the following Consent Agenda items : XII. PRESENTATIONS AND PROCLAMATIONS *A) Proclamation Declaring the Month of April Confederate History Month. XIII. APPROVAL OF MINUTES AND REPORTS *A) Community Appearance Board Meeting Minutes, January 12, 2000; *B) Special Master Hearing Meeting Minutes, February 24, 2000 *C) Special Village Council Meeting Minutes, February VILLAGE COUNCIL MEETING MINUTES April 13, 2000 PAGE 16 24, 2000 *D) Board of Adjustment Meeting Minutes, February 20, 2000 *E) Village Council Meeting Minutes, March 9, 2000 XV. APPOINTMENTS *A) Consideration of Appointment of David Owens to a Three-Year Term as a Regular Member of the Board of Adjustment with said term expiring May 14, 2003. XVI. NEW BUSINESS *B) Resolution No. 54-99/00 - A Resolution of the Village Council of the Village of Tequesta, Palm Beach County, Florida, Approving a Temporary Employment Agreement for the Acting Assistant Village Manager Position with Funds being Allocated from the Village Manager's Personal Services Salaries and Wages Account Having a Fiscal Year 1999/2000 Budget Amount of $173,300, and Authorizing the Acting Village Manager to Execute the Applicable Agreement on Behalf of the Village. (Staff Recommends Approval) (Prior to the reading of this item, Councilmember Genco requested information regarding Mr. Diamond' s qualifications, to which Village Manager Bradford responded, and Vice Mayor Schauer indicated she had requested that Village Manager Bradford contact Mr. Diamond. ) *F) Resolution No 57-99/00 - A Resolution of the Village Council of the Village of Tequesta, Palm Beach County, Florida, Approving a Contract for Services with IN-REM Solutions, Inc. of Delray Beach, Florida, Relative to Tequesta 's Need to Secure Additional Funding Sources and to have a Grant Administration Program to be Billed at an Hourly Rate of $75. 00, plus Expenses, with said Funds being Appropriated from the Department of Community Development Grants Acquisition and Administration Account Having a Fiscal Year 99/00 Budget Allocation of $6,000 and Authorizing the VILLAGE COUNCIL MEETING MINUTES April 13, 2000 PAGE 17 Village Manager to Execute the Same on Behalf of the Village. (Staff Recommends Approval) *G) Acceptance of Comprehensive Annual Financial Report for Fiscal Year Ending September 30, 1999. (Councilmember Dalack questioned what the consequences of not approving this item would be, to which Village Manager Bradford responded it would be against the law. ) *H) Authorization for Mayor to Sign Annual Local Government Financial Report. Motion was made by Vice Mayor Schauer to approve the Consent Agenda as read. The motion was seconded by Councilmember Genco. The vote on the motion was: Joseph N. Capretta - for Elizabeth A. Schauer - for Basil Dalack - for Sharon Walker - for Geraldine Genco - for The motion was therefore passed and adopted. XIII. APPROVAL OF MINUTES AND REPORTS F) Village Manager' s Report, March 6 - April 7, 2000 Vice Mayor Schauer explained that she had pulled this item from the Consent Agenda in order to ask a question. The Vice Mayor asked that the Fire Rescue portion of the Village Manager' s report be changed to include a comparison of the same month a year ago. Fire Chief Weinand indicated that month by month comparisons could be done. Vice Mayor Schauer made a motion to approve the Village Manager' s Report, March 6 - April 7, 2000. Councilmember Walker seconded the motion. The vote on the motion was: VILLAGE COUNCIL MEETING MINUTES April 13, 2000 PAGE 18 Joseph N. Capretta - for Elizabeth A. Schauer - for Basil Dalack - for Sharon Walker - for Geraldine Genco - for The motion was therefore passed and adopted. XIV. COMMITTEE REPORTS A) Finance and Administration Committee Meeting: March 22, 2000 Village Manager Bradford reported that this committee also served as the Audit Committee and that the financial report approved under the Consent Agenda had been reviewed by this committee. Mr. Holt and Ms . Russell had attended the meeting and reviewed the financial audit of the Village, and had stated that the Village was in pretty good financial shape. It had been pointed out that the Village' s debt ratio continued to drop. Management comments had been that staff needed more checks and balances regarding payments received, which was a continuing comment due to the small staff. Another comment had been a recommendation to take action regarding a person to coordinate and administer grants, and tonight' s action by the Village Council to contract with IN-REM Solutions had answered that concern. Village Manager Bradford reported that the committee had heard a presentation from Mr. O'Hagen from Sprint PCS, who made a request to conduct a study regarding the feasibility of erecting a 50 ' tower on which others could co- locate to avoid proliferation of towers throughout the Village. Councilmember Walker had expressed aesthetic concerns . The Committee had recommended approval of a proposed reorganization of the work force involved in field operations to make each position flexible so that people could be placed where needed, which would mean increased salary and VILLAGE COUNCIL MEETING MINUTES April 13, 2000 PAGE 19 opportunities to further increase salary by obtaining additional certifications . Village Manager Bradford reported that advertising had begun for the new positions . B) Public Works Committee Meeting: March 23, 1000 Village Manager Bradford reported that the committee had reviewed the proposal for traffic circles in the Tequesta Country Club Community to calm traffic and required TCCCA do a survey of the residents before making any recommendation. The Village Manager explained that traffic counts had increased on Golfview Drive possibly as a result of increased enforcement and reduction of the speed limit on Country Club Drive. Village Manager Bradford reported that the Village Council had previously rejected speed humps. Village Manager Bradford reported that the proposed management plan for recreation and parks services was reviewed by the Committee. The proposed plan had resulted from the YMCA' s request for an additional $60, 000 annually to run the recreation program for the Village. Gary Preston had been directed to work with the YMCA to see if a happy medium could be reached so that the YMCA could continue to operate the programs without the additional $60, 000 . If this effort proved unsuccessful, the alternative was for the Village to hire a full-time Parks and Recreation Director to take over the recreation programs and the parks maintenance. No action was required on this matter until Mr. Preston reported back on his negotiations with the YMCA. Village Manager Bradford reported that vandals had consistently damaged the Tequesta Pines lights on Seabrook Road and their Homeowners Association had requested that the Village allow removal of those lights and that the Village install street lights on that section of Seabrook Road. Village Manager Bradford explained there would be no extra energy costs above what the Village currently was paying, VILLAGE COUNCIL MEETING MINUTES April 13, 2000 PAGE 20 and the capital cost would be $20, 000 to $30, 000, which could be funded from the current budget . The Committee recommended the street light plan by FP&L. A decorative streetlight standard for Tequesta Business District on Bridge Road, Main Street, Cypress Drive, and Tequesta Drive. The FP&L decorative standard was very expensive compared to the current lighting cost for energy and maintenance. Village Manager Bradford reported that an engineering study had been done which showed it would be to the benefit of the Village to purchase and finance their own streetlights . The Committee agreed to have staff continue to look for alternative street light solutions . Village Manager Bradford reported that the County was proposing to construct an 8 ' pathway on the east side of Riverside Drive from County Line Road to Tequesta Drive, and would pay 50% of Tequesta' s cost in Tequesta' s right-of-way sections . The County had agreed to use concrete instead of asphalt, and had indicated that they were placing the pathway on the east side of Riverside Drive for safety purposes . This project had been added to the Public Works capital improvement budget for next year. Village Manager Bradford reported that Vice Mayor Schauer had provided information she had received from Sue Miller, Director of Recreation at the City of Palm Beach Gardens, regarding a skateboard park. The State of Florida had indicated they would allow such a park in Tequesta Park, and IN-REM Solutions would be used to pursue grant funding for the park. Vice Mayor Schauer made a motion to approve the Finance and Administration Committee report for their March 22, 2000 meeting and the Public Works Committee report for their March 23, 2000 meeting. Councilmember Walker seconded the motion. The vote on the notion was: VILLAGE COUNCIL MEETING MINUTES April 13, 2000 PAGE 21 Joseph N. Capretta - for Elizabeth A. Schauer - for Basil Dalack - for Sharon Walker - for Geraldine Genco - for The motion was therefore passed and adopted. XIV. APPOINTMENTS B) Consideration of Reappointment of Leslie A. Cook to a Three-Year Term as a Regular Member of the Community Appearance Board with Said Term Expiring May 31 , 2003. AND C) Consideration of Reappointment of Paul W. Coben to a Three-Year Term as a Regular Member of the Community Appearance Board with Said Term Expiring May 31, 2003. Councilmember Walker explained that she had requested these items be pulled from the Consent Agenda because of her concern regarding lack of public participation in the Village boards and committees. Councilmember Walker noted that Mr. Coben had been appointed before 1988, and Mrs . Cook had been appointed in August of 1985, and asked whether any applications had been received from citizens who would like to serve on the Community Appearance Board. Village Clerk Manganiello responded that three applications were pending for Community Appearance Board seats . Councilmember Walker stated she would like not to act on the reappointments at this time. Vice Mayor Schauer questioned whether she would like to not act on the reappointments at this time in order to review the other applicants . Councilmember Walker responded affirmatively, and expressed her opinion that if there were other people qualified, they should be given an opportunity to participate. Councilmember Genco stated her agreement, and her opinion that before any reappointments were made that all other applicants should be reviewed by the Village Council. VILLAGE COUNCIL MEETING MINUTES April 13, 2000 PAGE 22 Councilmember Walker made a motion to defer Items XV (A) and XV (B) . Councilmember Genco seconded the motion. The vote on the motion was: Joseph N. Capretta - for Elizabeth A. Schauer - for Basil Dalack - for Sharon Walker - for Geraldine Genco - for The motion was therefore passed and adopted. XVI. A) Resolution No. 53-99/00 - A Resolution of the Village Council of the Village of Tequesta, Palm Beach County, Florida, Approving an Entry and Testing Agreement Between the Village and Sprint Spectrum LP. in Order for Sprint Spectrum to Determine the Viability and Feasibility of the Tequesta Water Treatment Plant Property as a Tower or Antenna Site and Authorizing the Village Manager to Execute the Entry and Testing Agreement on Behalf of the Village. (Staff Recommends Approval) Councilmember Walker explained that she had pulled this item from the Consent Agenda and that she had voted against the tower at the Public Works Committee meeting because of aesthetics . She was now requesting from Sprint if the tower was approved that the tower not look atrocious and be aesthetically pleasing. Joe O'Hagan, representing Sprint Spectrum, explained that at this time Sprint was asking to test the proposed site and that Sprint would be glad to consider all kinds of alternatives for the tower if the site was determined to be a good location. Vice Mayor Schauer commented that a new cell tower had been erected within the past week on Old Dixie Highway next to the railroad tracks just over on the Martin County side. The Vice Mayor requested a color picture of what the proposed tower would look like. Village Manager Bradford clarified the possible locations on the water department property owned by the Village. Mr. O'Hagan presented a site plan of VILLAGE COUNCIL MEETING MINUTES April 13, 2000 PAGE 23 the proposed locations, which would be between K- Mart and Old Dixie Highway. Scott D. Ladd, Director of Community Development, explained that tower applicants were encouraged by Village Ordinance to use disguises to make towers more attractive. Mayor Capretta commented that the issue was whether the Village was willing to consider an ugly tower for the income of $15, 000 to $20, 000 annually from each carrier, which might total $75, 000 to $100, 000 annually, and noted that the residents of Tequesta Hills apartments would be close to the tower; however, they were located in Palm Beach County. Mr. Ladd noted that erection of the tower would certainly affect any proposed annexation of that area. Mayor Capretta questioned the wisdom of placing a tower in the view of the Tequesta Hills residents. Vice Mayor Schauer made a motion to adopt Resolution No. 53-99/00. Councilmember Walker seconded the motion. The vote on the motion was: Joseph N. Capretta - for Elizabeth A. Schauer - for Basil Dalack - for Sharon Walker - for Geraldine Genco - for The motion was therefore passed and adopted. The meeting was adjourned for a short break and reconvened at 9:45 p.m. C) Resolution No. 55-99/00 - A Resolution of the Village Council of the Village of Tequesta, Palm Beach County, Florida, Awarding Bid Contract to Rood Landscape Company, Inc. , of Jupiter, Florida, for Phase II Country Club Drive Streetscape Improvement in the Amount of $92,281 , Having a FY 1999/2000 Capital Improvement Fund Budget Allocation of $130,000, and Authorizing the Village Manager to Execute the Applicable Contract on Behalf of the Village. (Staff Recommends Approval) VILLAGE COUNCIL MEETING MINUTES April 13, 2000 PAGE 24 Councilmember Walker indicated she had pulled this item from the Consent Agenda in order to ask Mr. Preston whether the work at the terminus of Country Club Drive at Tequesta Drive would be held off until ENCON was done with their lift station, etc. Mr. Preston responded affirmatively. Councilmember Walker asked since the project had come in under bid, whether there was any way the Village could spend the extra money from the project and sleeve irrigation under Country Club Drive to irrigate the oaks going in on the Palm Beach County side of the road. Mr. Preston agreed and stated it would not be an expensive proposition. Councilmember Walker made a motion to approve Resolution No. 55-99/00. Vice Mayor Schauer seconded the motion. The vote on the motion was: Joseph N. Capretta - for Elizabeth A. Schauer - for Basil Dalack - for Sharon Walker - for Geraldine Genco - for The motion was therefore passed and adopted. D) Resolution No. 56-99/00 - A Resolution of the Village Council of the Village of Tequesta, Palm Beach County, Florida, Approving the Retail Water Service and Franchise Agreement with the Town of Jupiter Inlet Colony to Provide Water Service to Jupiter Inlet Colony and the Retail Consumers Therein, and Authorizing the Village Manager to Execute the Applicable Contract on Behalf of the Village. (Staff Recommends Approval) Village Manager Bradford explained that he had pulled this item from the Consent Agenda because Jupiter Inlet Colony Town Council had made changes in the franchise agreement which were acceptable, but he wanted to be sure the Village Councilmembers had the correct information, which was that upon VILLAGE COUNCIL MEETING MINUTES April 13, 2000 PAGE 25 occurrence of three different situations that the Village would pull a permit . Vice Mayor Schauer made a motion to approve Resolution No. 56-99/00. Councilmember Genco seconded the motion. The vote on the motion was: Joseph N. Capretta - for Elizabeth A. Schauer - for Basil Dalack - for Sharon Walker - for Geraldine Genco - for The motion was therefore passed and adopted. F) Resolution No. 58-99/00 - A Resolution of the Village Council of the Village of Tequesta, Palm Beach County, Florida, Awarding a Zoning Services Contract to Duncan Associates of Juno Beach, Florida, in the Amount of $12,000.00 for Development of an Overlay zoning District Applicable to the U.S. Highway One and Old Dixie Highway Corridors, with said Funds being Appropriated from the Department of Community Development Miscellaneous Planning Service Account, Having a Fiscal Year 99/00 Budget Allocation of $29,000.00, and Authorizing the Village Manager to Execute the Applicable Contract on Behalf of the Village. (Staff Recommends Approval) Councilmember Walker explained that she had pulled this item from the Consent Agenda because it dealt with an item she had requested when she had joined the Village Council, which was hiring a firm to develop an overlay zoning district. Councilmember Walker indicated she believed this would make a visible difference for both Tequesta and Jupiter and thanked the Council for their support . Councilmember Walker made a motion to approve Resolution 58-99/00. Vice Mayor Schauer seconded the motion. The vote on the motion was: VILLAGE COUNCIL MEETING MINUTES April 13, 2000 PAGE 26 Joseph N. Capretta - for Elizabeth A. Schauer - for Basil Dalack - for Sharon Walker - for Geraldine Genco - for The motion was therefore passed and adopted. I) Consideration of Village Council Actions Necessary to be Taken by Virtue of Governmental Risk Insurance Trust (GRIT) Filing Chapter 11 Bankruptcy on March 27, 2000. 1) Consideration of Establishment of a General Fund Account for Payment of Expenses/Legal Fees Associated with GRIT Bankruptcy and Authorization to Transfer Funds in the Amount of $50,000 from the Disaster Emergency Relief General Fund Designated Fund General Fund Balance. Village Manager Bradford explained that GRIT was a pool of governmental entities of which Tequesta had been a member, and which had filed for bankruptcy on March 17. The Village Manager noted that this year Tequesta was in a new pool, but the Village had claims affected by the GRIT bankruptcy, as did many other municipalities in the area. Village Manager Bradford explained that money to pay the two known claims that GRIT could not pay needed to be taken from reserves and put into the operating budget to pay the ongoing cost of these claims, and recommended taking $50, 000 from the Reserve for Disaster Emergencies Relief Account, which had been established for any contingency. The Village Manager explained that one of the claims would be going to mediation shortly, and that the settlement could be tens of thousands of dollars. The Village Council would make the decision whether to accept settlement at a public meeting. VILLAGE COUNCIL MEETING MINUTES April 13, 2000 PAGE 27 2) Consideration of Contracting with Insurance Servicing and Adjusting Company (ISAC) of Altamonte Springs, Florida, in the Amount of $100 Per Month Per Claim for Providing Workers' Compensation Claim Services on Two (2) Open Village of Tequesta claims. Village Manager Bradford explained that there was no longer an insurance adjuster working on the claim, and ISAC had agreed to provide claims adjusting services to the Village, and that their fee included all aspects of claims handling, including but not limited to litigation management, medical bill review, evaluation and exposure reports, loss runs, and vouchers . 3) Consideration of the Retention of Christopher C. Riggio, Esq. , of Keith R. Pallo & Associates, P.A. , of Palm Beach Gardens, Florida, to Provide continuing Legal Defense Services Relative to the Outstanding Raymond Small Workers' Compensation Claim and Authorization of Payment of Associated Outstanding Legal Fees in the Amount of $4,069.56 to Keith R. Pallo & Associates, P.A. Village Manager Bradford explained that in the matter of the Raymond Small claim dated July 28, 1995, GRIT had hired attorney Christopher C. Riggio to provide ongoing legal defense services relative to the claim. Attorney Riggio was owed $4, 069. 56 from GRIT and if the Village paid him he would handle the litigation for the Village. Staff recommended hiring attorney Riggio to continue with the case. The Village Attorney explained that his hourly rate was reasonable. During discussion, the Village Attorney explained that if the Village made the payment to Mr. Riggio then the Village would file VILLAGE COUNCIL MEETING MINUTES April 13, 2000 PAGE 28 against GRIT for possible reimbursement. Councilmember Dalack questioned whether the State of Florida might take over and settle the claims as receiver, to which the Village Attorney responded he understood that the State had indicated they would not do so in this case; and expressed his belief the Village had no choice other than to go forward. Village Manager Bradford explained that there were other claims and that employees were sent to doctors right away. Peggy Verhoeven related her experience with workers compensation claims . Councilmember Walker made a motion to approve the staff recommendations to (1) establish a General Fund Account for Payment of Expenses/Legal Fees Associated with GRIT Bankruptcy and to transfer funds in the amount of $50,000 from the Disaster Emergency Relief General Fund Designated Fund General Fund Balance; (2) to enter into a contract with Insurance Servicing and Adjusting Company (ISAC) of Altamonte Springs, Florida, in the Amount of $100 Per Month Per Claim for Providing Workers' Compensation Claim Services on Two (2) Open Village of Tequesta claims; and (3) to retain Christopher C. Riggio, Esq. , of Keith R. Pallo & Associates, P.A. , of Palm Beach Gardens, Florida, to provide continuing Legal Defense Services relative to the outstanding Raymond Small Workers' Compensation Claim and Authorization of Payment of Associated Outstanding Legal Fees in the Amount of $4,069.56 to Keith R. Pallo & Associates, P.A. Councilmember Walker seconded the motion. The vote on the motion was: Joseph N. Capretta - for Elizabeth A. Schauer - for Basil Dalack - for VILLAGE COUNCIL MEETING MINUTES April 13, 2000 PAGE 29 Sharon Walker - for Geraldine Genco - for The motion was therefore passed and adopted. J) Discussion Relative to Seeking Public Opinion Concerning New Developments in Tequesta, Basil Dalack, Village Council . Councilmember Dalack commented he had given the Village Council a statement expressing his concern regarding the approach to broaden the tax base by any legal means possible and increasing population density. Councilmember Dalack expressed his opinion that it would be appropriate to have citizen input on this issue via use of Smoke Signals to obtain a preference poll for one of two options : (1) We want to live in a Village with the lowest possible population density even if this means that we have to pay higher real estate taxes; or (2 ) We want to live in a Village that has the lowest possible real estate tax, even if this means living in a Village with a higher population density. Councilmember Dalack expressed his opinion that this was a policy question that should have input from the residents, explained that he had never advocated holding a referendum on every policy issue but believed that on issues such as an adult care facility that direction from the residents should be obtained, and volunteered to underwrite the cost of the survey. Vice Mayor Schauer responded that the entire area Councilmember Dalack was discussing was zoned mixed use because the Village Council had changed the zoning to accommodate businesses that were going out of business and had decided on the type of density. The Vice Mayor explained that she spoke to residents in regard to their opinions; and believed it was the job of the Village Council to decide zoning/density. Vice Mayor Schauer commented that residents could come in to any Village Council meeting and state their opinions and discuss this matter. The Vice Mayor explained VILLAGE COUNCIL MEETING MINUTES April 13, 2000 PAGE 30 that the Village Council' s direction to Mr. Ladd following approval of Mr. Burckart' s project was to make sure it was known that the Village would have no more adult care facilities . The Vice Mayor commented she could not support Mr. Dalack' s proposal because she felt this was the Village Council' s job, and commented that whenever a tax increase was proposed the Village Hall was packed with residents, and that tax increases were kept to a minimum. Councilmember Walker questioned whether Councilmember_ Dalack would be interested in this matter becoming a part of the community survey which she had requested which would be similar to the Jupiter survey, which was a telephone survey conducted by an independent agency to obtain residents' opinions on various issues. Vice Mayor Schauer explained that such a survey had been done several years ago by PMG Associates regarding the YMCA, and the Village Council had had input regarding the questions, and that she would be in favor of such a survey. Mayor Capretta commented that the density problem perceived by Councilmember Dalack was downtown since there was no density problem in the residential areas, that there were only 46 lots left in the Village, plus a one-owner parcel of land in the downtown area, and the Village had established zoning in progress to give that owner guidelines for what he could build there, which had to be in place in advance. The guidelines did not include a shopping center, because of the intensity of traffic that would generate . Mayor Capretta explained that under the present laws, Mr. Burckart was allowed 24 units per acre on the property for his project; Gary Van Brock could build 50 very expensive apartments on his parcel because 18 units per acre were allowed on that property, and the Village could not refuse because of the present standing ordinance. The Mayor commented that staff was currently working on guidelines for adult bookstores, because an ordinance had to be in place before an applicant applied for the allowed locations for such a business . Mayor Capretta explained that intensity was the number of traffic trips per day. A VILLAGE COUNCIL MEETING MINUTES April 13, 2000 PAGE 31 shopping center generated 40 trips per day, apartments generated 10 trips per day, and an adult care facility such as Sterling House increased tax revenue because they constructed a building worth millions, required almost no parking, and only generated three trips per day, the lowest intensity possible, making them a perfect tenant. Mayor Capretta advised that when zoning rules were developed that all the factors must be considered, which the Village Council had done. Councilmember Genco questioned if the zoning could be changed, to which the answer was yes . Mayor Capretta questioned what Councilmember Dalack proposed to do if the public was surveyed and indicated they wanted low density. Councilmember Dalack explained he was not proposing a rollback or change of zoning and commented he recalled that with the application from Mr. Burckart he believed some type of change had been granted. Village Attorney Randolph responded that the mixed use district allowed the Village Council to negotiate the regulations within that district and to grant a greater density than was in the ordinance. Councilmember Dalack explained that his proposal was to obtain the residents' opinion of what should be done when there was such a choice . Councilmember Genco commented she did not see a problem since the Village Council had the ability to negotiate. Councilmember Dalack stated that when the Village Council had a choice, then he wanted the Council to go in the direction the residents told them they wanted. Discussion ensued. Vice Mayor Schauer recommended that a question on this issue be incorporated into the community survey proposed by Councilmember Walker. Councilmember Dalack did not agree because the survey would be done from a sampling and would not include all the residents, and his proposal would be cheaper. Village Clerk Manganiello stated the cost for an insert in Smoke Signals was approximately $350, which Councilmember Dalack indicated he would pay from his stipend. Councilmember Walker suggested that Councilmember Dalack just talk to the people to get their opinions. Councilmember Dalack indicated his VILLAGE COUNCIL MEETING MINUTES April 13, 2000 PAGE 32 proposal was to use Smoke Signals for major policy issues . Mayor Capretta expressed his opinion that this issue was too complicated to find an answer by such a simple question, because residents could indicate they wanted low density, which would mean a shopping center could be built, but the traffic could be horrendous; and suggested asking the residents for their preference for very specific situations. Village Manager Bradford commented that one problem he saw was that Mr. Dalack' s proposal did not take into consideration that zoning for vacant land was negotiable and the public would not know the tradeoffs. Councilmember Dalack responded that how the policy was executed would be up to the Village Council. Mayor Capretta commented that if density was lowered that would indicate more expensive apartments must be built in order for the owner to make money, it would make it expensive to build, and could discourage building; and that it was within the Village Council' s power to lower density but that must be done ahead of time and not after a project was presented. Councilmember Genco questioned whether petitions were necessary to change zoning, to which the Mayor responded no petitions were required since it was within the Village Council' s power to change zoning. Councilmember Dalack commented he was not proposing to change the existing zoning. Mayor Capretta explained that he was only taking Mr. Dalack' s proposal to its ultimate conclusion. Councilmember Dalack made a motion to use the next issue of Smoke Signals to conduct a poll for determining the kind of Village the residents wish to live in: one with the lowest real estate taxes whatever the effect on population density or a low population density whatever the effect on real estate taxes. The motion died for lack of a second. XVII. ANY OTHER MATTERS Village Manager Bradford explained that North Palm Beach VILLAGE COUNCIL MEETING MINUTES April 13, 2000 PAGE 33 had asked that the Village and all other northern Palm Beach County municipalities support the Palm Beach County Commissioners in their efforts to extend Hood Road from Alternate A1A to Prosperity Farms Road. The Village Manager distributed a proposed resolution which would provide this support. The County Commission was scheduled to vote on this issue on April 18 . Discussion included the point that opposition was primarily from residents living along the proposed roadway. Village Manager Bradford expressed his opinion that the same proposal would be made for Frederick Small Road and others in the future . Councilmember Walker expressed her opinion that the Village Council should not tell Palm Beach Gardens how to construct their roads. The Vice Mayor commented she preferred to stay within the Village parameter Village Attorney Randolph advised no action was necessary if the Village Council did not want to do anything in regard to this issue. Councilmember Walker requested that the Village Council begin working on their priorities and the objectives for the Village Manager dated March 2, 2000 and begin with item one, a public relations plan for the potential of new public facilities . Councilmember Walker suggested one way to begin would be to ask the Fire Chief and Police Chief to begin taking slides of their facilities . Councilmember Walker proposed conducting public tours during a one-day or one-half day period, but for people unable to attend a tour that slide presentations could be made at two evening workshops and one Saturday morning workshop. Mayor Capretta indicated he liked the plan proposed by Councilmember Walker and commented that one of the Village committees would be working on public facilities issues . Councilmember Walker requested that this item be placed on an agenda for a Redevelopment Committee meeting. Councilmember Dalack commented that two meetings ago Mr. Zuccarelli of JMZ Tequesta Properties had indicated he would provide a status of their position in regard to repurchasing the Village' s segment of Tequesta Plaza for $477, 000, and their willingness to provide a time extension. Village Manager Bradford reported no representatives of JMZ Tequesta Properties were present at the meeting but had sent a letter in which they stated they VILLAGE COUNCIL MEETING MINUTES April 13, 2000 PAGE 34 were not willing to give the Village a time extension, which meant that on March 1, 2001, if the Village had not commenced construction, Mr. Zuccarelli would cut a check to the Village for $477, 000 and take over that lot. Mayor Capretta explained that the Redevelopment Committee must consider whether a new Village Hall was needed and if so, must consider a location. Councilmember Genco expressed that her preference would be to do a needs assessment and an_ evaluation of what was needed. Mayor Capretta commented that the hiring of a new Village Manager was in progress, that the job had been advertised, and applicants were being screened as to the most qualified. Mayor Capretta questioned how much the Village Council wanted the public involved and proposed alternatives of the six most qualified applicants to be interviewed by the Mayor and Acting Village Manager; or having the Finance and Administration Committee or another committee conduct interviews and letting the public ask questions, narrowing the choice to three which would be recommended to the Village Council; interviewing the three finalists in a Village Council meeting and making a choice by each Village Councilmember ranking each applicant. Vice Mayor Schauer expressed her opinion that a special Village Council meeting should be called so that would be the only item on the agenda. Attorney Randolph advised that ratings must be done at a public meeting to comply with the Sunshine Law. Village Manager Bradford suggested staff could come up with the top ten applicants and the Village Councilmembers and the public could come to the Village Administration Office to read the applications. Telephone interviews could be done by staff to find the top five applicants, and those could be presented to the Village Council for_ them to interview the three of their choice. Village Manager Bradford indicated he did not know the procedure followed when he was hired, only that he came to a public meeting and was interviewed, and later was contacted informing he had the job. Vice Mayor Schauer indicated she liked the proposal from the Village Manager that staff would screen down to five applicants which the Village Council would then consider. Councilmember Dalack stated he would like copies of all the applications, but would like staff to suggest the top ones that should be interviewed. Village Manager Bradford indicated he had VILLAGE COUNCIL MEETING MINUTES April 13, 2000 PAGE 35 proceeded on the assumption that if the Village Council was fortunate enough to agree by a majority of four on an applicant, then the Mayor and Village Attorney would negotiate a contract with the person chosen, which would be brought to a public meeting for approval. XIII. ADJOURNMENT Councilmember Genco moved that the meeting be adjourned. Councilmernber Dalack seconded the motion. The vote on the motion was: Joseph N. Capretta - for Elizabeth A. Schauer - for Basil Dalack - for Sharon Walker - for Geraldine Genco - for The motion was therefore passed and adopted and the meeting was adjourned at 11 :15 p.m. Respectfully submitted, Betty Laur Recording Secretary ATTEST: Joann Manganiello Village Clerk DATE APPROVED: