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HomeMy WebLinkAboutDocumentation_Regular_Tab 7G_6/8/2000 1 I r r` VILLAGE OF TEQUESTA Jl1L_ G' Post Office Box 3273 • 250 Tequesta Drive • Suite 300 mji ♦ Tequesta, Florida 33469-0273 • (561) 575-6200 .;Arzko� Fax: (561) 575-6203 M Village Manager' s Report May 8 -June 2, 2000 • Met with CWA Department Heads on May 9, 2000 . • Attended Budget Preparatory Meeting on May 10, 2000 . • Attended Budget Preparatory Meeting on May 11, 2000 . • Attended Village Council Meeting on May 11, 2000 . • Vacation May 17 - 26, 2000 . • Attended Budget Preparatory Meetings on May 30, 2000 . • Met with the Mayor on May 31, 2000 . • A Staff Meeting was held on May 9, 2000, wherein the following items were discussed: 1 . The Fire Chief was asked status of response from letter sent to delinquent EMS Transport patients . 2 . The Fire Chief and Police Chief were asked to start taking pictures in preparation of proposed Public Information Workshops. 3 . The Police Chief was advised of an illegal sign in the right-of-way on Seabrook Road. 4 . The Police Chief was asked to remind Assistant Chief Garlo about the Anti-Theft Program newsletter article. Recycled Paper k , t 5 . The Director of Public Works and Recreation was advised that the lights were out at the Tequesta Recreation Center. 6 . The Director of Public Works and Recreation was advised that the street sign at the corner of Tequesta Pines West and Seabrook Road had been hit and was bent . 7 . The Director of Public Works and Recreation was asked status of Country Club Drive Streetscape Phase II . 8 . The Director of Public Works and Recreation was asked status of YMCA After School Program survey and YMCA Agreement . 9 . Finance Director was asked for Pension Board Meetings schedule and content of agenda. 10 . Finance Director was asked status of in- hous payroll . 11 . Finance Director was asked how IN-REM Solutions billing/payment would be handled. 12 . Director of Community Development was asked status of Adult Entertainment Ordinance and other Zoning Ordinance Amendments; discussed probability of Finance and Administration Committee Workshop to review same . 13 . Director of Community Development was asked status of the Crossings/Clare Bridge. 14 . Director of Community Development was asked status of Mr. Van Brock' s installation of hedge and irrigation system. • 15 . Director of Community Development was asked status of occupational licensing program. 16 . Director of Community Development was asked if he had received the cost estimate for relocation of monument signs on Country Club Drive. 17 . The Utilities Director was asked status of FEMA Grant Funds for Tequesta Peninsula Project . 18 . The Utilities Director was asked status of ENCON/Ric-Man working cooperatively in Bermuda Terrace. 19 . The Utilities Director was asked status of Blanket Lease status with FEC. 20 . The Utilities Director was asked reminded of upcoming Stormwater Utility Board Meeting and need to meet to review same . 21 . The Utilities Director was advised that sign in front of RO Facility did not have lettering on both sides and lights on only one side. 22 . The Utilities Director was asked status of Kamphius being invoiced for water main breaks. 23 . Department Heads were reminded to consider Agenda Items for June 8, 2000, Village Council Meeting. 24 . Advised Department Heads of Acting Village Manager' s vacation and designation of Richard Diamond as Acting Village Manager during that time. 25 . Department Heads were asked about LOVE virus status . 26 . Fire Chief, Police Chief, and Director of Community Development to work on plan for f occupational license check and balance procedure . 27 . Director of Community Development advised that he would coordinate occupational license program with Fund Balance. 28 . Director of Community Development advised that a Workshop Meeting regarding Zoning Ordinance Amendments could possibly be held in late June . 29 . Director of Community Development reported on status of the Crossings/Clare Bridge. 30 . Director of Public Works and Recreation requested that a Public Works Committee Meeting be called sometime in June to review YMCA Agreement and streetlight choices. 31 . Finance Director discussed agenda for Pension Board Meetings . 32 . Utilities Director reported that ENCON was holding a meeting with Anchorage Point property owners regarding low pressure sewer systems on May 23 , 2000 . 33 . Utilities Director reported on status of Kamphius/Ric-Man construction plans per respective contracts. 34 . Utilities Director reported that bid package for South Cypress Drive was ready in draft . 35 . Utilities Director requested a South Cypress Drive Meeting for staff . 36 . Police Chief inquired about possible meeting with employees regarding Florida Retirement System. 37 . Police Chief asked if water bill message in July cycles could announce National Night Out event . 38 . Director of Public Works and Recreation inquired about status of FEMA Grant Funds for Hurricanes Irene and Floyd. 39 . Director of Public Works and Recreation distributed new Work Order Form to Department Heads . 40 . Director of Public Works and Recreation reported on new hedge around gazebo in Constitution Park. 41 . Director of Public Works and Recreation advised of draft letter to residents regarding sidewalk installation on Riverside Drive . • A Staff Meeting was held on May 23, 2000, wherein the following items were discussed: 42 . The Acting Village Manager discussed the upcoming Stormwater Utility Board and Village Council Meeting Agendas . 43 . The Acting Village Manager discussed the status of contract negotiation with the Fraternal Order of Police (FOP) and the "impact" bargaining with the Communications Workers of America (CWA) on the Public Service Technician position and the Utilities System Coordinator. 44 . The Acting Village Manager discussed options for temporary office space during the construction of the new Village facilities and asked for pictures of the existing police and fire-rescue buildings for the upcoming public presentation. 45 . The Acting Village Manager asked the status of items pending from the last staff meeting. 46 . The Acting Village Manager reported that the budget preparation process will continue with department meetings next week. 47 . The Acting Village Manager reported that the reporter for the Jupiter Courier has requested a copy of former Village Manager Tom Bradford' s recommended list of the 10 applicants for the Village Manager position. 48 . The Acting Village Manager reported that he attended the Arbor Day tree planting on May 19, 2000 arranged by the Public Works Director. Some members of the Tree Board attended. 49 . The Acting Village Manager thanked the staff members for their quick response to Mayor' s request for information yesterday. 50 . Planner Kara Irwin will check on status of the reimbursement grant for hurricane preparation in response to the Public Works Director' s report of a final request for payment from Nichol' s Sanitation for storm-related vegetation clean-up. 51 . Planner Kara Irwin reported that the City Attorney is planning a Village Council Workshop some time in July to discuss amendments to the adult entertainment ordinance and group home (ACLF) facilities . 52 . Planner Kara Irwin advised that the annual concurrency management report for development requests is being prepared. 53 . Planner Kara Irwin reminded the department directors of the meeting with the grants consultant this Friday. 54 . The Finance Director reported that anti- virus software will be installed and needed a count of the number of computers for each department . i 55 . The Utilities Director reported that ENCON will hold a meeting tonight to discuss the use of low-pressure sewers, to include six houses within the Village . 56 . The Utilities Director reported that an advertisement was placed for bids for the improvements to South Cypress Drive . 57 . The Utilities Director reported that receipt of the FEMA stormwater mitigation funds is expected by the end of the month. 58 . The Police Chief reported on plans for the upcoming Night Out event in August . • The Department of Community Development Monthly Report dated May 1 - 31, 2000, is attached hereto and made a part of this Report . • The Utility Department Monthly Water Usages Report for the month of May is attached hereto and made a part of this report . • The Department of Fire-Rescue Village Manager' s Report for the Month of May 2000 is attached hereto and made a part of this Report . • The YMCA of Tequesta Progress Report dated May 30, 2000, is attached hereto and made a part of this Report . Manager/village manager's report May 8 - June 2, 2000 Village of Tequesta Memo UTM #00.0076 To: Joann Manganiello, Acting Village Manager Through: Josef F. Grusauskas, Utilities Director From: Roy Fallon, Chief Operator Date: June 2, 2000 Subject: Monthly Water Usages for the Month of May 1-31,2000 The following is a summary of monthly water usage for the month of May, 2000. TEQUESTA WATER TREATMENT PLANT 2000 1999 Target Pumpage 50.000 50.000 Actual Pumpage 61.841 49.581 Maximum Day 2.505 2.085 Minimum Day 1.040 1.229 Average Day 1.995 1.559 Backwash Water 2.343 5.627 Hydrant Flushing .020 0.032 WATER PURCHASED FROM JUPITER 2000 1999 Target Pumpage 58.000 58.000 Actual Pumpage 47.484 49.596 Maximum Day 2.047 1.981 Minimum Day 0.500 0.592 Average Day 1.532 1.600 TOTAL DISTRIBUTION SYSTEM PUMPAGE 2000 1999 Actual Pumpage 109.325 99.177 _Maximum Day 4.140 3.683 Minimum Day 2.759 2.540 Average Day 3.527 3.199 Monthly Water Usages June 2, 2000 Page 2 — 2000 1999 Meter Service Connections 4,989 4.924" Ranfall 2.57" 3.25" Water Sales Data 2000 1999 Total Water Sales (FY TD) $2,152,726 $2,182,441 Target Sales (FY TD) $2,155,840 $2,041,664 Jupiter Purchased Water—Annual Contract . 547.500 m.g. Water Received from Jupiter to-date . . 447.579 m.g. Contract Balance 99.921 m.g. MONTHLY WATER QUALITY ANALYSIS 2000 1999 Ph 7.75 7.6 Total alkalinity 141 mg/1 210 mg/1 Total Hardness 132 mg/1 214 mg/1 Calcium Hardness 123 mg/1 204 mg/1 Color 6 pcu 5 pcu Iron 0.04 mg/1 0.05 mg/1 Chlorides 62 mg/1 61 mg/1 Turbidity 0.19 NTU 0.11 NTU Chlorine (total 2.6 mg/1 3.5 mg/I DISTRIBUTION SYSTEM MAINTENANCE New Connections 6 METERS Meters Replaced 8 Flushed 4 HYDRANTS Replaced - Serviced - Blow-Offs Flushed 1 /rf c: Connie Holloman, Director of Finance Tom Jensen, P.E., Reese, Macon & Associates, Inc. W TP I aniM on th I y W aterUs age r . PERMITS ISSUED DURING THE PERIOD 05/01/00 THROUGH 05/31/00 PAGE 1 THIS REPORT WAS PRINTED ON JUNE 1, 2000 VILLAGE OF TEQUESTA PERMIT TYPE AND DESCRIPTION # OF PERMITS VALUATION FEES DUE FEES PAID AL - ALARM 6 4,056.00 250.00 250.00 CA - COMMERCIAL ALTERATIONS & ADDITIONS 2 258,000.00 3,866.00 3,866.00 DR - DRIVEWAY 5 21,491.00 420.00 420.00 EL - ELECTRICAL -MISCELLANEOUS 8 0.00 491.70 491.70 ER - ELECTRICAL - NEW CONSTRUCTION 1 0.00 90.00 90.00 LD - LAND DEVELOPMENT 1 0.00 60.00 60.00 LS - LANDSCAPE PERMIT 3 21,200.00 353.00 353.00 ME - MECHANICAL 3 6,550.00 160.00 160.00 MF - MULTI-FAMILY NEW/ADDITIONS/ALT. 6 266,911.00 4,393.06 4,393.06 MO - MISC. PERMITS 49 208,113.25 4,143.60 4,143.60 PL - PLUMBING - RESIDENTIAL 6 COMMERCIAL 8 0.00 364.00 364.00 SP - SWIMMING POOLS 3 54,500.00 854.00 854.00 TOTALS FOR ALL PERMIT TYPES 95 840,821.25 15,445.36 15,445.36 PERMITS ISSUED DURING THE PERIOD 10/01/99 THROUGH 05/31/00 PAGE 1 THIS REPORT WAS PRINTED ON JUNE 1, 2000 VILLAGE OF TEQUESTA PERMIT TYPE AND DESCRIPTION # OF PERMITS VALUATION FEES DUE FEES PAID AL - ALARM 35 69,792.00 2,030.00 2,030.00 BR - BUILDING - NEW RESIDENTIAL 6 1,809,551.20 28,916.80 28,916.80 CA - COMMERCIAL ALTERATIONS & ADDITIONS 14 480,258.00 7,575.52 7,575.52 DM - DEMOLITION 2 17,000.00 260.00 260.00 DR - DRIVEWAY 17 54,990.00 1,225.00 1,225.00 EL - ELECTRICAL - MISCELLANEOUS 66 0.00 3,205.00 3,205.00 ER - ELECTRICAL - NEW CONSTRUCTION 8 0.00 1,660.00 1,660.00 LD - LAND DEVELOPMENT 1 0.00 60.00 60.00 LS - LANDSCAPE PERMIT 12 83,720.10 1,873.93 1,873.93 ME - MECHANICAL 66 345,769.00 9,787.31 9,787.31 MF - MULTI-FAMILY NEW/ADDITIONS/ALT. 10 318,153.65 5,237.17 5,237.17 MO - MISC. PERMITS 312 2,241,391.56 41,541.24 41,541.24 PC - PUBLIC CONSTRUCTION 6 2,178,958.72 370.80 370.80 FL - PLUMBING - RESIDENTIAL & COMMERCIAL 58 3,600.00 3,398.00 3,398.00 RA - RESIDENTIAL ALTERATIONS & ADDITIONS 11 279,327.07 4,470.22 4,470.22 SB - SIGN PERMITS 14 19,269.32 720.00 720.00 SP - SWIMMING POOLS 19 338,346.00 5,555.15 5,555.15 TOTALS FOR ALL PERMIT TYPES 657 8,240,126.62 117,886.14 117,886.14 A -ft PERMITS ISSUED DURING THE PERIOD 01/01/00 THROUGH 05/31/00 PAGE 1 THIS REPORT WAS PRINTED ON JUNE 1, 2000 VILLAGE OF TEQUESTA PERMIT TYPE AND DESCRIPTION # OF PERMITS VALUATION FEES DUE FEES PAID AL - ALARM 18 12,335.00 740.00 740.00 BR - BUILDING - NEW RESIDENTIAL 6 1,809,551.20 28,916.80 28,916.80 CA - COMMERCIAL ALTERATIONS & ADDITIONS 10 431,988.00 6,766.00 6,766.00 DM - DEMOLITION 1 10,500.00 162.00 162.00 DR - DRIVEWAY 12 41,690.00 925.00 925.00 EL - ELECTRICAL - MISCELLANEOUS 47 0.00 2,304.40 2,304.40 ER - ELECTRICAL - NEW CONSTRUCTION 8 0.00 1,660.00 1,660.00 LD - LAND DEVELOPMENT 1 0.00 60.00 60.00 LS - LANDSCAPE PERMIT 9 61,453.85 1,477.68 1,477.68 ME - MECHANICAL 44 106,522.00 2,532.11 2,532.11 MF - MULTI-FAMILY NEW/ADDITIONS/ALT. 7 296,911.00 4,867.06 4,867.06 MO - MISC. PERMITS 196 1,321,994.56 24,534.51 24,534.51 PC - PUBLIC CONSTRUCTION 5 2,176,608.72 315.80 315.80 PL - PLUMBING - RESIDENTIAL & COMMERCIAL 45 0.00 2,782.00 2,782.00 RA - RESIDENTIAL ALTERATIONS & ADDITIONS 9 250,577.07 4,006.22 4,006.22 SB - SIGN PERMITS 8 10,350.00 405.00 405.00 SP - SWIMMING POOLS 14 274,494.00 4,307.89 4,307.89 TOTALS FOR ALL PERMIT TYPES 440 6,804,975.40 86,762.47 86,762.47 VILLAGE OF TEQUESTA TFR DEPARTMENT OF FIRE RESCUE VILLAGE MANAGER'S REPORT MAY 2000 Number of days included in this report 31 Total number of calls 68 Number of Medical Calls 46 Number of Fire Calls 9 Number of Calls classified as Others 13 Resources Utilized for Incident Mitigation Number of Engine Company Responses 39 Number of Ladder Company Responses 3 Number of times Mutual Aid was Received 3 Number of times Mutual Aid was Given 4 Total Number of Hrs Needed for Incident Mitigation 235.00 Average Daily Staffing Daily on-duty Career Firefighting Force 5.03 Daily on-duty Volunteer Firefighting Force 0.40 Average number of Volunteer Firefighters on-duty During Daytime Hours 0.54 Average number of Volunteer Firefighters on-duty During Night time Hours 0.31 Total Firefighting Force on duty 5.44 Fire Code Enforcement Total hours Utilized on Code Enforcement 35.50 Hours Spent on pre-fire Planning 49.00 Number of Violations Found this Month 25 Number of Violations Corrected this Month 14 Required Duties Hours Needed for Vehicle Maintenance 66.00 Hours Utilized for Equipment Testing 23.00 Hours Needed for Equipment Maintenance 46.00 Hours Needed for Equipment Checks 129.00 Hours Needed for Building Maintenance 91.00 Hours Needed for Hose Testing 0.00 Hours Needed for Hydrant Testing 4.00 Total Gallons of Water Used 29,650.00 Miscellaneous Hours Dedicated to Community Service 61.00 Hours Required for Administrative Support 177.00 Firefighter Physical fitness Program 113.50 VILLAGE OF TEQUESTA TFR DEPARTMENT OF FIRE RESCUE VILLAGE MANAGER'S REPORT MAY 1999 Number of days included in this report 31 Total number of calls 50 Number of Medical Calls 42 Number of Fire Calls 6 Number of Calls classified as Others 2 Resources Utilized for Incident Mitigation Number of Engine Company Responses 27 Number of Ladder Company Responses 5 Number of times Mutual Aid was Received 1 Number of times Mutual Aid was Given 1 Total Number of Hrs Needed for Incident Mitigation 156.00 Average Daily Staffing Daily on-duty Career Firefighting Force 5.00 Daily on-duty Volunteer Firefighting Force 0.33 Average number of Volunteer Firefighters on-duty During Daytime Hours 0.37 Average number of Volunteer Firefighters on-duty During Night time Hours 0.30 Total Firefighting Force on duty 5.33 Fire Code Enforcement Total hours Utilized on Code Enforcement 56.00 Hours Spent on pre-fire Planning 10.00 Number of Violations Found this Month 11 Number of Violations Corrected this Month 11 Required Duties Hours Needed for Vehicle Maintenance 37.00 Hours Utilized for Equipment Testing 27.00 Hours Needed for Equipment Maintenance 40.00 Hours Needed for Equipment Checks 146.00 Hours Needed for Building Maintenance 109.00 Hours Needed for Hose Testing 2.00 Hours Needed for Hydrant Testing 0.00 Total Gallons of Water Used 38,700.00 Miscellaneous Hours Dedicated to Community Service 64.00 Hours Required for Administrative Support 229.00 Firefighter Physical fitness Program 114.50 YMCA of TEQUESTA 399 Seabrook Road Tequesta FL 33469 (561)748-4748 Andrew Sloan, Director YMCA of Tequesta Progress Report 05/30/00 Current Membership Standings: 160 Members Announcements: The YMCA is in its first week of summer camp, and we have 32 registered for the first week. We are hopeful to have an average of 40 children per week attend as summer continues. In general, all aspects of summer camp preparations are in order and ready to commence. The YMCA is also planning to extend the hours of operation through the hiring of two additional staff members. Cheryl Kalisz, who has been the administrative assistant for the past year has been terminated due to changes made in the budget to accommodate for the hiring of the new staff. This change will be beneficial to the YMCA allowing us to be open from 7 AM to 9 PM - Monday-Friday, and even allow us to be open on Saturday for a few hours. This change will accommodate those members and non-members to come in and use the fitness center, and participate in our evening classes. We expect this change to have a positive affect on membership also. The two staff members will focus their attention on improving overall programming, and will be involved in overall Y activities. The addition of the After School Care Program will also bring in additional funds and will allow us to offer programming to the younger generation, and open our services to families in the Jupiter/Tequesta area. The program will service primarily ages 5-12, but will open the door to other programming for that age group. This type of service is essential for the growth of the YMCA of Tequesta. Current Facility Standings: The facility has been prepared for summer camp activities, and an overall cleaning will be done prior to commencement. The YMCA has no problems to report at this time. Fundraising: There have been no fundraising activities organized at this time. However, the YMCA does have some good ideas that could be of use for membership growth. Donations: The YMCA has had two generous donations from private parties which will go towards various needs in programming, facility additions, and other administrative needs. The YMCA would like to thank them for their support! Donations: The YMCA has had two generous donations from private parties which will go towards various needs in programming, facility additions, and other administrative needs. The YMCA would like to thank them for their support! Status of current programs: -Fitness Center- The Fitness Center will be going through some changes within the next few weeks. The Center will be adding some new equipment for old outdated equipment to try to provide the newest machines available. The Center will also be rearranged to compromise for some structural changes with the addition of the new restroom in the conference room, which is next door. The YMCA will also be changing and extending its hours to allow the facility to be open Monday-Friday until 9 PM. The YMCA will also be hiring a part-time fitness attendant who will be directly involved in its growth and with health oriented programs which will be introduced. These changes will not only benefit the YMCA in terms of hours of operation,but also in terms of membership increase, which was desperately needed. A second entrance to the facility will be added to accommodate for the hours in which the facility will be closed during the after-school program. This entrance will allow members to access the equipment without having to enter the facility. -Line Dancing-Participation at 40-50 per session. Instructor: Mary Mazzetta Days and times: Monday at 1 P.M.- 3 P.M. -Weight Loss Program- Instructor: Joanne Carroll Days and times: Wednesday at 6P.M.- 7P.M. -Stretching Flexibility Class-Participation at 10 per session Instructor: Tom Bradley Days and times: Monday and Wednesday at 7P.M.- 9P.M. Average Monthly Revenue: included with Karate-Do -Karate-Do- Participation at 10 per session Instructor: Tom Bradley Days and times: Monday and Wednesday at 7P.M.- 9P.M. -Dancercise -Aerobics- Participation at 5 per session. Instructor: Margaret Zelazek Days and times: Wednesday and Friday at 9A.M.- 10 A.M. -After School Care Program -Planned to commence this coming Fall -Tai-chi- Instructor: Michael Sklar Days and times: Monday and Wednesday 7 PM - 8 PM Some programs will be on hold until full participation requirements are met. We expect to commence with full programming in the Fall. Future program ideas for 2000. The YMCA is in the beginning stages of preparing and organizing the fall schedule of programs. This schedule will compose of programming for ages. We plan to target any program ideas that fall under the following categories: Health and Fitness, Sports and Recreation, Teen Leadership, Camping, Resources/Services, Family Life, Aquatics, and Children's Programs. The YMCA feels that having a number of diverse programs readily available will allow the community to have a more complete choice and balance of activities that are education-oriented, sports-oriented, and arts-oriented. Enclosed is a list of program suggestions under each of the headings above. The YMCA would like to include these programs as a part of the program schedule for the Fall. The YMCA also is planning to begin a After-School Care Program for the ages of 5-12. A survey has been developed with general information regarding the program, and has drawn a tremendous response already; with a mailing list of already 20 children. This project would begin this coming Fall, and the YMCA is very eager to commence with this new type of programming. YMCA OF TEQUESTA 2000 Fall Program Suggestions Health and Fitness Resources/Services Back Exercise Classes Bingo Youth Fitness/Exercise English as a 2nd language Teen Fitness/Exercise Tutoring Programs Older Adult Fitness/Exercise Manners Classes Strength Training Classes/Programs Older Adult Social Clubs CPR First Aid Family Life Corporate Health and Fitness Programs After School Care Program Physical Fitness Testing Y-Indian Guides Circuit Training Classes Exercise for Obese People Group Strength Training Spinning/Studio Cycling Tai Chi YMCA Health Kids Day Sports and Recreation Skateboarding Wall Climbing Youth Soccer Youth Basketball Youth Volleyball Progressive Gymnastics Teen Adventure Programs Adventure Kidz Adult Softball Adult Basketball Teen Leadership Teen Clubs Preteen Dances Teen Dances Teen Nights Camping Residant Camp for Families Operations Christian Emphasis Committee Program Committee OCU ©©© As the YMCA prepares for the upcoming Fall, there have been a few issues that have been under review and several suggestions made by Robert Giese, President& CEO of YMCA of the Palm Beaches and myself in regards to the YMCA of Tequesta Fitness Center. The fitness center has undergone several changes which have had a positive impact with our members. Some of these changes have been the addition of the television, stereo, new equipment, structural changes, and cardiovascular equipment. These changes, together with the addition of our fitness center staff member, will allow our members and visitors to access a more complete and efficient fitness center, and allow them to use the services from 7 AM - 9 PM. However, the YMCA has not been able to freely explore the field of health and fitness through other diverse programs. We have only been able to offer the equipment to the members with no proper training instruction, no cardiovascular alternatives to the treadmill and no health enhancing programs or activities. In order to maximize the fitness center, and increase membership the YMCA must expand its services to more diverse programming in this field. I have observed a need for health and fitness related programs, and this interest has been voiced by many of our members and/or visitors. These program additions would consist of fitness exercise classes, youth and teen fitness, spinning, aerobics, karate, tae-bo, corporate health programs, etc. The amount of programming in this area is unlimited. This form of programming does require a designated service area, the west side being an ideal location. Expanding the fitness center will only increase interest in the facility; especially due to the low cost of membership. Health and fitness is the only programming that can be used to access all ages within the community. This would allow families to come in and work out as the children take karate or gymnastics for example. The YMCA would like to hear the suggestions or input of the Village in this regard. A diagram has been drawn up to show these changes and the target area described above. (see diagram included) **The following is a breakdown of the programs involved and changes required. Multipurpose Room (Section A) - This area will be designated primarily for Karate, Tai-Chi, Aerobics, Tumbling& Gymnastics, Tae-bo, Step Aerobics(circuit training), Yoga, Stretching& Flexibility classes, and other programs of this nature. The mirrors located in this area will serve its purpose well since this programming requires mirrors. Fitness Center(Section B)- This area will consist of machines, treadmills, bikes, and general weight equipment. It will be divided up into specific sections - each having a particular type of weight equipment. It will be enclosed by a wooden lattice wall (which already partially exists at this time). This will allow it to be completely enclosed, therefore create a safer area in which to exercise. As seen there are two designated"rooms"to work out in. This area will need to be covered by carpet or some other form of flooring. One suggested form would be using rubber matting that could be donated by local fitness centers or gyms in the area. A television will be placed in this area also to provide atmosphere and visual entertainment. Programs such as Personal Training, Group Strength Training, Youth and Teen Fitness, Older Adult Training, and other health related programs could then be accessed with the use of the new equipment. The issue of"space" also would be nullified with this addition, being that our present fitness center can only accommodate a small number of people. Spinning(Section C) - This area will be set aside for a program that involves bike training. It is a cardiovascular program using stationary bicycles for various types of muscle training. This is a very popular type of program now used in most fitness centers and gyms. It is known to have good participation numbers. The bikes are somewhat costly and will require a generous amount of donation money to begin. However, there is no limit on number of bikes required to begin. As usual we plan to begin small and work towards growing the program as interest grows. (Section D)- This area will be used for stretching and general warm-up prior to exercising. We also would like to have placed several punching bags for those who are interested in this type of training or cardiovascular work out. We would have the support of our Karate instructor, Tom Bradley, who would be willing to have his bags placed there for this purpose. Its area would serve well in providing space for those who need to be on the ground to perform their stretches and warm-up. The fitness center area is really not conducive in terms of space for this. Program Room (Section E) - The Program Room will be used for regular programming such as: All forms of dancing, Sock-Hops, Educational Classes, Family Programs, Teen Programming, Conferences and Meetings, After-School Care, and general non-fitness activities. There are no changes required for this area(other than some minor painting work). Conference Room (Section F) - The conference room will be used primarily for the use of the After School Care Program. This area will be used for arts and crafts, homework area, movie room etc. Front Desk (Section G)- The only suggestions made in this area were the addition of a lattice wall that would divide the front desk area and the program room. This would create a better looking area, which is essential for creating a friendly warm"Y"atmosphere. Creating a good first impression is very important. This area would also have plants lined across the lattice wall, and have a television and VCR playing YMCA program information. Together with that a few additions of furniture could be made, such as center tables or rugs. Also there was a suggestion made to have the yellow beams located on the ceiling painted along with the shutters painted to match the color scheme of the front desk. • Summary The YMCA feels that the facility required some form of division, instead of having one large open area. The dividing up of the facility will add dimension and a more intriguing look for the members and visitors who area interested in a facility with diverse programming and one that is organized. It will offer more programming, and increase membership being that it is our main source of attraction. Health and fitness is essential for any facility offering a wide-variety of services. We still feel that we can also remain focused on our regular educational, athletic, and arts programs, and will continue to promote and schedule these activities. All sections are not permanently fixed, and the area can be cleared if extra space is needed for some reason. We would recommend that the fitness center be left in a fixed position if possible due to the inconvenience of moving the equipment, especially if the flooring is carpeting rather than rubber flooring. The YMCA will explore various forms of fund-raising techniques in order to raise the necessary funds to purchase equipment, make all necessary additions in regards to wall divisions, plants, televisions, sound systems, labor costs, and any other costs that would be included in the project. Our goal is to have little or no cost to the YMCA and the Village of Tequesta. We feel that the community\would be receptive to this type of project and embrace a project that will adversely provide better service to them. Donations of equipment and machines along with any monetary donations would be a possible way of getting local business and residential families involved with the YMCA. Having memberships exchanged for work done by individuals would be a way to save cost, and having "open houses"and fund-raisers is another way to raise the needed funds. Having the community involved in this way not only allows the YMCA to reach out o the community, but also allow the community to team together for a worthy project. The YMCA would like to meet with the Village to develop a strategy plan and discuss some of the details. We would be very happy to hear any suggestions or input that the Village of Tequesta and its Council Members would have in regards to this proposal. V1- - - I-- - I i i .... R • 0! i _ 35azt.2rucuA . VI k•-• 07) i 7 I" S \I ri 11 CZ 1 ''' i •______.t' 0 - 7,3 :e25 sto 1 5 etu \i- d OPP y a M --_.) j _ V114 i 0 ) "1 _ _ _ ,-... • . f. .0 .. , :-.2. k:./ SAIT4iSa i kA VA OCC ) 1 , I ri. ' „S ___I‘CVCi ty U Ad/ 0 r. 1 x i r 1 i'...*4451 Suakj . I• -,- vrig -r 'LLI 1 ......_._ ,11 - 50CiJrci ' Lind ! 0 . ......-. ...------.I 1 L .......... .....- , II IT . . , ‘mrvt int01 ItYarqA YMCA OF TEQUESTA 2000 Goals & Directives 1. MEMBERSHIP A. MEMBERSHIP DRIVES B. MEMBERSHIP INVOLVEMENT C. VOLUNTEER PROGRAMS D. FUNDRAISING 2. PROGRAMMING A. FLOOR PROGRAMS B. YOUTH/ADULT SPORTS C. SPECIAL EVENTS D. CLUBS E. EDUCATIONAL PROGRAMS F. PARTNERSHIP PROGRAMS - YMCA SPONSORSHIPS 3. FACILITY IMPROVEMENTS A. GENERAL EXPANSION B. GENERAL IMPROVEMENTS 4. SPONSORSHIPS A. LOCAL BUSINESS INVOLVEMENT B. PARTNERSHIPS C. FUNDRAISING 5. AFTER-SCHOOL PROGRAM A. BUILDING FOUNDATION B. FUTURE EXPANSION C. PROGRAM ADDITIONS D. TRANSPORTATION 6. FITNESS CENTER A. STAFFING B. EQUIPMENT IMPROVEMENT C. HEALTH & FITNESS PROGRAMS D. HEALTH OPEN HOUSE & SPECIAL EVENTS 7. MARKETING AND PROMOTION A. YMCA OF TEQUESTA & VILLAGE OF TEQUESTA B. YMCA INVOLVEMENT IN LOCAL PUBLIC FUNCTIONS OR ACTIVITIES YMCA OF TEQUESTA 2000 GOALS & DIRECTIVES Membership: Membership Drives - This consists of various ideas or suggestions of how to maximize the facility in order to increase membership. Our initial step would be to organize an"open house"where the YMCA can present the programs offered, future plans for the facility, and give the community an opportunity to voice their suggestions. I would like to use the summer months for preparation and research in order to present the YMCA and what it has to offer in the best way possible. I would suggest we not open and begin programming until all facets of the facility are completely ready to commence. The YMCA plans to organize scheduled quarterly events where it will prepare an open house that will focus specifically on a particular age groups. Each quarterly open house will consist of presentations and demonstrations of new and existing programs as interest grows and participation increases. This initial step will allow the YMCA to present its diversity, and show its consistency as a family oriented facility. Membership Involvement - The YMCA has appreciated the involvement of its members in the past and realizes its importance for future growth. Allowing the members to be involved in program assistance, functions and special events will only add to the "team" atmosphere we hope to achieve. Volunteer Programs - The YMCA understands the importance of having volunteer staff available for emergency or general assistance. The volunteer program has been crucial for our operations in allowing the YMCA to extend its hours of business. Volunteers could be used to promote the"Y"within their own circles of friends, and co-workers. Volunteers with special talents could also be used to enhance programming. Fundraising - The YMCA has appreciated the generosity of its members financial contributions and assistance in the growth of the YMCA of Tequesta. Our members financial assistance through donations or pledges can only enhance the future of the YMCA in the areas of programming, equipment and facility improvement. The YMCA as a non-profit organization relies on the assistance of its members in order to provide services that foster our slogan"building strong kids, strong families, and strong communities." Programming: Floor Programs - The YMCA's goal in the area of programming is to provide a diverse number of programs that will serve the entire communities interests. We have many ideas and suggestions of various programs that would allow the YMCA to have a more complete program schedule. Some of these ideas fall into the category of children and teenage programs. The YMCA realizes the importance of this type of programming, and will make this part of our primary focus. } Youth/Adult Sports- The YMCA of Tequesta would like to commence sports programs teens and adults, being that the YMCA of the Palm Beaches already has programming for the ages 5 - 12. Our focus will be using the Tequesta Park and Constitution Park as our primary facilities, along with various other locations. The YMCA has received a lot of interest regarding adult soccer, volleyball, and basketball programs. We also would like to develop partnerships with various other facilities involved in each specific sport. It would be to our advantage to have access to any indoor facilities or gymnasiums in order to pursue a wider spectrum of activities. Participants tend to be more receptive to an indoor type facility. The YMCA would also like to begin quarterly tournaments within the community for the various age groups. Our programming could also include such sporting events or activities as bowling, adventure sports, skateboarding, marathons and fitness competitions. These are ideas that could easily be implemented. Special Events- Special events could include such programs as Sock Hops, Dances, Pot-Luck dinners, Open House, Health Fairs and even a White Elephant Sale and other miscellaneous events. Clubs - Such clubs include Indian Guide and Indian Princess, Chess Club, Bingo, Bridge and other active adult , and teen clubs and organizations or clubs of this type. Educational Programs - The YMCA of Tequesta would like to put more focus on those programs which offer a more educational aspect being that our activities have been more sports oriented. Such educational programs include etiquette and manners course, health seminars, sexual awareness programs, substance abuse programs, computer classes and performing art programs. These are just a few concepts that the YMCA believes are important issues for the Tequesta community. Partnership Programs - YMCA Sponsorships-Partnership programs would not only assist the YMCA with marketing efforts, but also help with the establishing of new programs. Another benefit would be working with an organization with already established clientele and program curriculum. Members of the YMCA can also take advantage of partnership programming. Facility Improvements: General Expansion- The YMCA of Tequesta has enjoyed the benefits of expansion that have already occurred within the facility and believe that further expansion can only assist the improvement of services. One particular area of interest is our fitness center. Expanding the size of the fitness center would allow for better equipment and a more complete circuit. Expansion in this area would also allow room for implementing new fitness oriented programs that would need additional room for equipment. Another area of expansion is in the After School Program this would obviously depend on the success and or need of each program. General Improvements - The general appearance of the YMCA is very important for building an atmosphere conducive to that of a recreation center. Such improvements could involve painting, partitions, furniture of reception area, posters/YMCA literature, and even as far as floor improvements. Also, the cleaning of the facility is vital in order to provide a safe, clean environment for our members, and participants of our After-School Program. To have the facility cleaned regularly would be advantageous. Sponsorships: Local Business Involvement - Assistance from local business's is essential in the growth of the YMCA for various reasons. It allows the YMCA to market its programs through posting and distributing flyers through various channels. Developing this relationship will also assist the YMCA in future events in regards to sponsorship, creating awareness within the community, and allowing each company to access the YMCA. This will also serve as an opportunity for each company to advertise their product or services at no cost. Partnership - This falls under the same category as above, however, a partnership would involve a more detailed relationship between the YMCA and each company. We would like to develop a long term relationship with some form of media group; in order to further promote the YMCA of Tequesta extensively. Such a company would be a radio station for example. This falls under the corporate sponsorship idea - trading memberships for services. Fundraising- Being that the YMCA is a non-profit organization, this is an excellent method of improving programming in the way of equipment, and improving the facility in general. Fundraising has many facets that can be tapped into through the use of various creative methods. The YMCA plans to explore this issue extensively. After-School Care Program: Building a Foundation- Upon the completion of the facility changes the YMCA will pursue a after-school program for children ages 5-12 in the Tequesta/Jupiter area. Developing a quality program that will accommodate all facets of programming will be our initial goal. Having a facility that will be conducive to this type of activity will be extremely important in its growth. The YMCA is looking forward to adding this type of service to our curriculum. Future Expansion - This will be looked into further upon analyzing the first year's success. This is an opportunity for the YMCA build a solid foundation of experience and service, and will benefit the YMCA in future expansion efforts. Program Additions - The Y would like to extend its services in the area of after-school care to various under-privileged or low income housing areas in the Tequesta/Jupiter area. Adding various other schools within our service area to the program would also be beneficial to the YMCA, being that we can accommodate such an increase. Again, this would depend upon our success during our initial fiscal year. Transportation- The YMCA plans to have a newly painted school bus available for the after-school care program which will accommodate any transportation needs. This will also serve useful for other programs requiring transportation. Fitness Center: Staffing - In order to accommodate our members the YMCA must increase its hours of business. Staffing additions must be made to achieve this goal. A suggestion would also be to hire a fitness professional who could develop a health and fitness program which would incorporate all aspects of wellness. Equipment Improvement- Over the past two years, the YMCA has managed to construct a full fledged fitness center. However, some improvements and additions to the fitness center must be made in order to provide the best quality service. Generating the necessary funds to accomplish this goal could be done in the form of fundraising, and/or donations. Another suggestion could be to trade our old equipment for new equipment at little or no expense to the Y. Health and Fitness Programs - The YMCA would like to incorporate the following programs, since health and fitness is so important to our members. Stress management, stop-smoking programs, youth fitness and exercise and relaxation techniques could be in the forefront of our planning. We would also like to use programs such as adult and teen strength training, step aerobics, weight management and nutrition programs, corporate health and wellness programs and other fitness programs of this nature. A Coorporate Wellness Program could also be a useful method of increasing revenue. Health"Open House" and Special Events - This would serve as a great tool for presenting the importance of health and fitness programming as part of the YMCA's curriculum. Such "Open Houses" can include such topics as YMCA Healthy Kids Day, Fitness Education courses for Cancer, Parkinson Disease and Diabetes, and also programs for people with disabilities. Other areas include Physical Fitness Testing, Health Risk/lifestyle Management, Injury Rehabilitation and Physical Education Seminars. In order to present these activities the YMCA, along with the Village of Tequesta must consider the possibility of some initial cost. These minor costs would consist primarily of some equipment costs, material costs, and promotional expenses. A promotional suggestion could be the use of a survey to determine the communities interests. Marketing and Promotion: YMCA of Tequesta & Village of Tequesta- The YMCA of Tequesta appreciates the past efforts made by the Village of Tequesta in assisting us with our marketing and promotion efforts through the use of the Village Newsletter, Smoke Signals, and the Village Water Department, water bills. The YMCA would like to continue to use this great source of advertising in the future. The Village of Tequesta will be notified of all action taken by the YMCA in regards to future marketing efforts. Any suggestions by the Village would be greatly appreciated. The YMCA's marketing strategy is to target and develop ways to promote the YMCA of Tequesta through group radio partnerships, television artnerships, underwriting, direct mail and internet. Other methods include advertising through the use of local publications, local businesses and schools. Our goal is to focus on creative cost-free consideration that effective advertising can be costly, but necessary for the growth of the YMCA. YMCA Involvement in Local/Public Functions or Activities- The"Y"would like to become involved when possible with local or public functions held by the Village of Tequesta. This opportunity to market the YMCA in the community, and to become more visible by just being present or involved in some degree could serve beneficial to the both the Village and the YMCA. A suggestion could be to have special events or activities held at the YMCA facility. This would allow the community to see first- hand the YMCA. The YMCA's direct involvement with the Village of Tequesta in all aspects of programming and marketing is crucial for the YMCA's success.