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HomeMy WebLinkAboutDocumentation_Regular_Tab 7D_5/11/2000 f TE. 4:;:a VILLAGE OF TEQUESTA Post Office Box 3273 • 250 Tequesta Drive • Suite 300 �o Tequesta, Florida 33469-0273 • (561) 575-6200 +s' y�Aot Fax: (561) 575-6203 404 Village Manager' s Report April 10 - May 5, 2000 • Letter to Leslie Cook regarding status of her re- appointment as a regular member to the Community Appearance Board. • Letter to Paul Coben regarding status of his re- appointment as a regular member to the Community Appearance Board. • Letter to Claudette Dalack thanking her for her years of service as a member of the Community Appearance Board and to the Village of Tequesta. • Letter to Mr. Mickey Gautney, Jupiter High School Band Leader, regarding Mr. Gautney' s request to erect a sign for a community-wide Jupiter Band event . • Letter to David Owens regarding his re-appointment as a regular member of the Board of Adjustment . • Attended follow-up meeting regarding meter reading procedures . • Attended Budget Preparation meeting for Water Department on April 19, 2000 . • Meeting with Mayor Capretta on April 19, 2000 . • Attended Stormwater Utility Preparation meeting with Utilities Director on April 20, 2000 . • A Staff Meeting was conducted on April 25, 2000, wherein the following items were discussed: Recycled Paper • I' 1) The Fire Chief was reminded to revise monthly Fire-Rescue Report per Vice- Mayor Schauer' s request at April 13 , 2000 , Village Council Meeting - comparison of current month/year data with previous month/year data. 2) The Fire Chief was asked to give status of letter to those who have not paid for EMS transport . 3) The Utilities Director was asked to give status of Jupiter Inlet Colony Franchise Agreement and whether the Agreement incorporated its change per the April 13 , 2000, Village Council Meeting (Maintenance §C regarding permits from JIC) for the May 25th expiration. 4) The Utilities Director was asked to give status of FEMA grant funds for Tequesta Peninsula Drainage Improvements - Phase I . 5) The Utilities Director was asked to give status of Notice to Proceed to Ric-Man for stormwater and water main improvements . 6) The Utilities Director was requested to give status updates on Tequesta Peninsula Project - Phase I on a weekly basis . 7) The Utilities Director was asked if ENCON has installed staff gauges within the golf course ponds to enable the contractor to determine when dewatering is to cease. The Utilities Director is to call Paul Brienza. 8) The Utilities Director was requested to give status of Dickerson' s project schedule and cost for road work/VOT deal with ENCON. 9) The Utilities Director was asked to submit a letter to the Director of Department of Community Development stating that RO Facility is substantially complete. 10) The Utilities Director was asked to contact In-Rem Solutions to utilize services to get grants for low to mid income homes off County Line Road for water main extension into Martin County. 11) The Utilities Director was asked to look into why the Recreation area in Bayview Terrace and Shady Lane do not pay Stormwater Assessment fees . 12) The Utilities Director was asked what are his plans for re-evaluating properties for Stormwater Assessments? Utilities Director was directed to get program back on track. 13) The Utilities Director was asked about status of survey and recordation of drainage easements on Tequesta Country Club property per 1979 Agreement with Club. 14) The Utilities Director was asked if he contacted David Brown regarding FEC Blanket License for Town of Jupiter. 15) The Utilities Director asked about status of permit for Tradewinds Circle drainage outlet . 16) The Utilities Director was asked about status of permit for bringing online drainage inlet structure on Tequesta Circle. 17) The Utilities Director was reminded that flumes in curbs/retention areas on Seabrook . Road and Tequesta Drive t must be trimmed back and area scarped prior to rainy season. 18) The Public Works Director was asked about the status of his discussions with YMCA. 19) The Public Works Director asked about status of Notice to Proceed to Rood regarding Country Club Drive Streetscape Phase II . 20) The Public Works Director was asked when reflectors on Tequesta Drive median would be installed. 21) The Assistant Finance Director was reminded to call Pension Board meetings. 22) The Assistant Finance Director was if a letter to employees would be included with their first in-house paycheck? 23) The Assistant Police Chief was asked if Sgt . Irovando followed up on condition of landscaping at new Tequesta Post Office? 24) The Assistant Police Chief was asked whether Code Enforcement has jurisdiction in regard to debris dumped on abandoned road on Country Club Drive? 25) The Assistant Police Chief was asked to review FOP contract prior to union negotiations . 26) The Director of Community Development was asked status of Certificate of Occupancy - RO Facility/approval of sewer system by ENCON. 27) The Director of Community Development was asked whether Walker' s Warehouse 1 Property (BRITT bldg. ) was in violation of Code storing a boat/trailer on S . Cypress Drive side of property. 28) The Director of Community Development was asked to consider Commissioner Marcus' letter which suggested incorporating the U. S . Highway One Conceptual Master Plan and Improvements into our Comprehensive Plan. 29) The Director of Community Development was asked status on adult entertainment zoning district/recent Supreme Court ruling. 30) The Director of Community Development was asked status of Norm Berg property on S . Cypress Drive regarding Science of Mind/Mystic Life Church. 31) The Director of Community Development was asked status of rate analysis for Department of Community Development . 32) The Director of Community Development was asked status of automated collection of fees . 33) The Director of Community Development was asked status of Clairbridge/The Crossings and reminded of hurricane season and the need to secure buildings/materials . 34) The Director of Community Development was asked status of Nozzle Nolen' s change of building color without Community Appearance Board approval . 35) The Director of Community Development was asked status of Palm Beach County School Concurrency Plan. . 36) The Director of Community Development was asked status of zoning ordinance changes . 37) The Utilities Director reported that ENCON' s contractors' (Kamphius) has sub-contracted with Dickerson Paving and the road paving work is back on schedule and that meetings are scheduled with ENCON/Kamphius and Ric- Man for next week. 38) The Utilities Director reported that the Notice to Proceed for the Village' s Water Main Replacement and Drainage System Improvements depends on RIC-MAN' s schedule . He will try to arrange for RIC-MAN' s schedule to be noticed in the Jupiter Courier. 39) The Public Works Director reported that the Country Club Drive Streetscape - Phase II (Rood Landscape) will begin Monday, May 1st . 40) The Public Works Director reported that Arbor Day - at the 4 corners of Tequesta Drive/Country Club Drive (South) - will be held on Thursday, May llth and Friday, May 12th at 10 : 30 a.m. 41) The Public Works Director asked whether concrete could be used instead of asphalt for pathway around new monument sign on Country Club Drive (east side) at the request of Mrs . McKee - request was denied. 42) The Public Works Director stated he would seek a grant for skateboard rink at Tequesta Park via In-Rem Solutions contractual services . 43) The Assistant Police Chief reported that the Village will take part in the Auto-Theft Club Program. 44) The Assistant Police Chief reported that Tequesta Police Department will officially receive the Seal of Accreditation on June 26th in Gainesville, Florida . 45) The Assistant Police Chief stated he would put officers on directed patrol to check barriers remain up at new monument sign on Country Club Drive until new pathway is constructed. 46) The Assistant Director reported that the April 28th payroll will be done in-house and will include a memo with their paychecks to please double check the information and figures. 47) The Assistant Finance Director reported that expenditure reports would be sent to all Department Heads each month starting May 1st . 48) The Assistant Finance Director reported that Department Heads have requested a copy of Budget Transfer approval . 49) The Director of Community Development reported that contractor Sloan/Hutchinson requested a final inspection for Country Club Drive monument signs . 50) The Director of Community Development was directed to request a cost estimate from Sloan/Hutchinson to relocate the monument signs on Country Club Drive (intact) . 51) The Director of Community Development reported that the site around the demolished water tank needs maintenance and debris removal and requested that trees near Community Development be trimmed. 52) The Fire Chief distributed revised Hurricane Plan and asked for comments from Department Heads . 53) The Fire Chief reported that letters that were sent out to persons who have not paid for EMS transport . • Meeting with Mayor Capretta on April 26, 2000 . • Draft Stormwater Utility Board agenda . • Notice of Stormwater Utility Board meeting on April 27, 2000 . • Attended the Stormwater Utility Board meeting on April 27, 2000 . • Met with Acting Assistant Village Manager, Richard Diamond on April 26, 2000 . • Draft Agenda for May 11, 2000, Village Council Meeting. • Notice and Agenda of Redevelopment Committee Meeting, May 1, 2000 . • Attended Redevelopment Committee Meeting on May 1, 2000 . • Notice of Executive Session closed-door meeting with Village Council and Labor Relation Attorney, May 3 , 2000 . • Meeting with Labor Relations Attorney on May 3, 2000 . • Attended Executive Session closed-door meeting with Village Council and Labor Relations Attorney on May 3, 2000 . • Meeting with Community Development staff regarding occupational licenses. • Attended Preparatory Meeting with Police Chiefs and Administrative Staff regarding FOP contract on May 4 , 2000 . 1 • Meeting with Community Development staff regarding occupational licenses. • Attended Preparatory Meeting with Police Chiefs and Administrative Staff regarding FOP contract on May 4 , 2000 . • Met with Greg Grudovich, JMZ Tequesta Properties on May 4, 2000 . • Letter to Andrew Zaino, from Zaino' s Restaurant, regarding request for temporary signage . • Utility Department Monthly Water Usages Report for the month of March 1 - March 31, 2000 . • The Department of Community Development Monthly Report dated May 1, 2000 is attached hereto and made a part of this Report . • The Department of Fire-Rescue Village Manager' s Report for the Month of April is attached hereto and made a part of this Report . • The YMCA of Tequesta Progress Report dated April 28, 2000, is attached hereto and made a part of this Report . Manager/village manager's report April 10-May 5, 2000 i Village of Tequesta Memo UTM#00.0033 To: Thomas G. Bradford, Village Manager Through: Josef F. Grusauskas, Utilities Director From: Roy Fallon, Chief Operator 0- Date: April 20, 2000 Subject: Monthly Water Usages for the Month of March 1-31,2000 The following is a summary of monthly water usage for the month of March 2000. TEQUESTA WATER TREATMENT PLANT 2000 1999 Target Pumpage 43.000 43.000 Actual Pumpage 56.827 59.147 Maximum Day 2.273 2.258 Minimum Day 1.063 1.585 Average Day 1.833 1.908 Backwash Water 4.693 5.648 Hydrant 0.025 0.102 WATER PURCHASED FROM JUPITER 2000 1999 Target Pumpage 47.000 47.00 Actual Pumpage 46.068 46.421 Maximum Day 1.893 1.929 Minimum Day 0.703 0.803 Average Day 1.486 1.594 TOTAL DISTRIBUTION SYSTEM PUMPAGE 2000 1999 Actual Pumpage 102.895 108.568 Maximum Day 3.744 3.933 Minimum Day 2.552 2.949 Average Day 3.319 3.502 Monthly Water Usages April 20, 2000 Page 2— 2000 1999 Meter Service Connections 4,957 4.918" Ranfall 3.44" 0.27" Water Sales Data 2000 1999 Total Water Sales (FY TD) $1,374,586 $1,525,262 Target Sales (FY TD) $1,616,880 $1,531,248 Jupiter Purchased Water—Annual Contract . 547.500 m.g. Water Received from Jupiter to-date . . 358.428 m.g. Contract Balance 189.072 m.g. MONTHLY WATER QUALITY ANALYSIS 2000 1999 Ph 7.6 7.5 Total alkalinity 186 mg/L 197 mg/L Total Hardness 187 mg/L 217 mg/L Calcium Hardness 177 mg/L 210 mg/L Color 6 pcu 6 pcu Iron 0.04 mg/L 0.05 mg/L Chlorides 63 mg/L 59 mg/L Turbidity 0.11 ntu 0.07 ntu _ Chlorine (total 3.5 mg/L 3.3 mg/L DISTRIBUTION SYSTEM MAINTENANCE New Connections 3 METERS Meters Replaced 2 Flushed 2 HYDRANTS Replaced - Serviced - Blow-Offs Flushed - /mk c: Connie Holloman, Director of Finance Tom Jensen, P.E., Reese, Macon& Associates, Inc. PERMITS ISSUED DURING THE PERIOD 04/01/00 THROUGH 04/30/00 PAGE 1 THIS REPORT WAS PRINTED ON MAY 1, 2000 VILLAGE OF TEQUESTA PERMIT TYPE AND DESCRIPTION # OF PERMITS VALUATION FEES DUE FEES PAID AL - ALARM 4 2,560.00 160.00 160.00 DR - DRIVEWAY 3 12,200.00 295.00 295.00 EL - ELECTRICAL - MISCELLANEOUS 11 0.00 607.50 607.50 LS - LANDSCAPE PERMIT 1 2,907,85 60.00 60.00 ME - MECHANICAL 18 36,505.00 955.00 955.00 MF - MULTI-FAMILY NEW/ADDITIONS/ALT. 1 30,000.00 474.00 474.00 MO - MISC. PERMITS 41 256,563.96 5,062.54 5,062.54 PC - PUBLIC CONSTRUCTION 1 9,800.00 150.80 150.80 PL - PLUMBING - RESIDENTIAL & COMMERCIAL 12 0.00 506.00 506.00 RA - RESIDENTIAL ALTERATIONS E. ADDITIONS 2 70,763.76 1,120.22 1,120.22 SB - SIGN PERMITS 2 2,550.00 90.00 90.00 SP - SWIMMING POOLS 2 33,600.00 525.60 525.60 TOTALS FOR ALL PERMIT TYPES 98 457,450.57 10,006.66 10,006.66 PERMITS ISSUED ➢URING THE PERIOD 10/01/99 THROUGH 04/30/00 PAGE 1 THIS REPORT WAS PRINTED ON MAY 1, 2000 VILLAGE OF TEQUESTA PERMIT TYPE AND DESCRIPTION # OF PERMITS VALUATION FEES DUE FEES PAID AL - ALARM 29 65,736.00 1,780.00 1,780.00 BR - BUILDING - NEW RESIDENTIAL 6 1,809,551.20 28,916.80 28,916.80 CA - COMMERCIAL ALTERATIONS & ADDITIONS 12 222,258.00 3,709.52 3,709.52 DM - DEMOLITION 2 17,000.00 260.00 260.00 DR - DRIVEWAY 12 33,499.00 805.00 805.00 EL - ELECTRICAL - MISCELLANEOUS 58 0.00 2,713.30 2,713.30 ER - ELECTRICAL - NEW CONSTRUCTION 7 0.00 1,570.00 1,570.00 LS - LANDSCAPE PERMIT 9 62,520.10 1,520.93 1,520.93 ME - MECHANICAL 63 339,219.00 9,627.31 9,627.31 MF - MULTI-FAMILY NEW/ADDITIONS/ALT. 4 51,242.65 844.11 844.11 MO - MISC. PERMITS 263 2,033,278.31 37,397.64 37,397.64 PC - PUBLIC CONSTRUCTION 6 2,178,958.72 370.80 370.80 PL - PLUMBING - RESIDENTIAL & COMMERCIAL 50 3,600,00 3,034.00 3,034.00 RA - RESIDENTIAL ALTERATIONS & ADDITIONS 11 279,327.07 4,470.22 4,470.22 SB - SIGN PERMITS 14 19,269.32 720.00 720.00 SP - SWIMMING POOLS 16 283,846.00 4,701.15 4,701.15 TOTALS FOR ALL PERMIT TYPES 562 7,399,305.37 102,440.78 102,440.78 s PERMITS ISSUED DURING THE PERIOD 01/01/00 THROUGH 04/30/00 PAGE 1 THIS REPORT WAS PRINTED ON MAY 1, 2000 VILLAGE OF TEQUESTA PERMIT TYPE AND DESCRIPTION # OF PERMITS VALUATION FEES DUE FEES PAID AL - ALARM 12 8,279,00 490.00 490.00 BR - BUILDING - NEW RESIDENTIAL 6 1,809,551.20 28,916.80 28,916.80 CA - COMMERCIAL ALTERATIONS & ADDITIONS 8 173,988.00 2,900.00 2,900.00 DM - DEMOLITION 1 10,500.00 162.00 162.00 DR - DRIVEWAY 7 20,199.00 505.00 505.00 EL - ELECTRICAL - MISCELLANEOUS 39 0.00 1,812.70 1,812.70 ER - ELECTRICAL - NEW CONSTRUCTION 7 0.00 1,570.00 1,570.00 LS - LANDSCAPE PERMIT 6 40,253.85 1,124.68 1,124.68 ME - MECHANICAL 41 99,972.00 2,372.11 2,372.11 MF - MULTI-FAMILY NEW/ADDITIONS/ALT. 1 30,000.00 474.00 474.00 MO - MISC. PERMITS 147 1,113,881.31 20,390.91 20,390.91 PC - PUBLIC CONSTRUCTION 5 2,176,608.72 315.80 315.80 PL - PLUMBING - RESIDENTIAL & COMMERCIAL 37 0.00 2,418.00 2,418.00 RA - RESIDENTIAL ALTERATIONS & ADDITIONS 9 250,577.07 4,006.22 4,006.22 SB - SIGN PERMITS 8 10,350.00 405.00 405.00 SP - SWIMMING POOLS 11 219,994.00 3,453.89 3,453.89 TOTALS FOR ALL PERMIT TYPES 345 5,964,154.15 71,317.11 71,317.11 VILLAGE OF TEQUESTA TFR DEPARTMENT OF FIRE RESCUE VILLAGE MANAGER'S REPORT APRIL 2000 Number of days included in this report 30 Total number of calls 82 Number of Medical Calls 56 Number of Fire Calls 9 Number of Calls classified as Others 17 Resources Utilized for Incident Mitigation Number of Engine Company Responses 32 Number of Ladder Company Responses 6 Number of times Mutual Aid was Received 1 Number of times Mutual Aid was Given 8 Total Number of Hrs Needed for Incident Mitigation 254.00 Average Daily Staffing Daily on-duty Career Firefighting Force 5.15 Daily on-duty Volunteer Firefighting Force 0.45 Average number of Volunteer Firefighters on-duty During Daytime Hours 0.53 Average number of Volunteer Firefighters on-duty During Night time Hours 0.40 Total Firefighting Force on duty 5.60 Fire Code Enforcement Total hours Utilized on Code Enforcement 43.50 Hours Spent on pre-fire Planning 0.00 Number of Violations Found this Month 29 Number of Violations Corrected this Month 16 Required Duties Hours Needed for Vehicle Maintenance 87.00 Hours Utilized for Equipment Testing 34.00 Hours Needed for Equipment Maintenance 75.00 Hours Needed for Equipment Checks 133.00 Hours Needed for Building Maintenance 140.00 Hours Needed for Hose Testing 0.00 Hours Needed for Hydrant Testing 1.00 Total Gallons of Water Used 3,510.00 Miscellaneous Hours Dedicated to Community Service 40.00 Hours Required for Administrative Support 213.00 Firefighter Physical fitness Program 84.50 VILLAGE OF TEQUESTA TFR DEPARTMENT OF FIRE RESCUE VILLAGE MANAGER'S REPORT APRIL 1999 Number of days included in this report 30 Total number of calls 65 Number of Medical Calls 45 Number of Fire Calls 10 Number of Calls classified as Others 10 Resources Utilized for Incident Mitigation Number of Engine Company Responses 43 Number of Ladder Company Responses 5 Number of times Mutual Aid was Received 1 Number of times Mutual Aid was Given 4 Total Number of Hrs Needed for Incident Mitigation 203.00 Average Daily Staffing Daily on-duty Career Firefighting Force 5.00 Daily on-duty Volunteer Firefighting Force 0.31 Average number of Volunteer Firefighters on-duty During Daytime Hours 0.40 Average number of Volunteer Firefighters on-duty During Night time Hours 0.26 Total Firefighting Force on duty 5.31 Fire Code Enforcement Total hours Utilized on Code Enforcement 30.50 Hours Spent on pre-fire Planning 10.00 Number of Violations Found this Month 0 Number of Violations Corrected this Month 7 Required Duties Hours Needed for Vehicle Maintenance 76.00 Hours Utilized for Equipment Testing 27.00 Hours Needed for Equipment Maintenance 42.00 Hours Needed for Equipment Checks 121.00 Hours Needed for Building Maintenance 87.00 Hours Needed for Hose Testing 2.00 Hours Needed for Hydrant Testing 1.00 Total Gallons of Water Used 12,300.00 Miscellaneous Hours Dedicated to Community Service 38.00 Hours Required for Administrative Support 156.50 Firefighter Physical fitness Program 106.00 May-05-00 07:45A YMCA of Tequesta P_02 YMCA of TW) TESTA 399 Seabrook Road Tequesta FL 33469 (56 1)748-4748 Andrew Sloan,Director YMCA of Tequesta Progress Report 04/28/00 • Current Membership Standings: 158 Members Announcements: There are no announcements at this time. We are preparing for Summer Camp 2000,and look forward to having a great camp again this year. Current Facility Standings: Fitness center- We have experienced a little maintenance problem with some of the treadmills,but other than that all is well. The YMCA is still facing the same problem with our fitness center hours. We can not access the fitness center to its potential until this problem is solved. We have attempted a volunteer program but to no avail. In order to have a membership increase we must create a solution to this problem,being that it is the main source of service we offer. We,however,continue to service our members and the Fire Department,and participation has increased. Storage Room- No news to report Main Floor-No news to report Advertising- We arc advertising using the same usual methods,however,we lack the necessary funding to market our programs and services extensively_ Extensive advertising is what is necessary to really attract future member prospects. Marketing method-.. Pamphlet/Brochure,Y Newsletter,Tequesta Newsletter. Fundraising: There have been no fundraising activities organized at this time. However, the YMCA does have some good ideas that could be of use for membership growth. Donations: The YMCA has had two generous donations from private parties which will go towards various needs in programming,facility additions,and other administrative needs. The YMCA would like to thank them for their support! May-05-00 07:45A YMCA of Tequesta P.03 • Status of current programs: -Line Dancing-Participation at 40-50 per session. Instructor: Mary Mazzetta Days and times: Monday at 1 P.M.-3 P.M. -Fitness Center- We are in need of a fitness center attendant for after hours and week-end hours. We are awaiting approval from the Village to our proposed position of an attendant in the budget for 2000. -Weight Loss Program- JnstnActnL Joanne Carroll Days and times Wednesday at 6P.M.-7P.M. -Stretching Flexibility Class-Participation at 10 per session In-sirrctor Torn Bradley Days and times' Monday and Wednesday at 7P.M.-9P.M. Average Monthly Revenue- included with Karate-Do -Karate-Do-Participation at 10 per session Instructor Torn Bradley Day&and times- Monday and Wednesday at 7P.M.-9P.M. -Dancercise-Aerobics- Participation at 5 per session. Instructor Margaret Zelazek Days end times. Wednesday and Friday at 9A.M.- 10 A.M. -After School Care Program-Still underway -Tai-clu- Instructnr Michael Sklar Days and tinier Monday and Wednesday 7 PM-8 PM • Some programs will be on`old until full participation requirements are met. Future program ideas for 2000. All future events will be posted and advertised upon completion_ Upcoming event-Summer Camp 2000!!!!