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HomeMy WebLinkAboutDocumentation_Regular_Tab 10A_6/8/2000 —IF: / IF re, v' G '''.'"-1. NS, — ir..g1 Co 4 V MEMORANDUM TO: Village Council FROM: Joann Manganiello, Acting Village Manager Cipik . DATE: June I, 2000 SUBJECT: Resolution No. 62-99/00, Approving a Lease Agreement for Mailing Machine and Postal Meter The Village currently leases a postage meter for all outgoing mail. The meter is periodically taken to the local Post Office where the postage is manually reset The U S Postal Service is now requiring that by August 2000 all meters and mailing machines be capable of being reset remotely. We have been notified that our meter is not capable of being reset remotely and is being decertified by the US Postal Service. Enclosed is Resolution No. 62-99/00 that would approve a lease agreement for a remotely resetting mailing machine and meter with a 5Ib electronic scale. The lease is proposed with Pitney Bowes through the State of Florida's annual purchasing contract (Contract #600-760-00-I). The lease amount is $151.00 per month for a 48-month period. These terms are comparable to the lease for our existing machine. Services provided in the agreement include system maintenance, all postage meter resets, and all scale rate changes. The machine allows the postage to be reset via telephone line and will also be capable of monitoring postage charges by Village department allowing us to better allocate postage expenditures to each department Staff recommends approval of Resolution No. 62-99/00 authorizing the execution an agreement with Pitney Bowes, Miami Lakes, Florida to lease an E510 Mailing Machine and Meter for a term of 48 months at $151.00 per month. Should you have any questions or need additional information please contact me. RESOLUTION NO. 62-99/00 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, APPROVING THE LEASE AGREEMENT WITH PITNEY BOWES, MIAMI LAKES, FLORIDA FOR AN E510 MAILING MACHINE IN THE AMOUNT OF $151 .00 PER MONTH FOR A TERM OF 48 MONTHS, AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE SAME ON BEHALF OF THE VILLAGE . NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1 . An agreement, attached hereto as Exhibit "A" and incorporated by reference as part of this Resolution, providing for the lease of an E510 Pitney Bowes Mailing Machine and Meter for a 48-month term, is hereby approved and the Village Manager is authorized to execute same on behalf of the Village of Tequesta. THE FOREGOING RESOLUTION WAS OFFERED by Councilmember , who moved its adoption. The motion was seconded by Councilmember , and upon being put to a vote, the vote was as follows : FOR ADOPTION AGAINST ADOPTION The Mayor thereupon declared the Resolution duly passed and adopted this 8th day of June, A.D. , 2000 . MAYOR OF TEQUESTA Joseph N. Capretta ATTEST: Joann Manganiello Village Clerk Pitney Bowes Inc. Exhibit A 6 o 1 1 f 1 i 1 1 a L t i State and Local Government DUAN. MODEL NO. EQUIPMENT DESCRIPTION ,TERM RENTAL AGREEMENT ' CS/0 ►v*7-D1/4)6 W1 H(WE FOR SALES AND SERVICE INFORMATION 1 (800) 322-8000 / c �(f� ACCOUNT REPRESENTATIVE NAME REP.N �� StA � ���� " ' L� ,4¢ � �,;. pax_+'C/t 0&1IJ -7cc6i� l C,7 � 8P f�'(d11� /L1 i� I DISTRICT OFFICE DISTRICT MMLK OY INITIAL RENTAL BILLING FREQUENCY MONTHLY n QUARTERLY n OTHER TERM(IN MONTHS) V sveaKv N OF PAYMENTS TOTAL PAYMENT ADDITIONAL SERVICES FIRST (, NEXT SOFT-GUARD �o $$ iSr vU EMA SOFTWARE METER AUTOMATIC RENTOR r ON MAINTENANCE ON PROM RETAIN i•!I Pent-, Bowes NEXT RENTAL AGREEMENT )r.o. 75_AGREEMENT RENTAL REPLACEMENT TITLE NEXT $ m,d DEFERRED INTEREST Er D E I n $ ACCEPTED BY: TERM RENTAL AGREEMENT TERMS AND CONDITIONS By your signature as"Renter"below,you request that we rent to you the equipment described above or on any schedule attached thereto(the"Equipment") 'or business or commercial purposes.Your offer will be binding on us when we accept it by having an authorized employee sign it.All payments hereun- ier shall be payable only to us at our executive office, unless we direct you otherwise in writing. I. NON-APPROPRIATION.You warrant that you have funds available to pay Total Payments until the end of your current appropriation period and war- ant that you will request funds to make such payments in each appropriation period from now until the end of the Initial Rental Term.If you properly request 'rom your legislative body or funding authority funds to be paid to us under this Term Rental Agreement and such legislative body or funding authority does not appropriate funds to be paid to us for the Equipment you may, upon the exhaustion of the funding authorized for the then :urrent appropriation period, return the Equipment to us, at your expense, and thereupon, be released of your obligation to make all Total 'ayments to us due thereafter, provided: (i) the failure of the legislation body or funding authority to appropriate the necessary funds is documented to Is as the reason for cancellation, and(ii)you have satisfied all of your obligations to us including the payment of all amounts then due to us under this Term tental Agreement.In the event you return the Equipment pursuant to the terms of this paragraph,we shall retain all sums paid hereunder by you.You agree lot to purchase or rent equipment performing functions similar to those performed through the use of the Equipment for the balance of the appropriation peri- od following your exercise of your termination right hereunder. SEE REVERSE SIDE FOR ADDITIONAL TERMS AND CONDITIONS WHICH ARE PART OF THIS TERM RENTAL AGREEMENT TAX EXEMPT NO. SALES TAX(IF APPLICABLE) FULL LEGAL NAME OF RENTER. LE$ I 1o1F1 ll 1tIQ1LK1CIS1_!Id =1SCAL FUNDING PERIOD Ir1'DIM1 1- 1AL 1_ 1 10 III f i Cl 6-1 1st/ 1E-1 31n 1. DBA NAME :ROM: TO: I I I I I I I 1 I I I I I I I I I 1 I RENTER P.O.II BILUNG ADDRESS NITIAL 4 t� ;HECK HEE KrrT $ Zl�d1 I 1G 4? ILA-IESI!1/ I I 1 L 1 1 CITY COUNTY �s TE ZIP r 4 —' CREDIT CARD INFORMATION ) IL 33M _-Z7662 ,ARD N TYPE EQUIPMENT LOCATION IF NOT SAME AS ABOVE I I I 1 1 1 1 1 1 1 1 1 1 i l 1 1 I CITY COUNTY STATE ZIP♦4 TAME ON CARD EXP.DATE SEND INVOICE TO THE ATTENTION OF CONTACT PHONE PITNEY BOWES INC. (RENTOR) RENTER PLEASE SIGN BELOW DATE X IY: PNAMRINET I I I I I t i l I I I I_ I I I JL • Pitney Bowes T '' Miami Lakes District Office To: Village of Tequesta Administrative Office Suite 300 Tequesta, Florida 33469-2766 From: Pitney Bowes Rick Peterson Area Account Representative Re: Mailing System State Contract #600-760-00-1 Per your request, the following is the information regarding the cost and length of term for your new mailing equipment. Below is all information pertaining to the equipment for any resolution that needs to take place. E510 Mailing Machine with strip tape N500 5 Lb. Electronic scale * interfaced 6500 Postage by Phone meter 48 month term rental - $151.00 per month Total cost - $7248.00 State Contract #600-760-00-1 State contract pricing includes: • System maintenance • All postage meter resets • All postal rate changes for scale "Softguard" • Price protection for the length of the term(48 months) • Your postage meter, equipment and maintenance will be consolidated on one bill per month, quarter, or year per your request. Rick Peterson Voice Mail 800-659-2555 Ext. 3309 14361 Commerce Way Miami Lakes, FL 33016-1585 1-800-322-8000 Pitney Bowes TBUSINESS -,-- SOLUTIONS E510/E520 Mailing Systems t Pitney Bowes SELL WITH o.,rwawsw,n MAIL a: Naomi w alwfal w... .T,d OC m14L �9ypitl 'Y 1.1•1 ØT; • .rf . ,,. . •.. • ... ......... ......,..........„,k.v„.....:v.!„.t.... ?....„ '°n_' `.. e.i�� ...._ 4yyY p� yam, { 1 --___ :. ..„......,e4, ....._:, ,.. , ',- ,-..._„...... Iktga. Mail and Parcel Processing in a Neat Desktop Package The E510/E520 Mailing Systems. . . Smart Business Solutions To Mail Processing! The E510/E520 Mailing Systems provide a total solution that enables you to process all your -":` _ ,_•- . outgoing mail. They quickly. quietly and accu- k 47- way= >5, -rk:.- -. 4 rately weigh, seal, meter and stack envelopes. And, both i W w$1,. systems are versatile—capable of handling parcels,tubes - 4 a a ,ram and flats,as well as regular mail. The E510/E520 systems 1,'o • �!a` c0 - offer a sleek, compact and contemporary design that's , �'� perfect for just about any office environment. Semi-Automatic Mailing Machines... Features For Productivity Easy-To-Operate The auto-alignment feature straightens each mailpiece. If a fault occurs. LED's alert the operator. The system then • _ auto- maticallycycles, allowingthe operator to clear the fault, . ` = ` ,,�.,,,. Y P ,; loweinwithout damage to the mailpiece.And the integrated,easy-to- „s, x' w replenish water bottle has a clearly visible indicator. _ , ti ^= x Versatile Parcel Handling _ . ._ Choose from the strip tapes of the E510 or the water soluble tape rolls of the E520. Either way, metered tapes can be Reset Your Meter In Seconds With The generated with just the touch of a button. POSTAGE BY PHONE®System Quickly Processes Mail Eliminate Trips To The Post Office Both systems seal,meter and stack from 60 to 80 envelopes Put postage in your meter without leaving your office.With per minute. this option,a simple toll-free call through your phone or your modem does it Monday to Friday,8A.M.to 8P.M.and Flexible Sealing Saturday from 8A.M. to 3P.M.,E.T. The auto Postage You can select print-only or seal-only modes at the touch of By Phones resetting system lets you re-supply the meter, a button.This enables the easy handling of presealed material 24 hours a day, Monday through Saturday, by simply such as payroll checks. Plus, Nomex. moistening assures pressing the refill button(Analog phone line and PostRightm" tip-to-tip envelope closure for mail that requires sealing. postage meter required). Quiet Operation Print Only What You Need The auto-on/auto-off feature senses an envelope or tape, Our meters print the exact amount of postage required, automatically turns'on",quietly processes it,and goes back even decimal amounts for bulk mail or other discounted into'sleep" mode until more mail or tapes are inserted. postal rates. Prints Neatly Account For Every Penny The Qwik PrintlM dual cartridge inking system creates sharp, Our electronic meters track postage expenses for up to consistently bright impressions,from first to last.Cartridges ten accounts as a standard feature,and the totals can be are easily replaced, with no mess. displayed at the touch of a button. Expanded accounting options,including a PC interface,are also available. t �iy_ w. . Pictured is a E510 Mailing System with a PostRight'Electronic •= < .- POSTAGE BY PHONES Postage Meter...just one of the meter options �' available to meet your mail processing requirements. ,f 4P• ass �xAt ,. A1ioy " ter . ` Designed For Convenience And Performance 7 a r.,.,tea }e 1'Y The IntegraTm5 Electronic Scale Saves . - 19 t f Up To 20/o On Postage Expenses Put An End To Overpayments a ,_.. According to independent surveys, accurate electronic =v - weighing can save up to 20%annually in postage costs. 4:01 ._r: - . The Integra 5's clear digital readouts, positive touch Easy-To-Operate Handle Parcels With Ease The convenient keypad,clear LED display and Print postage onto self-adhesive tape strips of keys and automatic meter setting option deliver the helpful,pull-up reference cards make both the E510,or choose the water soluble tape rolls precision needed to take advantage of those savings. systems easy-to-use. of the E520. •Rate Shopping Saves Money w• The Integra 5 automatically calculates a wide selection of =s-_..• v _! both UPS and USPS rates(including international)and 5 s�,� f fees.This lets you select the most cost-effective rout ing for all your mailpieces up to 5 lbs. -7'k • " .ai ~•�`>j K, o,: '',�, r•`Easy-To-Use The Integra 5 comes with a long list of useful standard "' `: features.Its color-coded keyboard,8-line graphic display • , . . and menus, and operator prompt system make the Integra 5 simple to use. And, it integrates with our Superior Impressions Secure Sealing electronic postage meters to bring your mailing opera- The snap-in/snap-out ink cartridge creates Nomex®sealing assures a secure,tip-to-tip consistently bright,clear impressions.It's also seal every time.The integrated,easy-to- tion to peak productivity. disposable for easy,no-mess replacement. replenish water bottle makes it simple. 1 SMART JUSINES] SOL(J77ONS E510/E520 Mailing Systems { , ' r '+ by ,T '-jilt f; \\‘00,. - ..... Specifications Other Innovative Mailing Machines Smart Business'Solutions Dimensions: 29'L x 10.5'W x 7.5'H Create Cost-Effective Results-Driven Weight: 18 lbs. Mail Marketing Programs— Electrical: 120V, 60Hz Our book,'How To GrowYour Business Using The Mail," Approvals: UL and video, 'The Golden Envelope:How Value Mail Can Integra'5 Electronic Scale Transform Your Business,"show you how to build and Dimensions: 10.5'W x 9.3"D x 3'H buy lists,create mailpieces and test for results. Weight: 4 lbs. Software That Makes Addressing Easy— Electrical: 115VAC/60Hz, 3 Watts Speed mail delivery and qualify for postal discounts Approvals: UL, NTEP with our software products.They work with your IBM® compatible PC to address and barcode your mail. We Guarantee Your Satisfaction Fold And Insert Letters Faster— At Pitney Bowes Mailing Systems, we are committed to Save time, money and effort with our Folding and providing our customers with the finest products backed Inserting systems. by the highest quality service, and we won't be satisfied until you are. Ask your sales representative for more Zip-Through Mail Opening— information about our Customer Satisfaction Guarantee. Our compact mail openers process mail quickly,cleanly and safely. Backed by ACESS"' Nationwide Service System Our nationwide service network includes 2500 Pitney Contact your local Pitney Bowes office Bowes service professionals in 720 locations throughout or call toll-free: the United States,all linked together through ourACESS'" 1-800 MR B©wES(1800-672-69373, computer system. This means you get fast and efficient ask for program number 4500. service when you need it. In fact, all our service represen- tatives are equipped with hand held computers that imme- Visit us on the intemet at:http://www.pitneybowes.com. diately dispatch service calls,instantly obtain all equipment service history, check parts inventories and help conduct 0 specialized electronic diagnostic tests on site. M ISO 9002 Registered Firm In summary, if you should ever need service, we offer the P FM 12616 power. of a highly sophisticated computer data base, Pitney Bowes expertly trained technicians and the most advanced diag- World Headquarters nostics and dispatching network in the industry, bar none. Stamford, CT 06926-0700 • Nomex'is a trademark of E.l. Du Pont de Nemours&Co. 7ECEIVED J U N - 7 2000 UTILITIES DIRECTOR Memorandum To: Village Council From: Joann Manganiello, Acting Village Manager Date: June 6, 2000 Subject Revised June 8, 2000, Village Council Meeting Agenda/Items X B) and X C) Enclosed, please find a revised Agenda for the June 8, 2000, Village Council Meeting, as well as, revised Agenda Items as follows: NEW BUSINESS • X B) Resolution No. 63 -99/00 - Re: Proposed Stormwater Utility Non-Ad Valorem Assessment Rates for FY 2001 A scrivener's error was discovered and corrected. X C) Resolution No. 64 - 99/00 -Re: Proposed Refuse, Recycling, and Yard Waste Non-Ad Valorem Assessment Rates for FY 2001 Upon further review of the proposed new rates, it was discovered that the 1.3% additional cost for mailing the required Trim Notice was not included in the calculation. The 1.3% represents an additional $1.13 per household. The proposed 3.7% rate increase also includes a 2.4% rate adjustment for Nichols Sanitation as provided for in the current Franchise Agreement. In total, the proposed single-family and multi-family residential non-ad valorem assessment rate is $7.73 per month or$92.83 annually. Please replace the revised Agenda and Agenda Items X B) and X C) in your Agenda packets for the June 8, 2000, Village Council Meeting. I apologize for the inconvenience. Enclosures c: Department Heads, w/attachments John C. Randolph, Village Attorney, w/attachments Betty Laur, Recording Secretary, w/attachments News Media, w/attachments amipro/files/manager/revagnda