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RESOLUTION NO. - 99/00 i
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY,
FLORIDA, APPROVING A CONTRACT WITH REESE,
MACON & ASSOCIATES, INC . , OF LAKE WORTH,
FLORIDA, TO PERFORM ENGINEERING SERVICES IN
CONNECTION WITH THE CONSTRUCTION/PROJECT
ADMINISTRATION SERVICES FOR COUNTRY
CLUB/BERMUDA TERRACE - PHASE I WATER
DISTRIBUTION/DRAINAGE SYSTEM IMPROVEMENTS IN
THE AMOUNT OF $88 , 500 AND FOR PROVIDING
PROJECT ADMINISTRATION DUTIES AS IT RELATES
TO THE ENCON SEWER PROJECT IN THE AMOUNT OF
$38, 500, FOR A TOTAL AMOUNT OF $127 , 000, WITH
FUNDS BEING APPROPRIATED FROM
HAVING A FY 1999/2000 BUDGET
ALLOCATION OF $ , AND AUTHORIZING THE
VILLAGE MANAGER TO EXECUTE THE APPLICABLE
CONTRACT ON BEHALF OF THE VILLAGE .
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS :
Section 1 . A contract with Reese, Macon & Associates, Inc. ,
in the total amount of $127 , 000, for the Tequesta Country
Club/Bermuda Terrace Water Main Replacement and Drainage
System Improvements - Phase I , attached hereto as Exhibit "A"
and incorporated by reference as part of this Resolution is
hereby approved and the Village Manager is authorized to
execute the Contract on behalf of the Village .
THE FOREGOING RESOLUTION WAS OFFERED by Councilmember
, who moved its adoption . The motion was
seconded by Councilmember , and upon being
put to a vote, the vote was as follows :
FOR ADOPTION AGAINST ADOPTION
The Mayor thereupon declared the Resolution duly passed and
adopted this loth day of February, A. D. , 2000 .
MAYOR OF TEQUESTA •
Carl C. Hansen
ATTEST :
Joann Manganiello
Village Clerk
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MicrosoftWord\My Documents\Resolution\RMA
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EXHIBIT "A"
Reese, Macon and Associates, Inc. January 3, 2000
Village of Tequesta
P.O. Box 3474
Tequesta Fl 33469
ATTN: Matthew Morrison, Utilities Director
RE: Country Club/Bermuda Terrace-Phase I
Water Distribution/Drainage System Improvements
Gentlemen:
We are pleased to submit this proposal for engineering services in connection with providing
services during construction/project administration services for the above referenced project.
REESE, MACON and ASSOCIATES, INC., hereinafter referred to as the Engineer, shall
perform the services as documented below for The Village of Tequesta, hereinafter referred to as
the Client.
SCOPE
The Engineer and the Client understand that the purpose of this scope of services is to identify
the Engineer's responsibilities for engineering services during construction and contract/project
administration for the water distribution and drainage system improvements construction
contract (Part A) and for overall project management/client liaison duties for the total
improvements planned (water, sewer and drainage) within the above project (Part B). The "Part
A" services are required for the Engineer to observe the construction, administer the contract and
certify completion of the project. These services will be performed for the water distribution
and drainage system improvements with the exception that permitting certifications
for drainage improvements will be prformed by Shalloway, Foy, Rayman &Newell (SFRN)
since they are the design Engineer for that portion of the work. "Part B" services are required to
ensure that the Village's interests, including specifically the interests of the residences within the
project area, are protected as they relate to costs, scheduling, restoration timing and adequacy,
continuous access concerns, coordination of various work activities to minimize disruption and
general construction administration. It is the intent and desire of the Village and the Engineer to
work cooperatively with ENCON and SFRN while ensuring that the Village interests are
protected and preserved to the extent they may differ from the interests of other parties. The
following specific tasks will be performed by the Engineer:
Part A (Water Distribution and Drainage Improvements)
1. Prepare bid documents, arrange for the advertisement of the project, respond to questions
from potential bidders, attend bid opening, evaluate bids and make a recommendation of
award.
6415 Lake Worth Road • Suite 307 • Lake Worth,FL 33463-2907
Telephone(561)433-3226 • Facsimile(561)433-8011
e-mail • reemac@gate.net
•
Matthew Morrison,
Utilities Director
RE: Country Club/Bermuda Terrace-Phase I
Water Distribution System Improvements
Page 2
2. Provide Engineering services during construction and non-full time construction observation
services for the planned water distribution and drainage system improvements to include the
following:
► Preparation of contract documents and contract administration
► Preconstruction meeting attendance
► Shop drawing review
► Pay request review and recommendation -
► Non-full time construction observation
► Record drawing preparation (water distribution system only)
► Project certification to the regulatory agencies (water distribution system only)
Note that the non-full time construction observation services shall include a site visit three (3)
times a week and presence at the following events; main taps, outfall tie-ins, placement of
structures directional bores and pressure tests. The Engineer will also confirm monthly
quantities with Contractor for pay requests and develop punch list items.
Part B (Overall Project Coordination - Water, Sewer, Drainage)
1. Act as the Village's liaison for the total project management for the construction activity •
planned within the peninsula for water, sewer and drainage improvements to include the •
following:
► Attendance at regular construction progress meetings (at least once per 2 week
period)
► Review and approve or recommend adjustments to all pay requests.
► Review and coordination of project schedules.
► Review and approval of all proposed change orders, work directives and design
changes which may impact project costs/schedules.
► Provide Bi-weekly status reports to the Village on project work schedules/costs.
► Provide quarterly summary updates on construction issues and progress for
Council.
2. Provide additional non full time on site construction observation services for the proposed
gravity sewer components, to include three (3) site visits per week.
The above scope is predicated on the assumption that the Client shall furnish, at no cost to the
Engineer, all available pertinent information including previous reports, plans, specifications,
permits and other data relevant to the performance of the above services for the project. In
addition, the Client shall designate, in writing, a person to act as the representative for services
performed under this agreement and provide for a member of the Utilities Department staff to
perform construction observation of the project when the Engineer is not on site. It is assumed
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•
•
Matthew Morrison,
Utilities Director
RE: Country Club/Bermuda Terrace-Phase I
Water Distribution System Improvements
Page 3
the Village inspectors will submit daily observation reports to the Engineer. (Forms and format
will be supplied by the Engineer). The Village inspectors will work with and through the
Engineer on matters related to the contract administration.
TIME OF PERFORMANCE
The Engineer acknowledges that the time frame for this project is critical.
Items 1 and 2 of the Scope of Services under"Part A", will be completed commensurate with the
construction schedule. (Substantial Completion within 7 months and Final Completion within 8
months of the Notice to Proceed.)
For"Part B", Scope Items 1 and 2 of the Scope of Services will be completed commensurate
with the construction schedule. (Substantial Completion within 7 months and Final Completion
within 8 months of the Notice to Proceed.)
FEES
For Scope Items 1 and 2 under"Part A" the Engineer shall be paid a lump sum fee of Dollars
($ ).
For Scope Items 1 and 2 under"Part B" the Engineer shall be paid according to the following
schedule on the basis of actual time spent plus any applicable sales tax and reimbursement for
non-salary expenses including, but not limited to, automobile travel at $.30/mile, reproduction
and long distance telephone. We estimate the total cost for the services provided under the scope
items will not exceed Dollars ($ ). This amount shall not be exceeded
without prior written approval by the Client.
Note that the fees stipulated above, assume "normal" construction problems and progress. It
further assumes that substantial and final completion of the project, within the construction time
, lines outlined above, will be met for each part of the work.
Project Manager $70.00/HR.
Senior Engineer $65.00/HR.
Engineer/Sr. Technician $55.00/HR.
Designer $50.00/HR.
Draftsman $40.00/HR.
Technician $37.50/HR.
Secretary $25.00/HR.
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• .
Matthew Morrison,
Utilities Director
RE: Country ClubBermuda Terrace-Phase I
Water Distribution System Improvements
Page 4
If services are required in the performance of the above scope, beyond those normally provided
by the Engineer, which must be sublet, the Engineer shall order the work after obtaining the
written authorization of the Client. The subcontractor shall bill the work directly to the Client. If
the Engineer is requested to subcontract the work directly, a 10% handling charge will be added
to the subcontractors invoice.
Invoices for services rendered are issued on a monthly basis and are due within thirty (30) days
of the invoice date. Interest at a compound rate of one and one-half percent per month shall be
charged to any past due statements. Interest shall be computed on past due statements from the
date of the invoice.
TERMINATION
This agreement may be terminated by either party by giving thirty (30) days written notice. The
Engineer shall be paid for all services rendered prior to the termination date.
ACCEPTANCE
Acceptance of this proposal may be indicated by executing this document in the space provided
below. This contract shall be considered void if not executed within thirty (30) days from the
above date. Upon execution of this agreement the Client shall return one copy to the Engineer.
Very truly yours,
REESE, MACON and ASSOCIATES, INC.
William D. Reese, P.E.
President
Accepted By:
VILLAGE OF TEQUESTA
BY:
Thomas G. Bradford, Village Manager
DATE:
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