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Documentation_Special Meeting_Tab 01_9/5/2024
Agenda Item #1. Special Council Meeting STAFF MEMO Meeting: 1st Budget Hearing - Sep 05 2024 Staff Contact: Jeremy Allen, Village Manager Department: Manager ffwgwm Budget Hearing: A. Announce the Proposed Millage Rate is 6.4595 Mills. B. Announce the Proposed Operating Millage Rate Necessary to Fund the Budget is 8.60% Greater than the Rolled-Back Rate of 5.9479 Mills. C. Summary of Proposed Budget. D. Citizen Comments This document and any attachments may be reproduced upon request in an alternative format by completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561- 768-0443. BUDGET • - • BUDGET AMOUNT N/A AMOUNT AVAILABLE N/A EXPENDITURE AMOUNT: N/A FUNDING SOURCES: N/A IS THIS A PIGGYBACK: ❑ Yes ❑ N/A DID YOU OBTAIN 3 QUOTES? ❑ Yes ❑ N/A COMMENTS/EXPLANATION ON SELECTIONN/A September 5 Budget Hearing Presentation - Final FY2025 PROPOSED BUDGET IN BRIEF - Final FY 2024-25 Proposed Budget Exhibit A - FY 2024-2025 Page 3 of 381 Agenda I � • `��� � � I' Y � \E ff :: �r' � fib'+ _ � h `+ •. - � r� �y( �" fi ♦�jy i � r 1 t r �.e I • • , .. l `` Page 4 of 381 Agenda Item #1. ca � + N N 0 ate-+ O Q ca v ° N ° O 3 E v v N Ln N f6 O bn •O 0 '> O 4A -0 Ln N s � •� N N +� N O M Q i +, - o No .Q 'O E v N O Q) 4A N — D N 4--+ bn — s + N cn 4-1U a--+ N I.L E (n N s v `� w4-1 }' +� O v CAA a--+ U N .� E bn C: O � p N N N E a U N O O cn N > s 0- o U 4A O 0 ca can N N N — _ N '> 0 V) N � o > N a) � m E wo .0 v v •• v " _05; v > N O ° > � v ° O A A A Page 5 of 381 Agenda A LLLLLLLLI.i LLLLLLLL�rI 04 Et EtOt.t.tEt .Lf �LLLi • n 1 1 W � 1 • • • • 1 1 1 n 1 1 • 1 1 1 • • 1 CO • • W • , 1 1 • 1 • • • M 1 1 • 1 1 • 1 1 1 1 1 1 •• •• •• •• •• LL Page 6 of i Agenda Item #1. — a � i O O +� co 4-1 a) u .E O aJ N 0- �n a — +-' aJ s ° O O .� ovacJ � N O -� 'a Q >�M v > � a > v = LC M u -0 Ln .— v M Q +-+ M Ln o ' a) a' Qo .- to ° Ln p }, ai � p O � ' O W w M Q Q N b a .ai u �' N cB In C > ° — X a o > E i — aJ U U cOn w N t•,r) ca O 'o v U O > x bz — 0 0 ° c 0 O o zO Ln ° = Iu � z ° u A A A A A A A OM U � M CO LO 10 ON O Cl) O N V � N O M Ol Ol D N rn V r O c0 � O4- O CD O O O CD 0, • N N N N N N N N N D O • • N O u7 co n In o r, CDO M x V N 'O M M O O LO LO � Cl) v 't Cl) Cl) } 1 i s • • N D N O O O O 00 O O OLr) • N N N N N O` O, a O` O� Ol Ol O` Ol Ol N N N N Ln • — N N N N N -O 'O 'O -O � 0 • • • • • • p M O, CDr N M V- • • • • • • • �IOOOOOOOOOO • • • • • • N N N N N N N N N N • Page 7 of 381 Agenda Item #1. a� s '0 Sri N a • M N N N v .Q .Q • >. LL aJ 4-j N O M 3 s M O ++ Q •O •vOi fr Q -0 Ln -a � V a•+ •� = 3 fa � � O • •V1 3 O � Q) 3 LL s 'O LL N . • W Q N O s 0 r. o (A •>. a� L- ob 06 0 o 06 Q) E c4q 4-1 L • L cOc •-CL c �° 0) .3 010 00 M +O+ ++ M _ 00 • a E 00 o0i .— 00 00 �n O 0 3 0 N • LLJc ; Q 3 +� V) v� W NO O •V GJ 'a 0) -0 N L QJ L 3 m � •� •� E oa a c c 3 WI Page 8 of 381 Agenda V LLLLLLLLI.i L��L�L�L�rI �LLLi' L — N O N — O O N ' to 4� • �n O - . O0 • ui ONO • ui . . w E .. Lj- . . Page 9 of 381 Agenda Item #1. +j >- v wo w 0) � -0 0 � +� W _0 Uci _ m > U i N 0 0 N O O N t U U .� Cj ate+ N Co a + U U = � N O f6 ca - O Ln a-j �_ N Q c-I _ O 0 O Q M o c-I Ln - p N r-I O N N = ++ l� .- E N 0 N LL_ N O Ln E UO }, C N N N (U �O 41 s_ N c� ai N �. U U Ca V) CD Ln Q u U L A Q N ai O Ln N O :E a1 L v Q M N '� W aJ E .� O O Q N Q N C Ln " o) O x 4- p v O p v 00 d i N N .- O L V' Z > t/} • w o 0 0 0 0 0 0 0 0 0 r 00 '�t O 't Ln M �i -:t O q* m 4 Ln vi o0 .4 r-i ri O O .4 M ri r-1 r-1 N N O %-1 U ' ' �i 0 Ict M Ln Ln M N N w 1O M ri a) M am 00 Ln M as o oc rn M N ll:� co c ro ni rn o of M r-� • M L.0 M 00 Ln M M I;j- N Ln r4 U N i./1- V1. ,::Jl r-1 O 00 M O a) l0 Ln tg O Ln O I, a) O O M N O 00 M Ln O Ql l0 O 00 M N r-I t.o r i 4 N to r i 1-, N O Ln r--1 O L.0 -zj- M M -�t 0 N N F, r, r, 00 r 1 Ln N >. r-I r-I r-I N r-I 0 LL r-I t)- VIP O O l0 Ql O l0 O r-1 N N rn rn oo r� �o m �oLn • N 00 Ln 0000 O N-i CV (.0 O r-I N O 0 00 r1 • � I� r-I c-I O l Ln LL s= N ai s= N w U 4J L (U V) Ti 4- a) C > + C: U Li O N N w Q Q Of N J i bD _ C ai d.l Ln E U C C7 M U U of (n Ln > H Page 10 of 381 Agenda Item #1. 00 rn cD m rn Ln N Ln 1 � o N o � O � O zz Nro ON N � cn b.0 C X /} 4A O ? ( W � p a mC cU Ln w o O Q o c� c� O v C w 0- O N cn w O U Z • AAA A A A 1 • • • 06 • � 30 • I4 o o a� o N � Q Q) 04 CV E m LU C N � L Q r O X LU = O 1 Z N cV Q O a LU O � O .Q U Page 11 of 381 Agenda Item #1. 0 Ln O N Ln N Ln O r` cn M ON `� rl 00 O N 00 r-1 ch O oC N � i/} N O N 00 r-I � U O Ln jiu 4-J t/) > Q rl to N to tl dJ ") � C 0 N N ~ N C U aN1 0 C ca H — > a) (B U � � W bn N W 0 > Q) 4J L i U i E a) � ate--+ [6 ate-+ c� cn E3 >' (7 O U- U A A A A A A A A • 1 � • Q O • X • N ~ N } O U U u) N N 1 N U to N � i01 t U � UM U 1 x x a� 0 _ -C O j � 1 fie N O N O O 0)cz M N ( U c O Page 12 of 381 Agenda Item #1. • lD O w w 00 00 N N N N O N N C1 N O N • N O O O O N Il% 1- Ln C1 Ln Ln O Ln ^ lzi RT Ln r-I r-I r-I r-I • a Ln N / N j M \ \ M u v a, o m M c M Cl) 3 H i m m 3 LL *' m 3 � -J o m o p 4-0 LLI 4-1 CL N Q. 01 � X 4�, OJ QJ N OC O Z O W M Z o y a c a w m c°� a s M c°� a s a v o°1c 'a - boiii E -ip -1 iii E ' 4-0 M a co J LLJ C CO J L u a M E E E E E ._ EA CA ui LL LL LL ui Page 13 of 381 Agenda Item #1. aJ � O = ca C1 � O • V). = 0000 �--I Ln Ln N dA O �n O 00 = i tw � N (U N C a) u to W •N LA '� fu 0° aA cn O CL W r_ N 4A += O = o = a W L - Q O a O m = a ii N — ILL Page 14 of 381 Agenda Item #1. El El w M M w M M M M w O Ln w w O O r-1 00 M r-I r-1 00 w • Ln Ln ri M Ln Ill r-1 M C1 N W W N N w M ri ri ri • M N � O • \ u u v O a, m N a 70 Mo m u 3 H i m m m 3 1L *' 3 J = c O p L.L. r_ N CL O) a X 4�, OJ QJ OJ � w O Z O W M Z oy a c a °N' 00 a CU s M c°� a s a v o°1c 'a zA E -a iii E cu CAM a co J W a COJ W a M E E E E E W LV LL LL W Page 15 of 381 Agenda 44 LM 14 7 •�: ' - • • 11111E i � ,,� su • LLui LLLLLL� ell Ln a'S • nL •• _ W ' Ln ifLn °i O .. V nL W a i "1� 1 O1 • �., �I • . • 8 Page 16 of 381 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Agenda Item #1. 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O 0) Q ,= LL Lu m U u U a U � bA bA M a m a m a M E E E CA CA Lu W W W Lu Page 21 of 381 Agenda Item #1. p • O G a LA O Q ._ r-I G CC O LL O O s a O c Ln aO O C mLn M N 0 d C L .� r.4 A oc c� °' a '' N a � L L 4-0 L tW O N O O CL r O ? > E L L ii H C7 H a Ln o 0 0 Ln N O O O N N r-I Ln w 00 O Ln 'IT 00 ' � a�iI M M N � O N M • Ln 0� V r, Q cv a m m M N _ m " o t O w Q ,r. w a) X Q, aU •� OL C) LLI a1 i Z t _ () 'aa vn 0) V) a1 a 0 m cai a u a v qA qA v 3 v v M a m a m a M E E E E E W W W W W Page 22 of 381 Agenda V . Ln N .!. ^. ..a.a.a.... . 00 Ln LLLLLLLLL� — LLLLLLLLf.'r� LLLLLLLL �LLLi• • � U Q •� m � . . . IN .. ION Ln eq �n b — . ag Agenda Item #1. v N J U � O aJ N _ � a � V OD c M O O O E m O LV O N O U 0 O O O i Ln i ca E in � N El El El IN4100 N O r p � CL N O i i jO W u M Oj CQ o c O E Q +� ca O U (U ?j i U (O O � 43/ 03 of O dA Q O1 O m +� N N 2 C N O Ln N N E B ca p c - N U H N cn O O t/� N p O O d Q � 00 � OM N ++ O N LL M 00 O 00 00 O 00 O M M r-I O r-I r-I G1 O 01 M N 00 Ln M 1.0 N R* O l0 O1 lG 111 N Q1 00 I1 Ll � 00 of O O M rl rl rl P% ' In. • � Ln \ \ rl Vf 0 \ 3 y \ rl of c O O C LLI y M = „X. 3 0 3 � o a Z z = CL ,° 3 = a * v -a 3 0 o o O 0 Z i c }, O Z Z O O Z Z p� ar 0) (u v Cu y a, a c v w (u v a cu s v E v 7 3 N m O CO m w 10 CO CO w O W a-; +; w W W W w Page 24 of 381 Agenda Item #1. (Z L f V CiA N 4-j ca � N on C bD O U l\D U ate—+ U Q ro _0 m E v N N 5 �O i M N + ai co Q L Oj L Q EF EF lot Et Et Et a aJ M O M Q �^ 01 of � N M — -C U O N + c � b U W o �' M M .0 W C i > 4 U a- E = M a) Q +-+ M t s wp N +� U }, N C: O Ln aO+ M UD U U N M N L N N Q O = N N ■ O • N LL M M O M M M O cn LM C1 N M O N M C1 Ci O C1 C1 Ci O N w w N N w 00 Ln cm O O 01 � v C C c�a v _ / C ++ O Ln a a° 3 W .0 3 0 Z vi 3 LL O 'A 41 3 � �• Z 3 11 41 O1 41 O O Q Z a0+ +, 41 _ v u `� y 'Q GJ O X 01 }, 'aLr CC O Z O W to Z o °�' a °'' o w — °4' _ c V w Q M V ( Q M U H w a m J W a m J W O C m u, w W W W w Page 25 of 381 4- Agenda Item #1. O 0 00 L O c O Q0 Ln O qj)- U-) Q 00 00 ate-+ m t• 0 4-j lG Lu 00 aJ M E 00 u a) !E O Q Lh 0 O CO a) m a N 0 U a f6 U U— N � � \ 4 > N ca O O LL O 00 00 O rn r l 1%% 1% M O lG w M M N r-I ri M M M N V-1 N 00 00 00 r-1 1l� ri r-1 • LA \ p � M \ 0) O 41 � v C C c�a v C p O Ln a +r a LL Z w vi 3 O �^ 41 3 3 11 +' O1 0 0 Z a0+ OC O Z O W M Z WO L W a a, — 1 c V wQ M V wQ coo U � iri C � H w a m -i w o m -i w o c m LU LU W W W w Page 26 of 381 Agenda Item #1. 4A V) a fu i U �- C^^ W •rV i 1 r-�6 Q O 3 — a-j f u Ul X E C p O tiw a 3 > .r .0 ° c� E c N GJ U • E 00 • v �n Q = N LA U— N a tw t; • t CD �� • `TA Y 0 a--� J Ul oZS rE O ++ O a) _ v1 i (p aJ dJ a.:, 4- aJ u Q) a--+ ! a--+ Ln W to > C% -0 > Page 27 of 381 Agenda N/ LLLLLLLLI.i LLLLLLLL�rI �LLLi O H Page 28 . N Ln M = N • • { a 0 O N rO N O0 00 N GJ Ln -C O ON � c�C � � N Cl. 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(b TABLE OF CONTENTS Introduction........................................................................................... ..................... 4 TransmittalLetter.........................................................................................................5 The Village ofTequesta at a Glance....................................................................................... 10 Demographics........................................................................................................... 14 OrganizationChart.......................................................................................................18 Employee Salary Ranges................................................................................................. 19 FundStructure...........................................................................................................19 Basisof Budgeting....................................................................................................... 21 BudgetProcess..........................................................................................................22 FinancialPolicies........................................................................................................ 24 Frequently Asked Questions and Answers................................................................................27 Property Values and Ad Valorem Taxes...................................................................................30 BudgetOverview........................................................................................................... 37 Executive Overview......................................................................................................38 StrategicPlan........................................................................................................... 44 FundSummaries............................................................................................................45 GeneralFund............................................................................................................46 BuildingFund............................................................................................................51 Capital Improvement Fund.............................................................................................. 55 CapitalProjects Fund.................................................................................................... 59 WaterUtility Fund....................................................................................................... 63 Refuse&Recycling Fund.................................................................................................67 Stormwater Utility Fund..................................................................................................71 Vehicle Replacement Fund.............................................................................................. 75 Special Law Enforcement Fund.......................................................................................... 79 Departments................................................................................................................83 VillageCouncil...........................................................................................................84 VillageManager......................................................................................................... 88 HumanResources........................................................................................................91 VillageClerk.............................................................................................................94 Finance..................................................................................................................97 Legal....................................................................................................................101 Comprehensive Planning.............................................................................................. 104 General Government.................................................................................................. 109 Information Technology............................................................................................... 112 Police Department-------------- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- ---- 115 CodeCompliance..................................................................................................... 121 FireControl............................................................................................................ 126 Public Works...... 131 LeisureServices....................................................................................................... 134 CapitalImprovements.................................................................................................... 139 One year plan.......... ...... ...... ...... ...... ... 140 Multi-year plan........................................................................................................ 147 Village of Tequesta I Proposed Budget FY 2024-25 Pag(oA�2of 381 Agenda Item #1. Debt........................................................................................................................158 Government-wide Debt................................................................................................. 159 Appendix.......................................... ........................................................................ 161 Building&Zoning Requests.............................................................................................162 Comprehensive Planning Requests..................................................................................... 166 Fire Control Requests................... ........................................................... ................ 170 GeneralRequests........................................................................................................191 ITRequests............................................................................................................. 194 Leisure Services Requests................................................................................ .............. 199 ManagerRequests...................................................................................................... 212 Police Department Requests............................................................................................ 216 PublicWorks Requests................................................................................................. 226 Storm Water Utilities Requests.......................................................................................... 261 Water- Production Requests...........................................................................................268 Water-Administration Requests.........................................................................................303 Water-Distribution Requests............................................................................................307 Glossary................................................................................................................ 343 a%Village of Tequesta I Proposed Budget FY 2024-25 PaggQ�Df 381 Agenda Item #1. INTRODUCTION Village of Tequesta I Proposed Budget FY 2024-25 PagoA44of 381 Agenda Item #1. Transmittal Letter Jeremy Allen,Village Manager August 16,2024 Honorable Mayor,Vice Mayor, Members of the Village Council,and Residents of Tequesta: I am pleased to submit for your review and consideration the Proposed Operating and Capital Budget for Fiscal Year (FY) 2024-25.The budget year begins on October 1,2024.We developed the budget with the goal of providing a range of essential services to residents as we strive for continuous improvement to increase the quality of life for our residents and visitors alike.The recommendations included in the Fiscal Year 2024- 2S proposed budget represent a commitment to efficient and effective management of the Village's many resources while advancing the Village Council's priorities,strategic plan,and vision. The annual budget process and document are arguably one of the most essential responsibilities of the Village Council. This document defines four key roles explaining the work of the Village Council to the Village's residents and business community and those considering living or investing in the Village. o The budget serves as a policy document providing information concerning the policies, goals, and objectives for the coming year; it further explains the budget process to reach the goal and statutory obligation of a balanced budget. o The budget is the financial plan that explains the fiscal structure and operation of the Village's major revenue sources and expenditures proposed for the coming year.This information provides projections for current year financial activity and comparison to historical and past programs. o The budget serves as an operations guide used by the Village Council and Village Staff to determine whether and to what extent we are reaching or exceeding the desired levels of service that our residents and visitors have come to expect over the years. o Most importantly, this budget document is utilized to comprehensively communicate and provide transparency to the public on how the Village of Tequesta operates within prescribed guidelines and recommended and accepted practices to achieve its goals. Each year,the Village is required to appropriate an annual balanced budget and set the Millage Rate,which is applied to the assessed value on Village property. The proposed budget is balanced and meets State Statutory requirements. A balanced budget means the total resources available (including reserves) are sufficient to cover the appropriated expenditures/expenses,which is the case with the proposed budget. FY 2024-25 Budget Process: The Village Council has established a vision for the Village: to preserve and enhance the unique character, community spirit,small-town values,and superior quality of life for all who reside, visit, and work in Tequesta. During the Strategic Planning meeting on March 26,2024,the Village Council established their objectives for each goal and ranked them by priority. This budget is built on the Council's strategic goals, which are outlined below: Build and Maintain the Municipal Infrastructure Highest Priority_ o Provide additional match funding to the State Appropriation for Tequesta Park o Conduct Fee Analysis Storm Water Fund Priority_ o Perform a Future Master Facilities Plan o High-level Transportation Plan with Mobility Planning Village of Tequesta I Proposed Budget FY 2024-25 Pagq A55of 381 Agenda Item #1. o Implement a citizen-led petition process for undergrounding. o Continue funding for Bridge Maintenance. o Purse Coastal Resiliency Advocacy and Planning. Maintain Level of Service at the Intended Level of Operational Excellence Priority_ o Conduct a High-Level Transportation Plan with Mobility Planning Approved o Transition Business Liaison Position Duties Maintain and Enhance the Distinctive Character and Culture of the Village Highest Priority_ o Consider funding for Remembrance Park Phase 2 Priority_ o Expand tree planting efforts- Phase 2 o Seek initiatives to reduce the Village's carbon footprint o Determine the Impact of Proactive Code Enforcement Approved o Purchase critical land areas that serve to maintain the Village's distinctive features Civic/Open o Space Requirements in commercial code. o Beautification of Old Dixie o Current Policy and Additional Education on Golf Carts and E-bikes o Continue to address community recreation and event needs o Continue to Develop Construction Impact Policies o Review Noise Pollution and Control Options Maintain and Strengthen the Financial Stability of the Village Highest Priority_ o Identify Additional CIP Funding Sources Priority_ o Continue vehicle and other equipment replacement fund FY2024-25 Recommended Budget in Context: The total proposed operating and capital budget for the Village for FY 2024-25 is $48,702,377, an increase of $6,122,626 or 14.4%from the previous year's adopted budget of$42,579,751.The Water Fund accounts for$2.7 million of this increase which is largely related to constructing Phase Two - Beach Road Water Main Replacement Program. Also increasing $108,986 is the Refuse and Recycling Fund as WM automates the solid waste pickup.The General Fund,the Village's chief operating fund, reflects a total proposed budget for FY 2024-25 of$19,510,206- an increase of$2,066,006 or 11.8%over FY 2023-24 adopted budget of$17,444,200. The increase is attributed mainly by$1,177,785 payment to standup the new Vehicle Replacement Fund and a $608,587 increase in the Tequesta Police Department for new vehicle computers plus personnel cost increases are the main drivers. The General Fund's primary source of income is received from tax dollars. This fund supports many of the Village's operations, i.e., Police, Fire, Parks and Recreation, Public Works, and Planning and Zoning, as well as other supporting general governmental departments, i.e., Village Clerk, Human Resources, Finance, Information Technology,and the Village Manager's Office.The General Fund accounts for 40%of the Village's total budget. This budget includes recommendations for the Village's other governmental funds, the Building Fund, Capital Improvement, Capital Projects, and Special Law Enforcement funds. These other governmental funds typically have spending restrictions placed upon their resources by enabling legislation, grant agreements, contractual requirements, or the Village Council itself.The FY 2024-25 budget includes funding for the Village's business-type activities, i.e., Water Utility, Stormwater Utility, and Refuse and Recycling Funds. The major distinction between governmental and business-type activities is that business-type activities typically charge a user fee for providing a specific service to its customers (e.g., water, stormwater management, refuse and recycling)to recover the cost of its operations. Village of Tequesta I Proposed Budget FY 2024-25 Pagq�,-�06of 381 Agenda Item #1. We are proposing to maintain the current millage rate to 6.4595 mills.Although the millage rate is proposed remain the same, the Village will still see an increase in its ad valorem tax revenue of$1.1 million due to an overall increase of 9.4% in the taxable values of properties. New construction accounted for 1% of the total increase and existing home sales accounted for a significant portion of this increase as homesteaded property taxable valuation can only increase 3%/year. The additional ad valorem revenues will be used to fund necessary increases to the police officer's salaries and benefits, maintain a sustainable funding source purchasing the Village's rolling stock, and help fund Tequesta Park. This budget addresses the Village Council's strategic goals of Public Infrastructure and Safe, Livable,and Family Friendly. Effective October 1,2024,the Police Union will receive an average salary and wage adjustment of 11%;the Fire Union contract will lapse and they are currently negotiating with the Village;the Communication Workers of America Union members will receive a 3% salary and wage adjustment; and all non-unionized employees will receive a 4% increase. These wage adjustments allow the Village to maintain a competitive position in the labor market regarding recruitment and retention. The Village's proposed workforce will increase by two and one-third (2.4) full-time equivalent (FTE) employees in FY2024-25: o One full-time Public Works Maintenance Worker. The new employees will help maintain the level of services at the intended level of Operational Excellence goal. o One full-time employees in the Water Fund to assist with the increased contract monitoring due to all the capital projects being undertaken.The new employee will help maintain the level of services at the intended level of Operational Excellence goal. o Part-time employee change account for the last partial FTE to begin weekend Code Compliance monitoring. General Fund - Budgetary Highlights: Sources of funds (Where it comes from) - $19,510,206: Use of Charges Misc. Indirect Reserves for Other Costs Services Intergov'tal Revenue Franchis Fees Other Taxes Ad Valorem Taxes Revenues o Proposes no reduction in the millage rate of 6.4595 mills and an increase in ad valorem taxes of $1.1 million or 9.4%. A significant portion of this increase is due to new residential construction and new sales,which resets the taxable values for new property owners. Homesteaded property is limited to CPI or 3%,whichever is less. According to Palm Beach County records, 90% of Village residential units have homestead protection. o Committed $249,790 of the Palm Beach County Fire Services contract to be held and utilized for Fire Vehicle Replacement in the new Vehicle Replacement Fund. o Utilized reserves for the startup costs of the Vehicle Replacement Fund - $500,000. o Increase in Recreation Program Fees for participation increases-$55,515. o Increase in Intergovernmental Revenue- $123,509. Village of Tequesta I Proposed Budget FY 2024-25 PageQ77of 381 Agenda Item #1. Uses of Funds (Where it goes) - $19,510,206: Non- Debt operating Service Costs Salaries Operating &Wages Costs Employ Expenditures o Increase in salaries and wages-$377,866 (IAFF negotiations continue). o Increase in employee benefits- $539,841. o Decrease in Capital Outlay—$14,688. o Increase in Operating Expenditures and Transfers to establish the Vehicle Replacement Fund - $1,177,785. o Decrease in Debt Service payments- $54,950. Other Funds- Budgetary highlights: Revenues o Increase of 3.5%in Water rates. o Planned borrowing of$10,000,000 from the State Revolving Fund (at lower than market interest rates) in Water Utility to fund major projects. o Contract extension for automated refuse & recycling resulting in an increase of $3.46/month in refuse and recycling rates with WM and increased the budget by$108,986. o Increase of 5.0% in Stormwater rates to continue to fund system-wide improvements. Expenditures o Water main replacement program Beach Road Phase 2-$4,500,000. o Water treatment plant upgrades and energy/resource improvements-$6,450,000. o Water Treatment Plant Train Membrane Replacement-$750,000. o County Line Road Bridge water main &raw water main relocations-$1,310,000, o Surficial Well Rehabilitation—$76,000. o Dover Ditch Bank Restoration- $343,152. o Tequesta Park Improvement Project- $931,768. o Remembrance Park Phase 2 planning - $103,000. o Village-wide repair and maintenance of roads- $710,000. o Pathway/Sidewalk Improvements- $170,000. o Police Vehicles-$270,000. o Tequesta Bridge Capital Improvement-$100,000. Village of Tequesta I Proposed Budget FY 2024-25 PagoA"f 381 Agenda Item #1. Five-Year Capital Improvement Plan: The Village's five-year Capital Improvement Plan (CIP) for fiscal years 2025 - 2029 totals $55.3 million and includes a variety of projects with various funding sources (i.e., notes and leases; State of Florida drinking water revolving fund loan; infrastructure surtax funds; and Village operating funds) that are aimed at meeting the Village's short and long-term needs. Some of the projects included in the five-year CIP include the continuation of the Village's 20-year road replacement plan, sidewalk construction, other departmental equipment, and replacement of the Village's telephone system.The CIP total also includes projects that are related to its business-type activities. The five-year CIP total for the Village's business-type activities is estimated at $27.7 million. These projects include various improvements to the Village's water plant, water distribution system, specifically replacing old asbestos cement pipe and Dover Ditch Bank Restoration Stormwater improvement. Conclusion: The FY 2024-25 budget is the culmination of many hours of hard work by the Village's departments.To this end, I would like to extend my sincerest gratitude to all of the Village employees who made production of this document possible. I would especially like to thank our department directors for their tireless efforts in bringing the Proposed Budget and Capital Improvement Plan to fruition. The entire Village staff and I look forward to working with the Council's Strategic Goals and Vision to create a Village of Tequesta that we can all be proud of during the upcoming fiscal year. Jeremy Allen,ICMA-CM Village Manager a Village of Tequesta I Proposed Budget FY 2024-25 Pagq�,-�9gof 381 Agenda Item #1. The Village of Tequesta's Location in Florida Incorporated in the State of Florida in 1957 and located in the northeast corner of Palm Beach County,the Village of Tequesta has been a picturesque,family-orientated,community for more than sixty five years. It is nearly two square miles, has six parks and wonderful residents who make it a pleasure to live and work here. A NIIIA aACKSa SARfi o GAM NASSAU GSA GAM � � BAY LEdM a� N�13dN $ EaH®a DUVAL 4 v2' AKUL. '`TRYLAR ''� ' VLF PRIG M.. LAI'pr: CLAY E7'7L , ERAO• DIXIE' LAIC" AUTNAM ILCHRI$T ';'ER LEVY MARIDN voi uslA CHAU LAN E 3U#kl,p04 4 um HeR• " N C?RANBEe PASCO GIN SCEGLA ¢ HILL EAR6{IaH POLK INL1rA RIvLR ANATEE HARDER[ Cy ¢ HIUH• }.LANDS LUCII, >8 .VE$4T A 0 ARTIH .•-r C"AR GLADES Sl rll. PALM LEE HENDRY BEACH BRG WA RD COLLIER IAM I•DADS a Copyright Vol Ylgl W lop*mapl L6rr1 Village of Tequesta Proposed Budget FY 2024-25 Pag"AQ cpf 381 Agenda Item #1. About Tequesta Incorporated June 4, 1957 Village Council-Manager Form of Government 2 Council members elected in odd years and 3 elected in even years e The Village of Tequesta held its first election on March 15. 1960 aNumber of voters that voted at the March 15, 1960 election: 6 Your area is about 2 square miles J l 4 The length of your streets = Approximately 24 lane miles You have one bridge .AA4 ,.0.90. �poll You have one library ® 0tM Your school district is Palm Beach Count Village of Tequesta I Proposed Budget FY 2024-25 PagoAe11Qf 381 Agenda Item #1. Contact Your Village Council You can contact the Village Council using the Village's website www.tequesta.org L or you can use their individual e-mail addresses. Mayor Molly Young myoung@tequesta.org Vice Mayor Rick Sartory rsa rtory_@teq uesta.org Council Member Laurie Brandon I bra n clan @teq uesta.org Council Member Jayson French jfrench@teq uesta.org,[l Council Member Patrick Painter ppaimer@tequesta.org c www.Tequesta.org In addition to contacting the Village Council,did you know thatyou can use the Village's website www.tequesta.org L to: o Keep up to date with the latest news affecting the Village o Access electronic notifications o Access emergency alerts o Access hurricane information o Access public records o View dates and times of upcoming meetings and workshops o View the Village's Code of Ordinances o View Council Procedures o View Council Member bios o View annual Budgets and Comprehensive Annual Financial Reports o View the Village's Business Directory o View current bid requests and requests for proposals (RFPs) o View the Village's newsletter,Smoke Signals o Apply for a business license o Apply for a job o Apply for a permit o Contact Council o Contact Staff o Pay your water bill o Report a concern o Reserve a park or a pavilion o Sign up to receive electronic notifications o Submit"Fix it"forms o Submit records requests o Volunteer Village of Tequesta I Proposed Budget FY 2024-25 Pag,,42,Df 381 Agenda Item #1. Boards and Committees Environmental Advisory Committee o During the July11,2019 Council Meeting,Village Council approved Resolution 21-19 establishing the Environmental Advisory Committee (EAC). o The EAC was established to help ensure the well-being of all residential and commercial landscaped and vegetation areas in the Village. General Employees' Pension Board o Five trustees comprise the Board:two legal residents of the Village appointed by the Village Council,two full-time General Employees elected by Pension Fund Members and a trustee chosen by the majority of the other four trustees. o The primary responsibilities of the Board of Trustees are to construe the provisions of the retirement system and to protect the funds and assets of the plan. Public Safety Employees' Pension Board o Five trustees comprise the Board:two legal residents of the Village appointed by the Village Council,two full-time Public Safety Officers elected by Pension Fund Members and a trustee chosen by the majority of the other four trustees. o The primary responsibilities of the Board of Trustees are to construe the provisions of the retirement system and to protect the funds and assets of the plan. Planning &Zoning Board o The Planning and Zoning Board considers site plan reviews and related project items. o The Planning and Zoning Board is also the Village's citizen oversight committee for the one-cent local government infrastructure surtax. Village of Tequesta I Proposed Budget FY 2024-25 Pag%�3,Df 381 Agenda Item #1. Population Overview 000 O0 TOTAL POPULATION GROWTH RANK CM6A .3% 249 out of 414 vs.2021 Municipalities in Florida 6000 5500 5000 4500 1990 1992 1994 1996 1998 2000 2002 2004 2006 2008 2010 2012 2014 2016 2018 2020 2022 *Data Source:U.S.Census Bureau American Community Survey 5 year Data and the 2020,2070,2000,and 7990 Decennial Censuses Q DAYTIME POPULATION Daytime population represents the effect of persons coming into or 69360 leaving a community for work,entertainment,shopping,etc.during the typical workday.An increased daytime population puts greater demand on host community services which directly impacts operational costs. *Data Source:American Community Survey 5 year estimates POPULATION BY AGE GROUP 00 000 a I 1 I , ■ <5 5-9 10-14 15-19 20-24 25-34 35-44 45-54 55-59 60-64 65-74 75-84 >85 Aging affects the needs and lifestyle choices of residents.Municipalities must adjust and plan services accordingly. *Data Source:American Community Survey 5-year estimates Village of Tequesta I Proposed Budget FY 2024-25 Pagp%9L—q 381 Agenda Item #1. Household Analysis TOTAL HOUSEHOLDS Municipalities must consider the dynamics of household types to plan for and provide 2987S services effectively.Household type also has a general correlation to income levels which affect the municipal tax base. a-Ph 00 00 Family Households Married Couples 52% 46% 10% V .9% higher than state average lower than state average �0 0 Singles Senior Living Alone 37% 23% A 29% A 44% higher than state average higher than state average *Data Source:American Community Survey 5 year estimates Village of Tequesta Proposed Budget FY 2024-25 Pag,,#,-5 of 381 Agenda Item #1. Economic Analysis Household income is a key data point in evaluating a community's wealth and spending power.Pay levels and earnings typically vary by geographic regions and should be looked at in context of the overall cost of living. HOUSEHOLD INCOME Over$200,000 Above$200,000 17% $150,000 to$200,000 $125,000 to$150,000 A 93% higher than state average $100,000 to$125,000 Median Income $75,000 to$100,000 $9294S7 $50,000 to$75,000 O 36% higher than state average Below$25,000 $2s,000 to$50,000 15% Below$25,000 V 9% lower than state average *Data Source:American Community Survey 5 year estimates Village of Tequesta I Proposed Budget FY 2024-25 Pagog6,eof 381 Agenda Item #1. Housing Overview 2022 MEDIAN HOME VALUE HOME OWNERS VS RENTERS 13 f $4709200 Tequesta State Avg.o_a,;� 500k 450k 400k , Rent 350 k 300k 250 k 'Pool tiO10 0 1 O,ry O�,tiO11 1 O`1 016 O1" 0",tiO111 tiO H Rent �1 ryti *Data Source:2022 US Census Bureau(http://www.censusgov/data/developers/data- sets.html),American Community Survey.Home value data includes all types of owner-occupied housing. HOME VALUE DISTRIBUTION >$1,000,000 . $750,000 to$999,999 $500,000 to$749,999 $400,000 to$499,999 $300,000 to$399,999 $250,000 to$299,999 $200,000 to$249,999 - $150,000 to$199,999 - $100,000 to$149,999 $50,000 to$99,999 Own Own <$49,999 ' *Data Source:2022 US Census Bureau *Data Source:2022USCensusBureau(http://www.census.gov/data/developers/data- (http.//www.census.gov/data/developers/data- sets.html),American Community Survey.Home value data includes all types of sets.html),American Community Survey.Home value owner-occupied housing. data includes all types of owner-occupied housing. Village of Tequesta I Proposed Budget FY 2024-25 Pagl%6L7 of 381 Agenda Item #1. Organization Chart Executive Assistant Hum n Resources Village Clerk/PIO Refuse & Recycling Finance _ Debt Service Community Development General Government Village Manager I,L Village Village Council Residents Police Village Attorney — Building Cade Cornplianee Fire Rescue Public Works Parks& Recreation Water Utilities 5tormwater Village of Tequesta I Proposed Budget FY 2024-25 Pago o of 381 Agenda Item #1. Fund Structure The basic building block of governmental finance is the "fund". Generally accepted accounting principles (GAAP) provide the following definition of a fund: A fund is defined as a fiscal and accounting entity with a self-balancing set of accounts recording cash and other financial resources, together with all related liabilities and residual equities or balances, and changes therein,which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions,or limitations. The Village, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements. All of the funds of The Village can be divided into three categories: governmental funds, proprietary funds and fiduciary funds. Operations of each fund are accounted for with a separate set of self-balancing accounts that comprise its assets, liabilities,fund equity, revenues and expenditures or expenses as appropriate. Village resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means bywhich spending activities are controlled. Governmental Accounting Standards state that an entity should establish only the minimum number of funds consistent with legal and operating requirements. This is because the use of unnecessary funds for financial reporting purposes can result in inflexibility, undue complexity and inefficient financial administration. Any budgeted fund that represents more than 10% of the total appropriated revenues or expenditures for all governmental or enterprise funds and at least 5% of the aggregate amount for all governmental and enterprise funds is considered a major fund. The Village's fund structure for budgetary purposes is the same as the fund structure for its Audited Financial Statements. All of the Village's governmental and proprietary funds' budgets are appropriated and legally adopted by Resolution of the Village Council. The fiduciary funds are excluded as The Village does not control the resources that are managed in a trustee or fiduciary capacity.The breakdown of the Village's fund structure is as follows: Governmental Fund Types The Village reports the following major governmental fund.- General Fund-This is the Village's primary operating fund. It accounts for all financial resources of the general government,except those required to be accounted for in another fund. The Village also reports the following non-majorgovernmental funds.- Building Fund -This fund is used to account for the fees charged for enforcing the Florida Building Code per section 553.80, Florida Statutes. Capital Improvement Fund - This fund is used to account for the maintenance and upkeep of the Village's general infrastructure (such as roads, bridges and sidewalks) and street-scape beautification projects. Capital Projects Fund-This fund accounts for the acquisition or construction of major capital projects. Special Law Enforcement Fund - This fund accounts for forfeitures received by the Police Department. The forfeitures must be expended for certain law enforcement purposes as prescribed by Florida State Statue Chapter 932.704. Proprietary Fund Types The Village reports the following major proprietary fund.- Water Utility Fund-This fund is used to account for the activities of the water operations. The Village also reports the following non-major proprietary funds: Village of Tequesta I Proposed Budget FY 2024-25 PagagdQ of 381 Agenda Item #1. Refuse and Recycling Fund-This fund is used to account for the fees charged for solid waste and recyclable material collection. Storm Water Utility Fund-This fund accounts for the construction and maintenance of the Village's storm water system. Vehicle Replacement Fund -This fund ensures that adequate funding is set aside annually and made available to purchase or replace vehicles as needed. Fiduciary Fund Types The Village reports the following fiduciary funds: Firefighters' Pension Trust Fund-This fund accounts for the accumulation of resources and for contributions and benefits of the firefighter employees of the Village. General Employees' Pension Trust Fund-This fund accounts for the accumulation of resources and for contributions and benefits of the general employees of the Village. Police Officers' Pension Trust Fund-This fund accounts for the accumulation of resources and for contributions and benefits of the police employees of the Village. Village of Tequesta I Proposed Budget FY 2024-25 Pag oOoof 381 Agenda Item #1. Basis of Budgeting The term "basis of accounting" is used to describe when revenues and expenditures or expenses are recognized in the accounts and reported on the financial statements. In accordance with GAAP, governmental funds are required to use the modified accrual basis of accounting; revenues are recorded when they become earned (or levied for the period), measurable and available and expenditures are recorded when the related fund liability is incurred. Proprietary and fiduciary funds are required to use the accrual basis of accounting; revenues are recorded when they are earned and expenses in the period in which costs are deemed to have expired or been consumed. The Village's Budget is adopted on a basis substantially consistent with generally accepted accounting principles (GAAP)with the following major exceptions: o Compensated absences liabilities that are expected to be liquidated with expendable available financial resources are accrued as earned by employees (GAAP), as opposed to being expended when paid (budget). o Principle payments on long-term debt in the Proprietary Funds are applied to the outstanding liability on a GAAP basis,as opposed to being expended on a budget basis. o Capital outlay within the Proprietary Funds is recorded as an asset on a GAAP basis and expended on a budget basis. Village of Tequesta I Proposed Budget FY 2024-25 Pago,51�02Qf 381 Agenda Item #1. Budget Process Budgets are vital tools for establishing public policy and maintaining control overt he management of public resources.The Village ofTequesta's Village Council determines, by its approval, how much and what types of financial resources shall be raised, and how those financial resources shall be spent.This approval demonstrates the principle that taxes can only be raised or expended with the approval of the people's elected representatives. The Village ofTequesta's budget process is driven by the Village ofTequesta's Charter and Florida Statute Chapter 200.065 known as TRIM (Truth in Millage).While the Village Charter requires that the Village Council adopt budgets,the TRIM Act requires the disclosure of information from the taxing authorities to the taxpayers. The TRIM Act will only allow a taxing authority to receive the same dollar amount of property tax in each subsequent year without advertising a tax increase. If property values increase,exclusive of new construction, the taxing authority is required to reduce,or roll-back,the millage rate in order to receive the same tax dollars as the previous year.Any millage in excess of the rolled-back millage is considered a tax increase and must be publicly advertised.Any tax increase must be publicly announced at two public hearings prior to the budget adoption. The budget process for the Village of Tequesta is a year round activity.Village Council and staff are consistently evaluating community needs, revenue projections,staffing requirements, base expenditure levels,etc.on a daily basis throughout theyear. The budget for the fiscal year is implemented October 111 and runs through September 30th.Generally,the finance department submits the budget calendar to the Village Manager in January for his review and approval.Once the budget calendar is approved it is distributed from the finance department,along with various forms, instructions,and reports,to the departments.The departments calculate their estimates and appropriation requests and submit them to the finance department.The finance department reviews the departments'estimates and appropriation requests and meets with the departments (as necessary)to discuss any discrepancies.The finance department compiles its projections along with the departments'estimates and requests in a requested budget worksheet.The requested budget worksheet is then submitted to the Village Manager.The Village Manager meets with the departments (as necessary) to review their plans and needs for the upcoming year, makes adjustments and then presents the recommended budget to the Village Council.The Village Council sets workshop dates to evaluate the recommended budget.Citizens are invited to attend and participate in these workshops. The Palm Beach County Property Appraiser establishes the taxable value of all property in the Village.The Village has no control over the taxable value of property it only has control over the tax rate that is levied (millage rate).The Property Appraiser annually sends the Village preliminary propertyvalues on June 1st and the complete assessment of property values on July 1st The Village is required to hold two public meetings for adoption of property tax rate and budget.These are not the workshops previously mentioned.The first public hearing is advertised by the Property Appraiser mailing a notice of proposed taxes to each property owner. In addition to notification of the first public hearing,this notice contains the prior year millage rate,the current year proposed millage rate and the current year rolled back rate.The second public hearing is advertised on both the Village ofTequesta's and Palm Beach County's websites with format and content in compliance with Florida Statutes (TRIM).Accompanying this advertisement is a summary of the revenues and expenditures contained within the budget tentatively approved at the first meeting.The proposed millage rate and budget are voted on at the second public hearing by the Village Council and adopted by Village Resolution. The budgets for the governmental funds (General Fund, Building Fund,Capital Improvement Fund,Capital Projects Fund and Special Law Enforcement Fund) and the proprietary funds (Water Fund, Refuse& Recycling Fund,Stormwater Fund and Vehicle Replacement Fund) are legally enacted through passage of a Resolution. The fiduciary funds (Firefighters' Pension Trust Fund, Police Officers' Pension Trust Fund and the General Employees' Pension Trust Fund) are excluded as The Village does not control the resources that are managed in a trustee or fiduciary capacity.As the original budgeted appropriations are adopted by Resolution,all Village of Tequesta I Proposed Budget FY 2024-25 PagO22of 381 Agenda Item #1. changes to the total appropriations of a fund must be adopted by Resolution.The Village Council may establish procedures by which a designated budget officer may authorize certain budget amendments within a department provided that the total of the appropriations of the department is notch a nged.At this time the Finance Director has been designated as the budget officer. Budget Preparation `' (January-March) •Village Manager approves the budget calendar •The Budget Preparation Manual,which includes the budget calendar,is distributed to the departments, Adopted Budget Budiget Requests ` [Septemberl (March-MaV) *First public hearing adopting a +Departments develope their tentative millage rate and Budget requests budget •CIP is reviewed and updated •Second public hearing ,Departments meet with the adopting afinal millage rate Finance Department and budget + Finance Department finalizes the budget worksheet Approved Budget Praposed_Budget (June-August) Ma •Village Manager submits the •Finance Department submits proposed budget to the Village the budget worksheet to the Council Village Manager •Village Council workshops •Departments meet with the •Village Council finalizes the Village Manager approved budget •Village Manager finalizes the proposed budget Village of Tecluesta Proposed Budget FY 2024-25 Pagog Df 381 Agenda Item #1. Financial Policies The following policy statements are the basis of the daily operations of the Village of Tequesta.The financial policy statements establish the rules by which the budget is implemented and monitored. Balanced Budget o The Village of Tequesta will maintain a balanced budget.A budget is balanced when the sum of estimated net revenues and appropriated fund balances is equal to appropriations. o The Village will strive to balance current expenditures with current revenues however, it is recognized that this does not always occur. In these instances,the use of"Appropriated Fund Balance" is permitted.This is the process of bringing forward unspent dollars from previous fiscal years' budgets to the current fiscal year's budget. Budget o Public Hearings are held to obtain citizen input and to comply with Florida Statute Chapter 200.65 known as TRIM (truth in millage). o The budget is adopted by resolution prior to October 1st of each fiscal year. o The Village Council may establish procedures by which the designated budget officer may authorize certain budget amendments within a department provided that the total of the appropriations of the department is not changed. o Unexpended balances of appropriations lapse at year-end unless the funds are encumbered and approved by the Village Council to be rolled into the new fiscal year. Capital Management Policies o A five year Capital Improvement Plan (CIP)will be developed annually by the Departments and reviewed by the Village Manager.The Cl P will then be submitted to the Village Council during the budget process. o The CIP must list all proposed capital improvements and purchases with cost estimates at a cost over $25,000. o The Village maintains two Capital Projects Funds.The Capital Projects Funds are used to account for and report financial resources that are restricted,committed or assigned to expenditures for capital outlays including the acquisition or construction of capital facilities and other capital assets (other than those to be financed by the Enterprise Funds). Cash Management/Investment Policies o All funds received during the day will be held in the safe located in the Finance Department and deposited the following morning. o Investment of Village funds will emphasize preservation of principal. o The Village Administration is authorized to invest in those instruments authorized by the Florida Statutes, which secures principal amount and guarantees yield. Debt Policies o The Village will only issue debt for capital improvements,capital projects such as capital construction, infrastructure and major capital acquisitions. o The term of any debt issuance shall not exceed the useful life of the capital item being financed. o The Village will not issue debt to subsidize or fund current operations. o General obligation debt will not be used to fund Enterprise Funds. o The Village will pay off existing debt issues if the resulting savings are significant. o The Village's debt limitation is 10%of the total assessed taxable value of real property. Fund Balance Policies o Fund Balance shall be composed of non-spendable, restricted,committed,assigned and unassigned amounts. o Restricted amounts shall be spent before unrestricted fund balance when an expenditure is incurred for purposes for which both restricted and unrestricted (committed,assigned and unassigned) amounts are available. Village of Tequesta I Proposed Budget FY 2024-25 PaNcg 44of 381 Agenda Item #1. o Within unrestricted fund balance,committed,assigned then unassigned amounts, in that order,will be spent when an expenditure is incurred for a purpose for which amounts in any of those unrestricted fund balance classifications could be used. o The Village currently has two committed fund balance reserves: o Disaster Reserve-The disaster reserve is committed by the Village Council as set forth by resolution to ensure the maintenance of services to the public during disaster situations such as, but not limited to, hurricanes. o Water Utility Taxes-Utility taxes collected on water service pursuant to Village Code Chapter 70 Article IV shall be dedicated for the sole purpose of funding capital projects. o The Village currently has two assigned fund balance reserves: o Assignment to Subsequent Year's Budget-The subsequent year's budget fund balance reserve is assigned by Village management asset forth in the annual budget (and any amendments thereto) to appropriate a portion of existing unassigned fund balance to eliminate a projected deficit in the subsequent year's budget in an amount no greater than the projected excess of expected expenditures over expected revenues. o Capital Improvement and Capital Projects Fund Balance-Capital improvement and capital projects fund balance that is assigned to be used for specific purposes but are neither restricted nor committed. o If,after the annual audit, prior committed or assigned fund balance causes the unassigned fund balance to fall below an amount equal to three months of operating expenditures,the Village Manager and/or the Finance Director will so advise Village Council in order for the necessary action to be taken to restore the unassigned fund balance to an amount equal to three months of General Fund operating expenditures less capital outlay. o The Fund Balance Policy shall be reviewed as a part of the annual budget adoption process,and the amounts of restricted,committed,assigned, non-spendable and the minimum level of unassigned fund balance shall be determined during this process. o The Finance Director is authorized to evaluate existing fund balance classifications (designations, reserves and unreserved/undesignated) and reclassify them in accordance with GASB Statement 54. Investment Policy o The investment policy has been adopted and follows the rules in Section 218.415, Florida Statutes, requiring that certain investment activity of units of local government shall be consistent with a written investment plan providing for establishment of certain investment policies which place priority on safety of principal, liquidity of funds,and lastly return on investment.The Village adopted a comprehensive policy which staff is happy to announce that we are in compliance with said policy. Operating Budget Policies o The Village will comply with all state and local legal requirements pertaining to the administration of an operating budget. o The Village will utilize a structured budget preparation and formulation for all departments.The process will encourage citizen input and participation. o Five year capital projections will be utilized in developing the operating budget. o Essential services will receive first priority for funding.The Village will attempt to maintain current service levels for all essential services. o The Village will consider the establishment of user fees,or increase of user fees,as an alternative to service reductions or eliminations. o In all efforts to balance the budget,the Village will attempt to avoid layoff of permanent employees.The Village may freeze salary or replacement of vacancies. o Long-term debt will not be used to fund current expenditures. o The budget will provide for adequate maintenance and replacement of capital and equipment. o The budget will appropriate sufficient funding to cover annual debt retirement costs. o The Village will consider technological and capital investment programs which are cost effective and which will reduce operating costs. o The Village will maintain a budgetary control system to ensure adherence to the budget. o The Village will employ a structured expenditure and revenue forecasting system to allow for effective financial planning. a Village of Tequesta I Proposed Budget FY 2024-25 PagO55of 381 Agenda Item #1. o The Village will prepare regular reports comparing actual revenues and expenditures to budgeted accounts. o The Village will comply with a budgetary encumbrance control system to ensure proper budgetary control. o The Village will hold a public auction of surplus and obsolete property as needed. o An independent audit will be performed annually in accordance with generally accepted accounting principles (GAAP) in the format of an Annual Comprehensive Financial Report,as defined by the Government Finance Officers Association (GFOA). o The Village administration will promptly evaluate the audit management letter's recommendation, issue a written response,and determine the proper action to take in response to these recommendations. Purchasing Policies o Purchases will be made in accordance with municipal policies and procedures per the Village of Tequesta's Purchasing Policy. o Purchases will be made in an impartial and competitive manner. o The Village will procure all items at the lowest and best price consistent with the quality of materials, workmanship or level of service performance required. o No purchase of items shall be authorized unless adequate funds have been appropriated. o Ethical business standards shall govern all procurement transactions. o Purchase requisitions and purchase orders are required for acquisitions of goods and/or services with a total purchase price of$25,000.00 or more. Revenue Policies o The Village will maintain a ten (10)year history of annual revenue.Any unusual circumstances or events that affect drastic changes of revenue will be noted. (The Village began the current format of reporting revenue when it implemented GASB 34 in fiscal year 2003.) o The Village will annually calculate the full cost of activities supported by user fees to identify the impact of inflation and other cost increases. o The Village will aggressively seek federal,state and local grant and capital improvement funds and evaluate future local fiscal impact. o The Village will aggressively seek other revenue sources such as voluntary annexation of contiguous properties. o The Village discourages the use of one time revenues for ongoing expenditures. o The Village will strive for revenue diversity in an attempt to diminish large fluctuations in individual sources. Village of Tequesta I Proposed Budget FY 2024-25 Page,,566of 381 Agenda Item #1. Frequently Asked Questions and Answers Q.What is the purpose of the Village Budget? A.The budget is an annual financial plan for the Village of Tequesta. It specifies the level of municipal services to be provided in the coming year and the resources needed to provide those services. It reflects the policies and priorities set by Village Council. Q. How and when is the budget prepared? A.The budget process is a year-round activity.The Village Council and staff are consistently evaluating community needs, revenue projections,staffing requirements, base expenditure levels,etc.on a daily basis throughout the year; however,the budget process becomes more intensive generally in the months of March through September. During these months Village departments meet with and submit their budget requests for the upcoming year to the finance department which compiles its projections and the departments' requests in a requested budget worksheet.The requested budget worksheet is then submitted to the Village Manager.The Village Manager meets with the departments (as necessary)to review their plans and needs for the upcoming year, makes his adjustments and then presents his recommended budget to the Village Council.The Village Council reviews the budget, holds workshops for discussion on the budget and holds two public hearings to obtain citizen input and make changes prior to the adoption of the budget. Finally,the Village Council adopts the approved budget through passage of a resolution along with a resolution establishing the property tax rate (millage) required to fund the budget. Q.Who established the rules by which the Village of Tequesta adopts its annual budget and property tax rate? A.The property tax rate and budget adoption process are governed by both the Village Charter and State Statutes. Q.Who is the Chief Executive Officer of the Village of Tequesta? A.The Village Manager is both the Chief Executive and Chief Administrative Officer of the Village of Tequesta. This individual is hired by and reports directly to the Village Council.All other employees are hired by and report directly to the Village Manager. Q.What is the property tax rate and who establishes the taxable value of all property? A.When the Village adopts its annual budget, it determines the tax rate that must be applied on property in order to generate the necessary revenue in addition to all other sources that are available.This tax rate is sometimes called the"millage" rate.The Palm Beach County Property Appraiser establishes the taxable value of all property in the Village.The Village has no control over the taxable value of property it only has control over the tax rate that is levied. Q. How is property appraised? A. Each property in Palm Beach County is inspected by a deputy appraiser at least once every five years. Between inspections,a property's value is adjusted annually to reflect recent sales activity in the neighborhood. By Florida law,only sales transactions that occurred during previous years can be used to establish values as of January 1 of the current year. There are three approaches used to appraise property: o The cost approach estimates the cost to reproduce the building in its current condition. o The sales comparison approach compares sales of similar properties and adjusts for any differences. o The income approach capitalizes a commercial property's income stream to estimate its value. Each of these three approaches is considered when property is valued. Village of Tequesta I Proposed Budget FY 2024-25 Pag O7,of 381 Agenda Item #1. Q.What is a Homestead Exemption? A. Every person who owns and resides on real property in Florida on January 1 and makes the property his or her permanent residence is eligible to receive a homestead exemption of$25,000.This exemption applies to all property taxes.There is also an additional $2S,000 homestead exemption available to properties with an assessed value greater than $50,000; however,this additional exemption applies only to non-school taxes. Q.What is the 3%Cap? By Florida's Constitution,the 3%cap,also known as Save Our Homes,limits the annual increase in the assessed value of a qualified homesteaded property to the lesser of 3%or the percentage change in the prior year's National Consumer Price Index. *Note:if the assessed value of homesteaded property in anygiven year is less than its market value, Florida law requires the Property Appraiser to increase the assessed value by the percentage change in the prioryear's CPI, even when the property's market value decreases. Q.What is Portability? Portability went into effect on January 1,2008. Portability relates to Florida's Save Our Homes3%cap on a homesteaded property's assessed value.With the Portability benefit,you can transfer up to$500,000 of your actual assessment cap savings to your new property. Keep in mind Portability applies only to homesteaded property. Q.The total proposed,property tax rate for Fiscal Year 2025 on property in the Village of Tequesta is 19.3507 mills. How much of that will be paid to the Village? A.Only 6.4595 of the proposed 19.3507 mills levied in Fiscal Year 2025 will be paid to the Village.This represents only 33%of the total property tax bill. Other taxing authorities in Palm Beach County include Palm Beach County,State and Local School Boards,South Florida Water Management District,Children's Services Council, Florida Inland Navigational District, Health Care District and Jupiter Inlet District Q.What is the difference between ad valorem tax and property tax? A.There is no difference.They are different names for the same thing. Q.What is an operating budget? A.An operating budget is an annual financial plan for recurring expenses,such as salaries, utilities,supplies, insurance and equipment repairs. Q.What is a capital improvement/projects budget? A.A capital improvement budget is a financial plan for the maintenance and upkeep of the Village's general infrastructure (such as roads, bridges and sidewalks) and a capital projects budget is a financial plan for the construction of physical assets,such as buildings,streets,sewers,vehicles and equipment. Q.What is a fund? A.A fund is a separate accounting entity within the Village that receives revenues from a specific source and expends them on a specific activity or activities. Q.What is fund balance? A. Fund balance is the fund equity as a result of the difference of revenues to expenditures. Fund balance increases when revenues exceed expenditures,while fund balance decreases when expenditures exceed revenues. Village of Tequesta I Proposed Budget FY 2024-25 Pag O88of 381 Agenda Item #1. Q.What is a fiscal year? A.A fiscal year is a twelve (12) month operating cycle that comprises a budget and financial reporting period. The Village's fiscal year,along with many other local governments and special districts within the State of Florida, begins October 1st and ends on September 30th. Q.What is a budget appropriation? A.A budget appropriation is a specific amount of money that has been approved by the Village Council for use in a particular manner. Q.Where does the Village obtain its revenues? A.The majority of revenues are ultimately derived from citizens in the form of local,state and federal taxes, franchise fees and payments for municipal services such as EMS transportation and utility services while a small portion is derived from sources such as investment earnings, rental fees and leases. Q,What is the difference between the property taxes and the non-ad valorem assessments on my tax notice? A.Ad valorem taxes are based on the value of your property multiplied by the millage rates set by the various taxing authorizes. Non-ad valorem assessments are based on the cost of the service provided by the levying authority, not by the value of the property. Village of Tequesta I Proposed Budget FY 2024-25 Page,,599of 381 Agenda Item #1. 2024 Property Value Highlights o The gross taxable value of property for operating purposes rose by$179,168,980 or 9.56%since the previous yea r. ■ New construction totaled $17,961,322 ■ Existing property values increased by$161,207,658 or 8.60% o This resulted in total property values(for operating purposes) of$2,053,547,874 in 2024. o This is the thirteenth consecutive year that values have increased. Property Values- Last 5 Years 2,250,000,000 $2,053,547,874 2,000,000,000 $1,874,378,894 1,750,000,000 1,500,000,000 - $1,489,569,323 $1,292,533,015 1,250,000,000 $1,226,378,532 e» 1,000,000,000 750,000,000 500,000,000 250,000,000 2020 2021 2022 2023 202, Village of Tequesta I Proposed Budget FY 2024-25 Pag$fiQoof 381 Agenda Item #1. Fiscal Year 2025 Ad Valorem Tax Revenue Calculation $ 2,053,547,874 2024 Gross Taxable Value for Operating Purposes x 6.4595000 Fiscal Year 2025 Millage Rate $13,264,892 $13,264,892 Fiscal Year 2025 Estimated Ad Valorem Taxes 95.0000% Fiscal Year 2025 Anticipated Collection Rate $12,601,648 $12,601,648 Fiscal Year 2025 Budgeted Ad Valorem Taxes $ 2,020 Fiscal Year 2025 Budgeted Delinquent Ad Valorem Taxes $12,603,668 Total Fiscal Year 2025 Budgeted Ad Valorem Taxes Budgeted Ad Valorem Tax Revenue-Last 5 Fiscal Years 14,000,000 $12,603,668 12,000,000 $11,524,090 10,000,000 $9,401,670 $8,158,070 8,000,000 $7,690,000 ifr 6,000,000 4,000,000 2,000,000 0 Fiscal Year 2021 Fiscal Year 2022 Fiscal Year 2023 Fiscal Year 2024 Fiscal Year 2025 Village of Tequesta I Proposed Budget FY 2024-25 Pago,4113Qf 381 Agenda Item #1. Components of Your Tax Bill Fiscal Year 2023/2024 Fiscal Year2024/2025 Tax Bill at Tax BIII at $SS0,000 Final $S50,000 % FY 23/24 Taxable FY 24/25 Taxable Millais Value MillaEe Value Increase Ad Valorem Taxes The Village of Tequesta 6.4595 $3,230 6.4595 $3,230 0.00% Palm Beach County Operating 4.5 $2,250 4.5000 $2,250 0.00% Palm Beach County Debt 0.0198 $9 0.0396 $20 110.64% Palm Beach County Library Oper. 0.5491 $275 0.5491 $275 0.001/6 Palm Beach County Library Debt 0.0108 $5 0.0098 $5 -9.26% School Board-Local 3.248 $1,705 3.2480 $1,705 0.00% School Board-State 3.209 $1,685 3.0660 $1,610 -4-46% S.F.W.M.D.Operating 0.0948 $47 0.0948 $47 0.00% S.F.W.M.D.Okeechobee Basin 0.1026 $51 0.1026 $51 0.00% Everglades Construction 0.0327 $16 0.0327 $16 0.00% Children's Services Council 0.4908 $245 0.4908 $245 0.009/o Florida Inlet Navigational Dist. 0.0288 $14 0.0289 $14 0.009/. Health Care District 0.6761 $338 0.6561 $328 -2.969/6 Jupiter Inlet District 0.0729 $36 0.0729 $36 0.001/6 Total Ad Valorem Taxes: 19.4939 $ 9,908 19.3507 $ 9,833 -0.76% Non-Ad Valorem Assessments Solid Waste Authority $ 188 $ 194 3.19% Tequesta Refuse&Recycling $ 192 $ 233 21.64% Tequesta Stormwater $ 132 $ 139 5.009/o Total Non-Ad Valorem Assessments: $ 512 $ 5661 10.57% Notes: 1.Ad valorem taxes were calculated using the$50,000.00 Homestead Exemption except for School Boards which were calculated using the$25,000.00 Homestead Exemption. 2.Storm water non-ad valorem rates vary as theyare based on the impervious square footage of the property. Village of Tequesta I Proposed Budget FY 2024-25 Pagli�A22of 381 Agenda Item #1. Proposed Millage Rates by Taxing Authority Other Taxing Authorities 1.4787(7.64%) Village of Tequesta 6.4595(33.38%) Palm Beach County 5.0985(26.35%) School Boards 6.3140(32.63%) Village of Tequesta I Proposed Budget FY 2024-25 Pagi AA3Df 381 Agenda Item #1. Millage Rate History Last Ten Fiscal Years Fiscal Year Ending Village of Tequesta Total of Other Taxing Total September 30, Millage Rate Authorities Millage Rates Millage Rates 2016 6.2920 15.0986 21.3906 2017 6.2920 14.4896 20.7816 2018 6.2920 14.1511 20.4431 2019 6.2920 13.8563 20.1483 2020 6.6290 14.3961 21.0251 2021 6.6290 14.1774 20.8064 2022 6.6290 14.0030 20.6320 2023 6.6290 13.4618 20.0908 2024 6.4595 13.0344 19.4939 2025 6.4595 12.8912 19.3507 Millage Rate History- Last Ten Fiscal Years 16 14 12 10 8 6 4 2 0 caea ca\,�a ca\y�a ca\yea \yea ca\,�a a\Je0 a\Jea a\1ea a\Jea Fy F`y F`y `y F'16 Village of Tequesta Proposed Budget FY 2024-25 Pag$fi44of 381 Agenda Item #1. Village of Tequesta Millage Rate History Fiscal Years 2006-2025 6.8000 6.6000 6.4000 6.2000 6.0000 5.8000 5.6000 5.4000 5.2000 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 Cross Taxable Value-Last 10 Years 2,200,000,000 2,000,000,000 1,800,000,000 1,600,000,000 1,400,000,000 1,200,000,000 1,000,000,000 800,000,000 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Village of Tequesta I Proposed Budget FY 2024-25 Pagi�A55of 381 Agenda Item #1. Ad Valorem Taxes Levied-Last 10 Years 13,000,000 12,000,000 11,000,000 10,000,000 9,000,000 8,000,000 - 7,000,000 6,000,000 5,000,000 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Village of Tequesta I Proposed Budget FY 2024-25 Pag iaA&of 381 Agenda Item #1. BUDGET OVERVIEW Village of Tequesta I Proposed Budget FY 2024-25 Pagii�A77of 381 Agenda Item #1. BUDGET SUMMARY Village of Tequesta-Fiscal Year 2024-2025 THE PROPOSED OPERATING BUDGET EXPENDITURES OF THE VILLAGE OF TEQUESTA ARE 14.4% MORE THAN LAST YEAR'S TOTAL OPERATING EXPENDITURES. General fund 6.4595 ESTIMATED REVENUES GENERAL SPECIAL CAPITAL ENTERPRISE INTERNAL TOTAL ALL FUND REVENUE PROJECTS FUNDS SERVICE FUNDS FUNDS Taxes: Millage Per$1000 Ad Valorem Taxes 6.4595 $ 12,603,668 $ - $ - $ - S - $ 12,603,668 Sales and Use Taxes 1,498,293 - 850,467 - - 2,348,760 Franchise Fees 614,820 - 614,820 Licenses and Permits 9,000 608,708 617,708 Rents and Royalties 148,482 - - 148,482 Intergovernmental Revenues 1,115,205 126,009 503,384 257,500 - 2,002,098 Charges for Services 1,730,447 - - 10,685,029 498,046 12,913,522 Miscellaneous Revenues 379,813 30,003 34,000 308,272 - 752,060 Indirect Costs 910,478 910,478 Other Financing Sources 10,000,000 10,000,000 TOTAL SOURCES 19,010,206 764,720 1,387,851 21,250,801 498,046 $ 42,911,624 Transfers In - - 1,280,210 - 1,049,790 2,330,000 Fund Balance5tReserves/Net Assets 500,000 618,094 249,790 2,092,859 3,460,753 TOTAL REVENUES,TRANSFERS&BALANCES $ 19,510,206 $ 1,3132,814 $ 2,917,1151 $ 23,343,670 $ 1,547,B36 $ 46,702,377 EXPENDITURES General Government $ 4,330,471 $ - S 103,000 5 - S - $ 4,433,471 Public Safety 9,508,236 1,307,814 - - 315,000 11,131,050 Physical Environment 22,502,611 172,5C0 22,675.111 Transportation 1,796,551 - 980,000 - 40,000 2,816,551 Leisure Services 2,284,680 - 1,206,768 - 40,000 2,531,448 Debt Service 487,300 - 492,900 980,200 Other Financing Uses - - - - - TOTAL EXPENDITURES 17,407,238 1,307,814 2,289,768 22,996,511 667,500 44,567,831 Transfers Out 2,C30,000 75,000 - 225,000 2,330,000 Fund Balances/Reserves/Net Assets 72,968 628,083 123,159 980,336 1,804,546 TOTAL APPROPRIATED EXPENDITURES $ 19 510,206 $ 1,382,814 $ 2,917,851 $ 23,343,670 $ 1,547,836 $ 48,702,377 TRANS FERS,RESERVES&BALANCES The tentative,adopted,and/cr final budgets are on file in the office of the above referenced taxing authority as a public record. a Village of Tequesta I Proposed Budget FY 2024-25 PagE�,$sof 381 Agenda Item #1. Where the Money Comes From - All Funds Fund Balance/Reserves,7% Intergovernmental,2% Charges for Services,25% I Interfund Transfers In,51/1 Licenses&Permits,1% too 1) X M—w I V =qg I.Qj gEN B19 QV&V Unrestricted THIS PC E IS LECALTEND R FOR ALLDEf-S,PUBLIC AND PRIVATE Interest B 035 12754 F Earnings,lt4 WAS*INGTOIFl.0. 2 2 B 03542 (54 F B, k\ 2 sw Franchise Fees, ` \ 1`, Ad Valorem Taxes,2V% Other Financing Sources,21% Intragovernmental,3% Sales&Use Taxes,5% Misc,Revenues,2% Where the Money Goes - All Funds Transportation,6% Public Safety,23% Interfund Transfers Out,5% P W 0 3 4F..1%0% -4 K—j>0 t;k U Debt Service 2 THIS NOTE IS LEGAL TENDER r 2% FOR ALL DEBTS,PUBLIC AND PRIVATE B 035427 4 F1 W.F'HINGTON,).0. 11 2 MIA B 03542754 F 2 BOCK) 2 Physical Environment,47% General Government,V. Allocateto Fund Balance,4% Leisure Services,5% Village of Tequesta Proposed Budget FY 2024-25 PagiaA99of 381 Agenda Item #1. Expenditure Appropriations, Full Time Positions and FTEs by Fund - AII Funds Proposed Fiscal Year 2025 Budget by Fund Full Time Fund Total Fund Employees FTEs 401 Water Utility Fund $ 21,764,077 21.85 22.6 001 General Fund $ 19,510,206 74.95 83.0 303 Capital Projects Fund $ 1,701,500 0.00 0.0 501 Vehicle Replacement Fund $ 1,547,836 0.00 0.0 101 Building Fund $ 1,251,805 6.00 6.6 301 Capital Improvement Fund $ 1,216,351 0.00 0.0 403 Storm Water Utility Fund $ 836,600 1.20 1.2 402 Refuse & Recycling Fund $ 742,993 0.00 0.0 605 Special Law Enforcement Fund $ 131,009 0.00 0.5 $ 48,702,377 104.00 113.9 Village of Tequesta I Proposed Budget FY 2024-25 PagejQoof 381 Agenda Item #1. Expenditure Appropriations by Fund -All Funds Fund#401 Water Utility Fund Fund#001 General Fund $19,510,206 Fund#303 Capital Projects Fund .$1,701,500 Fund#501 Vehicle Replacement Fund .$1,547,836 Fund#101 Building Fund ,$1,251,805 Fund#301 Capital Improvements Fund ,$1,216,351 Fund#403 Storm Water Utility Fund '$836,600 Fund#402 Refuse&Recycling Fund '$742,993 Fund#605 Special Law Enforcement I$131,009 Fund FTE's by Fund -All Funds Fund#001 General Fund 83.00 Fund#401 Water Utility Fund M 22.60 Fund#101 Building Fund 1 6.60 Fund#403 Storm Water Utility Fund 11.20 Fund#605 Special Law Enforcement '0.50 Trust Fund Village of Tequesta I Proposed Budget FY 2024-25 Pags%7e�lof 381 Agenda Item #1. Expenditure Appropriations, Full Time Positions and FTEs by Department - All Funds Proposed Fiscal Year 2025 Budget bV Department Full Time Department Budget Employees FTEs 412 Capital Imrovement $ 11,292,500 0.00 0.0 192 Fire $ 5,012,483 27.00 27.8 175 Police $ 4,758,437 21.00 21.8 411 Renewal & Replacement $ 4,673,152 0.00 0.0 210 Public Works $ 2,816,551 7.20 7.9 231 Leisure Services $ 2,531,448 4.00 8.4 242 Water Production $ 2,408,397 8.80 8.8 900 Interfund Transfers $ 2,330,000 0.00 0.0 241 Water Administration $ 1,961,397 3.75 4.5 950 Other Financing Sources & Users $ 1,804,546 0.00 0.0 180 Building $ 1,221,805 6.00 6.6 700 Debt Service $ 980,200 0.00 0.0 243 Water Distribution $ 976,067 6.80 6.8 160 General Government $ 873,667 0.00 0.0 130 Finance $ 842,590 5.00 5.0 245 Refuse & Recycling $ 742,993 0.00 0.0 161 I.T. $ 612,423 2.00 2.0 111 Human Resources $ 501,502 2.00 2.7 120 Village Clerk $ 464,414 2.00 2.7 150 Community Development $ 409,622 2.00 2.0 110 Village Manager $ 381,662 1.75 1.8 244 Water Customer Service $ 337,316 2.50 2.5 250 Storm Water $ 283,289 1.20 1.2 140 Legal $ 246,500 0.00 0.0 181 Code Compliance $ 138,325 1.00 1.4 100 Village Council $ 101,091 0.00 0.0 $ 48,702,377 104.00 113.9 Village of Tequesta I Proposed Budget FY 2024-25 PaNg740f 381 Agenda Item #1. Expenditure Appropriations by Dept.-All Funds Dept.412 Water Capital Improvement Dept.192 Fire $5,012,483 Dept.175 Police $4,758,437 Dept.411 Renewal&Replacement $4,673,152 Dept.210 Public Works $2,816,551 Dept.231 Leisure Services ®$2,531,448 Dept.242 Water Production $2,408,397 Dept.900 Interfund Transfers $2,330,000 Dept.241 Water Administration $1,961,397 Dept.950 Other Financing Sources&Uses $1,804,546 Dept.180 Building $1,221,805 Dept.700 Debt Service $980,200 Dept.243 Water Distribution . $976,067 Dept.160 General Government $873,667 Dept.130 Finance $842,590 Dept.245 Refuse&Recycling _$742,993 Dept161 Information Technology $612,423 Dept.11l Human Resources $501,502 Dept.120 Village Clerk $464,414 Dept.150 Community Development $409,622 Dept.110 Village Manager N$381,662 Dept.244 Water Customer Service r$337,316 Dept.250 Storm Water N$283,289 Aggregate of Dept's with Budgets<$25... $485,916 FTE's by Department-All Funds Dept.192 Fire 27.80 Dept.175 Police 21.80 Dept.242 Water Production 8.80 Dept.231 Leisure Services 8.40 Dept.210 Public Works 7.90 Dept.243 Water Distribution 6.80 Dept.180 Building 6.60 Dept.130 Finance -5.00 Dept.241 Water Administration -4.50 Dept.11l Human Resources 2.70 Dept.120 Village Clerk JW 2.70 Dept.244 Water Cusotmer Service _2.50 Dept.150 Community Development -2.00 Dept.161 I.T. -2.00 Dept.110 Village Manager r 1.80 Dept.181 Code Compliance ■1.40 Dept.250 Storm Water 1.20 Village of Tequesta I Proposed Budget FY 2024-25 Pagej%of 381 Agenda Item #1. Village of Tequesta 24-2S Strategic Plan https://village-tequesta-fl-cleardoc.cleargov.com/629/6392/d L Village of Tequesta I Proposed Budget FY 2024-25 Pag%744of 381 Agenda Item #1. FUND SUMMARIES Village of Tequesta I Proposed Budget FY 2024-25 Pag%755of 381 Agenda Item #1. General Fund This is the Village's primary operating fund. It accounts for all financial resources of the general government,except those required to be accounted for in another fund. Summary The Village of Tequesta is projecting $19.51M of revenue in FY2025,which represents an 11.84%increase over the prior year. Budgeted expenditures are projected to increase by11.84%or$2.07M to$19.51M in FY2025. $25 M $20M $15 M $10m 0 Actual Revenue Source Budgeted Revenue Source Actual Expenditures $5M 41 Budgeted Expenditures $0 FY2021 FY2022 FY2023 FY2024 FY2025 Revenues Projected Revenues Rents and Royalities(0.8%) Unrestricted Investment Earnings(1.4%) Other Financing Sources(2.6%) Franchise Fees(3.2%) Intra-governmental Revenue(4.7%) Inter-governmental Revenue(5.7%) Sales and Use Taxes(7.7%) Charges for Services(8.9%) General Property Taxes(64.6%) Village of Tequesta I Proposed Budget FY 2024-25 Pag$g7Cxof 381 Agenda Item #1. Budgeted and Historical Revenues 25 20 15 - N C �y 10 5 n u Grants-State Contributions and Donations Licenses and Permits Miscellaneous Revenues Fines and Forfeitures Grants Rents and Royalities Unrestricted Investment Earnings Other Financing Sources Franchise Fees Intra-governmental Revenue Inter-governmental Revenue Sales and Use Taxes ® Charges for Services General Property Taxes Grey background indicates budgeted figures. Name FY2O21 FY2O22 FY2O23 FY2O24 FY 2025 Proposed FY FY2O24 FY2O24 Actual Actual Actual Adopted 2024-25 Budget 7-12-24 Adopted vs. Adopted vs. 3:20 PM FY 2025 FY 2025 Proposed Proposed FY 2024-25 FY 2024-25 Budget 7- Budget 7- 12-24 3:20 12-24 3:20 PM($ PM(% Change) Change) Revenue Source General Property $7848,744 $8,260,938 $9,530,215 $11,524,090 $12,603,668 $1,079,578 9.4% Taxes Sales and Use Taxes $1,966,891 $2,170,197 $2,365,479 $1,350,252 $1,498,293 $148,041 11% Franchise Fees $509,963 $530,165 $607,485 $530,938 $614,820 $83,882 15.8% Grants $1,730,282 $1,601,741 $182,559 $41,821 $74,228 $32,407 77.5% Licenses and $1,050 $8,350 $8,710 $9,000 $9,000 $0 0% Permits I nter- governmental $909,045 $1,062,117 $1,110,601 $984,222 $1,105,205 $120,983 12.3% Revenue Intra- governmental $1,031,297 $856,342 $863,074 $902,991 $910,478 $7,487 0.8% Revenue Grants-State $0 $0 $102,258 $75,000 $0 -$75,000 -100% Miscellaneous $54,949 $16,535 $35,545 $21,374 $9,500 -$11,874 -55.6% Revenues Charges for Services $2,081,958 $1,648,315 $1,620,248 $1,498,500 $1,730,447 $231,947 a Village of Tequesta I Proposed Budget FY 2024-25 Pa"J77of 381 Agenda Item #1. Name FY2021 FY2022 FY2023 FY2024 FY 2025 Proposed FY FY2024 FY2024 Actual Actual Actual Adopted 2024-25 Budget 7-12-24 Adopted vs. Adopted vs. 3:20 PM FY 2025 FY 2025 Proposed Proposed FY 2024-25 FY 2024-25 Budget 7- Budget 7- 12-24 3:20 12-24 3:20 PM($ PM(% Change) Change) Other Financing $377142 $972 $53,480 $8,398 $510,000 $501,602 5,972.9% Sources Unrestricted I nvestment $7,550 $51,164 $484,825 $280,500 $280,500 $0 0% Earnings Fines and $22806 $15,024 $13,050 $18,275 $13,585 -$4,690 -25.7% Forfeitures Contributions and $100 $41,665 $18,812 $10,000 $2,000 -$8,000 -80% Donations Rents and $227,005 $231,442 $220,950 $188,839 $148,482 -$40,357 -21.4% Royalities Total Revenue $16,768,782 $16,494,967 $17,217,291 $17,444,200 $19,510,206 $2,066,006 11.8% Source: Expenditures Budgeted Expenditures Code Compliance(0.7%) Legal(1.3%) Manager(2%) Fire Control(25.7%) Comprehensive Planning(2.1%) Village Clerk(2.49%) Debt Service(2.5%) fj Human Resources(2.6%) IT(3.1%) General Government(4%) Finance(4.3%) Leisure Services(6.6%) Public Works(9.2%) Police Department(22.3%) Interfund Transfers(10.4%) Village of Tequesta I Proposed Budget FY 2024-25 Pagej%of 381 Agenda Item #1. Budgeted and Historical Expenditures n Other Non-operating 0 Council Code Compliance Legal Manager Comprehensive Planning Village Clerk Debt Service Human Resources • IT General Government ® Finance i Leisure Services Public Works Interfund Transfers Police Department Fire Control Grey background indicates budgeted figures. Name FY2021 FY2022 FY2023 FY2024 FY 2025 Proposed FY 2024- FY2024 FY2024 Actual Actual Actual Adopted 25 Budget 7-12-24 3:20 PM Adopted vs. Adopted vs. FY 2025 FY 2025 Proposed FY Proposed FY 2024-25 2024-25 Budget 7-12- Budget 7-12- 24 3:20 PM 24 3:20 PM (%Change) ($Change) Expenditures Council $53,870 $68,481 $63,630 $74,640 $101,091 35.41/. $26,451 Manager $292,053 $310,343 $323,116 $362,368 $381,661 5.3% $19,293 Human $341,470 $375,361 $404,178 $456,599 $501,504 9.81/6 $44,905 Resources Village Clerk $322,455 $333,203 $382,766 $447,453 $464,414 3.8% $16,961 Finance $685,343 $693,756 $741,073 $807,224 $842,589 4.4% $35,365 Legal $195,445 $166,842 $228,972 $195,000 $246,500 26.4% $51,500 Comprehensive $157,626 $288,514 $285,688 $495,338 $409,622 -17.3% -$85,716 Planning General Government $252,415 $235,777 $224,490 $328,215 $770,667 134.8% $442,452 IT $497,187 $437,880 $573,091 $535,503 $612,422 14.4% $76,919 Police $3,366,438 $3,548,635 $3,568,314 $3,748,841 $4,357,428 16.21/6 $608,587 Department Code $84,949 $108,682 $68,151 $109,261 $138,325 26.6% $29,064 Compliance Fire Control $4,504,391 $4,203,176 $5,549,687 $4,764,250 $5,012,484 5.2% $248,234 a Village of Tequesta I Proposed Budget FY 2024-25 Paggj%of 381 Agenda Item #1. Name FY2021 FY2022 FY2023 FY2024 FY 2025 Proposed FY 2024- FY2024 FY2024 Actual Actual Actual Adopted 25 Budget 7-12-24 3:20 PM Adopted vs. Adopted vs. FY 2025 FY 2025 Proposed FY Proposed FY 2024-25 2024-25 Budget 7-12- Budget 7-12- 24 3:20 PM 24 3:20 PM (%Change) ($Change) Public Works $1,403,949 $1,398,621 $1,521,826 $1,626,076 $1,796,SS0 10.51/. $170,474 Leisure $641,365 $820,521 $1,100,109 $1,201,176 $1,284,679 7% $83,503 Services Debt Service $489,760 $884,770 $591,361 $542,250 $487,300 -10.10/. -$54,950 Interfund $668,160 $994,796 $1,573,978 $1,700,008 $2,030,000 19.4% $329,992 Transfers Other Non- $0 $0 $0 $49,998 $72,970 45.9% $22,972 operating Total $13,956,876 $14,869,358 $17,200,430 $17,444,200 $19,510,206 11.8% $2,066,006 Expenditures: a Village of Tequesta I Proposed Budget FY 2024-25 PaNfigoof 381 Agenda Item #1. Building This fund is used to account for the fees charged for enforcing the Florida Building Fund Code per section 553.80, Florida Statutes. Summary The Village of Tequesta is projecting$1.25M of revenue in FY2025,which represents a 5.4%increase over the prior year. Budgeted expenditures are projected to increase by 5.4%or$63.83K to$1.25M in FY2025. $1.5M $1.25M $1 M $750K Actual Revenue Source $500K 0 Budgeted Revenue Source 10 Actual Expenditures $250K Budgeted Expenditures $0 FY2021 FY2022 FY2023 FY2024 FY2025 Village of Tequesta I Proposed Budget FY 2024-25 Pago A15,of 381 Agenda Item #1. Revenues Projected 2025 Revenues Unrestricted Investment Earnings(2%) Other Financing Sources(49.4%) Licenses and Permits(48.6%) Budgeted and Historical 2025 Revenues 1.5 1.25 1 N C 0.75 0.5 0.25 0 4 4 4 4y�o2� Grants Miscellaneous Revenues Charges for Services Unrestricted Investment Earnings Licenses and Permits Other Financing Sources Grey background indicates budgeted figures. Village of Tequesta I Proposed Budget FY 2024-25 Pag( AA2Df 381 Agenda Item #1. Name FY2021 FY2022 FY2023 FY2024 FY 2025 Proposed FY 2024-25 FY2024 FY2024 Actual Actual Actual Adopted Budget 7-12-24 3:20 PM Adopted vs. Adopted vs. FY 2025 FY 2025 Proposed FY Proposed FY 2024-25 2024-25 Budget 7-12- Budget 7-12- 24 3:20 PM(% 24 3:20 PM($ Change) Change) Revenue Source Grants $1,813 $0 $0 $0 $0 00/0 $0 Licenses and $871,235 $751,857 $1,053,625 $608,708 $608,708 0% Permits $0 Miscellaneous $0 $56 $0 $0 $0 0% $0 Revenues Charges for $31,554 $5,546 $3,074 $0 $0 0% $0 Services Other Financing $0 $0 $0 $564,262 $618,093 9.5% $53,831 Sources Unrestricted I nvestment $1,135 $5,075 $30,870 $15,000 $25,003 66.7% $10,003 Earnings Total Revenue $905,737 $762,534 $1,087,569 $1,187,970 $1,251,804 5.49,o $63,834 Source: Expenditures Budgeted Expenditures Building&Zoning(100%) Village of Tequesta I Proposed Budget FY 2024-25 Page,A3Df 381 Agenda Item #1. Budgeted and Historical Expenditures 0.25 0 F��ory� Fyryory� F,ryory� F�2o�� FJ�o2� ® Building&Zoning Grey background indicates budgeted figures. Name FY2021 FY2022 FY2023 FY2024 FY 2025 Proposed FY 2024-25 FY2024 FY2024 Actual Actual Actual Adopted Budget 7-12-24 3:20 PM Adopted vs.FY Adopted vs.FY 2025 Proposed 2025 Proposed FY 2024-25 FY 2024-25 Budget 7-12-24 Budget 7-12-24 3:20 PM(% 3:20 PM($ Change) Change) Expenditures Building& $685,283 $766,390 $896,456 $1,187,970 $1,251,804 5.4% $63,834 Zoning Total $685,283 $766,390 $896,456 $1,187,970 $1,251,804 5.49/. Expenditures: $63,834 a Village of Tequesta I Proposed Budget FY 2024-25 Pag$fi44of 381 Agenda Item #1. Capital This fund is used to account for the maintenance and upkeep of The Village's general infrastructure(such as roads, bridges and sidewalks). Improvement Fund Summary The Village of Tequesta is projecting$1.25M of revenue in FY2024,which represents a 2.94%increase over the prior year. Budgeted expenditures are projected to increase by2.94%or$35.8Kto$1.25M in FY2024. $1.5M $1.25M $1 M $750K Actual Revenue Source $500K 18 Budgeted Revenue Source Actual Expenditures $250K Budgeted Expenditures $0 ' FY2021 FY2022 FY2023 FY2024 FY2025 Revenues Projected 2025 Revenues Unrestricted Investment Earnings(2.1%) Grants-State(28%) Sales and Use Taxes(69.9%) Village of Tequesta I Proposed Budget FY 2024-25 PagcAA55of 381 Agenda Item #1. Budgeted and Historical 2025 Revenues 0 0.75 0.5 0.25 0 t ��2�L �yryoti`L F,ryo�� F�2o�� FyryoP Other Financing Sources Transfers In Unrestricted Investment Earnings Grants-State Sales and Use Taxes Grey background indicates budgeted figures. Name FY2021 FY2022 FY2023 FY2024 FY 2025 Proposed FY 2024-25 FY2024 FY2024 Actual Actual Actual Adopted Budget 7-12-24 3:20 PM Adopted vs. Adopted vs. FY 2025 FY 2025 Proposed FY Proposed FY 2024-25 2024-25 Budget 7-12- Budget 7-12- 24 3:20 PM(% 24 3:20 PM($ Change) Change) Revenue Source Sales and Use $0 $0 $0 $757,055 $850,467 123% $93,412 Taxes Grants-State $0 $0 $0 $O $340,884 N/A $340,884 Other Financing $0 $0 $0 $481,909 $0 -100% -$481,909 Sources Transfers In $460,110 $806,231 $873,583 $15,000 $0 -100% -$15,000 Unrestricted I nvestment $347 $102 $28,750 $0 $25,000 N/A $25,000 Earnings Total Revenue Source $460,457 $806,333 $902,333 $1,253,964 $1,216,351F 3% $37,613 a Village of Tequesta I Proposed Budget FY 2024-25 Pagi�A66of 381 Agenda Item #1. Expenditures Budgeted Expenditures Other Non-operating(6.7%) Tequesta Drive(Bridge)(8.2%) General(8.5%) Parks(76.6%) Budgeted and Historical Expenditures 1.5 1.25 • 1 C 0.75 0.5 • ■ 0.25 0 Public Works . Misc Prol-General Interfund Transfers Tequesta Park Other Non-operating Tequesta Drive(Bridge) 0 General Parks Grey background indicates budgeted figures. Village of Tequesta I Proposed Budget FY 2024-25 Page,A77of 381 Agenda Item #1. Name FY2021 FY2022 FY2023 FY2024 FY 2025 Proposed FY 2024-25 FY2024 FY2024 Actual Actual Actual Adopted Budget 7-12-24 3:20 PM Adopted vs.FY Adopted vs.FY 2025 Proposed 2025 Proposed FY 2024-25 FY 2024-25 Budget 7-12-24 Budget 7-12-24 3:20 PM(% 3:20 PM($ Change) Change) Expenditures General $0 $0 $0 $65,000 $103,000 58.5% $38,000 Public Works $142,826 $247,013 $130,830 $210,000 $0 -100% -$210,000 Tequesta Drive $83,395 $0 $0 $44,000 $100,000 127.3% $56,000 (Bridge) Misc Proj- $0 $0 $276,412 $310,000 $0 -100% -$310,000 General Parks $3,600 $0 $0 $175,077 $931,768 432.2% $756,691 Interfund $196,000 $0 $111,030 $199,887 $0 -100% -$199,887 Transfers Other Non- $0 $0 $0 $0 $81,583 N/A $81,583 operating Tequesta $0 $0 $0 $250,000 $0 -100% Park $250,000 Total $425,821 $247,013 $518,272 $1,253,964 $1,216,351 -3% -$37,613 Expenditures: a Village of Tequesta I Proposed Budget FY 2024-25 Pageg$88of 381 Agenda Item #1. Capital Projects This fund accounts for the acquisition or construction of major capital projects. Fund i Summary The Village ofTequesta is projecting$2.1M of revenue in FY2024,which represents an 607%increase over the prior year. Budgeted expenditures are projected to increase by 607%or$1.8M to$2.1M in FY2024. $am $6m $4M • Actual Revenue Source • Budgeted Revenue Source $2M • Actual Expenditures • Budgeted Expenditures FY2023 FY2024 FY2025 Revenues Projected 2025 Revenues Unrestricted Investment Earnings(0.5%) Grants-State(9.6%) Other Financing Sources(14.7%) Transfers In(75.2%) Village of Tequesta I Proposed Budget FY 2024-25 Pag i AA%of 381 Agenda Item #1. Budgeted and Historical 2025 Revenues ■ 0 4 2 0 Fy�ory� F��o22 Fy�o2� F�2o�� F��ory� Unrestricted Investment Earnings 0 Grants-State 0 Other Financing Sources Transfers In Grey background indicates budgeted figures. Name FY2021 FY2022 FY2023 FY2024 FY 2025 Proposed FY 2024-25 FY2024 FY2024 Actual Actual Actual Adopted Budget 7-12-24 3:20 PM Adopted vs. Adopted vs. FY 2025 FY 2025 Proposed FY Proposed FY 2024-25 2024-25 Budget 7-12- Budget 7-12- 24 3:20 PM(% 24 3:20 PM($ Change) Change) Revenue Source Grants-State $0 $0 $0 $200,000 $162,500 -18.7% -$37,500 Other Financing $6,890,000 $0 $0 $0 $249,790 N/A $249,790 Sources Transfers In $404,050 $0 $294,895 $1,884,895 $1,280,210 -32.1% -$604,685 Unrestricted I nvestment $4,133 $1,087 $1,082 $0 $9,000 N/A $9,000 Earnings Total Revenue $7,298,183 $1,087 $295,977 $2,084,895 $1,701,500 -18.4% $383,395 Source: a Village of Tequesta I Proposed Budget FY 2024-25 Pag$gQgoof 381 Agenda Item #1. Expenditures Budgeted Expenditures Leisure Services(16.2%) Public Works(51.7%) Other Non-operating(32.1%) Budgeted and Historical Expenditures 6 5 4 C 3 2 1 0 k mod 0 R � h �y�oti y�o21 �1ryoz oti F�2�ry Leisure Services Other Non-operating Public Works Grey background indicates budgeted figures. Village of Tequesta Proposed Budget FY 2024-25 Pagm,411Df 381 Agenda Item #1. Name FY2021 FY2022 FY2023 FY2024 FY 2025 Proposed FY 2024-25 FY2024 FY2024 Actual Actual Actual Adopted Budget 7-12-24 3:20 PM Adopted vs. Adopted vs. FY 2025 FY 2025 Proposed FY Proposed FY 2024-25 2024-25 Budget 7-12- Budget 7-12- 24 3:20 PM(% 24 3:20 PM($ Change) Change) Expenditures Public $236,329 $255,000 $170,000 $710,000 $880,000 23.9% $170,000 Works Leisure $4,568,025 $2,159,804 $0 $1,250,000 $275,000 -78% -$975,000 Services Other Non- $0 $0 $0 $124,895 $546,500 337.6% $421,605 operating Total Expenditures $4,804,354 $2,414,804 $170,000 $2,084,895 $1,701,500 18.4% $383,395 a Village of Tequesta I Proposed Budget FY 2024-25 Page P22of 381 Agenda Item #1. Water Utility Fund This fund is used to account for the activities of the water utility. Summary The Village ofTequesta is projecting$21.76M of revenue in FY2025,which represents a 143%increase over the prior year. Budgeted expenditures are projected to increase by14.5%or$2.76M to$21.76M in FY2025. $25M $20M $15 M $10m 41 Actual Revenue Source Budgeted Revenue Source Actual Expenditures $5M Budgeted Expenditures $0 FY2021 FY2022 FY2023 FY2024 FY2025 Revenues Projected 2025 Revenues Miscellaneous Revenues(0.2%) Unrestricted Investment Earnings(1.1%) Charges for Services(43.1%) Other Financing Sources(55.6%) Village of Tequesta I Proposed Budget FY 2024-25 PagiaP33of 381 Agenda Item #1. Budgeted and Historical 2025 Revenues s c Grants Fines and Forfeitures Miscellaneous Revenues Unrestricted Investment Earnings 0 Charges for Services Other Financing Sources Grey background indicates budgeted figures. Name FY2021 FY2022 FY2023 FY2024 FY 2025 Proposed FY 2024- FY2024 FY2024 Actual Actual Actual Adopted 25 Budget 7-12-24 3:20 PM Adopted vs. Adopted vs. FY 2025 FY 2025 Proposed FY Proposed FY 2024-25 2024-25 Budget 7-12- Budget 7-12- 24 3:20 PM 24 3:20 PM (%Change) ($Change) Revenue Source Grants $3,542 $0 $0 $0 $0 01/0 $0 Miscellaneous $64,074 $36,847 $37,881 $37,272 $37,272 0% $0 Revenues Charges for $6,058,054 $6,579,571 $7,037,927 $8,234,600 $9,380,856 13.91/6 $1,146,256 Services Other Financing $613,479 $115,267 $160,371 $10,732,271 $12,095,950 12.7% $1,363,679 Sources Unrestricted I nvestment $6,671 -$6,242 $307,757 $0 $250,000 N/A $250,000 Earnings Fines and $0 $563 $1,250 $0 $0 0 Forfeitures % $0 Total Revenue $6,745,820 $6,726,006 $7,545,186 $19,004,143 $21,764,078 14.5% $2,759,935 Source: Village of Tequesta I Proposed Budget FY 2024-25 Pag%944of 381 Agenda Item #1. Expenditures Budgeted Expenditures Interfund Transfers(1%) Water Customer Service(1.5%) Debt Service(2.3%) Water-Distribution(4.5%) Water-Administration(9%) Water-Production(11.1%) Capital Improvement(51.1%) Renewal&Replacement(19.5%) Budgeted and Historical Expenditures 25 20 15 m c 0 10 5 0 Other Non-operating Interfund Transfers 0 Water Customer Service Debt Service Water-Distribution Water-Administration Water-Production Renewal&Replacement Capital Improvement Grey background indicates budgeted figures. Village of Tequesta I Proposed Budget FY 2024-25 Pag"55of 381 Agenda Item #1. Name FY2021 FY2022 FY2023 FY2024 FY 2025 Proposed FY 2024-25 FY2024 FY2024 Actual Actual Actual Adopted Budget 7-12-24 3:20 PM Adopted vs. Adopted vs. FY 2025 FY 2025 Proposed FY Proposed FY 2024-25 2024-25 Budget 7-12- Budget 7-12- 24 3:20 PM(% 24 3:20 PM($ Change) Change) Expenditures Water- $1,359,557 $1,337,091 $1,300,181 $1,711,930 $1,961,398 14.6% $249,468 Administration Water- $2,005,063 $1,915,366 $2,006,159 $2,280,598 $2,408,397 5.6% $127,799 Production Water- $801,185 $632,041 $789,884 $889,331 $976,067 9.8% $86,736 Distribution Water Customer $239,744 $273,606 $328,753 $320,184 $337,317 5.41/. $17,133 Service Renewal& $552,236 $596,040 $185,332 $3,753,000 $4,243,000 13.1% $490,000 Replacement Debt Service $131,391 $116,584 $102,199 $494,100 $492,900 -0.2% -$1,200 Interfund $21,891 $0 $0 $0 $225,000 N/A $225,000 Transfers Other Non- $721,341 $680,839 $676,786 $0 $0 0% $0 operating Capital Improvement $0 $0 $0 $9,555,000 $11,120,000 16.4% $1,565,000 Total $5,832,408 $5,551,567 $5,389,294 $19,004,143 $21,764,078 14.5% $2,759,935 Expenditures: a Village of Tequesta I Proposed Budget FY 2024-25 PaNgQI66of 381 Agenda Item #1. defuse & This fund is used to account for the fees charged for solid waste,yard waste and Recycling Fund recyclable material collection. Summary The Village of Tequesta is projecting$742.99K of revenue in FY2025,which represents a 21.3%increase over the prior year. Budgeted expenditures are projected to increase by 21.3%or$130.39K to$742.99K in FY2025. $s00K $600K $400K Actual Revenue Source • Budgeted Revenue Source $200K 0 Actual Expenditures Budgeted Expenditures $0 FY2021 FY2022 FY2023 FY2024 FY2025 Village of Tequesta I Proposed Budget FY 2024-25 Pageg977of 381 Agenda Item #1. Revenues Projected 2025 Revenues Unrestricted Investment Earnings(1%) Appropriate Fund Balance(2.3%) Charges for Services(96.7%) Budgeted and Historical 2025 Revenues a.q 0 Intergovernmental Revenue Unrestricted Investment Earnings Appropriate Fund Balance Charges for Services Grey background indicates budgeted figures. Village of Tequesta I Proposed Budget FY 2024-25 PaNgQ%of 381 Agenda Item #1. Name FY2021 FY2022 FY2023 FY2024 FY 2025 Proposed FY 2024-25 FY2024 FY2024 Actual Actual Actual Adopted Budget 7-12-24 3:20 PM Adopted vs. Adopted vs. FY 2025 FY 2025 Proposed FY Proposed FY 2024-25 2024-25 Budget 7-12- Budget 7-12- 24 3:20 PM(% 24 3:20 PM($ Change) Change) Revenue Source Intergovernmental $1,208 $4,273 $0 $0 $0 0% $0 Revenue Charges for $485,435 $503,032 $572,373 $592,403 $610,630 3.1% $18,227 Services Appropriate Fund $0 $0 $0 $19,697 $15,877 -19.4% $3,820 Balance Unrestricted I nvestment $363 $160 $3,221 $500 $7,500 1,400% $7,000 Earnings Total Revenue $487,006 $507,465 $575,594 $612,600 $634,007 3.5% $21,407 Source: Expenditures Budgeted Expenditures Refuse and Recycling(100%) Village of Tequesta I Proposed Budget FY 2024-25 PaNgQ99of 381 Agenda Item #1. Budgeted and Historical Expenditures 0.2 0 C; Refuse and Recycling Grey background indicates budgeted figures. Name FY2021 FY2022 FY2023 FY2024 FY 2025 Proposed FY 2024-25 FY2024 FY2024 Actual Actual Actual Adopted Budget 7-12-24 3:20 PM Adopted vs.FY Adopted vs.FY 2025 Proposed 2025 Proposed FY 2024-25 FY 2024-25 Budget 7-12-24 Budget 7-12-24 3:20 PM(% 3:20 PM($ Change) Change) Expenditures Refuse and $511,300 $529,107 $600,664 $612,600 $634,007 3.5% $21,407 Recycling Total $511,300 $529,107 $600,664 $612,600 $634,007 3.5% Expenditures: $21,407 a Village of Tequesta I Proposed Budget FY 2024-25 PagealpOoof 381 Agenda Item #1. ALN Stormwater This fund accounts for the construction and maintenance of the Village's Utility Fund storm water system. Summary The Village ofTequesta is projecting$836.6K of revenue in FY2025,which represents a 1.1%increase over the prior year. Budgeted expenditures are projected to increase by1.1%or$9.28Kto$836.6K in FY2025. $1.25M $1 M $750K $500K 41 Actual Revenue Source Budgeted Revenue Source Actual Expenditures $250K 0 Budgeted Expenditures $0 FY2021 FY2024 FY2025 Village of Tequesta I Proposed Budget FY 2024-25 PagepJA171Df 381 Agenda Item #1. Revenues Projected 2025 Revenues Unrestricted Investment Earnings(1%) Grants(30.8%) Charges for Services(68.2%) Budgeted and Historical 2025 Revenues 1.25 1 0.75 o ■ 0.5 0.25 0 1<yvo�� 1<y�p2 Miscellaneous Revenues Other Financing Sources Transfers In Unrestricted Investment Earnings Grants Charges for Services Grey background indicates budgeted figures. Village of Tequesta I Proposed Budget FY 2024-25 Page JP�2of 381 Agenda Item #1. Name FY2021 FY2022 FY2023 FY2024 FY 2025 Proposed FY 2024-25 FY2024 FY2024 Actual Actual Actual Adopted Budget 7-12-24 3:20 PM Adopted vs. Adopted vs. FY 2025 FY 2025 Proposed FY Proposed FY 2024-25 2024-25 Budget 7-12- Budget 7-12- 24 3:20 PM(% 24 3:20 PM($ Change) Change) Revenue Source Grants $15,615 $0 $14,385 $252,500 $257,500 2% $5,000 Miscellaneous $0 $7,753 $0 $0 $0 0% $0 Revenues Charges for $450,271 $490,267 $522,197 $545,550 $570,600 4.6% Services $25,050 Other Financing $0 $188,565 $412,875 $28,768 $0 -100% -$28,768 Sources Transfers In $0 $0 $111,030 $0 $0 0% $0 Unrestricted I nvestment $883 $68 $1,586 $500 $8,500 1,600% $8,000 Earnings Total Revenue $466,769 $686,653 $1,062,073 $827,318 $836,600 1.1% $9,282 Source: Expenditures Budgeted Expenditures Other Non-operating(14.7%) Renewal&Replacement(51.4%) Storm Water Utilities(33.9%) Village of Tequesta I Proposed Budget FY 2024-25 Page JPisof 381 Agenda Item #1. Budgeted and Historical Expenditures 0 0.2 0 Alp F F Other Non-operating 0 Storm Water Utilities Renewal&Replacement Grey background indicates budgeted figures. Name FY2021 FY2022 FY2023 FY2024 FY 2025 Proposed FY 2024-25 FY2024 FY2024 Actual Actual Actual Adopted Budget 7-12-24 3:20 PM Adopted vs.FY Adopted vs.FY 2025 Proposed 2025 Proposed FY 2024-25 FY 2024-25 Budget 7-12-24 Budget 7-12-24 3:20 PM(% 3:20 PM($ Change) Change) Expenditures Storm Water $310,453 $346,837 $347,S36 $373,318 $283,289 -24.1% $90,029 Utilities Renewal& $71,460 $220,708 $0 $454,000 $430,152 -5.3% Replacement $23,848 Other Non- $142,822 $147,460 $150,046 $0 $123,159 N/A $123,159 operating Total $524,735 $715,005 $497,582 $827,318 $836,600 1.1% Expenditures: $9,282 a Village of Tequesta I Proposed Budget FY 2024-25 PageaW44of 381 Agenda Item #1. Vehicle This fund ensures that adequate funding is set aside annually and made available to purchase or replace vehicles as needed. Replacement Fund Summary The Village of Tequesta is projecting$1.55M of revenue in FY2025,which represents a 0%increase over the prior year. Budgeted expenditures are projected to increase by 0%or$1.55M to$1.55M in FY2025. $2 M $1.S M $1 M Actual Revenue Source • Budgeted Revenue Source $500K 0 Actual Expenditures Budgeted Expenditures $0 FY2023 FY2024 FY2025 Village of Tequesta I Proposed Budget FY 2024-25 PagE� .55of 381 Agenda Item #1. Revenues Projected 2025 Revenues by Source Capital Outlay(100%) Budgeted and Historical 2025 Revenues by Source 1.75 1.5 1.25 1 C O 0.75 0.5 0.25 0 F y16� Capital Outlay Village of Tequesta Proposed Budget FY 2024-25 Pagpa1_@66of 381 Agenda Item #1. Name FY2023 FY2024 FY 2025 Proposed FY 2024-25 FY2024 FY2024 FY2024 Actual Adopted Budget 7-12-24 3:20 PM Adopted vs. Adopted vs.FY Adopted vs.FY FY2025 2025 Proposed 2025 Proposed Budgeted(% FY 2024-25 FY 2024-25 Change) Budget 7-12-24 Budget 7-12-24 3:20 PM(% 3:20 PM($ Change) Change) Revenue Source Capital $0 $0 $1,547,836 N/A N/A $1,547,836 Outlay Total Revenue $O $0 $1,547,836 N/A N/A $1,547,836 Source: Expenditures Budgeted Expenditures by Function Expenditures Public Works(2.6%) Leisure Services(2.6%) Building&Zoning(2.9%) Water-Distribution(11.1%) Police Department(17.4%) Other Non-operating(63.3%) Village of Tequesta I Proposed Budget FY 2024-25 Pagp JP7j7of 381 Agenda Item #1. Budgeted and Historical Expenditures by Function Expenditures 1.75 1.5 1.25 1 c 0 0.75 0.5 0.25 0 by �ry0 Public Works ® Leisure Services Building&Zoning Water-Distribution ® Police Department Other Non-operating Name FY2O23 FY2O24 FY 2025 Proposed FY 2024-25 FY2024 FY2O24 FY2O24 Actual Adopted Budget 7-12-24 3:20 PM Adopted vs. Adopted vs.FY Adopted vs.FY FY2025 2025 Proposed 2025 Proposed Budgeted(% FY 2024-25 FY 2024-25 Change) Budget 7-12-24 Budget 7-12-24 3:20 PM(% 3:20 PM($ Change) Change) Expenditures Police $0 $0 $270,000 N/A N/A $270,000 Department Building& $0 $0 $45,000 N/A N/A $45,000 Zoning Public $0 $0 $40,000 N/A N/A $40,000 Works Leisure $0 $0 $40,000 N/A N/A $40,000 Services Water- $0 $0 $172,500 N/A N/A $172,500 Distribution Total $0 $0 $567,500 N/A N/A $567,500 Expenditures: a Village of Tequesta I Proposed Budget FY 2024-25 Page:,JA%of 381 Agenda Item #1. Special Law This fund accounts for forfeitures received by the Police Department.The forfeitures Enforcement must be expended for certain law enforcement purposes as prescribed by Florida Fund State Statue Chapter 932.704. Summary The Village ofTequesta is projecting$131.01K of revenue in FY2025,which represents a 20.40/odecrease over the prior year. Budgeted expenditures are projected to decrease by 20.4%or$33.65K to$131.01K in FY2025. $300K $200K Actual Revenue Source $100K • Budgeted Revenue Source Actual Expenditures Budgeted Expenditures $0 ■ FY2021 FY2022 FY2023 FY2024 FY2025 Village of Tequesta I Proposed Budget FY 2024-25 Pag pa'_@9sof 381 Agenda Item #1. Revenues Projected 2025 Revenues Unrestricted Investment Earnings(3.8%) Forfeitures and Confiscations(96.2%) Budgeted and Historical 2025 Revenues 0.3 0.25 0.2 N Q C 0.15 0.1 0.05 0 Appropriate Fund Balance Unrestricted Investment Earnings Forfeitures and Confiscations Grey background indicates budgeted figures. Village of Tequesta I Proposed Budget FY 2024-25 Pageaja Qoof 381 Agenda Item #1. Name FY2021 FY2022 FY2023 FY2024 FY 2025 Proposed FY 2024-25 FY2024 FY2024 Actual Actual I Actual Adopted Budget 7-12-24 3:20 PM Adopted vs. Adopted vs. FY 2025 FY 2025 Proposed FY Proposed FY 2024-25 2024-25 Budget 7-12- Budget 7-12- 24 3:20 PM(% 24 3:20 PM($ Change) Change) Revenue Source Forfeitures and $91,516 $94,055 $268,447 $25,000 $126,009 404% $101,009 Confiscations Appropriate Fund $0 $O $0 $138,161 $0 -100% $138,161 Balance Unrestricted I nvestment $131 $762 $S,579 $1,500 $5,000 233.3% $3,500 Earnings Total Revenue $91,647 $94,817 $274,026 $164,661 $131,009 -20.4% Source: $33,652 Expenditures Budgeted Expenditures � I Police Department(100%) Village of Tequesta Proposed Budget FY 2024-25 PagQ:,,,jjj-pf 381 Agenda Item #1. Budgeted and Historical Expenditures 0.125 0.1 c 0 0.075 0.05 0.025 0 FA2o�ry FJryo�� F,�o�� FJ2o�� Police Department Grey background indicates budgeted figures. Name FY2021 FY2022 FY2023 FY2024 FY 2025 Proposed FY 2024-25 FY2024 FY2024 Actual Actual Actual Adopted Budget 7-12-24 3:20 PM Adopted vs.FY Adopted vs.FY 2025 Proposed 2025 Proposed FY 2024-25 FY 2024-25 Budget 7-12-24 Budget 7-12-24 3:20 PM(% 3:20 PM($ Change) Change) Expenditures Police $19,582 $118,335 $92,152 $164,661 $131,009 -20.4% $33,652 Department Total $19,582 $118,335 $92,152 $164,661 $131,009 -20.4% $33,652 Expenditures: a Village of Tequesta I Proposed Budget FY 2024-25 Page�ajjj 2of 381 Agenda Item #1. DEPARTMENTS Village of Tequesta I Proposed Budget FY 2024-25 Page�ajj%of 381 Agenda Item #1. Village Council as Vision We will preserve and enhance the unique character,community spirit,small town values and superior quality of life for all who reside,visit and work in the Village of Tequesta. Mission The Village of Tequesta's mission is to protect the health,safety and well-being of the community, provide exceptional,fiscally sound and efficient customer service, uphold the public interest and advance the community vision. Values • Excellence—We value excellence in all things. Professionalism,courtesy,accountability,and innovation drive our commitment to the delivery of exceptional customer services. • Ethics and Transparency—We set high standards and are responsible for our personal, professional and organizational conduct and act with integrity.We provide open access,encourage community involvement and promptly respond to requests for information. • Quality of Life-We value maintaining a safe,family-friendly and healthy environment to build our future and conduct business.We foster recreation, public safety,youth activities and events that benefit the entire community. • Employees-We recognize that our diverse staff is invaluable,and we provide a work environment that emphasizes teamwork, respect,dignity and support.We attract the best recruits, retain top-level employees and invest in their professional growth. • Communication - Effective communication is vital to the success of our Village. Effective communication through numerous outlets,ensures our stakeholders, are well-informed and engaged. We strive to provide a robust communication plan that enhances transparency and credibility; leading to better overall performance. • Compassion - By embracing compassion as a core value,Tequesta fosters a sense of unity,empathy and purpose.We value promoting goodwill and creating a positive, nurturing and supportive work environment where employees feel valued and motivated. Village of Tequesta I Proposed Budget FY 2024-25 PageaJ344of 381 Agenda Item #1. Expenditures Summary $1019091 $2694S1 (35.440/c,vs.prioryear) Village Council Proposed and Historical Budget vs.Actual 125k 75k 50k 0 FY2021 FY2022 FY2023 FY2024 FY2025 Actual 0 Budgeted Village of Tequesta I Proposed Budget FY 2024-25 Page�a1155of 381 Agenda Item #1. Expenditures by Expense Type Budgeted Expenditures by Expense Type Operating Expenditures(100 Budgeted and Historical Expenditures by Expense Type 0.12 0.1 0.08 N C 0.06 0.04 0.02 0 i_ Operating Expenditures Grey background indicates budgeted figures. Village of Tequesta Proposed Budget FY 2024-25 Page,a1166of 381 Agenda Item #1. Name FY2021 FY2022 FY2023 FY2024 FY 2025 Proposed FY 2024-25 FY2024 FY2024 Actual Actual Actual Adopted Budget 7-12-24 3:20 PM Adopted vs.FY Adopted vs.FY 2025 Proposed 2025 Proposed FY 2024-25 FY 2024-25 Budget 7-12-24 Budget 7-12-24 3:20 PM($ 3:20 PM(% Change) Change) Expense Objects Operating $53,870 $68,481 $63,630 $74,640 $101,091 $26,451 35.4% Expenditures Total Expense Objects $53,870 $68,481 $63,630 $74,640 $101,091 $26,451 35.4% a Village of Tequesta I Proposed Budget FY 2024-25 PageaJJ77of 381 Agenda Item #1. Village Manager Jeremy Allen Village Manager The Administration Department is responsible for the overall coordination and facilitation of all Village services to the citizens of Tequesta.The department creates partnerships and maintains communication with citizens and elected officials in all branches of government.The department gives direction,sets administrative policy,and makes legal, budgetary and personnel decisions city-wide. DEPARTMENT/DIVISION CORE FUNCTIONS Oversee Implementation of Village Council's Strategic Plan,Vision,and Mission. Provide oversight on day-to-day operations Respond to Citizens'questions and service requests Manage Official Record Keeping of the Village Council and the Village of Tequesta,according to state law and records policies •Administer Village Elections Expenditures Summary $3819661 $19,293 (5.32°/o vs.prior year) Village Manager Proposed and Historical Budget vs.Actual 500k 400k 300k 200k 100k 0 FY2021 FY2022 FY2023 FY2024 FY2025 Actual 0 Budgeted Village of Tequesta I Proposed Budget FY 2024-25 Page,a1388of 381 Agenda Item #1. Expenditures by Expense Type Budgeted Expenditures by Expense Type Operating Expenditures(4.6%) Personal Services(95.4%) Budgeted and Historical Expenditures by Expense Type 0.5 0.4 0.3 N C O 0.2 0.1 0 Operating Expenditures 0 Personal Services Grey background indicates budgeted figures. Village of Tequesta Proposed Budget FY 2024-25 Pagq,,,jj gof 381 Agenda Item #1. Name FY2021 FY2022 FY2023 FY2024 FY 2025 Proposed FY 2024-25 FY2024 FY2024 Actual Actual Actual Adopted Budget 7-12-24 3:20 PM Adopted vs.FY Adopted vs.FY 2025 Proposed 2025 Proposed FY 2024-25 FY 2024-25 Budget 7-12-24 Budget 7-12-24 3:20 PM($ 3:20 PM(% Change) Change) Expense Objects Personal $286,375 $301,501 $315,389 $351,478 $364,191 $12,713 3.6% Services Operating $5,678 $8,842 $7,727 $10,890 $17,470 $6,580 60.4% Expenditures Total Expense $292,053 $310,343 $323,116 $362,368 $381,661 $19,293 5.3% Objects: a Village of Tequesta I Proposed Budget FY 2024-25 Page:,a'P@oof 381 Agenda Item #1. Human Resources Merlene Reid Director,Human Resources and Risk Management The Human Resources Department is responsible for providing excellent customer service to current and potential employees by facilitating recruitment efforts,employee development programs,employee relations, benefits and compensation administration. DEPARTMENT/DIVISION CORE FUNCTIONS • Recruitment Opportunities- Devise strategies to attract,select and retain a diverse pool of highly knowledgeable,talented, and service-driven applicants •Compensation and Benefits- Establish and maintain a fair and competitive compensation and benefits package • Performance Development and Management- Formulate the direction that enables the organization to achieve its training, performance,change,and succession planning initiatives • Employee Incentives and Retention Strategies- Ensure that the workforce has career opportunities, incentives,and a quality of work life balance that encourages employee retention • Employee Relations and Accountability Standards- Provide expertise, guidance and assistance on employee-related matters Expenditures Summary $SO19SO4 $449905 (9.83%vs. prior year) Human Resources Proposed and Historical Budget vs.Actual 600k 500k 400k 300k 200k 100k 0 FY2021 FY2022 FY2023 FY2024 FY2025 Actual 0 Budgeted Village of Tequesta I Proposed Budget FY 2024-25 PagepJA19 pf 381 Agenda Item #1. Expenditures by Expense Type Budgeted Expenditures by Expense Type Operating Expenditures(14.9%) Personal Services(85.1%) Budgeted and Historical Expenditures by Expense Type 0.6 0.5 0.4 N C 0.3 0.2 0.1 0 �y�O�� ���0�� FyryOry� F��O�b F�ryOryy Operating Expenditures 0 Personal Services Grey background indicates budgeted figures. Village of Tequesta Proposed Budget FY 2024-25 Page: 22of 381 Agenda Item #1. Name FY2021 FY2022 FY2023 FY2024 FY 2025 Proposed FY 2024-25 FY2024 FY2024 Actual Actual Actual Adopted Budget 7-12-24 3:20 PM Adopted vs.FY Adopted vs.FY 2025 Proposed 2025 Proposed FY 2024-25 FY 2024-25 Budget 7-12-24 Budget 7-12-24 3:20PM($ 3:20PM(% Change) Change) Expense Objects Personal $297,158 $306,662 $332,194 $382,467 $426,872 $44,405 11.6% Services Operating $44,312 $68,699 $71,984 $74,132 $74,632 $S00 0.7% Expenditures Total Expense $341,470 $375,361 $404,178 $456,599 $501,504 $44,905 9.8% Objects: a Village of Tequesta I Proposed Budget FY 2024-25 Page:J_q233of 381 Agenda Item #1. Village Clerk Lori McWilliams Village Clerk The Village Clerk fulfills the duties pursuant to Article III of the Village Charter.These include performing administrative duties for the City Manager and City Council,serving as the official custodian of all City records,and completing various other tasks as necessary. DEPARTMENT/DIVISION CORE FUNCTIONS Conducting city elections Giving notice of council meetings and keeping the minutes Maintaining records of city administration Certifying all legal documents Public Information Officer Records Management Officer Expenditures Summary $4649414 $169961 (3.79%vs. prior year) Village Clerk Proposed and Historical Budget vs.Actual 500k 400k 300k 200k 100k 0 FY2021 FY2022 FY2023 FY2024 FY2025 Actual 0 Budgeted Village of Tequesta I Proposed Budget FY 2024-25 Page a'P44of 381 Agenda Item #1. Expenditures by Expense Type Budgeted Expenditures by Expense Type Operating Expenditures(28.7%) Personal Services(71.3%) Budgeted and Historical Expenditures by Expense Type 0.5 0.4 0.3 N C O 0.2 0.1 0 Capital Outlay Operating Expenditures 0 Personal Services Grey background indicates budgeted figures. Village of Tequesta Proposed Budget FY 2024-25 PagEpj_g255of 381 Agenda Item #1. Name FY2021 FY2022 FY2023 FY2024 FY 2025 Proposed FY 2024-25 FY2024 FY2024 Actual Actual Actual Adopted Budget 7-12-24 3:20 PM Adopted vs.FY Adopted vs.FY 2025 Proposed 2025 Proposed FY 2024-25 FY 2024-25 Budget 7-12-24 Budget 7-12-24 3:20PM($ 3:20PM(% Change) Change) Expense Objects Personal $252,091 $263,705 $278,966 $306,584 $331,026 $24,442 8% Services Operating $64,645 $69,498 $103,800 $140,869 $133,388 -$7,481 -5.3% Expenditures Capital $5,719 $0 $0 $0 $0 $0 0% Outlay Total Expense Objects $322,455 $333,203 $382,766 $447,453 $464,414 $16,961 3.8% a Village of Tequesta I Proposed Budget FY 2024-25 Page:,a'g26eof 381 Agenda Item #1. Finance Jeff Snyder Finance Director FINANCE MISSION STATEMENT In the spirit of excellence, integrity, and dedication, the Finance Department is committed to providing timely, concise, accurate, clear, and complete information and support to Village departments, citizens, vendors, and the community at large. Serving as a trusted partner on topics requiring economic, financial, and fiduciary inputs and expertise, the Finance Department manages accounting including financial reporting, budget preparation/monitoring, tax, payroll, accounts payable, debt administration, treasury, procurement,grants,and external audit partners. DEPARTMENT/DIVISION CORE FUNCTIONS • Financial Accounting: Maintain the Village's general ledger, perform accounts payable functions, process employee payroll. Collect and record revenues and expenditures and coordinate the Village's annual audit. Administers financial programs and provide financial training and guidance to all departments. • Budgeting and Reporting: Provide financial reports to the Village's operating divisions, the Village Council and other stakeholders, assist administration with implementation and monitoring the Village's annual operating budget and capital improvement plan budgets. • Debt Management: Coordinate the issuance of debt, prepare information required to obtain insurance and ratings for debt insurance and process debt service payments • Investment and Treasury Functions: Manage Village funds, determine appropriate investments according to the Village's investment policy and provide reports to the Village Council regarding investment performance. Safeguard all Village funds while providing available cash according to the Village's operational needs while leveraging opportunities to increase yields. • Purchasing and Procurement: Provide the best method to acquire goods and services for the Village with the best value by issuing purchase orders, RFPs/RFQs, conducting Village-wide bids and contract administration and participate in Cooperative Purchasing Programs. Village of Tequesta I Proposed Budget FY 2024-25 Pagpal 277of 381 Agenda Item #1. Expenditures Summary $8429S89 $359365 (4.38%vs. prior year) Finance Proposed and Historical Budget vs.Actual 1,000k 800k 600k 400k 200k 0 FY2021 FY2022 FY2023 FY2024 FY2025 Actual 0 Budgeted Village of Tequesta I Proposed Budget FY 2024-25 Page:-,,V88of 381 Agenda Item #1. Expenditures by Expense Type Budgeted Expenditures by Expense Type Operating Expenditures(13.6%) Personal Services(86.4%) Budgeted and Historical Expenditures by Expense Type 0.8 0.6 N C O 0.4 0.2 0 �y�O�� ���0�� FyryOry� F��O�b F�ryOryy Capital Outlay Operating Expenditures 0 Personal Services Grey background indicates budgeted figures. Village of Tequesta Proposed Budget FY 2024-25 Page:,a'g299of 381 Agenda Item #1. Name FY2021 FY2022 FY2023 FY2024 FY 2025 Proposed FY 2024-25 FY2024 FY2024 Actual Actual Actual Adopted Budget 7-12-24 3:20 PM Adopted vs.FY Adopted vs.FY 2025 Proposed 2025 Proposed FY 2024-25 FY 2024-25 Budget 7-12-24 Budget 7-12-24 3:20PM($ 3:20PM(% Change) Change) Expense Objects Personal $S74,S12 $G04,007 $643,031 $681,450 $727,856 $46,406 6.8% Services Operating $110,831 $89,749 $98,042 $102,086 $114,733 $12,647 12.4% Expenditures Capital $0 $0 $0 $23,688 $0 -$23,688 -100% Outlay Total Expense Objects $685,343 $693,756 $741,073 $807,224 $842,589 $35,365 4.4°l0 a Village of Tequesta I Proposed Budget FY 2024-25 Pagoa j Moof 381 Agenda Item #1. Legal The Village's attorneys provide legal advice to ensure the legality of the official business of the Village of Tequesta;they represent the Village in all legal proceedings and administrative matters involving issues of law;they workwith the Village Manager and the departments drafting ordinances, resolutions,contracts, developmental agreements and other legal documents;and they prepare written legal opinions and correspondence for the Village. Expenditures Summary 46jpSOO $51,500 (26.41%vs. prior year) Legal Proposed and Historical Budget vs.Actual 300k 250k 200k 150k 100k 50k 0 FY2021 FY2022 FY2023 FY2024 FY2025 Actual 0 Budgeted Village of Tequesta I Proposed Budget FY 2024-25 Page�aj�10 of 381 Agenda Item #1. Expenditures by Expense Type Budgeted Expenditures by Expense Type Operating Expenditures(100 Budgeted and Historical Expenditures by Expense Type 0.3 0.25 0.2 N C 0.15 0.1 0.05 0 i_ Operating Expenditures Grey background indicates budgeted figures. Village of Tequesta Proposed Budget FY 2024-25 Pagoaj,32;of 381 Agenda Item #1. Name FY2021 FY2022 FY2023 FY2024 FY 2025 Proposed FY 2024-25 FY2024 FY2024 Actual Actual Actual Adopted Budget 7-12-24 3:20 PM Adopted vs.FY Adopted vs.FY 2025 Proposed 2025 Proposed FY 2024-25 FY 2024-25 Budget 7-12-24 Budget 7-12-24 3:20 PM($ 3:20 PM(% Change) Change) Expense Objects Operating $195,445 $166,842 $228,972 $195,000 $246,500 $51,500 26.4% Expenditures Total Expense Objects: $195,445 $166,842 $228,972 $195,000 $246,500 $51,500 26.4% a Village of Tequesta I Proposed Budget FY 2024-25 PagOaj,333of 381 Agenda Item #1. Comprehensive Planning I& Jeremy Hubsch Community Development Director The Planning Department facilitates the physical growth and development of the Village in a sustainable manner that reflects its unique and vibrant character. DEPARTMENT/DIVISION CORE FUNCTIONS • Development Review and Zoning Requests- Facilitate inter-departmental review of development proposals and zoning requests to ensure consistency with Village ordinances and long-range planning goals via an efficient process that provides quality customer service for all its users. •Code Amendments- Prepare code amendments that have been recommended by the Comprehensive Plan or that have become necessary based upon current events or outdated practices. • Long Range Planning and Special Projects- Develop and implement the Comprehensive Plan with its components to help the community realize its evolving vision. Revenues Summary $30S9021 $509040 (19.62%vs. prior year) Comprehensive Planning Proposed and Historical Budget vs.Actual 700k 600k 500k 400k 300k 200k 100k 0 FY2021 FY2022 FY2023 FY2024 FY2025 Actual 0 Budgeted Village of Tequesta I Proposed Budget FY 2024-25 Pag%JA4of 381 Agenda Item #1. Revenues by Source Projected 2025 Revenues by Source I J, Charges for Services(100%) Budgeted and Historical 2025 Revenues by Source 0.7 0.6 0.5 0.4 C O 0.3 • 0.2 0.1 0 �y�O�� ���0�� FyryOry� F��O�b F,ryOryy Grants-State Charges for Services Grey background indicates budgeted figures. Village of Tequesta Proposed Budget FY 2024-25 PagOap5gof 381 Agenda Item #1. Name FY2021 FY2022 FY2023 FY2024 FY 2025 Proposed FY 2024-25 FY2024 FY2024 Actual Actual Actual Adopted Budget 7-12-24 3:20 PM Adopted vs.FY Adopted vs.FY 2025 Proposed 2025 Proposed FY 2024-25 FY 2024-25 Budget 7-12-24 Budget 7-12-24 3:20PM($ 3:20PM(% Change) Change) Revenue Source Grants- $0 $0 $0 $75,000 $0 -$75,000 -100% State Charges for $581,821 $428,864 $373,140 $179,981 $305,021 $125,040 69.5% Services Total Revenue $581,821 $428,864 $373,140 $254,981 $305,021 $50,040 19.6% Source: Expenditures Summary $4091p622 -$85,716 (-17.30%vs. prior year) Comprehensive Planning Proposed and Historical Budget vs.Actual 600k 500k 400k 300k 200k 100k 0 FY2021 FY2022 FY2023 FY2024 FY2025 Actual 0 Budgeted Village of Tequesta I Proposed Budget FY 2024-25 PagoajO"f 381 Agenda Item #1. Expenditures by Expense Type Budgeted Expenditures by Expense Type Operating Expenditures(31.3%) Personal Services(68.7%) Budgeted and Historical Expenditures by Expense Type 0.6 0.5 0.4 N C 0.3 0.2 0.1 0 �y�O�� ���0�� FyryOry� F��O�b F�ryOryy Operating Expenditures 0 Personal Services Grey background indicates budgeted figures. Village of Tequesta Proposed Budget FY 2024-25 PagoaJA'Z7of 381 Agenda Item #1. Name FY2021 FY2022 FY2023 FY2024 FY 2025 Proposed FY 2024-25 FY2024 FY2024 Actual Actual Actual Adopted Budget 7-12-24 3:20 PM Adopted vs.FY Adopted vs.FY 2025 Proposed 2025 Proposed FY 2024-25 FY 2024-25 Budget 7-12-24 Budget 7-12-24 3:20 PM($ 3:20 PM(% Change) Change) Expense Objects Personal $0 $0 $8,525 $282,608 $281,253 -$1,355 -0.5% Services Operating $157,626 $288,514 $277,163 $212,730 $128.369 -$84,361 -39.7% Expenditures Total Expense $157,626 $288,514 $285,688 $495,338 $409,622 $85,716 -17.3% Objects: a Village of Tequesta I Proposed Budget FY 2024-25 Pag%J,3"f 381 Agenda Item #1. General Government This department accounts for the financial activities of the Village that are not specifically classified within another department.This includes the cost of the Village's newsletter, miscellaneous contract labor services and other expenditures not reasonably allocated to another department. Expenditures Summary $77%667 $4429452 (134.81%vs. prior year) General Government Proposed and Historical Budget vs.Actual 1,000k 800k 600k 400k 200k 0 FY2021 FY2022 FY2023 FY2024 FY2025 Actual 0 Budgeted Village of Tequesta I Proposed Budget FY 2024-25 Pagoaj,3Qgof 381 Agenda Item #1. Expenditures by Expense Type Budgeted Expenditures by Expense Type Other Financing(1.9%) Operating Expenditures(98.1%) Budgeted and Historical Expenditures by Expense Type 0.8 0.6 N C O 0.4 0.2 0 �y�O�� ���0�� FyryOry� F��O�b F�ryOryy Capital Outlay Other Financing Operating Expenditures Grey background indicates budgeted figures. Village of Tequesta Proposed Budget FY 2024-25 Page�a14pl(of 381 Agenda Item #1. Name FY2021 FY2022 FY2023 FY2024 FY 2025 Proposed FY 2024-25 FY2024 FY2024 Actual Actual Actual Adopted Budget 7-12-24 3:20 PM Adopted vs.FY Adopted vs.FY 2025 Proposed 2025 Proposed FY 2024-25 FY 2024-25 Budget 7-12-24 Budget 7-12-24 3:20PM($ 3:20PM(% Change) Change) Expense Objects Operating $252,415 $230,734 $221,517 $313,215 $755,667 $442,452 141.3% Expenditures Capital $0 $5,043 $0 $0 $0 $0 0% Outlay Other $0 $0 $2,973 $15,000 $15,000 $0 0% Financing Total Expense Objects $252,415 $235,777 $224,490 $328,215 $770,667 $442,452 134.8% a Village of Tequesta I Proposed Budget FY 2024-25 PagepJA J of 381 Agenda Item #1. Information Technology to, Brad Gomberg Information Technology Director The Information Technology Department provides support,guidance and direction for all Village information resources. DEPARTMENT/DIVISION CORE FUNCTIONS • Systems management-Coordinate and support the design, implementation,operation,training procedures and documentation for all purchased and/or developed information systems • Network and systems security- Configure and maintain information security infrastructure for internal and external systems • Systems,equipment,and managed services procurement-Assure procurement efficiency and effectiveness of all information systems and equipment • General direction and support- Oversee the streamlined technical operation and support of all departments and ensure it aligns with the business objectives of the Village Expenditures Summary $6129422 $769919 (14.36%vs. prior year) Information Technology Proposed and Historical Budget vs.Actual 700k 600k 500k 400k 300k 200k 100k 0 FY2021 FY2022 FY2023 FY2024 FY2025 Actual 10 Budgeted Village of Tequesta I Proposed Budget FY 2024-25 Page,a14�1pf 381 Agenda Item #1. Expenditures by Expense Type Budgeted Expenditures by Expense Type Operating Expenditures(49.1%) �— Personal Services(50.9%) Budgeted and Historical Expenditures by Expense Type 0.7 0.6 0.5 O w 0.4 C O 0.3 0.2 0.1 0 �y�O�� ���0�� FyryOry� F��O�b F�ryOryy Capital Outlay Operating Expenditures 0 Personal Services Grey background indicates budgeted figures. Village of Tequesta Proposed Budget FY 2024-25 PageaW$j g)f 381 Agenda Item #1. Name FY2021 FY2022 FY2023 FY2024 FY 2025 Proposed FY 2024-25 FY2024 FY2024 Actual Actual Actual Adopted Budget 7-12-24 3:20 PM Adopted vs.FY Adopted vs.FY 2025 Proposed 2025 Proposed FY 2024-25 FY 2024-25 Budget 7-12-24 Budget 7-12-24 3:20PM($ 3:20PM(% Change) Change) Expense Objects Personal $265,767 $249,220 $267,985 $287,103 $311,834 $24,731 8.6% Services Operating $129,936 $188,660 $305,106 $248,400 $300,588 $52,188 21% Expenditures Capital $101,484 $0 $0 $0 $0 $0 0% Outlay Total Expense Objects $497,187 $437,880 $573,091 $535,503 $612,422 $76,919 14.4% a Village of Tequesta I Proposed Budget FY 2024-25 Page�aJ441,of 381 Agenda Item #1. Police Department �* Gus Medina Police Chief The Village of Tequesta Police Department is dedicated to providing the highest quality service that promotes and maintains a safe environment in partnership with the community consistent with our values. DEPARTMENT/DIVISION CORE FUNCTIONS • Patrol - Provide timely response to calls for service and the protection of people and property; Develop problem-solving and crime prevention strategies with citizen and business groups; Provide safe flow of traffic throughout the Village,enforce traffic laws and prevent accidents •Criminal Investigations- Investigate reported crimes and alleged offenses;Gather,analyze and share intelligence information; Recover evidence and stolen property; File cases,arrest offenders and assist victims • Information and Technical Support- Maintain and provide accurate police information;Safeguard property and evidence; Provide information and education on police service programs,crime trends, problem solving; Reporting and false alarm prevention to the community • Police Administration - Provide overall direction and leadership for all police services utilizing "best practices" in law enforcement; Establish and review policy; Prepare and implement annual work plan and budget;Coordinate with other Village departments and local governmental entities;Work to achieve accreditation status • Professional Standards- Investigate complaints;Conduct internal affairs investigations; Recruit and train for excellence Village of Tequesta I Proposed Budget FY 2024-25 PageaW$l pf 381 Agenda Item #1. Revenues Summary $110t243 $369290 (49.07%vs. prior year) Police Department Proposed and Historical Budget vs.Actual 150k 125k 100k 75k 50k 25k 0 FY2021 FY2022 FY2023 FY2024 FY2025 Actual 0 Budgeted Village of Tequesta I Proposed Budget FY 2024-25 Page,44051of 381 Agenda Item #1. Revenues by Source Projected 2025 Revenues by Source Miscellaneous Revenues(1.4%) Fines and Forfeitures(11%) Charges for Services(30.3%) Grants(57.4%) Budgeted and Historical 2025 Revenues by Source 0.15 0.125 0.1 c 0.075 0.05 0.025 n F "AT Contributions and Donations Miscellaneous Revenues ! Fines and Forfeitures Charges for Services Grants Grey background indicates budgeted figures. Village of Tequesta Proposed Budget FY 2024-25 Page 447i of 381 Agenda Item #1. Name FY2021 FY2022 FY2023 FY2024 FY 2025 Proposed FY 2024-25 FY2024 FY2024 Actual Actual Actual Adopted Budget 7-12-24 3:20 PM Adopted vs.FY Adopted vs.FY 2025 Proposed 2025 Proposed FY 2024-25 FY 2024-25 Budget 7-12-24 Budget 7-12-24 3:20 PM($ 3:20 PM(% Change) Change) Revenue Source Grants $49,963 $49,565 $1,572 $26,737 $63,228 $36,491 136.5% Miscellaneous $18,906 $5,186 $4,579 $2,557 $1,500 -$1,057 -41.3% Revenues Charges for $47,205 $31,166 $24,025 $36,225 $33,430 -$2,795 -7.7% Services Fines and $8062 $7,673 $11,318 $8,434 $12,065 $3,651 43.3% Forfeitures Contributions $0 $35,465 $378 $0 $0 $0 0% and Donations Total Revenue $124,136 $129,055 $41,872 $73,953 $110,243 $36,290 49.1% Source: Expenditures Summary $493S79428 $60%587 (16.23%vs.prior year) Police Department Proposed and Historical Budget vs.Actual 5M 4M 3M 2M 1M 0 FY2021 FY2022 FY2023 FY2024 FY2025 Actual 0 Budgeted Village of Tequesta I Proposed Budget FY 2024-25 PageaWlof 381 Agenda Item #1. Expenditures by Expense Type Budgeted Expenditures by Expense Type Operating Expenditures(20.6%) Personal Services(79.4%) Budgeted and Historical Expenditures by Expense Type 5 4 3 C O 2 t 0 �y�oti �y�o2 �1ryoz ��2oti F�2�ry- 10 Capital Outlay Operating Expenditures 0 Personal Services Grey background indicates budgeted figures. Village of Tequesta Proposed Budget FY 2024-25 Page,44$1pf 381 Agenda Item #1. Name FY2021 FY2022 FY2023 FY2024 FY 2025 Proposed FY 2024-25 FY2024 FY2024 Actual Actual Actual Adopted Budget 7-12-24 3:20 PM Adopted vs. Adopted vs. FY 2025 FY 2025 Proposed FY Proposed FY 2024-25 2024-25 Budget 7-12- Budget 7-12- 24 3:20 PM($ 24 3:20 PM(% Change) Change) Expense Objects Personal $2,581,097 $2,702,541 $2,872,755 $3,006,372 $3,461,962 $455,590 15.2% Services Operating $601,282 $654,336 $641,234 $742,469 $895,466 $152,997 20.6% Expenditures Capital $184,059 $191,758 $54,325 $0 $0 $0 0% Outlay Total Expense $3,366,438 $3,548,635 $3,568,314 $3,748,841 $4,357,428 $608,587 16.2% Objects: a Village of Tequesta I Proposed Budget FY 2024-25 PagoaJ50cpf 381 Agenda Item #1. Code Compliance Wayne Cameron Building Director The Code Enforcement Department enforces adopted codes in order to protect and maintain public health and enhance property value in the Village ofTequesta. DEPARTMENT/DIVISION CORE FUNCTIONS Enforce Property Maintenance Codes- Encourage voluntary compliance of Village codes Impose Building Codes- Ensure compliance of Village building codes Issue Building Permits- Review building plans for compliance with Village codes Promote Community Aesthetics- Encourage citizens to keep their properties violation free Revenues Summary $19SOO -$299141 (-95.10%vs. prior year) Code Compliance Proposed and Historical Budget vs.Actual 35k 30k 25k 20k 15k 10k 5k 0 - FY2021 FY2022 FY2023 FY2024 FY2025 Actual 0 Budgeted Village of Tequesta I Proposed Budget FY 2024-25 Page,a15 12pf 381 Agenda Item #1. Revenues by Source Projected 2025 Revenues by Source Fines and Forfeitures(100%) Budgeted and Historical 2025 Revenues by Source 0.035 0.03 0.025 m 0.02 c 0 0.015 0.01 0.005 0 "AT F,ryory� FJ�o�� FJ2ory� Charges for Services Fines and Forfeitures Grey background indicates budgeted figures. Village of Tequesta Proposed Budget FY 2024-25 PagOaJ5,Z2of 381 Agenda Item #1. Name FY2021 FY2022 FY2023 FY2024 FY 2025 Proposed FY 2024-25 FY2024 FY2024 Actual Actual Actual Adopted Budget 7-12-24 3:20 PM Adopted vs.FY Adopted vs.FY 2025 Proposed 2025 Proposed FY 2024-25 FY 2024-25 Budget 7-12-24 Budget 7-12-24 3:20PM($ 3:20PM(% Change) Change) Revenue Source Charges for $0 $20,000 $20,800 $20,800 $0 -$20,800 -100% Services Fines and $14,744 $7,351 $1,732 $9,841 $1,500 -$8,341 -84.8% Forfeitures Total Revenue $14,744 $27,351 $22,532 $30,641 $1,500 -$29,141 -95.1% Source: Expenditures Summary $138932S $29,064 (26.60%vs. prior year) Code Compliance Proposed and Historical Budget vs.Actual 150k 125k 100k 75k 50k 25k 0 FY2021 FY2022 FY2023 FY2024 FY2025 Actual 0 Budgeted Village of Tequesta I Proposed Budget FY 2024-25 PagOaj5aDf 381 Agenda Item #1. Expenditures by Expense Type Budgeted Expenditures by Expense Type Operating Expenditures(20.7%) Personal Services(79.3%) Budgeted and Historical Expenditures by Expense Type 0.15 0.125 0.1 c 0.075 0.05 0.025 0 FA� F,ryory� FJ�oa� Fy2ory� Operating Expenditures 0 Personal Services Grey background indicates budgeted figures. Village of Tequesta Proposed Budget FY 2024-25 Pago4,544of 381 Agenda Item #1. Name FY2021 FY2022 FY2023 FY2024 FY 2025 Proposed FY 2024-25 FY2024 FY2024 Actual Actual Actual Adopted Budget 7-12-24 3:20 PM Adopted vs.FY Adopted vs.FY 2025 Proposed 2025 Proposed FY 2024-25 FY 2024-25 Budget 7-12-24 Budget 7-12-24 3:20 PM($ 3:20 PM(% Change) Change) Expense Objects Personal $70,852 $85,477 $50,799 $80,161 $109,725 $29,564 36.9% Services Operating $14,097 $23,205 $17,352 $29,100 $28,600 -$500 -1.7% Expenditures Total Expense $84,949 $108,682 $68,151 $109,261 $138,325 $29,064 26.6% Objects: a Village of Tequesta I Proposed Budget FY 2024-25 PagOaj5Fa�of 381 Agenda Item #1. Fire Control James Trube Fire Chief The Village of Tequesta Fire Department provides protection of lives and property and emergency medical services. DEPARTMENT/DIVISION CORE FUNCTIONS Emergency Response Services- Deliver professional and state of the art fire and rescue services. Non-Emergency Response Services- Meet requests for non-emergency services in a professional and efficient manner. •Community Risk Reduction- Improve the"Quality of Life" by identifying and mitigating community hazards. Planning - Provide leadership and visionary direction for the Tequesta Fire Department. Revenues Summary $1jp2S7t980 $58,774 (4.90°/o vs.prior year) Fire Control Proposed and Historical Budget vs.Actual 1,500k 1,250k 1,000k 750k 500k 250k 0 FY2021 FY2022 FY2023 FY2024 FY2025 Actual 010 Budgeted Village of Tequesta I Proposed Budget FY 2024-25 PagOaJ56e0lf 381 Agenda Item #1. Revenues by Source Projected 2025 Revenues by Source Miscellaneous Revenues(0.2%) Inter-governmental Revenue(0.6%) Grants(0.8%) I Charges for Services(98.4%) Budgeted and Historical 2025 Revenues by Source 1.5 1.25 1 C 0.75 0.5 0.25 0 4 4y�o2� Contributions and Donations Miscellaneous Revenues Inter-governmental Revenue ® Grants Charges for Services Grey background indicates budgeted figures. Village of Tequesta Proposed Budget FY 2024-25 PagOaJ572�of 381 Agenda Item #1. Name FY2021 FY2022 FY2023 FY2024 FY 2025 Proposed FY 2024-25 FY2024 FY2024 Actual Actual Actual Adopted Budget 7-12-24 3:20 PM Adopted vs. Adopted vs. FY 2025 FY 2025 Proposed FY Proposed FY 2024-25 2024-25 Budget 7-12- Budget 7-12- 24 3:20 PM($ 24 3:20 PM(% Change) Change) Revenue Source Grants $13,605 $12,102 $125,316 $14,084 $10,000 -$4,084 -29% I nter- governmental $7,802 $9,402 $7,136 $9,960 $7,434 -$2,526 -25.4% Revenue Miscellaneous $5,354 $8,231 $901 $4,832 $3,000 -$1,832 -37.9% Revenues Charges for $1,383,011 $1,104,259 $1,038,216 $1,170,330 $1,237,S46 $67,216 S.7% Services Contributions $100 $0 $O $0 $0 $0 0% and Donations Total Revenue $1,409,872 $1,133,994 $1,171,569 $1,199,206 $1,257,980 $58,774 4.9% Source: Expenditures Summary $SjpO129484 $248,234 (5.21%vs. prior year) Fire Control Proposed and Historical Budget vs.Actual 6M 5M 4M 3M 2M 1M 0 FY2021 FY20a FY2023 FY2024 FY2025 Actual Budgeted Village of Tequesta I Proposed Budget FY 2024-25 Pagoa15,&of 381 Agenda Item #1. Expenditures by Expense Type Budgeted Expenditures by Expense Type Capital Outlay(0.2%) Operating Expenditures(15.2%) Personal Services(84.6%) Budgeted and Historical Expenditures by Expense Type 6 5 4 C 3 2 1 0 2 3 O`L R � a. �Cy�O`L y�p2 F1ryO2 F�2 F�2o`V 10 Capital Outlay Operating Expenditures 0 Personal Services Grey background indicates budgeted figures. Village of Tequesta Proposed Budget FY 2024-25 PagOaJ514�of 381 Agenda Item #1. Name FY2021 FY2022 FY2023 FY2024 FY 2025 Proposed FY 2024-25 FY2024 FY2024 Actual Actual Actual Adopted Budget 7-12-24 3:20 PM Adopted vs. Adopted vs. FY 2025 FY 2025 Proposed FY Proposed FY 2024-25 2024-25 Budget 7-12- Budget 7-12- 24 3:20 PM($ 24 3:20 PM(% Change) Change) Expense Objects Personal $3,598,404 $3,552,839 $3,809,166 $4,090,796 $4,241,127 $150,331 3.7% Services Operating $597,920 $584,365 $610,763 $673,454 $762,156 $88,702 13.2% Expenditures Capital $308,067 $65,972 $1,129,758 $0 $9,200 $9,200 N/A Outlay Total Expense $4,504,391 $4,203,176 $5,549,687 $4,764,250 $5,012,484 $248,234 5.2% Objects: a Village of Tequesta I Proposed Budget FY 2024-25 PagOal,-6cpf 381 Agenda Item #1. Public Works Douglas Chambers 4W Public Works Director Public Works maintains high-quality public transportation and ROW infrastructure to enhance safety and provide effective traffic circulation. DEPARTMENT/DIVISION CORE FUNCTIONS • Street repairs and maintenance- Provide quality maintenance for streets,sidewalks and alleys. • Signs,signals and markings- Install and maintain traffic signs,and markings. • Special projects- Provide support for special events and projects. • Fleet services and repairs: Perform maintenance services and repairs to pieces of light, medium and heavy-duty vehicles and construction equipment. • Manage computerized vehicle and equipment inventory records: Manage and maintain accurate vehicle and equipment records for all current and newly acquired fleet vehicles and equipment. • Manage computerized service and repair records: Manage and maintain accurate service and repair records for all Village owned vehicles and equipment. • Manage fuel system, records and inventory: Manage and maintain database to ensure accurate fuel records; monitor and maintain adequate diesel and unleaded fuel levels for all Village vehicles and equipment. Expenditures Summary $197969SSO $1709474 (10.48%vs.prior yea r) Public Works Proposed and Historical Budget vs.Actual 2,000k 1,500k 1,000k 500k 0 FY2021 FY2022 FY2023 FY2024 FY2025 Actual ® Budgeted Village of Tequesta I Proposed Budget FY 2024-25 Page,a1013pf 381 Agenda Item #1. Expenditures by Expense Type Budgeted Expenditures by Expense Type Personal Services(41.6%) Operating Expenditures(58.4%) Budgeted and Historical Expenditures by Expense Type 2 1.5 N C O 1 0.5 0 R� Capital Outlay 0 Personal Services Operating Expenditures Grey background indicates budgeted figures. Village of Tequesta Proposed Budget FY 2024-25 Pag0ajbZ2of 381 Agenda Item #1. Name FY2021 FY2022 FY2023 N FY2024 FY 2025 Proposed FY 2024-25 FY2024 FY2024 Actual Actual Actual Adopted Budget 7-12-24 3:20 PM Adopted vs. Adopted vs. FY 2025 FY 2025 Proposed FY Proposed FY 2024-25 2024-25 Budget 7-12- Budget 7-12- 24 3:20 PM($ 24 3:20 PM(% Change) Change) Expense Objects Personal $535,328 $556,169 $573,970 $642,093 $746,890 $104,797 16.3% Services Operating $868,621 $834,952 $939,218 $983,983 $1,049,660 $65,677 6.7% Expenditures Capital $0 $7,500 $8,638 $0 $0 $0 0% Outlay Total Expense $1,403,949 $1,398,621 $1,521,826 $1,626,076 $1,796,550 $170,474 10.5% Objects: a Village of Tequesta I Proposed Budget FY 2024-25 Pag0aJbaDf 381 Agenda Item #1. Leisure Services Greg Corbitt Parks and Recreation Director The Parks Department is responsible for the maintenance of all Village parks and responsible for coordinating programs and activities within the parks that maximize citizens'full enjoyment of Village parks and open spaces. DEPARTMENT/DIVISION CORE FUNCTIONS •Grounds maintenance-Ensure Village grounds are safe and aesthetically pleasing, including mowing, weed and ant control,and litter abatement. •Athletic field preparation - Ensure athletic fields are safe and aesthetically pleasing including preparation of ball fields for leagues,tournaments and special events. • Park facility maintenance and irrigation -Ensure park amenities are safe and aesthetically pleasing and ensure irrigation systems maintained and operational. Special projects- Provide support for special events and projects. Administrative- Provide a system of parks and open space areas that are responsive to the needs of the citizens while maximizing conservation of natural and tangible resources. Revenues Summary $141,pS37 $25,617 (22.10%vs.prior year) Leisure Services Proposed and Historical Budget vs.Actual 250k 200k 150k 100k 50k 0 FY2021 FV2022 FY2023 FY2024 FY2025 ® Actual Budgeted Village of Tequesta I Proposed Budget FY 2024-25 Pagoa�b44of 381 Agenda Item #1. Revenues by Source Projected 2025 Revenues by Source Contributions and Donations(1.4%) Miscellaneous Revenues(1.4%) Rents and Royalities(17%) Charges for Services(80.2%) Budgeted and Historical 2025 Revenues by Source 0.25 • 0.2 0.15 C O i 0.1 0.05 0 Grants r Miscellaneous Revenues Contributions and Donations Rents and Royalities Charges for Services Grey background indicates budgeted figures. Village of Tequesta Proposed Budget FY 2024-25 PagOaj,05�of 381 Agenda Item #1. Name FY2021 FY2022 FY2023 FY2024 FY 2025 Proposed FY 2024-25 FY2024 FY2024 Actual Actual Actual Adopted Budget 7-12-24 3:20 PM Adopted vs.FY Adopted vs.FY 2025 Proposed 2025 Proposed FY 2024-25 FY 2024-25 Budget 7-12-24 Budget 7-12-24 3:20 PM($ 3:20 PM(% Change) Change) Revenue Source Grants $0 $0 $S0,000 $0 $0 $0 0% Miscellaneous $18,738 $1,654 $1,654 $5,550 $2,000 -$3,SS0 -64% Revenues Charges for $5,575 $15,468 $123,738 $62,500 $113,515 $51,015 81.6% Services Contributions $0 $500 $11,875 $10,000 $2,000 -$8,000 -80% and Donations Rents and $5,678 $22,59S $32,4S7 $37,870 $24,022 -$13,848 -36.6% Royalities Total Revenue $29,991 $40,217 $219,724 $115,920 $141,537 $2S,617 22.1% Source: Expenditures Summary $1,12849679 $83,503 (6.95%vs. prior year) Leisure Services Proposed and Historical Budget vs.Actual 1,500k 1,250k 1,000k 750k 500k 250k 0 FY2021 FY2022 FY2023 FY2024 FY2025 • Actual dO Budgeted Village of Tequesta I Proposed Budget FY 2024-25 PagoajOfieof 381 Agenda Item #1. Expenditures by Expense Type Budgeted Expenditures by Expense Type Operating Expenditures(45.8%) Personal Services(54.2%) Budgeted and Historical Expenditures by Expense Type 1.5 1.25 1 N C 0.75 0.5 0.25 0 Capital Outlay Operating Expenditures 0 Personal Services Grey background indicates budgeted figures. Village of Tequesta Proposed Budget FY 2024-25 Papaj,073�of 381 Agenda Item #1. Name FY2021 FY2022 FY2023 FY2024 FY 2025 Proposed FY 2024-25 FY2024 FY2024 Actual Actual Actual Adopted Budget 7-12-24 3:20 PM Adopted vs.FY Adopted vs.FY 2025 Proposed 2025 Proposed FY 2024-25 FY 2024-25 Budget 7-12-24 Budget 7-12-24 3:20 PM($ 3:20 PM(% Change)I Change) Expense Objects r Personal $374,162 $454,080 $544,973 $670,419 $696,500 $26,081 3.9% Services Operating $232,203 $366,441 $555,136 $530,757 $588,179 $57,422 10.8% Expenditures Capital $35,000 $0 $0 $0 $0 $0 0% Outlay Total Expense $641,365 $820,521 $1,100,109 $1,201,176 $1,284,679 $83,503 7% Objects: a Village of Tequesta I Proposed Budget FY 2024-25 PagoajbUf 381 Agenda Item #1. CAPITAL IMPROVEMENTS Village of Tequesta I Proposed Budget FY 2024-25 PagoaJOR�of 381 Agenda Item #1. Capital Improvements: One-year Plan Total Capital Requested $1898S49620 33 Capital Improvement Projects Total Funding Requested by Department Total Funding Requested by Source 6k 0"" Capital Improvement Funds(9%) $1,680,884.00 Building&Zoning(0%) $45,000.00 Debt Issuance(55%) $10,300,000.00 Fire Control(01/.) $44,200.00 Grant Revenue 4% General(1%) $125,000.00 Operating Revenue(32%) $6,039,852.00 Leisure Services(6%) $1,121,768.00 Other(01/6) $63,000.00 Manager(4%) $753,000.00 TOTAL $18,854,620.00 Police Department(1%) $270,000.00 Public Works(5%) $1,020,000.00 Storm Water Utilities(2%) $430,152.00 41 Water-Production(46%) $8,596,000.00 • Water-Administration(24%0) $4,500,000.00 • Water-Distribution(10%) $1,949,500.00 TOTAL $18,854,620.00 a Village of Tequesta I Proposed Budget FY 2024-25 Pag%J,7jQoof 381 Agenda Item #1. Capital Costs Breakdown Cost Savings& Revenue Breakdown There's no data for building chart Capital Costs(100%) $18,854,620.00 TOTAL $18,854,620.00 Manager Requests Itemized Requests for 2025 Rememberance Park Phase 2 Planning $753,000 As part of 2023-2024,the Village Council prioritized phase 1 of the park to be completed. Phase 1 is set to begin construction in late spring of 2024. As part of the 2024-2025,the Village Council prioritized phase 2 of Remembrance... Total:$753,000 Village of Tequesta I Proposed Budget FY 2024-25 Page�a17 14Qf 381 Agenda Item #1. Public Works Requests Itemized Requests for 2025 5-Year Road Capital Improvement Plan $710,000 Road Improvements will continue in Areas 1,2 and 3 identified in the Roadway Capital Improvement Plan.ln preparation of road improvements in the following years,Professional Engineering Services will be utilized to prepare a site survey to... 5-Year Sidewalk Capital Improvement Plan $170,000 Sidewalk Improvements:Sidewalk that is currently only 4'wide will be replaced at a width of 5'to meet the Village Code of Ordinances.Root pruning and grading will be completed.Concrete will be poured at a minimum depth of 4"and 6"in... 5-Year Tequesta Bridge Capital Improvement Plan $100,000 Tequesta Bridge is inspected by the Florida Department of Transportation (FDOT)every two(2)years.The most recent inspection was November 28,2022.The Overall National Bridge Inventory Rating (NBI)was very good to excellent.There are,... Vehicle Replacements $40,000 The Public Works Department's current fleet consists of 6-light-duty trucks,I passenger vehicle,heavy equipment and 2- small all terrain utility task vehicles.This fleet is an important asset to the Village of Tequesta.Without reliable trucks... Total:$1,020,000 Police Department Requests Itemized Requests for 2025 New Vehicles for Tequesta Police Department $270,000 The Tequesta Police Department will need to replace aged patrol vehicles. These vehicles will be needed to continue efficient and effective patrol functions. Total:$270,000 Fire Control Requests Itemized Requests for 2025 Electronic Knox Box $35,000 The electronic Knox Box system would replace the existing traditionally keyed system in the Village of Tequesta.The system allows for quick access to buildings and is designed for security and accountability.Electronic keys are kept secure in a... Enclosed Trailer for Training $9,200 Enclosed Trailer for Training Total:$44,200 Village of Tequesta I Proposed Budget FY 2024-25 Pago4,712�;of 381 Agenda Item #1. Water-Administration Requests Itemized Requests for 2025 WM#2-Ph2-Beach Road Water Main Replacement Program(Phase 2) $4,500,000 The Village of Tequesta (Village)serves drinking (potable)water to customers within the Village water utility service area on the southern end of Jupiter Island... Total:$4,500,000 Building & Zoning Requests Itemized Requests for 2025 Additional vehicle for damage assessment team. $45,000 An additional vehicle,a Toyota Tundra 4x4 is being requested for damage assessment.When various teams are being deployed,the additional vehicle will enhance the ability of assessment teams to effectively evaluate damage,support immediate... Total:$45,000 Storm Water Utilities Requests Itemized Requests for 2025 Dover Ditch Bank Restoration SW Project $343052 The Dover Ditch is a stormwater conveyance feature that collects and conveys stormwater collected from areas within the Village of Tequesta (VOT)and the Town of Jupiter(TOJ).The costs for maintenance of this important stormwater feature are... Stormwater System Maintenance-Repairs and Replacements $87,000 This request combines all stormwater maintenance items into one request that covers repair or replacement of stormwater drainage pipes including pipe lining,and swale restoration for the conveyance and treatment of stormwater runoff.As... Total:$430,152 Village of Tequesta I Proposed Budget FY 2024-25 Pagoa�,7,pf 381 Agenda Item #1. Leisure Services Requests Itemized Requests for 2025 Tequesta Park Improvements Project $931,768 The planning and permitting phase of the Tequesta Park Improvements Project is$931,768.Tequesta was awarded $340,884 by the State of Florida to be used for the improvements.Tequesta will be responsible for funding the remaining... Tequesta Park Project-FRDAP Grant $150,000 Received$150,000 FRDAP grant for Tequesta Park.Tequesta will be responsible for 25%of the cost and the remaining 75% will be paid for with grant revenue.This will be for park improvements TBD by Director and submitted as part of the grant. Vehicle for Parks&Recreation $40,000 Vehicle for Parks&Recreation Dept. Total:$1,121,768 Village of Tequesta I Proposed Budget FY 2024-25 Pag%J1e7,-r440f 381 Agenda Item #1. Water-Distribution Requests Itemized Requests for 2025 County Line Road Bridge WM&RWM Relocations $1,310,000 The Martin County Public Works Department plans to replace the bridge on County Line Road that crosses the northeast fork of the Loxahatchee River beginning in FY24.The Village has an 8-inch potable water pipe and a 12-inch untreated (raw)water... Distribution Division Replace Mini-Excavator(2008) $60,000 The mini-excavator is the workhorse equipment for water distribution system repair and maintenance work due to its versatility and compact size.In 2022,Village staff worked with a mechanic on investing the right amount of money to extend the... Fire Protection Program-Fire Hydrant Replacement $60,000 Programmatic replacement of old fire hydrants within the Village service area on a preventive basis for fire protection. Flushing Program-Dead End Mains $51,000 The water distribution system currently has 114 dead-end water mains with 53 fire hydrants and 61 blow-offs.All dead-end mains are manually flushed every quarter,using precious man-hours that could be used for other core preventive maintenance... CPS Mapping Equipment for Utilities Department Assets $10,000 This request is to purchase global positioning system (GPS) mapping equipment to map and locate the utilities department's assets accurately,often updating less accurate data.The work would be conducted using department staff rather than hiring... Ground Penetrating Radar Unit $26,000 A ground penetrating radar(GPR) unit uses electromagnetic waves to locate buried utilities allowing for more accurate detection of known and unknown buried utilities.This is an invaluable tool for field staff to locate buried utilities and... Replace Distribution Division Vehicles FY24-28 Full-size Pickup w/Utility Storage(UD64,UD66,UD67,UD68, $87,500 UD69) The utilities department crews use full-sized pickup trucks with tool storage compartments and safety lighting packages for transportation and day-to-day maintenance activities with the ability to move equipment from location to location. Vehicle.. Water Distribution System Valve Replacement Program $75,000 This request is to replace existing water distribution system valves that are inoperable.Water main valves(valves)are an essential component of the water distribution system.During water main breaks,a series of valves are closed to isolate a... Water System Interconnection Improvement Project $110,000 The secondary interconnect with the Town of Jupiter needs rehabilitating as it is reaching its useful life.We need to ensure that the assembly is in good condition in case of an emergency. WM#20 Rolling Hills Water Main Replacement Program-Fire Flow Enhancements $160,000 The Village of Tequesta Utilities Department has a water main replacement program master plan that consists of 20 projects,the last three of which are fire flow/hydraulic improvements.This project is the 2Oth project in the plan and was just... Total:$1,949,500 Village of Tequesta I Proposed Budget FY 2024-25 Pageal-75sof 381 Agenda Item #1. Water - Production Requests Itemized Requests for 2025 Permanent Relocation of RO WTP Concentrate Disposal due to FDOT Jupiter US-1 Federal Bridge Replacement$660,000 This capital project is the permanent relocation of the reverse osmosis water treatment plant's(R/O WTP)concentrate disposal pipe.The membrane process used at the Village's R/O WTP functions by forcing groundwater from the upper Floridan aquifer... Replace Vehicle UD58(2003)-With Electrician Work Van $85,000 The Village electrician uses a work vehicle for transportation and day-to-day maintenance activities for all types of electrical issues throughout the Village.Vehicle UD58 is 19 years old and is scheduled to be replaced with a newer... Surficial Well Rehabilitation $76,000 The Village produces untreated (raw)water from 14 wells sourced from two separate aquifers:10 surficial aquifer wells and 4 upper Floridan aquifer wells. Regular programmatic rehabilitation,including acidization and redevelopment,is needed to... WTP-Filter Plant Media Replacement Project $550,000 The Village of Tequesta water treatment plant(WTP) really has two water treatment plants:a conventional filter plant for surficial aquifer groundwater and a reverse osmosis plant to treat the upper Floridan aquifer water.The conventional filter... WTP High Pressure Pump(HPP) Room Exhaust Fan $25,000 The exhaust fan located above the high-pressure pump room is functioning but is suffering from extensive internal corrosion and has reached the end of its useful life.Maintenance work has been done to reduce corrosion in the past,but the... WTP Membrane Replacement Program-Trains#1,2,&3 $750,000 The Village of Tequesta's reverse osmosis water treatment plant treats water from the upper Floridan aquifer,a brackish water source that requires chloride removal.Membrane technology is a treatment process component.The typical lifespan of the... WTP Upgrades:SCADA,Chemical Feed&Safety,Pump Efficiency&Optimization $6,450,000 The Village has two water treatment plants within the water treatment plant site located at 901 Old Dixie Highway in Tequesta.The original treatment plant is a conventional filtration plant that treats water produced... Total: $8,596,000 General Requests Itemized Requests for 2025 Transportation Plan with Mobility Planning $125,000 As part of the 2024-2025 Strategic Plan,the Village Council prioritized and developed an initiative to develop a high-level transportation plan with mobility funding. With new legislation,a local government can collect impact fees that go... Total:$125,000 Village of Tequesta I Proposed Budget FY 2024-25 Pagjeajj�Q6of 381 Agenda Item #1. Capital Improvements: Multi-year Plan Total Capital Requested $SS92939320 54 Capital Improvement Projects Total Funding Requested by Department 2025 I■,I.'M = $18,8S4,620.00 2026 I'I'I■I■ $8,904,500.00 2027 I'■I'_ $5,642,000.00 2028 $7,345,000.00 2029 I.I �I $14,547,200.00 $0 $5M $lOM $15M Building&Zoning 0 Comprehensive Planning Fire Control 0 General IT 0 Leisure Services Manager Police Department 0 Public Works Storm Water Utilities Water-Production Water-Administration Water-Distribution a Village of Tequesta I Proposed Budget FY 2024-25 PagftaJg1-47of 381 Agenda Item #1. Total Funding Requested by Source I I 2025 , I $18,854,620.00 2026 ■- $8,904,500.00 2027 ■-- $5,642,000.00 2028 ._■- $7,345,000.00 2029 _■■ $14,547,200.00 $0 $5M $10M $15M Capital Improvement Funds Debt Issuance Grant Revenue Operating Revenue Other Capital Costs Breakdown 2025 $18,854,720.00 2026 $8,904,650.00 2027 $5,642,200.00 2028 $16,245,250.00 2029 $14,547,200.00 $0 $5M $10M $15M Capital Costs Operational Costs Cost Savings& Revenues There's no data for building chart a Village of Tequesta I Proposed Budget FY 2024-25 Pagoa jj Of 381 Agenda Item #1. Manager Requests Itemized Requests for 2025-2029 Rememberance Park Phase 2 Planning $1,403,000 As part of 2023-2024,the Village Council prioritized phase 1 of the park to be completed. Phase 1 is set to begin construction in late spring of 2024. As part of the 2024-2025,the Village Council prioritized phase 2 of Remembrance... Total:$1,403,000 Public Works Requests Itemized Requests for 2025-2029 5-Year Road Capital Improvement Plan $3,550,000 Road Improvements will continue in Areas 1,2 and 3 identified in the Roadway Capital Improvement Plan.ln preparation of road improvements in the following years,Professional Engineering Services will be utilized to prepare a site survey to... 5-Year Sidewalk Capital Improvement Plan $850,000 Sidewalk Improvements:Sidewalk that is currently only 4'wide will be replaced at a width of 5'to meet the Village Code of Ordinances.Root pruning and grading will be completed.Concrete will be poured at a minimum depth of 4"and 6"in... 5-Year Tequesta Bridge Capital Improvement Plan $450,000 Tequesta Bridge is inspected by the Florida Department of Transportation (FDOT)every two(2)years.The most recent inspection was November 28,2022,The Overall National Bridge Inventory Rating (NBI)was very good to excellent.There are,... Building Improvements $2,660,000 FAcilites Maintenance,Repair and Replacement Our Core Concept is planning ahead,so needs and expenses are anticipated.The Operations and Maintenance Plan helps us maintain and extend the service life of our building systems and... Equipment Purchases $74,000 Landscape Maintenance Equipment Replacement The Department is responsible for Landscape Maintenance of Village Property,Facilities,Right of Ways and Parks throughout the Village.The Mowers run weekly 52 weeks per year,year after... Landscaping Tree Enhancement Project $150,000 The goal of the program is to preserve and enhance the tree canopy in the Village ofTequesta.Trees are vital to the quality of life in our community and important in helping mitigate climate change.Trees clean the air of particulate matter and... Undergrounding Overhead Power Utility Lines $8,900,000 The Village of Tequesta seeks to underground existing overhead utilities(electric,telephone,cable)to an underground location to enhance the safety,reliability and esthetics of these facilities within the Village's boundaries,an... Vehicle Replacements $111,000 The Public Works Department's current fleet consists of 6-light-duty trucks,I passenger vehicle,heavy equipment and 2- small all terrain utility task vehicles.This fleet is an important asset to the Village of Tequesta.Without reliable trucks... Total:$16,745,000 Village of Tequesta I Proposed Budget FY 2024-25 Pagj9aJ,7,Qgof 381 Agenda Item #1. Police Department Requests Itemized Requests for 2025-2029 Communication Upgrade for Radio System $300,000 This is for a system upgrade for the Police Department's communication system. $300,000 will be Tequesta's percentage to help upgrade the radio system in NorthCom. New Tasers $113,000 Our Tasers will have met their end of life service and the officers will be needing new Tasers. New Vehicles for Tequesta Police Department $1,647,200 The Tequesta Police Department will need to replace aged patrol vehicles. These vehicles will be needed to continue efficient and effective patrol functions. Total:$2,060,200 Village of Tequesta I Proposed Budget FY 2024-25 PagOaoQcpf 381 Agenda Item #1. Fire Control Requests Itemized Requests for 2025-2029 Electronic Knox Box $35,000 The electronic Knox Box system would replace the existing traditionally keyed system in the Village of Tequesta.The system allows for quick access to buildings and is designed for security and accountability.Electronic keys are kept secure in a... Enclosed Trailer for Training $9,200 Enclosed Trailer for Training Fire Training Tower and Site Development $97,000 Advancing the training ofTequesta Firefighters is a priority.A location with training props to train and develop operational techniques is critical for our firefighters.Our personnel currently rely on traveling out ofTequesta to perform... Ford Explorer-Replacement of 2011 Chevy Tahoe Support Vehicle $60,000 The replacement of the 2011 ChevyTahoe support vehicle will actually replace the Fire Chief's vehicle purchased in 2021 (Ford Explorer). The Fire Chief will be assigned the new vehicle and the 2021 Ford explorer will then replace the... LUCAS Auto Compression Device(2) $45,000 LUCAS Auto Compression devices are used for the care and transport of patients in cardiac arrest.The devices manage the chest compressions for the patient,allowing the rescuers to focus on other aspects of resuscitation.This will replace two of... Rescue Vehicle $500,000 REPLACING OLDER EQUIPMENT-Replacement of the 2010 Wheeled Coach Rescue Truck with a new Horton Rescue Truck(same as the vehicle we purchased in 2021).The build times on new rescue trucks are now 30 months,in part because of issues with the... Stryker Power Loader and Stretcher $154,000 This purchase would replace the two powerloader/stretcher combination units currently in use on Rescue 85 and Rescue 285.The stretcher is used to move patients between the scene of an emergency incident and the rescue vehicle and from the... Total: $900,200 Water-Administration Requests Itemized Requests for 2025-2029 WM#2-Ph2-Beach Road Water Main Replacement Program(Phase 2) $4,500,000 The Village of Tequesta (Village)serves drinking (potable)water to customers within the Village water utility service area on the southern end of Jupiter Island... Total:$4,500,000 Village of Tequesta I Proposed Budget FY 2024-25 PageaJ815pf 381 Agenda Item #1. Building & Zoning Requests Itemized Requests for 2025-2029 Additional vehicle for damage assessment team. $45,000 An additional vehicle,a Toyota Tundra 4x4 is being requested for damage assessment.When various teams are being deployed,the additional vehicle will enhance the ability of assessment teams to effectively evaluate damage,support immediate... Total:$45,000 Storm Water Utilities Requests Itemized Requests for 2025-2029 Dover Ditch Bank Restoration SW Project $343,152 The Dover Ditch is a stormwater conveyance feature that collects and conveys stormwater collected from areas within the Village ofTequesta (VOT)and the Town of Jupiter(TOJ).The costs for maintenance of this important stormwater feature are... Stormwater System Maintenance-Repairs and Replacements $897,000 This request combines all stormwater maintenance items into one request that covers repair or replacement of stormwater drainage pipes including pipe lining,and swale restoration for the conveyance and treatment of stormwater runoff.As... Total:$1,240,152 IT Requests Itemized Requests for 2025-2029 BS&A Cloud Migration or Replacement $180,000 BS&A on-premise will go end of life by 2026.We need to prepare to migrate to cloud. VMware ESXi Host Replacement $50,000 Existing ESA hosts will be end of life and will require replacement to maintain support. Total:$230,000 Village of Tequesta I Proposed Budget FY 2024-25 PagOal&922of 381 Agenda Item #1. Leisure Services Requests Itemized Requests for 2025-2029 Constitution Park Playground Ages 5-12 Year Old replacement $1,000,000 The playground at Constitution Park has been a beloved fixture in the community for the past two decades,providing children with a safe and engaging space for recreation and play.However,after 20 years of constant use and exposure to the... Tequesta Park Improvements Project $931,768 The planning and permitting phase of the Tequesta Park Improvements Project is$931,768.Tequesta was awarded $340,884 by the State of Florida to be used for the improvements.Tequesta will be responsible for funding the remaining... Tequesta Park Project-FRDAP Grant $150,000 Received$150,000 FRDAP grant for Tequesta Park.Tequesta will be responsible for 25%of the cost and the remaining 75°/0 will be paid for with grant revenue.This will be for park improvements TBD by Director and submitted as part of the grant. Vehicle for Parks&Recreation $40,000 Vehicle for Parks&Recreation Dept. Total:$2,121,768 Village of Tequesta I Proposed Budget FY 2024-25 PagOaI&M201f 381 Agenda Item #1. Water-Distribution Requests Itemized Requests for 2025-2029 County Line Road Bridge WM&RWM Relocations $1,310,000 The Martin County Public Works Department plans to replace the bridge on County Line Road that crosses the northeast fork of the Loxahatchee River beginning in FY24.The Village has an 8-inch potable water pipe and a 12-inch untreated (raw)water... Distribution Division Replace Mini-Excavator(2008) $60,000 The mini-excavator is the workhorse equipment for water distribution system repair and maintenance work due to its versatility and compact size.In 2022,Village staff worked with a mechanic on investing the right amount of money to extend the... Fire Protection Program-Fire Hydrant Replacement $350,000 Programmatic replacement of old fire hydrants within the Village service area on a preventive basis for fire protection. Flushing Program-Dead End Mains $265,000 The water distribution system currently has 114 dead-end water mains with 53 fire hydrants and 61 blow-offs.All dead-end mains are manually flushed every quarter,using precious man-hours that could be used for other core preventive maintenance... CPS Mapping Equipment for Utilities Department Assets $10,000 This request is to purchase global positioning system (GPS) mapping equipment to map and locate the utilities department's assets accurately,often updating less accurate data.The work would be conducted using department staff rather than hiring... Ground Penetrating Radar Unit $26,000 A ground penetrating radar(GPR) unit uses electromagnetic waves to locate buried utilities allowing for more accurate detection of known and unknown buried utilities.This is an invaluable tool for field staff to locate buried utilities and... Replace Distribution Division Vehicles FY24-28 Full-size Pickup w/Utility Storage(UD64,UD66,UD67,UD68, $456,000 UD69) The utilities department crews use full-sized pickup trucks with tool storage compartments and safety lighting packages for transportation and day-to-day maintenance activities with the ability to move equipment from location to location. Vehicle.. Water Distribution System Valve Replacement Program $275,000 This request is to replace existing water distribution system valves that are inoperable.Water main valves(valves)are an essential component of the water distribution system.During water main breaks,a series of valves are closed to isolate a... Water System Interconnection Improvement Project $110,000 The secondary interconnect with the Town of Jupiter needs rehabilitating as it is reaching its useful life.We need to ensure that the assembly is in good condition in case of an emergency. WM#20 Rolling Hills Water Main Replacement Program-Fire Flow Enhancements $1,410,000 The Village of Tequesta Utilities Department has a water main replacement program master plan that consists of 20 projects,the last three of which are fire flow/hydraulic improvements.This project is the 2Oth project in the plan and was just... WMA Tequesta Dr.Water Main Replacement Program $2,420,000 This capital project is part of a multi-year systematic water main replacement program and replaces water pipe along Tequesta Drive. Water main replacement project#1 (WM-1) replaces asbestos cement(AC) piping along Tequesta Dr.from Willow... eC Village of Tequesta I Proposed Budget FY 2024-25 Pago,,044of 381 a Agenda Item #1. WM-5(Ph 1&2)Country Club Dr.N Water Main Replacement Program $5,520,000 This capital project is part of a multi-year systematic water main replacement program and replaces water pipe along Country Club Dr.North.Water main replacement project#5(WM-5) replaces approximately 11,650 feet of asbestos cement (AC)... Total:$12,212,000 Village of Tequesta I Proposed Budget FY 2024-25 Pagoaj$4�of 381 Agenda Item #1. Water - Production Requests Itemized Requests for 2025-2029 Floridan Well Rehabilitation $926,000 The Village pumps untreated (raw)water from 14 wells:10 surficial aquifer wells and four upper Floridan aquifer wells. Programmatic rehabilitation (rehab) of the wells,including acidizing and redevelopment,helps maintain well quality and... Permanent Relocation of RO WTP Concentrate Disposal due to FDOT Jupiter US-1 Federal Bridge Replacement$660,000 This capital project is the permanent relocation of the reverse osmosis water treatment plant's(R/O WTP)concentrate disposal pipe.The membrane process used at the Village's R/O WTP functions by forcing groundwater from the upper Floridan aquifer... Replace Vehicle UD58(2003)-With Electrician Work Van $85,000 The Village electrician uses a work vehicle for transportation and day-to-day maintenance activities for all types of electrical issues throughout the Village.Vehicle UDS8 is 19 years old and is scheduled to be replaced with a newer... Replace Water Treatment Division Vehicles FY25-FY29(UD61 and UD62) $215,000 The water treatment division crews use several types of trucks for safe operations.Vehicle UD61 is a four-wheeled drive full- sized pickup truck with tool storage compartments and safety lighting packages for transportation and day-to-day... Surficial Well Rehabilitation $430,000 The Village produces untreated (raw)water from 14 wells sourced from two separate aquifers:10 surficial aquifer wells and 4 upper Floridan aquifer wells. Regular programmatic rehabilitation,including acidization and redevelopment,is needed to... Surficial Well Replacements-Wells No.SIB,519,and S20(FY28,FY29,FY30) $2,300,000 The Village produces water for the traditional filtration water treatment plant from 10 surficial aquifer groundwater wells and for the reverse osmosis membrane plant from four upper Floridan aquifer wells.Surficial aquifer wells Nos.518,S19,... WTP-Filter Plant Media Replacement Project $1,100,000 The Village of Tequesta water treatment plant(WTP) really has two water treatment plants:a conventional filter plant for surficial aquifer groundwater and a reverse osmosis plant to treat the upper Floridan aquifer water.The conventional filter... WTP 16"Fiberglass Raw Water Main Pipe Section Replace/Refurbish $145,000 There are water pipes that convey untreated well water from the wells to the two water plants.There is a 16"diameter fiberglass section of pipe where several chemicals are injected into the raw(untreated)water stream that leads to the reverse... WTP High Pressure Pump(HPP) Room Exhaust Fan $25,000 The exhaust fan located above the high-pressure pump room is functioning but is suffering from extensive internal corrosion and has reached the end of its useful life.Maintenance work has been done to reduce corrosion in the past,but the... WTP Membrane Replacement Program-Trains#1,2,&3 $1,125,000 The Village of Tequesta's reverse osmosis water treatment plant treats water from the upper Floridan aquifer,a brackish water source that requires chloride removal.Membrane technology is a treatment process component.The typical lifespan of the... WTP Upgrades:SCADA,Chemical Feed&Safety,Pump Efficiency&Optimization $6,450,000 The Village has two water treatment plants within the water treatment plant site located at 901 Old Dixie Highway in Tequesta.The original treatment plant is a conventional filtration plant that treats water produced... Total:$13,461,000 Village of Tequesta I Proposed Budget FY 2024-25 Pagoal$fi_�of 381 Agenda Item #1. Comprehensive Planning Requests Itemized Requests for 2025-2029 Old Dixie Improvements $250,000 As part of the FY2022-2023 Strategic Plan,Council has for beautification improvements to be done to Old Dixie. Estimated FY2023-2024will begin planning for the improvements. This expenditure will be based off of the landscaping and... Total:$250,000 General Requests Itemized Requests for 2025-2029 Transportation Plan with Mobility Planning $125,000 As part of the 2024-2025 Strategic Plan,the Village Council prioritized and developed an initiative to develop a high-level transportation plan with mobility funding. With new legislation,a local government can collect impact fees that go... Total:$125,000 Village of Tequesta I Proposed Budget FY 2024-25 PagOaJB75�of 381 Agenda Item #1. DEBT Village of Tequesta I Proposed Budget FY 2024-25 PagOalBUf 381 Agenda Item #1. Debt Service Requirements to Maturity The Village issues long-term debt to provide funds for the acquisition and construction of major capital improvements. These capital expenditures are non-recurring in nature and typically would have a significant impact if they were included in the Village's operating budget. Debt financing is therefore used to distribute the impact of these major capital expenditures to the project's users over its lifetime. Section 5.02 of the Village Charter requires the total indebtedness of the Village, whether in the form of general obligation bonds or assessment bonds, or both, shall never in the aggregate exceed 10% of the assessed value of taxable real property within the Village at the time the indebtedness is incurred.Before incurring additional long-term debt,the Village also takes the following into consideration: o Borrowing is only considered for essential non-recurring capital expenditures. o The length of financing of an improvement will not exceed the useful life of the improvement. o The Village will not issue debt to subsidize or fund current operations. o General obligation debt will not be issued to fund enterprise fund operations. o The Village will pay off existing debt issues if the resulting savings are significant. Bonds&Notes Fiscal A Governmental Activities Business-Type Activities r Total Primary Government Year Principal Interest Total Principal Interest Total Principal Interest Total 2041 425,000 4,633 429,633 425,000 4,633 429,633 2040 416,000 13,799 429,799 416,000 13,799 429,799 2039 407,000 22,770 429,770 407,000 22,770 429,770 2038 398,000 31,545 429,545 398,000 31,545 429,545 2037 390,000 40,134 430,134 390,000 40,134 430,134 2036 381,000 48,538 429,538 381,000 48,538 429,538 2035 373,000 56,756 429,756 373,000 56,756 429,756 2034 365,000 64,801 429,801 365,000 64,801 429,801 2033 358,000 72,681 430,681 358,000 72,681 430,681 2032 350,000 80,398 430,398 350,000 80,398 430,398 2031 342,000 87,941 429,941 342,000 87,941 429,941 2030 335,000 95,321 430,321 335,000 95,321 430,321 2029 328,000 102,547 430,547 328,000 102,547 430,547 2028 321,000 109,621 430,621 232,291 1,819 234,110 553,291 111,440 664,731 2027 314,000 116,543 430,543 455,564 16,563 472,127 769,564 133,106 902,670 2026 307,000 123,312 430,312 437,238 33,273 470,511 744,238 156,585 900,823 2025 301,000 129,939 430,939 420,915 49,309 470,224 721,915 179,248 901,163 Total 5 6,111,000 5 1,201,279 $ 7,312,279 $ 1,546,008 5 100,964 5 1,646,972 $ 7,657,008 5 1,302,243 $ 8,959,251 Capital Leases Fiscal Governmental Activities ■ ■ Business-Type Activities - F_ Total Primary Government Year Principal Interest Total Principal Interest Total Principal Interest Total 2026 20,223 1,972 22,195 - 20,223 1,972 22,195 2025 49,094 4,580 53,674 - 49,094 4,580 53,674 Total $ 69,317 $ 6,552 $ 75,869 $ $ $ $ 69,317 $ 6,552 $ 75,869 Village of Tequesta I Proposed Budget FY 2024-25 Pagoaj W of 381 Agenda Item #1. Debt Service Requirements to Maturity - Bonds & Notes 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 2041 - 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000 1,000,000 ■Governmental Activities ■Business-Type Activities Debt Service Requirements to Maturity - Capital Leases 2025 2026 - 10,000 20,000 30,000 40,000 50,000 60,000 ■Governmental Activities ■Business-Type Activities Village of Tequesta I Proposed Budget FY 2024-25 PagoajAoof 381 Agenda Item #1. APPENDIX Village of Tequesta I Proposed Budget FY 2024-25 Page,,,1916pf 381 Agenda Item #1. BUILDING & ZONING REQUESTS Village of Tequesta I Proposed Budget FY 2024-25 Papaj9apf 381 Agenda Item #1. I"his requests information is generated from,Proposed Version. Additional vehicle for damage assessment team. Overview Request Owner Nara Tavares Cavalcanti,Building&Business Relations Officer Department Building&Zoning Type Other Description An additional vehicle,a Toyota Tundra 4x4 is being requested for damage assessment. When various teams are being deployed,the additional vehicle will enhance the ability of assessment teams to effectively evaluate damage,support immediate relief efforts,and maintain communication with emergency operations center. The proposed vehicle,Toyota Tundra 4x4,is equipped with off-road features,making it suitable for navigating through debris,flooded areas,and rough terrains common after a natural disaster.Additionally,the Tundra can transport essential equipment and first aid supplies necessary for damage assessment and initial response.It can also aid in evacuation efforts,and support repair crews,making it a valuable multi-purpose asset in the aftermath of a natural disaster. Details Request Type New Village of Tequesta I Proposed Budget FY 2024-25 PagoajD,12,of 381 Agenda Item #1. Capital Cost FY2025 Budget Total Budget(all years) Project Total $45,000 $45K $45K -------------------------------------------------------------------------------------------------------------------------------------------------------- Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2025 $45,000.00 $0 $12K $24K $36K Vehicles Vehicles(100%) $45,000.00 TOTAL $45,000.00 Capital • Breakdown Capital Cost FY2025 Total Vehicles $45,000 Total $45,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pagj9ajA4of 381 Agenda Item #1. Funding Sources FY2025 Budget Total Budget(all years) Project Total $45,000 $45K $45K --------------------------------------------------------------------------------------------------------------------------------------------------- Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2025 $45,000.00 $0 $12K $24K $36K Operating Revenue Operating Revenue(100%) $45,000.00 TOTAL $45,000.00 Funding Sources Breakdown Funding Sources FY2025 Total Operating Revenue I $45,000 $45,000 Total $45,000 $45,000 Village of Tequesta I Proposed Budget FY 2024-25 PagoaJ949f 381 Agenda Item #1. COMPREHENSIVE PLANNING REQUESTS Village of Tequesta I Proposed Budget FY 2024-25 PagOap&of 381 Agenda Item #1. i"his requests information is generated from,Proposed Version. Old Dixie Improvements Overview Request Owner Jeremy Allen,Village Manager Est.Start Date 06/01/2026 Est.Completion Date 06/01/2027 Department Comprehensive Planning Type Other Description As part of the FY2022-2023 Strategic Plan,Council has for beautification improvements to be done to Old Dixie. Estimated FY2023-2024 will begin planning for the improvements. This expenditure will be based off ofthe landscaping and engineering design. Details Location RequestType New Village of Tequesta Proposed Budget FY 2024-25 PagOaIA,-4-,of 381 Agenda Item #1. Capital Cost Total Budget(all years) Project Total $250 K $250 K Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2026 $250,000.00 $0 $60K $120K $180K $240K Improvements Other than Bui... Improvements Other than Buildings(100%)$: TOTAL $250,000.00 Capital • Breakdown Capital Cost FY2026 Total Improvements Other than Buildings $250,000 $250,000 Total $250,000 $250,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pagoaj0asof 381 Agenda Item #1. Funding Sources Total Budget(all years) Project Total $250 K $250 K Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2025 $.0000 2026 $250,000.00 2027 $.0000 2028 $.0000 2029 $.0000 $0 $60K $120K $180K $240K Capital Improvement Funds(100%)$250,000.( Capital Improvement Funds TOTAL $250,000.00 Funding Sources Breakdown Funding Sources FY2025 FY2026 FY2027 FY2028 FY2029 Total Capital Improvement Funds $250,000 I $250,000 Total $250000 $250,000 a Village of Tequesta I Proposed Budget FY 2024-25 PagOapQgof 381 Agenda Item #1. FIRE CONTROL REQUESTS Village of Tequesta I Proposed Budget FY 2024-25 Pago WDPcof 381 Agenda Item #1. This requests information is generated from,Proposed Version. Electronic Knox Box Overview Request Owner James Trube,Fire Chief Est.Start Date 10/01/2024 Est.Completion Date 01/31/2025 Department Fire Control Type Other Description The electronic Knox Box system would replace the existing traditionally keyed system in the Village of Tequesta.The system allows for quick access to buildings and is designed for security and accountability.Electronic keys are kept secure in a safe on vehicles which can only be accessed by individual codes.Each individual has their own access code.If keys are lost,they are automatically deactivated within a set amount of time.Additionally,mutual aid fire departments can be given access to our system without the fear of losing keys. Inspectors will need to change out existing cylinders with electronic cylinders throughout Tequesta.The system will serve 8 Tequesta Fire Rescue vehicles and up to 60 buildings. Images KF10A ELOCK Knox Box Electronic Key System Details Location RequestType New Village of Tequesta I Proposed Budget FY 2024-25 Page�A®17Qf 381 Agenda Item #1. Capital Cost FY2025 Budget Total Budget(all years) Project Total $35,000 $35 K $35 K Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2025 $35,000.00 $0 $10K $20K $30K Machinery/Equipment Machinery/Equipment(100%) $35,000.00 TOTAL $35,000.00 Capital • Breakdown Capital Cost FY2025 Total Machinery/Equipment $35,000 $35,000 Total $35,000 $35,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pago4,1' Df 381 Agenda Item #1. Funding Sources FY2025 Budget Total Budget(all years) Project Total $35,000 $35 K $35 K Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2025 $35,000.00 $0 $10K $20K $30K Capital Improvement Funds Capital Improvement Funds(100%)$35,000.0( TOTAL $35,000.00 Funding Sources Breakdown Funding Sources FY2025 Total Capital Improvement Funds $35,000 $35,000 Total $35,000 $35,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pago4j�2of 381 Agenda Item #1. This requests information is generated from,Proposed Version. Enclosed Trailer for Training Overview Request Owner James Trube,Fire Chief Department Fire Control Type Other Description Enclosed Trailer for Training Details Request Type New Capital Cost FY2025 Budget Total Budget(all years) Project Total $9,200 $9.2 K $9.2 K ---------------- Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2025 $9,200.00 $0 $2.5K $5K $7.5K Machinery/Equipment Machinery/Equipment(100%) $9,200.00 TOTAL $9,200.00 Capital • Breakdown Capital Cost FY2025 Total Machinery/Equipment $9,200 Total $9,200 a Village of Tequesta I Proposed Budget FY 2024-25 Pagoa�4of 381 Agenda Item #1. Funding Sources FY2025 Budget Total Budget(all years) Project Total $9,200 $9.2 K $9.2 K -------------------------------------------------------------------------------------------------------------------------------------------------------- Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) $9,200.00 $0 $2.5K $5K $7.5K Operating Revenue Operating Revenue(100%) $9,200.00 TOTAL $9,200.00 Funding Sources Breakdown Funding Sources FY2025 Total Operating Revenue $9,200 $9,200 Total $9,200 $9,200 a Village of Tequesta I Proposed Budget FY 2024-25 Pago4,5 of 381 Agenda Item #1. i"his requests information is generated from,Proposed Version. Fire Training Tower and Site Development Overview Request Owner James Trube,Fire Chief Est.Start Date 10/01/2028 Est.Completion Date 09/30/2029 Department Fire Control Type Other Description Advancing the training ofTequesta Firefighters is a priority.A location with training props to train and develop operational techniques is critical for our firefighters.Our personnel currently rely on traveling out ofTequesta to perform certain training.This impacts overtime and the amount of time we can spend on the training ground.ATraining Tower would be used to advance Firefighter training.It Provides training prop for Ground Ladder Operations,Aerial Operations,High Angle Rescue,FDC and Standpipe Operations,Fire Sprinklers,Advancing Hose Lines,Confined Space,Window Bail-Outs,Victim Removal,Through the Floor Rescues,Stairwell and Standpipe Operations for fighting High Rise Fires,and Physical Agility Testing.A suitable location would need to be obtained for safe operation.The best currently available Village Owned location would be behind the Water Plant,although the training tower itself could be set up in a park or parking lot pending the size and accessories ofthe tower purchased. Images Drill Tower Fire Department Training Tower Details Location RequestType New u l,� a , Village of Tequesta Proposed Budget FY 2024-25 Pagoa 6of 381 Agenda Item #1. Capital Cost Total Budget(all years) Project Total $97 K $97 K Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2029 $97,000.00 $0 $25K $50K $75K Buidlings Buidlings(100%) $97,000.00 TOTAL $97,000.00 Capital • Breakdown Capital Cost FY2029 Total Buidlings $97,000 $97,000 Total $97,000 $97,000 Village of Tequesta I Proposed Budget FY 2024-25 Pagoa40777of 381 Agenda Item #1. Funding Sources Total Budget(all years) Project Total $97 K $97 K ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2029 $97,000.00 $0 $25K $50K $75K Operating Revenue Operating Revenue(100%) $97,000.00 TOTAL $97,000.00 Funding Sources Breakdown Funding Sources FY2029 Total Operating Revenue $97,000 Total $97,000 r Village of Tequesta I Proposed Budget FY 2024-25 Pagoa gof 381 Agenda Item #1. I"his requests information is generated from,Proposed Version. Ford Explorer - Replacement of 2011 Chevy Tahoe Support Vehicle Overview Request Owner James Trube,Fire Chief Est.Start Date 10/01/2026 Est.Completion Date 03/31/2027 Department Fire Control Type Other Description The replacement of the 2011 ChevyTahce support vehicle will actually replace the Fire Chief's vehicle purchased in 2021(Ford Explorer). The Fire Chief will be assigned the new vehicle and the 2021 Ford explorer will then replace the 2011 Tahoe that is used by personnel for training,inspections and meetings.If staffing remains the same,this vehicle could serve as the Chief's vehicle for 7years and then an auxiliary role for another 7years.Additional staff would require re-evaluating this plan. Images Ford Explorer Picture of New Ford Explorer Details Location RequestType Replacement �u Q Supplemental Attachments B Replacement Support Vehicle(/resource/c lea rgov-prod/projects/documents/8b528af2679eflfdcic3.doc) Purchase request for replacement of Ford Explorer or Chevy Tahoe a Village of Tequesta I Proposed Budget FY 2024-25 PagoajDf 381 Agenda Item #1. Capital Cost Total Budget(all years) Project Total $60K $60K Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2028 $60,000.00 $0 $15K $30K $45K $60K Vehicles Vehicles(100%) $60,000.00 TOTAL $60,000.00 Capital • Breakdown Capital Cost FY2028 Total Vehicles $60,000 Total $S ,0 a Village of Tequesta I Proposed Budget FY 2024-25 Pag%,?,,1-Qoof 381 Agenda Item #1. Funding Sources Total Budget(all years) Project Total $60K $60K Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2028 $60,000.00 $0 $15K $30K $45K $60K Operating Revenue Operating Revenue(100%) $60,000.00 TOTAL $60,000.00 Funding Sources Breakdown Funding Sources FY2028 Total Operating Revenue I $60,000 $60,000 Total $60,000 $ , Village of Tequesta I Proposed Budget FY 2024-25 Pagoa?J 1spf 381 Agenda Item #1. I"his requests information is generated from,Proposed Version. LUCAS Auto Compression Device (2) Overview Request Owner James Trube,Fire Chief Est.Start Date 10/01/2026 Est.Completion Date 03/31/2027 Department Fire Control Type Other Description LUCAS Auto Compression devices are used for the care and transport of patients in cardiac arrest.The devices manage the chest compressions for the patient,allowing the rescuers to focus on other aspects of resuscitation.This will replace two of our oldest units purchased in 2014/2015. Images � B \ 1 LUCAS Auto Compression Device Picture of LUCAS Device Details Location RequestType Replacement P4 2Y Supplemental Attachments B LUCAS Device(/resource/cleargov-prod/projects/documents/d644595fsabl52d25f62.doc) Description of request Village of Tequesta I Proposed Budget FY 2024-25 Pagoa�11'42of 381 Agenda Item #1. Capital Cost Total Budget(all years) Project Total $45K $45K ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2027 $45,000.00 $0 $12K $24K $36K Machinery/Equipment Machinery/Equipment(100%) $45,000.00 TOTAL $45,000.00 Capital • Breakdown Capital Cost FY2027 Total Machinery/Equipment $45,000 $45,000 Total $45,000 $45,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pagoa�133of 381 Agenda Item #1. Funding Sources Total Budget(all years) Project Total $45K $45K Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2027 $45,000.00 $0 $12K $24K $36K Operating Revenue Operating Revenue(100%) $45,000.00 TOTAL $45,000.00 Funding Sources Breakdown Funding Sources FY2027 Total Operating Revenue I $45,000 $45,000 Total $45,000 $45,(i00 Village of Tequesta I Proposed Budget FY 2024-25 Pagoa;1440f 381 Agenda Item #1. This requests information is generated from,Proposed Version. Rescue Vehicle Overview Request Owner James Trube,Fire Chief Est.Start Date 10/01/2023 Est.Completion Date 03/31/2026 Department Fire Control Type Other Description REPLACING OLDER EQUIPMENT-Replacement ofthe 2010 Wheeled Coach Rescue Truck with a new Horton Rescue Truck(same as the vehicle we purchased in 2021).The build times on new rescue trucks are now30 months,in part because of issues with the procurement of chassis from vendors such as Flightliner and International.This replacement vehicle is in the Capital Improvement Plan for 2026 but consideration should be given to ordering this purchase this year in order to mitigate the effects of build time,inflation and interest rate increases. If the purchase order was placed this year,the new vehicle would arrive in 2026 and our back-up rescue will be 16+years old and will have become more expensive and difficult to maintain. In 2026 the frontline rescue will be 5years old and will reach the end of its service cycle at 14 years.Our rescue trucks should be on a seven year frontline/seven year reserve replacement cycle.While our frontline rescue is in line with this practice,our backup is clearly going to be out of line and will become more unreliable as it ages. This vehicle should be ordered immediately to ensure its delivery by FY 2026 which is inline with the original requested purchase date. The new vehicle will be under warranty initially and then maintained as part of PBCO Emergency Services Agreement(if extended). Images Resc, Details Location RequestType Replacement Address: 357Tequesta Drive a Supplemental Attachments (]j Capital Budget Works heet(/resou rce/c lea rg ov-prod/p roj ects/docu me nts/c869c4195c4a b3 b5209a.d oc) Description ofvehicle request Village of Tequesta I Proposed Budget FY 2024-25 Pagoa?1,5�f 381 Agenda Item #1. Capital Cost Total Budget(all years) Project Total $500 K $500 K Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) C1, 6 $500,000.00 $0 $120K $240K $360K $480K Vehicles Vehicles(100%) $500,000.00 TOTAL $500,000.00 Capital • Breakdown Capital Cost FY2026 Total Vehicles $500,000 $500,000 Total $500,000 Village of Tequesta I Proposed Budget FY 2024-25 Pagoa,3e1,&of 381 Agenda Item #1. Funding Sources Total Budget(all years) Project Total $500 K $500 K Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2026 $500,000.00 $0 $120K $240K $360K $480K Operating Revenue Operating Revenue(100%) $500,000.00 TOTAL $500,000.00 Funding Sources Breakdown Funding Sources FY2026 Total Operating Revenue $500,000 $500,000 Total $500,000 $500,00O; Village of Tequesta I Proposed Budget FY 2024-25 Pagoa�11Z-,of 381 Agenda Item #1. I"his requests information is generated from,Proposed Version. Stryker Power Loader and Stretcher Overview Request Owner James Trube,Fire Chief Est.Start Date 10/01/2026 Est.Completion Date 03/31/2027 Department Fire Control Type Other Description This purchase would replace the two powerloader/stretcher combination units currently in use on Rescue 8S and Rescue 28S.The stretcher is used to move patients between the scene of an emergency incident and the rescue vehicle and from the emergency vehicle to the emergency room.The power loader safely secures the patient in the back of the vehicle.Both the power loader and power stretcher reduce the risk of patient drops,and back/shoulder injuries to first responders.Stryker stretcher and loader components purchased in 2018)are set to"expire"at the completion ofthe maintenance agreement which runs through February 2027.Maintaining the units past this date would represent a serious liability risk to the Village ofTequesta.Consideration to spread out the purchase over two years is shown below with the purchase of one unit to coincide with the replacement of a New Rescue Truck in FY 26 but you could place both stretcher/power loaders in the FY27 Budget provided supply chain issues allow for prompt delivery and installation. Images Stryker Power Loader and Stretcher Picture of Stryker Power Loader and Stretcher Details Request Type Replacemer Supplemental Attachments B Capital Worksheet-Power Load e r/Stretc her(/resou rce/clea rg ov-prod/p rojects/docu me nts/6a Oaffe822d 709e72b bd.d oc) Description of request Village of Tequesta I Proposed Budget FY 2024-25 Pago,,2 of 381 Agenda Item #1. Capital Cost Total Budget(all years) Project Total $154 K $154 K ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2026 $75,000.00 2027 $79,000.00 $0 $20K $40K $60K Machinery/Equipment Machinery/Equipment(100%) $154,000.00 TOTAL $154,000.00 Capital • Breakdown Capital Cost FY2026 FY2027 Total Machinery/Equipment $75,000 $79,000 $154,000 Total $75,000 $79,000 $154,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pagoa,3e1Qc-of 381 Agenda Item #1. Funding Sources Total Budget(all years) Project Total $154 K $154 K Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2026 $75,000.00 2027 $79,000.00 $0 $20K $40K $60K Operating Revenue Operating Revenue(100%) $154,000.00 TOTAL $154,000.00 Funding Sources Breakdown Funding Sources FY2026 FY2027 Total Operating Revenue $75,000 $79,000 $154,000 Total $75,000 $79,000 $154,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pagoa4-Qoof 381 Agenda Item #1. GENERAL REQUESTS Village of Tequesta I Proposed Budget FY 2024-25 Page A�jspf 381 Agenda Item #1. This requests information is generated from,Proposed Version. Transportation Plan with Mobility Planning Overview Request Owner Jeremy Allen,Village Manager Est.Start Date 12/O1/2025 Est.Completion Date 05/O1/2026 Department General Type Other Description As part ofthe 2024-2025 Strategic Plan,the Village Council prioritized and developed an initiative to develop a high-level transportation plan with mobility funding. With new legislation,a local government can collect impact fees that go toward mobility projects. Details Request Type New Capital Cost FY2025 Budget Total Budget(all years) Project Total $125,000 $125K $125K ------------------------- -------------------------- Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2025 $125,000.00 $0 $30K $60K $90K $120K Architect/Engineering Services Architect/Engineering Services(100%)$125,001 TOTAL $125,000.00 Capital CostBreakdown Capital Cost FY2025 Total Architect/Engineering Services $125,000 $125,000 Total $125,000 $125,000 Village of Tequesta I Proposed Budget FY 2024-25 Pagoa422pf 381 Agenda Item #1. Funding Sources FY2025 Budget Total Budget(all years) Project Total $125,000 $125K $125K -------------------------------------------------------------------------------------------------------------------------------------------------------- Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2025 $125,000.00 $0 $30K $60K $90K $120K Capital Improvement Funds 0 Grant Revenue Capital Improvement Funds(60%)$75,000.00 Grant Revenue(40%) $50,000.00 TOTAL $125,000.00 Funding Sources Breakdown Funding Sources FY2025 Total Capital Improvement Funds $75,000 $75,000 Grant Revenue $50,000 $50,000 Total $125,000 $125,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pagoa4232,of 381 Agenda Item #1. IT REQUESTS Village of Tequesta I Proposed Budget FY 2024-25 Pagjea�244of 381 Agenda Item #1. This requests information is generated from,Proposed Version. BS&A Cloud Migration or Replacement Overview Request Owner Brad Gomberg,Information Technology Director Est.Start Date 10/01/2026 Est.Completion Date 12/31/2026 Department IT Type Other Description BS&A on-premise will go end of life by 2026.We need to prepare to migrate to cloud. Details Request Type Replacement Capital Cost Total Budget(all years) Project Total $180 K $180 K Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 20715 $180,000.00 $0 $50K $100K $150K Machinery/Equipment Machinery/Equipment(100%) $180,000.00 TOTAL $180,000.00 Capital CostBreakdown Capital Cost FY2026 Total Machinery/Equipment $180,000 $180,000 Total $180,000 $180,000 Village of Tequesta I Proposed Budget FY 2024-25 Pagoa ,59f 381 Agenda Item #1. Funding Sources Total Budget(all years) Project Total $180 K $180 K ---------------------------------------------------------------------------------------------------------------------------------- Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2026 $180,000.00 $0 $50K $100K $1SOK Operating Revenue Operating Revenue(100%) $180,000.00 TOTAL $180,000.00 Funding Sources Breakdown Funding Sources FY2026 Total Operating Revenue $180,000 $180,000 Total $180,000 $180,000 a Village of Tequesta I Proposed Budget FY 2024-25 PagOa24—W 381 Agenda Item #1. I"his requests information is generated from,Proposed Version. VMware ESA Host Replacement Overview Request Owner Brad Gomberg,Information Technology Director Est.Start Date 10/O1/2027 Est.Completion Date 11/O1/2027 Department IT Type Other Description Existing ESXi hosts will be end of life and will require replacement to maintain support. Details Request Type Replacement Capital Cost Total Budget(all years) Project Total $50 K $50 K ----------------- _- _- ------------------------------------------------------------------------------------------------------ __ -_. Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2`1211 $50,000.00 $0 $12K $24K $36K $48K Machinery/Equipment Machinery/Equipment(100%) $50,000.00 TOTAL $50,000.00 Capital • Breakdown Capital Cost FY2027 Total Machinery/Equipment $50,000 $50,000 Total $50,000 $50,000 Village of Tequesta I Proposed Budget FY 2024-25 Pagoa?2�Z-,of 381 Agenda Item #1. Funding Sources Total Budget(all years) Project Total $50 K $50 K Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2027 _- $50,000.00 $0 $12K $24K $36K $48K Grant Revenue 0 Operating Revenue Grant Revenue(60%) $30,000.00 Operating Revenue(40%) $20,000.00 TOTAL $50,000.00 Funding Sources Breakdown Funding Sources FY2027 Total Grant Revenue $30,000 $30,000 Operating Revenue $20,000 $20,000 Total $50,000 $50,000 Village of Tequesta I Proposed Budget FY 2024-25 Pagoa2,$,sof 381 Agenda Item #1. q.EISURE SERVICES REQUESTS Village of Tequesta I Proposed Budget FY 2024-25 Pag0a�2-Rgof 381 Agenda Item #1. i"his requests information is generated from,Proposed Version. Constitution Park Playground Ages 5 - 12 Year Old replacement Overview Request Owner Greg Corbitt,Parks&Recreation Director Est.Start Date 10/01/2029 Est.Completion Date 12/31/2029 Department Leisure Services Type Other Description The playground at Constitution Park has been a beloved fixture in the community for the past two decades,providing children with a safe and engaging space for recreation and play. However,after 20years of constant use and exposure to the elements,the playground is showing signs ofwear and deterioration.In light ofthis,it is time to consider replacing the aging playground with a new,modern facility that meets current safety standards and offers enhanced features and amenities. Justification: 1.Safety concerns:As playground equipment ages,it can become structurally compromised,posing potential safety hazards to children. Cracks,rust,and weakened materials can increase the risk of accidents and injuries.By replacing the old playground,we can ensure that children have access to a safe and secure play environment. 2.Accessibility:Over the past two decades,advancements have been made in designing playgrounds that are inclusive and accessible to children of all abilities.The replacement playground can incorporate features such as wheelchair ramps,adaptive swings,and sensory play elements,allowing children with disabilities to fully participate and enjoy the park experience. 3.Technological advancements:Modern playground equipment often includes interactive elements and innovative designs that encourage imaginative play and physical activity.Features such as electronic play panels,climbing structures,and interactive water features can enhance the play experience and attract more visitors to the park. 4.Community engagement:The process of planning and installing a new playground provides an opportunity for community engagement and input.By involving local residents,parents,and children in the decision-making process,we can ensure that the new playground reflects the needs and preferences of the community,fostering a sense of ownership and pride. S.Long-term cost savings:While the initial cost of replacing the playground may seem significant,investing in a new,high-quality facility can result in long-term cost savings.Newer playground equipment is often more durable and requires less maintenance,reducing ongoing repair and replacement expenses overtime. In conclusion,replacing the 20-year-old playground at Constitution Park is not only necessary for ensuring the safety and well-being of children,but also an opportunity to create a vibrant and inclusive community space that will be enjoyed for years to come. Details Request Type Replacement Village of Tequesta I Proposed Budget FY 2024-25 Pag,e,,,,?.:30bof 381 Agenda Item #1. Capital Cost Total Budget(all years) Project Total $1M $1M Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2029 $1,000,000.00 $0 $250K $500K $750K $1M Improvements Other than Bui... Improvements Other than Buildings(100%)$1 TOTAL $1,000,000.00 Capital • Breakdown Capital Cost FY2029 Total Improvements Other than Buildings $1,000,000 $1,000,000 Total $1000000 $1,000,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pagea? Zb1of 381 Agenda Item #1. Funding Sources Total Budget(all years) Project Total $1M $1M Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2029 $1,000,000.00 $0 $250K $500K $750K $1M Capital Improvement Funds 0 Grant Revenue Capital Improvement Funds(80%)$800,000.0 Grant Revenue(20%) $200,000.00 TOTAL $1,000,000.00 Funding Sources Breakdown Funding Sources FY2029 Total Capital Improvement Funds $800,000 $800,000 Grant Revenue $200,000 $200,000 Total $1,000,000 $1,000,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pago g322of 381 Agenda Item #1. This requests information is generated from,Proposed Version. Tequesta Park Improvements Project Overview Request Owner Jeremy Allen,Village Manager Department Leisure Services Type Other Description The planning and permitting phase ofthe Tequesta Park Improvements Project is$931,768.Tequesta was awarded$340,884 by the State of Florida to be used for the improvements.Tequesta will be responsible for funding the remaining$S90,884. Details Location RequestType Refurbishment Q Village of Tequesta I Proposed Budget FY 2024-25 Pag,,;n33of 381 Agenda Item #1. Capital Cost FY2025 Budget Total Budget(all years) Project Total $931,768 $931.768 K $931.768 K Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2025 $931,768.00 $0 $250K $500K $750K Improvements Other than Bui... Improvements Other than Buildings(100%)$5 TOTAL $931,768.00 Capital • Breakdown Capital Cost FY2025 Total Improvements Other than Buildings $931,768 $931,768 Total $931,768 $931,768 a Village of Tequesta I Proposed Budget FY 2024-25 Page,;J&of 381 Agenda Item #1. Funding Sources FY2025 Budget Total Budget(all years) Project Total $931,768 $931.768 K $931.768 K ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2025 $931,768.00 $0 $250K $500K $750K Capital Improvement Funds Grant Revenue Capital Improvement Funds(63%)$590,884.0( Grant Revenue(37%) $340,884.00 TOTAL $931,768.00 Funding Sources Breakdown Funding Sources FY2025 Total Capital Improvement Funds J_$590,884 $590,884 Grant Revenue $340,884 $340,884 Total $931,768 $931,768 a Village of Tequesta I Proposed Budget FY 2024-25 Pag,t5of 381 Agenda Item #1. This requests information is generated from,Proposed Version. Tequesta Park Project - FRDAP Grant Overview Request Owner Greg Corbitt,Parks&Recreation Director Est.Start Date 10/01/2025 Department Leisure Services Type Other Description Received$150,000 FRDAP grant for Tequesta Park.Tequesta will be responsible for 25%of the cost and the remaining 75%will be paid for with grant revenue.This will be for park improvements TBD by Director and submitted as part of the grant. Details Location RequestType Replacement 1 7y WV\ 1„�■■ Village of Tequesta I Proposed Budget FY 2024-25 Pag,%;�a&of 381 Agenda Item #1. Capital Cost FY2025 Budget Total Budget(all years) Project Total $150,000 $150 K $150 K ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2025 $150,000.00 $0 $40K $80K $120K Improvements Other than Bui... Improvements Other than Buildings(100%)$1 TOTAL $150,000.00 Capital • Breakdown Capital Cost FY2025 Total Improvements Other than Buildings I $150,000 $150,000 Total $150,000 $150,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pago g377of 381 Agenda Item #1. Funding Sources FY2025 Budget Total Budget(all years) Project Total $150,000 $150 K $150 K Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2025 $150,000.00 ho $0 $40K $80K $120K Grant Revenue 0 Operating Revenue Grant Revenue(75%) $112,500.00 Operating Revenue(25%) $37,500.00 TOTAL $150,000.00 Funding Sources Breakdown Funding Sources FY2025 Total Grant Revenue $112,500 $112,500 Operating Revenue $37,500 $37,500 Total $150,000 $150,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pag,e,4:38gof 381 Agenda Item #1. I"his requests information is generated from,Proposed Version. Vehicle for Parks & Recreation Overview Request Owner Greg Corbitt,Parks&Recreation Director Est.Start Date 10/02/2023 Est.Completion Date 12/01/2023 Department Leisure Services Type Other Description Vehicle for Parks&Recreation Dept. Details Request Type New Supplemental Attachments f Dodge,Durango SXT AWD,WDEL75(/resource/cleargov-prod/projects/documents/6eaeded5591e3ea92856.pdf) Village of Tequesta I Proposed Budget FY 2024-25 Pag,, 8gof 381 Agenda Item #1. Capital Cost FY2025 Budget Total Budget(all years) Project Total $40,000 $40 K $40 K Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2025 $40,000.00 $0 $10K $20K $30K $40K Vehicles Vehicles(100%) $40,000.00 TOTAL $40,000.00 Capital • Breakdown Capital Cost FY2025 Total Vehicles $40,000 $40,000 Total $40,000 4 00 a Village of Tequesta I Proposed Budget FY 2024-25 Pageacpf 381 Agenda Item #1. Funding Sources FY2025 Budget Total Budget(all years) Project Total $40,000 $40 K $40 K --------------------------------------------------------------------------------------------------------------------------------------------------------- Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) $40,000.00 $0 $10K $20K $30K $40K Operating Revenue Operating Revenue(100%) $40,000.00 TOTAL $40,000.00 Funding Sources Breakdown Funding Sources FY2025 Total Operating Revenue $40,000 I $40,000 Total $40,000 $40,000 a Village of Tequesta I Proposed Budget FY 2024-25 PageQA J,pf 381 Agenda Item #1. MANAGER REQUESTS Village of Tequesta I Proposed Budget FY 2024-25 PagOa a2of 381 Agenda Item #1. This requests information is generated from,Proposed Version. Rememberance Park Phase 2 Planning Overview Request Owner Jeremy Allen,Village Manager Est.Start Date 12/01/2025 Department Manager Type Other Description As part of 2023-2024,the Village Council prioritized phase 1 of the park to be completed. Phase 1 is set to begin construction in late spring of 2024. As part of the 2024-2025,the Village Council prioritized phase 2 of Remembrance Park. This request will initiate the construction plans and planning costs associated with Phase 2. Details Location RequestType New u i Village of Tequesta I Proposed Budget FY 2024-25 Pagoa3,Df 381 Agenda Item #1. Capital Cost FY2025 Budget Total Budget(all years) Project Total $753,000 $1.403 M $1.403 M -------------------------------------------------------------------------------------------------------------------------------------------------------- Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2025 ■ $753,000.00 2026 $650,000.00 $0 $200K $400K $600K Architect/Engineering Services • Improvements Other than Bui... Architect/Engineering Services(7%)$103,000.( Improvements Other than Buildings(93%)$1,; TOTAL $1,403,000.00 Capital • Breakdown Capital Cost FY2025 FY2026 Total Architect/Engineering Services $103,000 $103,000 Improvements Other than Buildings $650,000 $650,000 $1,300,000 Total $753,000 $650,000 $1,403,000 Village of Tequesta I Proposed Budget FY 2024-25 PagoaIReTzq 4Of 381 Agenda Item #1. Funding Sources FY2025 Budget Total Budget(all years) Project Total $753,000 $1.403 M $1.403 M --------------------------------------------------------------------------------------------------------------------------------------------------------- Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) ai $753,000.00 .02121 i $650,000.00 2D77 $.0000 $0 $200K $400K $600K Operating Revenue Operating Revenue(100%) $1,403,000.00 TOTAL $1,403,000.00 Funding Sources Breakdown Funding Sources FY2025 FY2026 FY2027 Total Operating Revenue $650,000 $1,403,000 Total $650,000 $1,403,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pagoa ,�of 381 Agenda Item #1. POLICE DEPARTMENT REQUESTS Village of Tequesta I Proposed Budget FY 2024-25 Pagoa ,eof 381 Agenda Item #1. i"his requests information is generated from,Proposed Version. Communication Upgrade for Radio System Overview Request Owner James McGrew,Asst.Chief Est.Start Date 10/01/2027 Est.Completion Date 11/01/2027 Department Police Department Type Other Description This is for a system upgrade for the Police Department's communication system. $300,000 will be Tequesta's percentage to help upgrade the radio system in NorthCom. Images Communication Upgrade Communication Upgrade Details Request Type Replacement Village of Tequesta I Proposed Budget FY 2024-25 Pagoa �of 381 Agenda Item #1. Capital Cost Total Budget(all years) Project Total $300 K $300 K ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2025 $.0000 2026 $.0000 2027 $300,000.00 2028 $.0000 2029 $.0000 $0 $80K $160K $240K Machinery/Equipment(100%) $300,000.00 Machinery/Equipment TOTAL $300,000.00 Capital • Breakdown Capital Cost FY2025 FY2026 FY2027 FY2028 FY2029 Total Machinery/Equipment $300,000 $300,000 Total $300,000 $300,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pago ,sof 381 Agenda Item #1. Funding Sources Total Budget(all years) Project Total $300 K $300 K ---------------------------------------------------------------------------------------------------------------------------------- Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2027 $300,000.00 $0 $80K $160K $240K Operating Revenue Operating Revenue(100%) $300,000.00 TOTAL $300,000.00 Funding Sources Breakdown Funding Sources FY2027 Total Operating Revenue $300,000 M $300,000 Total $300,000 $300,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pagoa l of 381 Agenda Item #1. i"his requests information is generated from,Proposed Version. New Tasers Overview Request Owner James McGrew,Asst.Chief Est.Start Date 10/01/2028 Est.Completion Date 12/31/2028 Department Police Department Type Other Description Our Tasers will have met their end of life service and the officers will be needing new Tasers. Images i 1 1 Taser Tasers for the Tequesta Police Department Details Request Type New Village of Tequesta I Proposed Budget FY 2024-25 Pag,, loof 381 Agenda Item #1. Capital Cost Total Budget(all years) Project Total $113 K $113 K ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2028 $113,000.00 $0 $30K $60K $90K Machinery/Equipment Machinery/Equipment(100%) $113,000.00 TOTAL $113,000.00 Capital • Breakdown Capital Cost FY2028 Total Machinery/Equipment $113,000 $113,000 Total $113,000 $113,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pagoa45212,of 381 Agenda Item #1. Funding Sources Total Budget(all years) Project Total $113 K $113 K ---------------------------------------------------------------------------------------------------------------------------------- Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2028 $113,000.00 $0 $30K $60K $90K Operating Revenue Operating Revenue(100%) $113,000.00 TOTAL $113,000.00 Funding Sources Breakdown Funding Sources FY2028 Total Operating Revenue $113,000 I $113,000 Total $113,000 $113,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pago, 2of 381 Agenda Item #1. i"his requests information is generated from,Proposed Version. New Vehicles for Tequesta Police Department Overview Request Owner James McGrew,Asst.Chief Est.Start Date 10/01/2024 Est.Completion Date 02/28/2025 Department Police Department Type Other Description The Tequesta Police Departmentwill need to replace aged patrol vehicles. These vehicles will be needed to continue efficient and effective patrol functions. Images i � � aI ■ r. � Police Patrol Car Dodge Durango Details Request Type New Village of Tequesta I Proposed Budget FY 2024-25 Paglsagof 381 Agenda Item #1. Capital Cost FY2025 Budget Total Budget(all years) Project Total $270,000 $1.647M $1.647M Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2025 $270,000.00 2026 $320,000.00 2027 $336,000.00 2028 $352,000.00 2029 $369,200.00 $0 $100K $200K $300K Vehicles(100%) $1,647,200.00 Vehicles TOTAL $1,647,200.00 Capital • Breakdown Capital Cost FY2025 FY2026 FY2027 FY2028 FY2029 Total Vehicles $270,000 $320,000 $336,000 $352,000 $369,200 $1,647,200 Total $270,000 $320,000 $336,000 $352,000 $369,200 $1,647,200 a Village of Tequesta I Proposed Budget FY 2024-25 Pago, 4of 381 Agenda Item #1. Funding Sources FY2025 Budget Total Budget(all years) Project Total $270,000 $1.647M $1.647M Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2025 $270,000.00 2026 $320,000.00 2027 $336,000.00 2028 $352,000.00 2029 $369,200.00 $0 $100K $200K $300K Operating Revenue(100%) $1,647,200.00 Operating Revenue TOTAL $1,647,200.00 Funding Sources Breakdown Funding Sources FY2025 FY2026 FY2027 FY2028 FY2029 Total Operating Revenue $270,000 $320,OOOi 1 $336,000 $352,000 $369,200 $1,647,200 Total $270,000 $320,000 $336,000 $352,000 $369,200 $1,647,200 Village of Tequesta I Proposed Budget FY 2024-25 Pag% Sof 381 Agenda Item #1. PUBLIC WORKS REQUESTS Village of Tequesta I Proposed Budget FY 2024-25 Pagllsa6of 381 Agenda Item #1. This requests information is generated from,Proposed Version. 5 - Year Road Capital Improvement Plan Overview Request Owner Doug Chambers,Public Works Director Est.Start Date 03/03/2025 Est.Completion Date 08/29/2029 Department Public Works Type Other Description Road Improvements will continue in Areas 1,2 and 3 identified in the Roadway Capital Improvement Plan. In preparation of road improvements in the following years,Professional Engineering Services will be utilized to prepare a site survey to establish a design plan for road improvements. The design plans will be required to repair road depression throughout the community and to set new roadway grades and a roadway crown.These improvements will allow for drainage to sheet flow off the roadway. Driveway aprons with an elevation lower than the road profile will be replaced prior to milling and paving. Flush Concrete Header Curbs will be added where needed at interacting roads Adding a flush header curb will protect the edge of the road,allow for drainage and improve the turning radius for vehicles. The following roads are recommended for repair and resurfacing; These roads have significant cracking,edge of road damage and depressions. ***The Department will evaluate and assess roads on an Annual Basis and adjust the plan and schedule,if needed,accordingly.*** Fiscal Year 2025 1.Fairway West 2.Fairway East 3.Buttonwood Circle 4.Beachwood Trail S.Birch Place 6.Chestnut Trail 7.Cedarhill Lane 8.Hickory Hill(North) 9.Qual Circle 10.Teakwood Circle 11.Woodland Drive 12.Polar Road 13.Oak Ridge Lane 14.Bayview Road 15.Bayview 16.Shady Lane Fiscal Year 2026 1.River Drive 2.Point Circle 3.Fairway North 4.North Place 5.Tequesta Circle Fiscal Year 2027 1.Pinehill Trail West 2.Pinehill Trial East Village of Tequesta I Proposed Budget FY 2024-25 Pago77of 381 Agenda Item #1. 3.Golf Club Circle Fiscal Year 2028 1.Country Club Circle 2.Tradewinds Circle 3.Leeward Circle 4.Starboard Way S.Gulfstream Drive Fiscal Year 2029 1.Dover Road 2.Short Avenue 3.Norfolk Avenue 4.Evergreen Avenue Details Request Type Replacement Supplemental Attachment,, (/resource/cleargov-prod/projects/documents/7e61cO5ef25d87897de6.png) VILLAGE ROADS CAPITAL IMPROVEMENTS MAP a Village of Tequesta I Proposed Budget FY 2024-25 Pago WM8of 381 Agenda Item #1. Capital Cost FY2025 Budget Total Budget(all years) Project Total $710,000 $3.55M $3.55M Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2025 . $710,000.00 2026 . $710,000.00 2027 . $710,000.00 2028 . $710,000.00 2029 . $710,000.00 $0 $200K $400K $600K Architect/Engineering Services(11%)$375,000. Roadways(89%) $3,175,000.00 Architect/Engineering Services 0 Roadways TOTAL $3,550,000.00 Capital • Breakdown Capital Cost FY2025 FY2026 FY2027 FY2028 FY2029 Total Architect/Engineering Services I $75,000 $75,000 $75,000 $75,000 $75,000 $375,000 Roadways $635,000 $635,000 $635,000 $635,000 $635,000 $3,175,000 Total $710,000 $710,000 $710,000 $710,000 $710,000 $3,550,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pagftgof 381 Agenda Item #1. Funding Sources FY2025 Budget Total Budget(all years) Project Total $710,000 $3.55M $3.55M Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) $710,000.00 $710,000.00 10 7 $710,000.00 2028 $710,000.00 2029 $710,000.00 $0 $200K $400K $600K Capital Improvement Funds(100%)$3,550,00C Capital Improvement Funds TOTAL $3,550,000.00 Funding Sources Breakdown Funding Sources FY2025 FY2026 FY2027 FY2028 FY2029 Total Capital Improvement Funds $710,000 $710,000 $710,000 $710,000 1 $3,550,000 Total $710,000 $710,000 $710,000 $710,000 $3,550,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pag,, pof 381 Agenda Item #1. This requests information is generated from,Proposed Version. S - Year Sidewalk Capital Improvement Plan Overview Request Owner Doug Chambers,Public Works Director Est.Start Date 02/01/2023 Est.Completion Date 08/31/2027 Department Public Works Type Other Description Sidewalk Improvements: o Sidewalk that is currently only 4'wide will be replaced at a width of 5'to meet the Village Code of Ordinances.Root pruning and grading will be completed.Concrete will be poured at a minimum depth of 4"and 6"in driveway aprons at 3000 PSI. o New sidewalk will conform to ADA requirements of a minimum slope oft%for proper drainage and across slope of less than 2%. ADA Mats will be installed at all intersections to warn and assist blind and visually-impaired pedestrians. Fiscal Year 2025 The Village maintains approximately 3,000 linear feet of sidewalk on Tequesta Drive from Mars Avenue to USI. Pavers on the north side of Tequesta drive will be removed,the base leveled,compacted and pavers replaced with a concrete header on each side of the pathway. All new sidewalks will conform to the current ADA standards and the Village Code of Ordinances. Fiscal Year 2026 Sidewalk Replacements in Tequesta Pines and Shay Place:$90,000 o Pinehill Trail West&Shay Place Sidewalk Addition: Engineering and Construction Plans:$80,000 Safe Connectivity is needed in the community.This Sidewalk Capital Improvement Project will seek to provide connectivity for residents between Tequesta Drive,Seabrook Road,Constitution Park and the Community Center.Staff,along with our Consultant will develop a Complete Street Plan.Staffwill apply for a grant with the Palm Beach County Transportation Authority seeking funding for this project. After the Plan is developed,funding for this complete street project will be requested in the S-Year Roadway Capital Improvement Plan. Grant: The purpose ofthe TPA's Transportation Alternatives(TA)grant reimbursement program is to help fund connected infrastructure for non-motorized users.This federal program,in agreement with the Florida Department of Transportation(FDOT),is an annual competitive application process where projects are submitted to the TPA and then ranked and prioritized for funding of approximately $5.1M annually.Eligible entities include local governments,regional transportation authorities,transit agencies,natural resource or public land agencies,school districts,local education agencies,and tribal governments in Palm Beach County. Eligible projects include non-motorized infrastructures,such as sidewalk facilities,bicycle facilities,Trailways,complete streets projects, Safe Routes to School(SRTS)projects,lighting,and safety-related infrastructure. Fiscal Year 2027 Sidewalk Replacements in Tequesta Pines o Pinehill Trail East Fiscal Year 2028 Sidewalk Replacements in the Following Areas. o Chapel Court o Chapel lane o Chapel Circle Village of Tequesta I Proposed Budget FY 2024-25 Pagoar213,pf 381 Agenda Item #1. o kussel Street Fiscal Year 2029: TBD Images S-Year Sidewalk Capital Improvement Plan Details Request Type Replacement a Village of Tequesta I Proposed Budget FY 2024-25 Pagfta2of 381 Agenda Item #1. Capital Cost FY2025 Budget Total Budget(all years) Project Total $170,000 $850 K $850 K ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2025 $170,000.00 2026 $170,000.00 2027 $170,000.00 2028 $170,000.00 2029 $170,000.00 $0 $50K $100K $150K Architect/Engineering Services(9%)$80,000.0 Pathways/Sidewalks(91%) $770,000.00 Architect/Engineering Services 0 Pathways/Sidewalks TOTAL $850,000.00 Capital • Breakdown Capital Cost FY2025 FY2026 FY2027 FY2028 FY2029 Total Architect/Engineering Services $80,000 1 $80,000 Pathways/Sidewalks $170,000 $90,000 $170,000 ' $170,000 ' $170,000 $770,000 Total $170,000 $170,000 $170,000 $170,000 $170,000 $850,000 a Village of Tequesta I Proposed Budget FY 2024-25 Paglsagof 381 Agenda Item #1. Funding Sources FY2025 Budget Total Budget(all years) Project Total $170,000 $850 K $850 K ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2025 $170,000.00 2026 $170,000.00 2027 $170,000.00 2028 $170,000.00 2029 $170,000.00 $0 $50K $100K $150K Capital Improvement Funds(100%)$850,000.( Capital Improvement Funds TOTAL $850,000.00 Funding Sources Breakdown Funding Sources FY2025 FY2026 FY2027 FY2028 FY2029 Total Capital Improvement Funds $170,000 $170,000 I $170,000 I $170,000 $170,000 $850,000 Total $170,000 $170,000 $170,000 $170,000 $170,000 $850,000 a Village of Tequesta I Proposed Budget FY 2024-25 PagoWA44of 381 Agenda Item #1. This requests information is generated from,Proposed Version. 5- Year Tequesta Bridge Capital Improvement Plan Overview Request Owner Doug Chambers,Public Works Director Est.Start Date 11/01/2023 Est.Completion Date 08/29/2025 Department Public Works Type Other Description Tequesta Bridge is inspected by the Florida Department of Transportation(FDOT)every two(2)years.The most recent inspection was November 28,2022.The Overall National Bridge Inventory Rating(NBI)was very good to excellent. There are,however,elements to the Bridge that require maintenance and repair.In March 2022,Kimley-Horn and Associates were tasked with reviewing the Bridge inspection reports and developing a Five(5)Year Capital Improvement Plan. The following items are included in the 5-year capital improvement plan: o Power washing and paint the entire structure o Cleaning and coating structural steel elements a Repair damaged spandrel.The spandrel is not load bearing. a Replace expansionjoints between the sidewalk and bridge on both the north and south sides o Inject and seal concrete cracks Considering cost and labor efficiency,all portions of work requiring mobilization on the water and containment of the bridge should be completed as one single project. Fiscal Year 2025-$100,000 Staff will proceed with the development of construction plans and a schedule of Bid Items to address the recommendations in the Bridge Inspection Report. Fiscal Year 2026-$350,000 The following items will be completed under 1 mobilization o Powerwash and paint the bridge o Remove rust and re-coat the steel sheet pile on the northeast side of the bridge.Containment will be required. o Remove and replace the damaged spandrel section o Inject and seal concrete cracks throughout the bridge Details Location RequestType Refurbishment m. 4 Supplemental Attachments 5-Year Tequesta Bridge Capital Improvement Plan (/resource/cleargov- rF Memorandum prod/projects/documents/1bdd2683ed8401170a06.pdf) 5-Year Tequesta Bridge Capital Improvement Plan (/resource/cleargov- rF Costs prod/projects/documents/86ca455056Sebc1S2550.pdf) Exhibit A-Breakout of Costs Village of Tequesta I Proposed Budget FY 2024-25 Pagoa 5&381 Agenda Item #1. r, November 2022 Inspection Pictures(/resource/cleargov-prod/projects/documents/O8b13b172a83d120d58f.pdf) Tequesta Bridge FDOT Inspection Report November (/resource/cleargov- f 2022 prod/projects/documents/6f2315dae65ab2caa034.pdf) Capital Cost FY2025 Budget Total Budget(all years) Project Total $100,000 $450 K $450 K e----------------------- -_-_-_-_--------_-_-_-_-_----..-ee---_-_-_-_-.--------------_----------------.--- Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2025 $100,000.00 2026 $350,000.00 $0 $100K $200K $300K Architect/Engineering Services 0 Bridges • Architect/Engineering Services(22%)$100,00C • Bridges(78%) $350,000.00 TOTAL $450,000.00 Capital • Breakdown Capital Cost FY2025 FY2026 Total Architect/Engineering Services $100,000 $100,000 Bridges $350,000 $350,000 Total $100,000 $350,000 $450,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pag%WM60f 381 Agenda Item #1. Funding Sources FY2025 Budget Total Budget(all years) Project Total $100,000 $450 K $450 K ---------------------------------------------------------------------------------------------------------------------------------------------------------- Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2026 $350,000.00 $0 $100K $200K $300K Capital Improvement Funds Capital Improvement Funds(100%)$450,000.( TOTAL $450,000.00 Funding Sources Breakdown Funding Sources FY2025 FY2026 Total Capital Improvement Funds $100,000 $350,000 $450,000 Total $100,000 $350,000 $450,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pagm77of 381 Agenda Item #1. This requests information is generated from,Proposed Version. Building Improvements Overview Request Owner Doug Chambers,Public Works Director Est.Start Date 10/01/2029 Est.Completion Date 10/01/2032 Department Public Works Type Other Description FAcilites Maintenance,Repair and Replacement Our Core Concept is planning ahead,so needs and expenses are anticipated.The Operations and Maintenance Plan helps us maintain and extend the service life of our building systems and components. STRATEGIC INITIATIVES Preventative Maintenance:We perform preventative maintenance at predetermined intervals aimed at reducing the failure risk or performance degradation of our equipment.We plan maintenance cycles based on regulatory requirements,manufacturers recommendations and according to the need to take the equipment out of service.This process reduces the risk of operational failures and extends the life cycle of the equipment. Corrective Maintenance:We perform corrective maintenance following the detection of a fault or anomaly.Often these anomalies are detected during routine preventative maintenance.The corrective action restores the equipment to normal operating conditions.This strategy is cost-effective until a total failure occurs. Condition-Based Maintenance:Maintenance is based on the equipment monitoring and automation systems we have installed.The equipment condition is continuously assessed by on-line detection.Maintenance is performed when preset indicators give signals/alarms that equipment is not performing as programmed and deteriorating or failing. Risk-Based Maintenance:Maintenance is carried out after analysis,measurements and periodic testing. The information gathered is assessed to determine the current condition ofthe equipment.The goal is to perform an asset condition and risk assessment and define the appropriate maintenance repair and or replacement timeframe FACI LITY SERVICE COSTS We Strive to lower Building Maintenance cost by having a qualified staff and the correct management of employees and contractors. Overtime and subcontractor costs are minimized by having the correct staff with the right skill sets. Saving Money with Proven Cost Saving Processes We have partnered with Local and State-Wide Vendors to receive discounted pricing on equipment,supplies and materials. We are authorized to receive discounts on Gov't and State Contracts that were competitively bid. We actively seek long term fixed pricing contracts We seek competitively bid contracts and partner will reliable,professional contractors. LIFE CYCLE AND REPLACEMENT"PLANNED MAINTENANCE" Planned Maintenance is to replace building subsystems that are at the end of their serviceable lives.Average Life Service of Building Systems Village of Tequesta I Proposed Budget FY 2024-25 PagoWM8of 381 Agenda Item #1. a Roof Systems(20-25 Years) a HVAC Equipment and Controls(20 Years) o HVAC Distribution System(40 Years) o Electrical Equipment(30years) a Plumbing Fixtures(30 Years) o Plumbing Rough-in(50 Years) o Fire Protection Systems(40 Years) o Fire Detection Systems(20 Years) o Built-in Specialties and equipment(25 Years) o Standby Generator(20-40 Years depending on run-hrs) o Bulk Fuel Storage Tank(20 years) o Site Development Hardscape(As needed) o Site Development Landscape(As Needed) The Village submitted several projects to the Palm Beach County Local Mitigation Strategy(LMS)Committee. The Following Project were approved on the LMS Priortized Projects List and were ranked in preparation for future grant applications and award. The Department is placing these projects in the Five(S)Year Capital Improvement Plan and will continure to seek and secure grants to complete these important projects. The Facilities will be inspected and assessed on an ongoing and Annual Basis and adjust the Five(5)Year plan as needed. The projects can be completed in a phased approach over the next 5-7 Years. Fiscal Year 2027 Public Safety Emergency Generator$535,000.00 Fiscal Year 2028 Village Hall Wind Mitigation Project$675,000.00 Fiscal Years 2029-2030 Public Safety Wind Mitigation Project$1.4SS,000.00 Details Request Type Replacement Supplemental Attachments fF Public Safety Gene rato r(/reso u rce/cl ea rgov-p rod/projects/d ocu ments/4537a cf3e95408a9 8 ef4.pdf) r, Village Hall Wind Mitagation(/resource%lea rgov-prod/projects/documents/fOed7ce567b87004d7dc.pdf) f Public Safety Wind Mitigation(/resource%leargov-prod/projects/documents/2b325383f72a98327211.pdf) f Budgetary Estimates(/resource%leargov-prod/projects/documents/195c3633547b8c51ed71.pdf) Village of Tequesta I Proposed Budget FY 2024-25 Pag% gof 381 Agenda Item #1. Capital Cost Total Budget(all years) Project Total $2.66M $2.66M Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2027 $535,000.00 2028 $675,000.00 2029 $1,450,000.00 $0 $400K $800K $1.2M • Buidlings Buidlings(100%) $2,660,000.00 TOTAL $2,660,000.00 Capital • Breakdown Capital Cost FY2027 FY2028 FY2029 Total Buidlings $535,000 $675,000 $1,450,000 $2,660,000 Total $535,000 $675,000 $1,450,000 $2,660,000 a Village of Tequesta I Proposed Budget FY 2024-25 Page,;72Qbof 381 Agenda Item #1. Funding Sources Total Budget(all years) Project Total $2.66M $2.66M ---------------------------------------------------------------------------------------------------------------------------------. Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2027 $535,000.00 2028 $675,000.00 2029 $1,450,000.00 $0 $400K $800K $1.2M Capital Improvement Funds Capital Improvement Funds(100%)$2,660,00( TOTAL $2,660,000.00 Funding Sources Breakdown Funding Sources FY2027 FY2028 FY2029 Total Capital Improvement Funds I $535,000 $675,000 $1,450,000 $2,660,000 Total $535,000 $675,000 $1,450,000 $2,660,000 a Village of Tequesta I Proposed Budget FY 2024-25 PagoaW211of 381 Agenda Item #1. This requests information is generated from,Proposed Version. Equipment Purchases Overview Request Owner Doug Chambers,Public Works Director Est.Start Date 10/01/2026 Est.Completion Date 10/01/2028 Department Public Works Type Other Description Landscape Maintenance Equipment Replacement The Department is responsible for Landscape Maintenance of Village Property,Facilities,Right of Ways and Parks throughout the Village. The Mowers run weekly 52 weeks per year,year after year. The Department performs weekly and routine maintenance. Two mowers are 15+years old and reaching their end of useful life and in need of replacement. For efficiency and cost savings,the Department standardized the zero turn mowers and utilize Scag Power Equipment Mowers. The Department will replace the old mowers with 2-Scag Tiger Cat II Mowers Fiscal Year 2027 Purchase Tiger Cat II Estimated Cost$15,000 Florida Sheriffs Association Contract Fiscal Year 2029- Purchase Tiger Cat II Estimated Cost$15,000 Florida Sheriffs Association Contract The Velocity PIuST" Cutter Deck provides the unmatched power,precision and performance professionals demand.This revolutionary deck design delivers high-velocity discharge plus a beautiful manicured cut,even at faster ground speeds.A redesigned cutting chamber and massive discharge opening provide even greater cutting performance with maximum clipping dispersal in any conditions. Strength—Scag's tough cutter-blade spindles and Tri-Plate construction ensure solid performance and long life.A replaceable trim-side wear pad protects deck from damage. Productivity—An extra-large discharge opening,paired with the Turbo Baffle,enhances discharge for even clipping dispersal. Flexibility—The Velocity Plus cuts everything from fine grasses to tough weeds.The Custom-CutTM Front Baffle System allows you to customize the deck to your individual conditions for even more productivity and higher performance. Village of Tequesta I Proposed Budget FY 2024-25 Pag,,472�2of 381 Agenda Item #1. +-4h 14 LED Programmable Electronic Message Boards The Department currently has 2 message boards. The Message Boards are versatile(Towable)and used to inform and remind the public about any updates or changes regarding road impacts,projects,weather alerts,public safety,community events. Fiscal Year 2026 Purchase LED Solar Message Board Estimated Cost$22,000 Florida Sheriffs Association Contract Surplus 2008 Wanko Solar Powered Message Board Estimated Proceeds from Surplus$2,000-$4,000 Fiscal Year 2028 Purchase LED Solar Message Board Estimated Cost$22,000 Florida Sheriffs Association Contract Surplus 2008 Wanko Solar Powered Message Board Estimated Proceeds from Surplus$2,000-$4,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pag,,47233of 381 Agenda Item #1. 'w Small footprint,energy efficient and superior performance. Details Request Type Replacement a Village of Tequesta I Proposed Budget FY 2024-25 Pago,�7$4of 381 Agenda Item #1. Capital Cost Total Budget(all years) Project Total $74K $74K ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2026 $22,000.00 2027 $1s,000.00 2028 $22,000.00 2029 $1s,000.00 $0 $6K $12K $18K Other Other(100%) $74,000.00 TOTAL $74,000.00 Capital • Breakdown Capital Cost FY2026 FY2027 FY2028 FY2029 Total Other $22,000 I $15,000 $22,000 $15,000 $74,000 Total $22,000 $15,000 $22,000 $1S ,' $74,000 Village of Tequesta I Proposed Budget FY 2024-25 Pagl%47255of 381 Agenda Item #1. Funding Sources Total Budget(all years) Project Total $74K $74K Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2026 $22,000.00 2027 $15,000.00 2028 $22,000.00 2029 $15,000.00 $0 $6K $12K $18K • Operating Revenue Operating Revenue(100%) $74,000.00 TOTAL $74,000.00 Funding Sources Breakdown Funding Sources FY2026 FY2027 FY2028 FY2029 Total Operating Revenue $22,000 $22,000 $15,000 Total $22,000 $22,000 $15,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pag,%,?.7sof 381 Agenda Item #1. I"his requests information is generated from,Proposed Version. Landscaping Tree Enhancement Project Overview Request Owner Doug Chambers,Public Works Director Est.Start Date 02/01/2029 Est.Completion Date 03/30/2029 Department Public Works Type Other Description The goal of the program is to preserve and enhance the tree canopy in the Village of Tequesta. Trees are vital to the quality of life in our community and important in helping mitigate climate change. Trees clean the air of particulate matter and add to the beauty and charm of Tequesta. The objective of the program is to plan,maintain and manage landscape trees with a goal to increase the tree canopy over time.Projects will include tree planting,tree removal or pruning. The program goals include recognizing the need to utilize best practices to protect and enhance the tree canopy while co-existing with utilities. The Benefits a Cooler Streets,parking lots,buildings a Increased natural beauty o Higher Property Values o A more diverse and sustainable community Location(s), o Tequesta Drive o Country Club Drive Tree Selection and Plantings o Live Oaks o Sable Palm o Dwarf Fakahatchee Grass o Root Barrier Tree Removal Trees that are diseased,invasive or comprising utilities or property 0 1Royal Palm o Queen Palms o Carrot Wood o Acacia o Others *This Program will be ongoing and completed in phases when funding is available and after vital infrastructure projects are completed in these areas. Images Village of Tequesta I Proposed Budget FY 2024-25 Pag,%47277of 381 Agenda Item #1. en N 4:. JL i L Landscaping Tree Enhancement Landscaping Tree Enhancement Landscaping Tree Enhancement Project Project Project Page 1 Page 2 Page 3 (Do -,p.il - - /gyp OVyJ i ..a� ..��am'7�o7 `ri-�L•�©�� -.d' � © - � <�Q�aa�o- � 3�0 c-r r. ,- 41C Landscaping Tree Enhancement Landscaping Tree Enhancement Landscaping Tree Enhancement Project Project Project Page 4 Page 5 Page 6 OW .`..^mow. ior �.•: -r-^� i r - - _ �,f g Landscaping Tree Enhancement Landscaping Tree Enhancement Landscaping Tree Enhancement Project Project Project Page 7 Page 8 Page 9 Details Request Type New a Village of Tequesta I Proposed Budget FY 2024-25 Paq@,A72$gof 381 Agenda Item #1. Capital Cost Total Historical Total Budget(all years) Project Total $1 $150 K $150.001 K Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2027 $75,000.00 2029 $75,000.00 $0 $20K $40K $60K Other Other(100%) $150,000.00 TOTAL $150,000.00 Capital • Breakdown Capital Cost Historical FY2027 FY2029 Total Other $1 $75,000 $75,000 $150,001 Total $1 $75,000 $75,000 $150,001 a Village of Tequesta I Proposed Budget FY 2024-25 Pag,%,?.72%of 381 Agenda Item #1. Funding Sources Total Budget(all years) Project Total $150 K $150 K Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2027 $75,000.00 2029 $75,000.00 $0 $20K $40K $60K Capital Improvement Funds Capital Improvement Funds(100%)$150,000.0 TOTAL $150,000.00 Funding Sources Breakdown Funding Sources FY2027 FY2029 Total Capital Improvement Funds $75,000 $75,000 $150,000 Total $75,000 $75,000 $150,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pag,tQpof 381 Agenda Item #1. I"his requests information is generated from,Proposed Version. Undergrounding Overhead Power Utility Lines Overview Request Owner Doug Chambers,Public Works Director Est.Start Date 1O/O1/2029 Est.Completion Date 1O/O1/2039 Department Public Works Type Other Description The Village ofTequesta seeks to underground existing overhead utilities(electric,telephone,cable)to an underground location to enhance the safety,reliability and esthetics of these facilities within the Village's boundaries,an approximately2.26 square mile area in Northeastern Palm Beach County.The Village utilized the Engineering Firm,Kimley Horn and Associates to complete a Village-Wide Feasibility Assessment,planning and technical assistance for a grant application. The following is a breakdown ofthe Engineers Opinion of Probable Cost. This project would be completed in Phases over an 8-10year time-frame. For Budgetary Purposes,8.9 Million is Budgeted in Year one(1)Fiscal Year 2029 Village of Tequesta Lkdergrounding Program Order of Magnitude Conceptual Opinion of Probable Cbst Present D y Contingency Inflation Cost Opinion of Range 0 . to Impacts Cost 25%) Tequesta Base Altemative $78.3M $0 to$19.6M $11.SM to$14.4M $89.8M to$112.3M Additive Alternate Items* DescriptionItem Opinion of Cost T Bermuda Terrace $4.7M $1.21VI $5.9M Coral Cove Park $0.9M $0.3M $1.2M Dover Road/Garden Street $1.1M $0.3M $1AM Rio Vista Drive $1.4M $0.41M $1.8m Riverside Drive between Riverside Oaks and Tequesta Pines $D.7M $0.2M $0.9M US-1 Corridor $6.OM $1.5M $7.5M Grand Total $18.7M *Inflation impacts not included because timeline of work is not yet defined Village of Tequesta I Proposed Budget FY 2024-25 Pagoa4&11of 381 Agenda Item #1. Village Staff will pursue Grant opportunities and submit this project to the Palm Beach County Local Mitagation Strategy with a goal of getting this project approved on the LMS Prioritized Projects List. Local Mitigation Strategy The Local Mitigation Strategy(LMS)is a unified,coordinated effort among County and municipal governments to reduce the county's vulnerability to the impacts of identified natural and man-made hazards.Among its primary missions,the Strategy serves as a basis for comprehensive mitigation planning,project identification and prioritization,and provides assistance to project sponsors in securing and allocating available federal,state,local,and other disaster mitigation assistance funds. LMS projects cover a range oftopics including major drainage improvement projects,hardening of public structures,Emergency Operation Center purchases,etc. At any particular time,the LMS has approximately100 community mitigation projects on its Prioritized Project List.While some of these projects may eventually be self-funded by sponsoring communities,many will require outside financial assistance in order to be completed.By virtue of being on the LMS Prioritized Project List,each project potentially qualifies for funding assistance consideration though a variety of mitigation assistance programs.Projects typically involve a combination of outside and local funding in line with matching guidelines established by the assistance program. Mitigation projects carried on the LMS Prioritized Project List(PPL) may be eligible for funding under a variety of programs such as the Pre Disaster Mitigation(PDM) Program,Public Assistance(PA),Flood Mitigation Assistance(FMA)Program,and Hazard Mitigation Grant Program(HMGP).The PPL is updated at least twice a year in anticipation of funding opportunities. Details Request Type New Supplemental Attachments r, Council Meeting 4-13-23(/resource/cleargov-prod/projects/documents/097112a6e97bd7d04lb8.pdf) r, Council Meeting 10-13-22(/resource%leargov-prod/projects/documents/609ecfe3fc72fe4aace9.pdf) F, Workshop 2-27-23(/resource%leargov-prod/projects/documents/45a200ldOcaab77ddb35.pdf) r, Workshop 4-3-23(/resource%leargov-prod/projects/documents/edOlad549c84d07693fa.pdf) r, Workshop 8-1-22(/resource%leargov-prod/projects/documents/945bee6c6d823832412e.pdf) r, Workshop 8-29-22(/resource%leargov-prod/projects/documents/13b427603d53a3014df8.pdf) r, Workshop 9-5-23(/resource%leargov-prod/projects/documents/4112fd36e644dl54bal9.pdf) F, Agreement 4-13-23 Kimley Horn(/resource%leargov-prod/projects/documents/04affe442820ddef82a2.pdf) r, Agreement 10-13-22 Kimley Horn(/resource%leargov-prod/projects/documents/7b33519805bcd519c4f7.pdf) F, Feasibility Assessment 10-13-22(/resource%leargov-prod/projects/documents/c5cel5a4333c5el7lf36.pdf) r, Workshop 4-3-23(/resource%leargov-prod/projects/documents/5bae57edOc020a3222e8.pdf) r, Workshop 8-1-23(/resource%leargov-prod/projects/documents/feb3ac3fec86e6387698.pdf) r, Workshop 8-29-22(/resource%leargov-prod/projects/documents/bbd997164487227692ae.pdf) r, Workshop 8-29-22(/resource%leargov-prod/projects/documents/bl4b28e30O462bellc9a.pdf) Village of Tequesta I Proposed Budget FY 2024-25 Pagoa 2of 381 Agenda Item #1. r, Workshop 8-29-22(/resource/cleargov-prod/projects/documents/43817bf6e35bbf25clfl.pdf) r, Workshop 2-27-23(/resource%leargov-prod/projects/documents/c72bd539838985879424.pdf) F, Workshop 9-5-23(/resource%leargov-prod/projects/documents/e5383a017e37c75da8ca.pdf) r, Council Meeting Minutes 4-13-23(/resource%leargov-prod/projects/documents/dO5809b4f5b26296783b.pdf) F, Council Meeting Minutesl0-13-22(/resource%leargov-prod/projects/documents/229da7c9ba571leaff40.pdf) r, Workshop Meeting Minutes 2-27-23(/resource%leargov-prod/projects/documents/0f7ce3d7le212fO4Oca7.pdf) r, Workshop Minutes 4-3-23(/resource%lea rgov-prod/projects/documents/bO540b4blc321504c7f6.pdf) r, Workshop Minutes 8-1-22(/resource%leargov-prod/projects/documents/f8cle5cff80d8bc45b6d.pdf) F, Workshop Minutes 8-29-22(/resource%leargov-prod/projects/documents/402d56Ofc23ca7c91349.pdf) F, Workshop Minutes 9-5-23(/resource%leargov-prod/projects/documents/34dc4b8b7782cad3c2a6.pdf) Village of Tequesta I Proposed Budget FY 2024-25 Pagoagof 381 Agenda Item #1. Capital Cost Total Budget(all years) Project Total $8.9 M $8.9 M -- --------- --------- --------- --------- --------------------------------------------------------------- ------------------------------------------------------------------ Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2029 $8,900,000.00 $0 $2.5M $5M $7.SM Improvements Other than Bui... Improvements Other than Buildings(100%)$f TOTAL $8,900,000.00 Capital • Breakdown Capital Cost FY2029 Total Improvements Other than Buildings $8,900,000 $8,900,000 Total $8,900,000 $8,900,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pag,t4of 381 Agenda Item #1. Funding Sources Total Budget(all years) Project Total $8.9 M $8.9 M Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2029 $8,900,000.00 $0 $2.5M $5M $7.SM Other Other(100%) $8,900,000.00 TOTAL $8,900,000.00 Funding Sources Breakdown Funding Sources FY2029 Total Other $8,900,000 $8,900,000 Total $8,900,000 $8,900,000 a Village of Tequesta I Proposed Budget FY 2024-25 PagoaSof 381 Agenda Item #1. Operational Costs Total Budget(all years) Project Total $8.9 M $8.9 M Operational Costs by Year(Proposed) Operational Costs for Budgeted Years(Proposed) 2029 $8,900,000.00 $0 $2.5M $5M $7.SM Other Other(100%) $8,900,000.00 TOTAL $8,900,000.00 Operational CostsBreakdown Operational Costs FY2029 Total Other $8,900,000 $8,900,000 Total $8,900,000 $8,900,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pago 6of 381 Agenda Item #1. I"his requests information is generated from,Proposed Version. Vehicle Replacements Overview Request Owner Doug Chambers,Public Works Director Est.Start Date 10/01/2025 Est.Completion Date 10/01/2027 Department Public Works Type Other Description The Public Works Department's current fleet consists of 6-light-duty trucks,1 passenger vehicle,heavy equipment and 2-small all terrain utility task vehicles.This fleet is an important asset to the Village of Tequesta. Without reliable trucks and equipment,major aspects of maintenance would not be possible.By adhering to the principles of asset management and the best management practices for making the most informed decisions for the maintenance of the existing fleet and the acquisition of new trucks and equipment,a safe and functional fleet will result.The sale-surplus of older trucks and equipment must be managed to provide the most value possible. The Fleet Maintenance Plan is designed for the repair and preventative maintenance of currently owned trucks and equipment.The replacement plan is designed to replace and dispose of the older vehicles and equipment as efficiently as possible.Vehicles and equipment are analyzed continuously to verify the need for existing equipment as well as the need for new equipment.Trucks and equipment are utilized for the Department's daily usage,which includes emergencies and storms.Vehicles and equipment must be reliable. Fleet Maintenance and Replacement Plan o Continually analyze the fleet maintenance cost,usage,acquisition costs and future needs o Review the overall condition and functionality of the fleet o Establish the most cost-effective and appropriate method of repair and maintenance o Implement and adhere to a proven schedule of maintenance. o Evaluate and recommend fleet assets for replacement o Evaluate and recommend new fleet assets o Monitor for consideration the purchase of new and efficient vehicles and equipment(EV's) a Purchase from State Contracts(discounted pricing) Replacement Requests Including Vehicle Replacement Fund and Plan purchase Fiscal Year 2025 Surplus 2004 Ford F-150 Vin 1FTPW14574KB60573 Estimated Proceeds from Sale$3,000-$6,000 Purchase 2025 Utility Service Truck Florida Sheriffs Association Contract Cost Estimate:$40,000 Fiscal Year 2026 Surplus 2009 Chevy Impala(Custodial Usage) Cost Estimate:$28,000 Vin 2G1WB57KO91149298 Estimated Proceeds from Sale$1,50043,000 Village of Tequesta I Proposed Budget FY 2024-25 Pago WA77of 381 La Agenda Item #1. Purchase 2026 Ford Ranger Florida Sheriffs Association Contract Cost Estimate:$28,000 Fiscal Year 2028 Purchase(Electric Vehicle) Floirda Sheriffs Association Contract Cost Estimate$28,000 Fiscal Year 2029 Surplus Kawasaki All Terrain Utility Vehicle Vin JKlAFEB1378507635 Estimated Proceeds from Sale$1,500-$3,000 Purchase All Terrain Utility Vehicle Florida Sheriffs Association Contract Cost Estimate$15,000 Details Request Type Replacement a Village of Tequesta I Proposed Budget FY 2024-25 PagogU8&381 Agenda Item #1. Capital Cost FY2025 Budget Total Budget(all years) Project Total $40,000 $111 K $111 K Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2025 $40,000.00 2026 $28,000.00 2028 $28,000.00 2029 $15,000.00 $0 $10K $20K $30K $40K Vehicles Vehicles(100%) $111,000.00 TOTAL $111,000.00 Capital • Breakdown Capital Cost FY2025 FY2026 FY2028 FY2029 Total Vehicles $40,000 $28,000 $28,000 $15,000 $111,000 Total $40,000 $28,000 $28,000 $15,000 $111,000 a Village of Tequesta I Proposed Budget FY 2024-25 PagoWMgof 381 Agenda Item #1. Funding Sources FY2025 Budget Total Budget(all years) Project Total $40,000 $111 K $111 K Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2025 $40,000.00 2026 $28,000.00 2028 $28,000.00 2029 $15,000.00 $0 $10K $20K $30K $40K Operating Revenue Operating Revenue(100%) $111,000.00 TOTAL $111,000.00 Funding Sources Breakdown Funding Sources FY2025 FY2026 FY2028 FY2029 Total Operating Revenue $40,000 $28,000 $28,000 $15,000 $111,000 Total $40,000 $28,000 $28,000 $151000 $111,O.00 a Village of Tequesta I Proposed Budget FY 2024-25 Pagl% of 381 Agenda Item #1. STORM WATER UTILITIES REQUESTS Village of Tequesta I Proposed Budget FY 2024-25 Pagoa�zjjof 381 Agenda Item #1. i"his requests information is generated from,Proposed Version. Dover Ditch Bank Restoration SW Project Overview Request Owner Jennifer Todd,Office Manager Est.Start Date 10/01/2021 Est.Completion Date 09/30/2026 Department Storm Water Utilities Type Other Description The Dover Ditch is a stormwater conveyance feature that collects and conveys stormwater collected from areas within the Village of Tequesta (VOT)and the Town of Jupiter(TOJ).The costs for maintenance ofthis important stormwater feature are shared between the two entities.Over time,the channel's banks have eroded to the point of creating a risk to private property and impeding water flow through the channel.This project will restore and stabilize the banks of the channel in key areas,and the costs will be shared at 60%VOT and 40%TOJ,per an existing inter-local agreement.A grant request was submitted in 2023 for the project through the legislative appropriation process after ranking it as the#1 project by the Loxahatchee River Preservation Initiative. The project received a grant of$157,000,which is half of the estimated cost of$315,000.The Village is responsible for 60%of the total not covered by the grant,or an estimated$94,S00.The Town of Jupiter is responsible for an estimated$63,000,40%of the half not covered by the grant. Images � a Details Location RequestType Refurbishment Village of Tequesta I Proposed Budget FY 2024-25 Pag,, 20f 381 Agenda Item #1. Supplemental Attachments Dover Ditch Living Shoreline Project(Cost (/resource/cleargov- f Estimate) prod/projects/documents/10a74ae407b6e52279ad.pdf) Attached is a cost estimate prepared by CMA on January 20,2023,for the Dover Ditch project that includes civil site work/construction,special environmentally appropriate landscaping,and construction services. r, Dover Ditch Living Shoreline(Final Design)(/resource/cleargov-prod/projects/documents/f131330498e129571bab.pdf) Attached is the CMA proposal for final design for the Dover Ditch Living Shoreline Project. Capital Cost FY2025 Budget Total Budget(all years) Project Total $343,152 $343.152 K $343.152 K --------------------------------------------------------------------- Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2025 , $343,152.00 $0 $100K $200K $300K Architect/Engineering Services 0 Improvements Other than Bui... Architect/Engineering Services(81/.)$28,152.0C Improvements Other than Buildings(92%)$31 TOTAL $343,152.00 Capital • Breakdown Capital Cost FY2025 Total I. Architect/Engineering Services $28,152 $28,152 Improvements Other than Buildings $315,000 $315,000 Total $343,152 $343,152 a Village of Tequesta I Proposed Budget FY 2024-25 Pag% 3of 381 Agenda Item #1. Funding Sources FY2025 Budget Total Budget(all years) Project Total $343,152 $343.152 K $343.152 K Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2025 �bw $343,152.00 $0 $100K $200K $300K Grant Revenue Operating Revenue 4; Other Grant Revenue(46%) $157,500.00 Operating Revenue(36%) $122,652.00 Other(18%) $63,000.00 TOTAL $343,152.00 Funding Sources Breakdown Funding Sources FY2025 Total Grant Revenue $157,500 $157,500 Operating Revenue I $122,652 $122,652 Other $63,000 $63,000 Total $343,152 $343,152 a Village of Tequesta I Proposed Budget FY 2024-25 Pag,%,?.944of 381 Agenda Item #1. I"his requests information is generated from,Proposed Version. Stormwater System Maintenance - Repairs and Replacements Overview Request Owner David Tinoco,Distribution&Stormwater Superintendent Est.Start Date 10/01/2024 Est.Completion Date 09/30/2029 Department Storm Water Utilities Type Other Description This request combines all stormwater maintenance items into one request that covers repair or replacement ofstormwater drainage pipes including pipe lining,and swale restoration for the conveyance and treatment ofstormwater runoff. As stormwater pipes reach the end of their service life,they experience increasing rates of failure due to age and deterioration,resulting in higher maintenance costs and increased flooding and safety risks to the community..In many cases,the most cost-effective method for extending the life of stormwater piping is via the cured-in-place piping(CIPP)technique.CIPP is a trenchless piping technology in which a resin impregnated tube is inverted into the existing pipe and cured in place using hot water,steam,or UV light,resulting in a new,seamless pipe inside the original pipe.This method extends the life ofthe existing pipe and results in cost savings from eliminating the need for digging and restoration.In some cases,the only method of replacing this piping is by the open-cut method.This capital project budgets for the routine as-needed replacement of failed stormwater piping.The last few year and the next projected years,the maintenance money has primarily gone for stormwater pipe lining.The Village has a ten year plan for stormwater pipe lining and the priorities are reshuffled depending on the stormwater piping stability and any failures or near failures encountered. The majority ofthe stormwater infrastructure within the Village,and throughout Florida,was designed for conveyance ofstormwater to help ensure flood protection for road infrastructure and any systems designed as a part of a new development.In recent years,the impact of nutrient-laden stormwater on natural water bodies has gained increasing attention,leaving communities with the challenge of retrofitting stormwater systems that were not designed with treatment in mind.This is a particular challenge in fully developed areas such as the Village,which has almost no remaining developable or open land.The Village is a participant with several groups that formed as the Loxahatchee River Preservation Initiative(LRPI)to help enhance water quality within the Loxahatchee River watershed. The Village and members of the LRPI are also members ofthe Loxahatchee River Coordinating Council.Since the Village has limited available land for traditional treatment options such as stormwater treatment areas(STAs),a variety of traditional and innovative solutions are required to meet this unique challenge. A traditional way is to restore the existing grass swales,which were designed as a low-cost maintenance option to convey stormwater runoff and remove sediments,nutrients and pollutants,while allowing ground infiltration.These sales were/ located in the public right-of-way and are for runoff storage from the Village's roadways. An innovative and creative solution is the construction of bioswales in strategic areas throughout the Village.Bioswales are vegetated, shallow,landscaped depressions designed to capture,treat,and infiltrate stormwater runoff as it moves downstream.Bioswales are one ofthe most effective types of green infrastructure facility in slowing runoffvelocity and cleansing water while recharging the underlying groundwater table.However,they are about three times as expensive or more as traditional swales and require regular maintenance to prevent clogging. The Village has limited stormwater utility funds and is planning on having a rate study conducted. Details Request Type Replacement a Village of Tequesta I Proposed Budget FY 2024-25 PagoWq55of 381 Agenda Item #1. Capital Cost FY2025 Budget Total Budget(all years) Project Total $87,000 $897K $897K --------------------------------------------------------------------------------------------------------------------------------------------------------- Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2025 $87,000.00 2026 $185,000.00 2027 $197,000.00 2028 $208,000.00 2029 $220,000.00 $0 $60K $120K $180K Improvements Other than Buildings(100%)$E Improvements Other than Bui... TOTAL $897,000.00 Capital • Breakdown Capital Cost FY2025 FY2026 FY2027 FY2028 FY2029 Total Improvements Other than Buildings $87,000 $185,000 $197,000 $208,000 $220,000 $897,000 Total $87,000 $185,000 $197,000 $208,000 $220,000 $897,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pag,t6of 381 Agenda Item #1. Funding Sources FY2025 Budget Total Budget(all years) Project Total $87,000 $897K $897K -------------------------------------------------------------------------------------------------------------------------------------------------------- Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) v< $87,000.00 $185,000.00 01?7 $197,000.00 2028 $208,000.00 2029 $220,000.00 $0 $60K $120K $180K Operating Revenue(100%) $897,000.00 Operating Revenue TOTAL $897,000.00 Funding Sources Breakdown Funding Sources FY2025 FY2026 FY2027 FY2028 FY2029 Total Operating Revenue $87,000 $185,000 $197,000 $208,000 $897,000 Total $87,000 $185,000 $197,000 $208,000 $897,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pago gg77of 381 Agenda Item #1. WATER - PRODUCTION REQUESTS Village of Tequesta I Proposed Budget FY 2024-25 Page,4n%of 381 Agenda Item #1. i"his requests information is generated from,Proposed Version. Floridan Well Rehabilitation Overview Request Owner Juan Rivas-Castillo,Instrumentation Technician Est.Start Date 09/28/2024 Est.Completion Date 06/30/2029 Department Water- Production Type Other Description The Village pumps untreated(raw)water from 14 wells:10 surficial aquifer wells and four upper Floridan aquifer wells.Programmatic rehabilitation(rehab)of the wells,including acidizing and redevelopment,helps maintain well quality and quantity(specific capacity) required for operations.This project is for the upper Floridan aquifer wells,which are deeper,and have higher chloride levels.The water from these wells is treated through the reverse osmosis(RO)membrane plant.Rehab of these wells is to be conducted every five years (per well experts),based on the specific capacity of the well and on monitoring the flow through the RO membranes,which may require rehab more or less frequently,as required.Wells R2,R3,and R4 were rehabilitated in 2022.The prices for a Floridan aquifer well have increased substantially.The current price for a well rehab is approximately$175,000.When rehabilitating these wells,a temporary pipe has to be installed to discharge the well water to a storm drain or into a temporary pond.Due to the mobilization costs ofthe equipment, the temporary piping required(would only require twice instead offour times),and the removal of the saltwater slurry from the rehab of these wells,it is best to do them in pairs.Doing so will increase the cost upfront but has the potential of substantial savings overall.The pairs would be 1 and 2 and then 3 and 4 because of the configuration of the wells. Images ,Floridan Well Rehabilitation Rehabilitation ofwells RO-2,RO-3 and RO-4. Details Location Request Type Refurbishment ,ro.mo Q Village of Tequesta I Proposed Budget FY 2024-25 Pagftof 381 Agenda Item #1. Capital Cost Total Budget(all years) Project Total $926 K $926 K ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2026 $452,000.00 2028 $474,000.00 $0 $120K $240K $360K Architect/Engineering Services 0 Other Architect/Engineering Services(23%)$212,000 Other(77%) $714,000.00 TOTAL $926,000.00 Capital • Breakdown Capital Cost FY2026 FY2028 Total Architect/Engineering Services $102,000 $110,000 $212,000 Other $350,000 $364,000 $714,000 Total $452,000 $474,000 $926,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pago, of 381 Agenda Item #1. Funding Sources Total Budget(all years) Project Total $926 K $926 K ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2026 $452,000.00 2028 $474,000.00 $0 $120K $240K $360K Operating Revenue Operating Revenue(100%) $926,000.00 TOTAL $926,000.00 Funding Sources Breakdown Funding Sources FY2026 FY2028 Total Operating Revenue $452,000 $474,000 $926,000 Total $452,000 $474,000 $926,000 Village of Tequesta I Proposed Budget FY 2024-25 Pago *,of 381 Agenda Item #1. I"his requests information is generated from,Proposed Version. Permanent Relocation of RO WTP Concentrate Disposal due to FDOT Jupiter US-1 Federal Bridge Replacement Overview Request Owner Jennifer Todd,Office Manager Est.Start Date 10/21/2021 Est.Completion Date 12/31/2026 Department Water- Production Type Other Description This capital project is the permanent relocation of the reverse osmosis water treatment plant's(R/O WTP)concentrate disposal pipe.The membrane process used at the Village's R/O WTP functions byforcing groundwater from the upper Floridan aquifer through semi- permeable membranes.Minerals are removed from the source water and remain on one side of the membrane with some of the H2O molecules("concentrate"),with the puri ed water remaining on the other side of the membrane.The remaining"concentrate"is diluted and conveyed through the concentrate pipe that runs from the waste side of the WTP to the Loxahatchee River on the north side of the Jupiter US-1 Federal bridge within a right-of-way permit issued bythe Florida Department of Transportation(FDOT).FDOT is in the process of replacing the existing bascule(movable)bridge and is on an escalated timeframe with penalties for delays and bonuses for accelerated completion of key milestones.The Village must accommodate the FDOT construction footprint and construction schedule.A temporary concentrate line was installed in August of 2022 and FDOT's agent determined that the Village's concentrate line relocation would wait until FDOT was done with the bridge work in early 2025 and that the agent would leave a piling behind upon which to site the concentrate diffuser.Originally,permanent concentrate pipe siting,design,permitting,and purchase of pipe was escalated in May of 2023 until further discussions with FDOT's agent led to concerns that the Village's pipe fusing might cause delays.This project should be completed in FY24 but may be delayed due to FDOT. Images . ". ¢. Legend -- Temporary Repct Mgh Hlrtine R ,MM Details Location Request Type Replacement Village of Tequesta I Proposed Budget FY 2024-25 Pago2of 381 Agenda Item #1. Capital Cost FY2025 Budget Total Budget(all years) Project Total $660,000 $660 K $660 K ------------------------------------------------------------------------------------------------------------------------------ Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2025 , $660,000.00 $0 $200K $400K $600K Architect/Engineering Services • Improvements Other than Bui... Architect/Engineering Services(9%)$60,000.0 Improvements Other than Buildings(91%)$6C TOTAL $660,000.00 Capital • Breakdown Capital Cost FY2025 Total Architect/Engineering Services $60,000 $60,000 Improvements Other than Buildings $600,000 $600,000 Total $660,000 $660,000 a Village of Tequesta I Proposed Budget FY 2024-25 PagftAW3of 381 Agenda Item #1. Funding Sources FY2025 Budget Total Budget(all years) Project Total $660,000 $660 K $660 K Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2025 $660,000.00 $0 $200K $400K $600K Operating Revenue Operating Revenue(100%) $660,000.00 TOTAL $660,000.00 Funding Sources Breakdown Funding Sources FY2025 Total Operating Revenue $660,000 $660,000 Total $660,000 $660,000 Village of Tequesta I Proposed Budget FY 2024-25 Pagp%4044of 381 Agenda Item #1. This requests information is generated from,Proposed Version. Replace Vehicle UD58 (2003) - With Electrician Work Van Overview Request Owner Juan Rivas-Castillo,Instrumentation Technician Est.Start Date 10/01/2023 Est.Completion Date 09/30/2024 Department Water- Production Type Other Description The Village electrician uses a work vehicle for transportation and day-to-day maintenance activities for all types of electrical issues throughout the Village.Vehicle UD58 is 19 years old and is scheduled to be replaced with a newer model with up-to-date safety features, a cargo or work chassis appropriate for the electrician's work,and more functional storage. The existing vehicle is not designed and outfitted specifically for an electrician's use. The old vehicle will be used by the water treatment plant mechanic who currently does not have a vehicle. Details Request Type Replacement Village of Tequesta I Proposed Budget FY 2024-25 PagoXJ55of 381 Agenda Item #1. Capital Cost FY2025 Budget Total Budget(all years) Project Total $85,000 $85K $85K -------------------------------------------------------------------------------------------------------------------------------------------------------- Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2025 $85,000.00 $0 $25K $50K $75K Vehicles Vehicles(100%) $85,000.00 TOTAL $85,000.00 Capital • Breakdown Capital Cost FY2025 Total Vehicles $85,000 Total $85,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pagogof 381 Agenda Item #1. Funding Sources FY2025 Budget Total Budget(all years) Project Total $85,000 $85K $85K ---------------------------------------------------------------------------------------------------------------------------------------------------------- Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) $85,000.00 $0 $25K $50K $75K Operating Revenue Operating Revenue(100%) $85,000.00 TOTAL $85,000.00 Funding Sources Breakdown Funding Sources FY2025 Total Operating Revenue $85,000 Total a Village of Tequesta I Proposed Budget FY 2024-25 PagftA4770f 381 Agenda Item #1. i"his requests information is generated from,Proposed Version. Replace Water Treatment Division Vehicles FY25-FY29 (UD61 and UD62) Overview Request Owner Nathan Litteral,Water Treatment Superintendent Est.Start Date 10/01/2024 Est.Completion Date 09/30/2029 Department Water- Production Type Other Description The water treatment division crews use several types of trucks for safe operations.Vehicle UD61 is a four-wheeled drive full-sized pickup truck with tool storage compartments and safety lighting packages for transportation and day-to-day maintenance activities,particularly to remote well sites.Well sites often have rough terrain with sugar sand requiring use ofthe four-wheel drive feature.It will be 12years old in FY26 and scheduled for replacement with a newer model with up-to-date safety features and more functional storage.UD62 is a heavy-duty truck with a lift for lifting and transporting large equipment such as pumps and motors.UD62 will be 12-years old in FY27 and is scheduled to be replaced with a newer model with up-to-date safety features. Details Location RequestType Replacement ane Q Village of Tequesta I Proposed Budget FY 2024-25 Pago AQ&of 381 Agenda Item #1. Capital Cost Total Budget(all years) Project Total $215K $215K Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2026 $80,000.00 2027 $135,000.00 $0 $40K $80K $120K Vehicles Vehicles(100%) $215,000.00 TOTAL $215,000.00 Capital • Breakdown Capital Cost FY2026 FY2027 ii Total Vehi $80,000 I $215,000 Tota $80,000 $215,000 Village of Tequesta I Proposed Budget FY 2024-25 Pagogof 381 Agenda Item #1. Funding Sources Total Budget(all years) Project Total $215K $215K Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2026 $80,000.00 2027 $135,000.00 $0 $40K $80K $120K Operating Revenue Operating Revenue(100%) $215,000.00 TOTAL $215,000.00 Funding Sources Breakdown Funding Sources FY2026 FY2027 Total Operating Revenue $80,000 $215,000 Total $80,000 $215,000 a Village of Tequesta I Proposed Budget FY 2024-25 Page,410lt,of 381 Agenda Item #1. i"his requests information is generated from,Proposed Version. Surficial Well Rehabilitation Overview Request Owner Juan Rivas-Castillo,Instrumentation Technician Est.Start Date 08/16/2022 Est.Completion Date 09/30/2029 Department Water- Production Type Other Description The Village produces untreated(raw)water from 14 wells sourced from two separate aquifers:10 Surficial aquifer wells and 4 upper Floridan aquifer wells.Regular programmatic rehabilitation,including acidization and redevelopment,is needed to maintain the desired quantity and quality ofwater.This budget item is funded to rehabilitate three surficial aquifer wells peryear because ofthe high iron content in the aquifer so that the iron does not degrade or destroy the pumps and related equipment. The price ofsurficial aquifer well rehabs has more than doubled in the last five years,so the request for this budget has increased accordingly.In FY25,we received approval from the Village Council to piggyback a maintenance contract with AMPS through the City of Palm Bay. We plan on renewing the contract with AMPS if the well rehab work continues to be successful. The current estimate for the work assumes that additional work is not required such as replacing a motor or additional related work.If needed,we will request additional funding. Details Location RequestType Refurbishment L, t -- � .. ^fir �:•� Village of Tequesta Proposed Budget FY 2024-25 Pagoa41211of 381 Agenda Item #1. Capital Cost FY2025 Budget Total Budget(all years) Project Total $76,000 $430 K $430 K Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2025 $76,000.00 2026 $81,000.00 2027 $86,000.00 2028 $91,000.00 2029 $96,000.00 $0 $25K $50K $75K Other(100%) $430,000.00 Other TOTAL $430,000.00 Capital CostBreakdown Capital Cost FY2025 FY2026 FY2027 FY2028 FY2029 Total Other $76,000 $81,000 $86,000 $91,000 $96,000 $430,000 Total $76,000 $81,000 $86,000 $91,000 $96,000 $430,000 Village of Tequesta I Proposed Budget FY 2024-25 Pagl%AU20f 381 Agenda Item #1. Funding Sources FY2025 Budget Total Budget(all years) Project Total $76,000 $430 K $430 K Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2025 $76,000.00 2026 $81,000.00 2027 $86,000.00 2028 $91,000.00 2029 $96,000.00 $0 $25K $50K $75K Operating Revenue(100%) $430,000.00 Operating Revenue TOTAL $430,000.00 Funding Sources Breakdown Funding Sources FY2025 FY2026 FY2027 FY2028 FY2029 Total Operating Revenue $76,000 $81,000 $86,000 1 $91,000 $96,000 $430,000 Total $76,000 $81,000 $86,000 $91,000 $96,000 $430,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pago A'6 3of 381 Agenda Item #1. i"his requests information is generated from,Proposed Version. Surficial Well Replacements - Wells No. S18, S19, and S20 (FY289 FY291 FY30) Overview Request Owner Juan Rivas-Castillo,Instrumentation Technician Est.Start Date 10/01/2027 Est.Completion Date 09/30/2029 Department Water- Production Type Other Description The Village produces water for the traditional filtration water treatment plant from 10 surficial aquifer groundwater wells and for the reverse osmosis membrane plant from four upper Floridan aquifer wells.Surficial aquifer wells Nos.S18,S19,and S20 need to be relocated.The order in which they have been prioritized for replacement is No.S19,No.S18,and No.S20.Wells No.S18 and No.S20 is located in Tequesta Park and was constructed in 197S.The wellhead and equipment are buried in a vault,are heavily corroded,need to be elevated,and do not meet current regulatory requirements although they are currently operational if properly maintained.The condition assessment report conducted by Kimley Horn recommends replacing the wells.The projects will drill new wells at generally the same locations,set a new well casing and install a new wellhead,pump,piping and controls.Wells Nos.S18 and S19 are designed but No.S20 is not yet designed.Well No.S18 was budgeted in FY23 but due to a delay in obtaining an easement,the project was not bid.In the interim,prices for wells increased from$6001k to close to$1M.The Village also has to determine the path forward for the UMCRS rule and any additional treatment that may be required for surficial aquifer water.Although the wells will need to be replaced eventually if the Village continues to use its surficial aquifer wells,it is hoped that prices will stabilize.In the meantime,the Village will monitor prices, continue programmatic maintenance on the wells,and keep the designs handy pending funding.Currently,the wells are planned for relocation as follows:well No.S19 in FY28,No.SIB in FY29,and No.S20 in FY30. Images Well No.S-18 Details Location Request Type Replacement A Village of Tequesta Proposed Budget FY 2024-25 Page A Ad 381 Agenda Item #1. Capital Cost Total Budget(all years) Project Total $2.3 M $2.3 M --------------------------------------------------------------------------------------------------------------------------------------- Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2028 ■� � $1,150,000.00 2029 ■ $1,150,000.00 $0 $300K $600K $900K Architect/Engineering Services 0 Improvements Other than Bui... Architect/Engineering Services(13%)$300,OOC Improvements Other than Buildings(87%)$2, TOTAL $2,300,000.00 Capital • Breakdown Capital Cost FY2028 FY2029 Total Architect/Engineering Services $150,000 $150,000 $300,000 Improvements Other than Buildings $1,000,000 $1,000,000 $2,000,000 Total $1,150,000 $1,150,000 $2,300,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pago A1255of 381 Agenda Item #1. Funding Sources Total Budget(all years) Project Total $2.3 M $2.3 M Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2028 $1,150,000.00 2029 $1,1S0,000.00 $0 $300K $GOOK $900K Grant Revenue Grant Revenue(100%) $2,300,000.00 TOTAL $2,300,000.00 Funding Sources Breakdown Funding Sources FY2028 FY2029 Total $1,150,000 $1,150,000 $2,300,000 Tovi� $1,150,000 $1,150,000 $2,300,000 a Village of Tequesta I Proposed Budget FY 2024-25 Page,;J'L&of 381 Agenda Item #1. This requests information is generated from,Proposed Version. WTP - Filter Plant Media Replacement Project Overview Request Owner Marjorie Craig,Utilities Director Est.Start Date 02/01/2024 Est.Completion Date 12/01/2026 Department Water- Production Type Other Description The Village of Tequesta water treatment plant(WTP) really has two water treatment plants:a conventional filter plant for surficial aquifer groundwater and a reverse osmosis plant to treat the upper Floridan aquifer water.The conventional filter plant has six pressure filters, which require filter media(silica sand and anthracite)for the groundwater treatment filtration iron removal process.The filter media has a normal life expectancy of approximately 7 to 10 years and should receive inspections at regular intervals to track and document media condition,depth,and operational performance. A January 2018 analysis by Kimley-Horn&Associates identified that current media depths had been reduced due to normal attrition and are due for a full replacement.The filter media replacement project will remove and replace the sand/anthracite media in all six filter vessels as well as replace the original underdrain system. Images Park ,J a. IO - 47R Tegamta JvPitsr k1t6t '^"y, Cdasnr Water treatment plant Water treatment plant location conventional filters map Photo of the six conventional filters at the water treatment plant.These filters treat water that comes from the surficial aquifer. Details Request Type Refurbishment a Village of Tequesta I Proposed Budget FY 2024-25 Pago,4177of 381 Agenda Item #1. Capital Cost FY2025 Budget Total Budget(all years) Project Total $550,000 $1.1 M $1.1 M Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2025 , $550,000.00 2026 , $550,000.00 $0 $150K $300K $450K Architect/Engineering Services 0 Improvements Other than Bui... Architect/Engineering Services(9%)$100,000.( Improvements Other than Buildings(91%)$1,C TOTAL $1,100,000.00 Capital • Breakdown Capital Cost FY2025 FY2026 Total Architect/Engineering Services $50,000 $50,000 1 $100,000 Improvements Other than Buildings $500,000 $500,000 $1,000,000 Total $550,000 $550,000 $1,100,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pagp%A%of 381 Agenda Item #1. Funding Sources FY2025 Budget Total Budget(all years) Project Total $550,000 $1.1 M $1.1 M Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2025 $550,000.00 2026 $550,000.00 $0 $150K $300K $450K Operating Revenue Operating Revenue(100%) $1,100,000.00 TOTAL $1,100,000.00 Funding Sources Breakdown Funding Sources FY2025 FY2026 Total Operating Revenue $550,000 $550,000 $1,100,000 Total $5501000 $5501000 $1,100,000 a Village of Tequesta I Proposed Budget FY 2024-25 Page,;JJ gof 381 Agenda Item #1. This requests information is generated from,Proposed Version. WTP 16" Fiberglass Raw Water Main Pipe Section Replace/ Refurbish Overview Request Owner Juan Rivas-Castillo,Instrumentation Technician Est.Start Date 10/01/2026 Est.Completion Date 01/01/2028 Department Water- Production Type Other Description There are water pipes that convey untreated well water from the wells to the two water plants.There is a 16"diameter fiberglass section of pipe where several chemicals are injected into the raw(untreated)water stream that leads to the reverse osmosis(PO)plant.This pipe needs to be refurbished or replaced.A conceptual engineering estimate to repair/replace this pipe is$100,000 in FY24,based on the location and size of this pipe.The estimate for the year the project will be constructed has been increased to$120,000,based on the price increases that we have been seeing over the last two to three years,but if prices stabilize,it could cost less. Engineering costs are estimated for design,bid assistance,and construction engineering and inspection services. See the pictures below for more information on the location of the pipe. Images �i Ra j f�l R0.W01ER � � d3ivir�Mdd �1 !am w..of ]�I Mot 16 inch FRP raw water main pipe goes through two walls and Old acid injection point.Location is approximately 16 ft long. of several failures in the past that led to opening the interconnect with Jupiter. Details Request Type Replacement Village of Tequesta I Proposed Budget FY 2024-25 Pagp%Aaof 381 Agenda Item #1. Capital Cost Total Budget(all years) Project Total $145 K $145 K Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2027 ■� � $145,000.00 $0 $40K $80K $120K Architect/Engineering Services • Improvements Other than Bui... Architect/Engineering Services(17%)$25,000.0 Improvements Other than Buildings(83%)$12 TOTAL $145,000.00 Capital • Breakdown Capital Cost FY2027 Total Architect/Engineering Services $25,000 $25,000 Improvements Other than Buildings $120,000 $120,000 Total $145,000 $145,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pagoa42211of 381 Agenda Item #1. Funding Sources Total Budget(all years) Project Total $145 K $145 K ---------------------------------------------------------------------------------------------------------------------------------------- Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2027 am $145,000.00 $0 $40K $80K $120K Operating Revenue Operating Revenue(100%) $145,000.00 TOTAL $145,000.00 Funding Sources Breakdown Funding Sources FY2027 Total Operating Revenue $145,000 $145,000 Total $145,000 $145;0,00 a Village of Tequesta I Proposed Budget FY 2024-25 PagAAU20f 381 Agenda Item #1. This requests information is generated from,Proposed Version. WTP High Pressure Pump (HPP) Room Exhaust Fan Overview Request Owner Marjorie Craig,Utilities Director Est.Start Date 10/01/2024 Est.Completion Date 11/01/202S Department Water- Production Type Other Description The exhaust fan located above the high-pressure pump room is functioning but is suffering from extensive internal corrosion and has reached the end of its useful life.Maintenance work has been done to reduce corrosion in the past,but the equipment needs to be replaced.Costs include the fan and several required equipment rentals to lift the fan to the installation location.Some operational cost savings are likely to be realized with a new fan but have not been quantified(power costs,maintenance costs). Images HPP Room Exhaust Fan Details Request Type Replacement a Village of Tequesta I Proposed Budget FY 2024-25 Pag,l% sof 381 Agenda Item #1. Capital Cost FY2025 Budget Total Budget(all years) Project Total $25,000 $25K $25K ------------------------------ -------------------------------------------------------------------------------------------- Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2025 $25,000.00 $0 $GK $12K $18K $24K Machinery/Equipment Machinery/Equipment(100%) $25,000.00 TOTAL $25,000.00 Capital • Breakdown Capital Cost FY2025 Total Machinery/Equipment $25,000 Total $25,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pagp%AU4of 381 Agenda Item #1. Funding Sources FY2025 Budget Total Budget(all years) Project Total $25,000 $25K $25K --------------------------------------------------------------------------------------------------------- Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2025 $25,000.00 $0 $GK $12K $18K $24K Operating Revenue Operating Revenue(100%) $25,000.00 TOTAL $25,000.00 Funding Sources Breakdown Funding Sources FY2025 Total Operating Revenue $25,000 $25,000 Total $25,000 $25,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pag,, 50f 381 Agenda Item #1. Operational Costs Total Budget(all years) Project Total $700 $700 Operational Costs by Year(Proposed) Operational Costs for Budgeted Years(Proposed) 2026 $100.00 2027 $150.00 2028 $200.00 2029 $250.00 $0 $60 $120 $180 $240 Maintenance Maintenance(100%) $700.00 TOTAL $700.00 Operational CostsBreakdown Operational Costs FY2026 FY2027 FY2028 FY2029 Total Maintenance $100 $200 $250 $700 Total $100 $250 $700 r Village of Tequesta I Proposed Budget FY 2024-25 Pag,tof 381 Agenda Item #1. This requests information is generated from,Proposed Version. WTP Membrane Replacement Program - Trains #1, 2, & 3 Overview Request Owner Jennifer Todd,Office Manager Est.Start Date 04/30/2024 Est.Completion Date 12/15/2026 Department Water- Production Type Other Description The Village of Tequesta's reverse osmosis water treatment plant treats water from the upper Floridan aquifer,a brackish water source that requires chloride removal.Membrane technology is a treatment process component.The typical lifespan ofthe membrane elements is eight to 10 years,but they can last beyond that,depending on the specific water quality and use.The membranes must be monitored for replacement through conductivity,age,and normalized data. This program will replace the membranes in Trains#1,#2,and#3,which have all reached their useful life.They are to be replaced in the order of trains#2,#1,and then#3. Images Membranes Details Location Request Type Replacement Village of Tequesta I Proposed Budget FY 2024-25 Pago AZ77of 381 Agenda Item #1. Capital Cost FY2025 Budget Total Budget(all years) Project Total $750,000 $1.125M $1.125M Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2025 ' $750,000.00 2026 I $375,000.00 $0 $200K $400K $600K Architect/Engineering Services 0 Machinery/Equipment • Architect/Engineering Services(7%)$75,000.0 • Machinery/Equipment(931/6) $1,050,000.00 TOTAL $1,125,000.00 Capital • Breakdown Capital Cost FY2025 FY2026 Total Architect/Engineering Services $50,000 $25,000 $75,000 Machinery/Equipment $700,000 $350,000 $1,050,000 Total $750,000 $375,000 $1,125,000 a Village of Tequesta I Proposed Budget FY 2024-25 Page A268of 381 Agenda Item #1. Funding Sources FY2025 Budget Total Budget(all years) Project Total $750,000 $1.125M $1.125M Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2025 $750,000.00 2026 $375,000.00 $0 $200K $400K $600K Operating Revenue Operating Revenue(100%) $1,125,000.00 TOTAL $1,125,000.00 Funding Sources Breakdown Funding Sources FY2025 FY2026 Total Operating Revenue $375,000 $1,125,000 Total $375,000 $1,125,000 a Village of Tequesta I Proposed Budget FY 2024-25 PagftA2%of 381 Agenda Item #1. This requests information is generated from,Proposed Version. WTP Upgrades: SCADA , Chemical Feed & Safety, Pump Efficiency & Optimization Overview Request Owner Jennifer Todd,Office Manager Est.Start Date 10/O1/2021 Est.Completion Date 10/30/2027 Department Water- Production Type Other Description The Village has two water treatment plants within the water treatment plant site located at 901 Old Dixie Highway in Tequesta.The original treatment plant is a conventional filtration plant that treats water produced from 10 surficial aquifer wells,and the second treatment plant is a reverse osmosis(R/O) membrane plant that treats water produced from four upper Floridan aquifer wells.After the water is treated at each separate plant depending on its respective water source,it is blended,disinfected,and pumped into the water distribution system. Much ofthe pumping,chemical feed system,supervisory control and data acquisition(SCADA)system,and internal hydraulics are aging and nearing the end of their operational lives or operational efficiency.This project will introduce safety improvements that will help keep our operational team safe,increase operational efficiencies,and reduce our carbon footprint by an estimated savings of212 tons peryear ifthe recommended projects are implemented,as calculated using the EPA calculator.Attached is a table of projects planned as a part of the project,their added value,and their estimated cost as of January 2023.They include SCADA,chemical feed/safety,pump,and operational efficiencywater treatment plant improvements.The estimated cost of the project has increased from$4.633 million(M)to an estimated$6.OM. The project will be funded through a low-interest loan from the Florida Department of Environmental Protection(FDEP)state revolving fund (SRF).Engineering costs include bid assistance,construction engineering and inspection services(CEI),and SRF loan assistance to ensure we meet the FDEP's SRF loan requirements. Details Request Type Replacement a Village of Tequesta I Proposed Budget FY 2024-25 Pag,e,,A:3®bof 381 Agenda Item #1. Capital Cost FY2025 Budget Total Budget(all years) Project Total $6,450,000 $6.45M $6.45M Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2025 ' $6,450,000.00 $0 $2M $4M $61M Architect/Engineering Services • Improvements Other than Bui... Architect/Engineering Services(7%)$450,000. Improvements Other than Buildings(93%)$6, TOTAL $6,450,000.00 Capital • Breakdown Capital Cost FY2025 Total Architect/Engineering Services $450,000 $450,000 Improvements Other than Buildings $6,000,000 $6,000,000 Total $6,450,000 $6,450,000 a Village of Tequesta I Proposed Budget FY 2024-25 PagOa blof 381 Agenda Item #1. Funding Sources FY2025 Budget Total Budget(all years) Project Total $6,450,000 $6.45M $6.45M Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2025 ' $6,450,000.00 $0 $2M $4M $6M Debt Issuance 0 Operating Revenue Debt Issuance(93%) $6,000,000.00 Operating Revenue(7%) $450,000.00 TOTAL $6,450,000.00 Funding Sources Breakdown Funding Sources FY2025 Total Debt Issuance $6,000,000 $6,000,000 Operating Revenue $450,000 $450,000 Total $6,450,000 $6,450,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pagm, 2of 381 Agenda Item #1. WATER-ADMINISTRATION REQUESTS Village of Tequesta I Proposed Budget FY 2024-25 PagmA?A33of 381 Agenda Item #1. This requests information is generated from,Proposed Version. WM#2-Ph2-Beach Road Water Main Replacement Program (Phase 2) Overview Request Owner Jennifer Todd,Office Manager Est.Start Date 10/01/2022 Est.Completion Date 10/01/2029 Department Water-Administration Type Other Description The Village of Tequesta(Village)serves drinking (potable)water to customers within the Village water utility service area on the southern end of Jupiter Island(Island).The existing 8"and 10"water main on the west and north sides of Beach Road is the sole source of potable water delivery to water utility customers on the Island.The Utilities Department's water main replacement program, "Water Main Replacement Project WM-2,Phase 2,"(WM-2,PH2),replaces approximately 6,000 feet of asbestos cement(AC)piping and the southern subaqueous crossing of the intercoastal waterway.While AC pipe is highly resistant to corrosion,it is also"brittle"and difficult to tap and repair.Over time,when AC fails,it typically does so catastrophically(large breaks)without warning.The projected lifespan of an AC pipe ranges from 40 to 70 years.The AC piping in project WM-2,PH2 was installed in the 1950s and 1960s and has reached the end of its useful life and is being replaced to minimize risk to the water system. WM-2 Phase 1 Beach Road water main replacement project was constructed in FY21. Images Water Main Replacement Project N o.2 Details Location Request Type Replacement ~t LC z Village of Tequesta Proposed Budget FY 2024-25 Page A3&of 381 Agenda Item #1. Capital Cost FY2025 Budget Total Budget(all years) Project Total $4,500,000 $4.5M $4.5M --------------------------------------------------------------------------------------------------------------------------------------------------- Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2025 ' $4,500,000.00 $0 $1.21M $2.4M $3.61M Architect/Engineering Services 0 Improvements Other than Bui... Architect/Engineering Services(4%)$200,000. Improvements Other than Buildings(96%)$4, TOTAL $4,500,000.00 Capital • Breakdown Capital Cost FY2025 Total Architect/Engineering Services $200,000 $200,000 Improvements Other than Buildings $4,300,000 $4,300,000 Total $4,500,000 $4,500,000 a Village of Tequesta I Proposed Budget FY 2024-25 PagmA?k5of 381 Agenda Item #1. Funding Sources FY2025 Budget Total Budget(all years) Project Total $4,500,000 $4.5M $4.5M ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2025 ' $4,500,000.00 $0 $1.2M $2.4M $3.6M Debt Issuance 0 Operating Revenue Debt Issuance(96%) $4,300,000.00 Operating Revenue(4%) $200,000.00 TOTAL $4,500,000.00 Funding Sources Breakdown Funding Sources FY2025 Total Debt Issuance $4,300,000 $4,300,000 Operating Revenue $200,000 $200,000 Total $4,500,000 $4,500,000 Village of Tequesta I Proposed Budget FY 2024-25 Page, 66of 381 Agenda Item #1. WATER-DISTRIBUTION REQUESTS Village of Tequesta I Proposed Budget FY 2024-25 Pag,% 377of 381 Agenda Item #1. I"his requests information is generated from,Proposed Version. County Line Road Bridge WM & RWM Relocations Overview Request Owner Jennifer Todd,Office Manager Est.Start Date 10/01/2022 Est.Completion Date 12/31/2026 Department Water-Distribution Type Other Description The Martin County Public Works Department plans to replace the bridge on County Line Road that crosses the northeast fork of the Loxahatchee River beginning in FY24.The Village has an 8-inch potable water pipe and a 12-inch untreated (raw)water pipe that both hang on the existing bridge and must be relocated from the bridge before the County's project begins.Design of a directional bore conduit co-locating both existing water pipes underneath the bridge is at the 90%design and permitting stage.It now looks like an easement may be required for a small portion ofthe pipe.The Loxahatchee River Environmental District(LRD)is also relocating a reclaimed water main that was hanging on the bridge and they are at the same project stage.Depending on timing,the Village will collaborate with LRD during the construction phase.The construction of this project is anticipated to be completed during FY24. Images Details Request Type Replacement Supplemental Attachments rF County Line Bridge Rd WM&RWM Relocations(/resource/cleargov-prod/projects/documents/b7321dacb445c92cfe42.pdf) Attached is the scope of work and fees for the design(only)for the replacement of the existing 8-inch potable water main and existing 12-inch untreated(raw)water main using a directional bore under the County Line Road Bridge Village of Tequesta I Proposed Budget FY 2024-25 Page,438gof 381 Agenda Item #1. Capital Cost FY2025 Budget Total Budget(all years) Project Total $1,310,000 $1.31 M $1.31 M Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2025 , $1,310,000.00 $0 $400K $800K $1.21M Architect/Engineering Services 0 Improvements Other than Bui... Architect/Engineering Services(8%)$110,000.0 Improvements Other than Buildings(92%)$1,-, TOTAL $1,310,000.00 Capital • Breakdown Capital Cost FY2025 Total Architect/Engineering Services $110,000 $110,000 Improvements Other than Buildings $1,200,000 $1,200,000 Total $1,310000 $1,310,000 Village of Tequesta I Proposed Budget FY 2024-25 Pag,, 89of 381 Agenda Item #1. Funding Sources FY2025 Budget Total Budget(all years) Project Total $1,310,000 $1.31 M $1.31 M Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2025 $1,310,000.00 $0 $400K $800K $1.2M Operating Revenue Operating Revenue(100%) $1,310,000.00 TOTAL $1,310,000.00 Funding Sources Breakdown Funding Sources FY2025 Total Operating Revenue $1,310,000 $1,310,000 Total $1,310,000 $1,310,000 a Village of Tequesta I Proposed Budget FY 2024-25 PagOa cpf 381 Agenda Item #1. i"his requests information is generated from,Proposed Version. Distribution Division Replace Mini-Excavator (2008) Overview Request Owner David Tinoco,Distribution&Stormwater Superintendent Est.Start Date 10/01/2025 Est.Completion Date 10/01/2026 Department Water-Distribution Type Other Description The mini-excavator is the workhorse equipment for water distribution system repair and maintenance work due to its versatility and compact size.In 2022,Village staff worked with a mechanic on investing the right amount of money to extend the life of the excavator and believes the purchase of a new one can be deferred until FY26,when it will have reached the end of its useful life and require significant refurbishment to maintain it in serviceable condition.A new mini-excavator will have improved safety and operational features.The Village will surplus the existing mini-excavator at auction at salvage value to offset the purchase cost. Images caw l' Mini-excavator Details Request Type Replacement Village of Tequesta I Proposed Budget FY 2024-25 Page, 11 pf 381 Agenda Item #1. Capital Cost FY2025 Budget Total Budget(all years) Project Total $60,000 $60 K $60 K -------------------------------------------------------------------------------------------------------------------------------------------------------- Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2025 $60,000.00 $0 $15K $30K $45K $60K Machinery/Equipment Machinery/Equipment(100%) $60,000.00 TOTAL $60,000.00 Capital • Breakdown Capital Cost FY2025 Total Machinery/Equipment $60,000 $60,000 Total $60,000 $60,000 a Village of Tequesta I Proposed Budget FY 2024-25 PagoA422of 381 Agenda Item #1. Funding Sources FY2025 Budget Total Budget(all years) Project Total $60,000 $60 K $60 K Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2025 $60,000.00 $0 $15K $30K $45K $60K Operating Revenue Operating Revenue(100%) $60,000.00 TOTAL $60,000.00 Funding Sources Breakdown Funding Sources FY2025 Total Operating Revenue $60,000 $60,000 Total $60,000 $60,000 a Village of Tequesta I Proposed Budget FY 2024-25 PagoA"Df 381 Agenda Item #1. I"his requests information is generated from,Proposed Version. Fire Protection Program - Fire Hydrant Replacement Overview Request Owner David Tinoco,Distribution&Stormwater Superintendent Est.Start Date 10/01/2023 Est.Completion Date 10/02/2035 Department Water-Distribution Type Other Description Programmatic replacement of old fire hydrants within the Village service area on a preventive basis for fire protection. Details Request Type Replacement Capital Cost FY2025 Budget Total Budget(all years) Project Total $60,000 $350 K $350 K Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2025 $60,000.00 2026 $65,000.00 2027 $70,000.00 2028 $75,000.00 2029 $80,000.00 $0 $20K $40K $60K $80K Improvements Other than Buildings(100%)$? Improvements Other than Bui... TOTAL $350,000.00 Capital CostBreakdown Capital Cost FY2025 FY2026 FY2027 FY2028 FY2029 Total Improvements Other than Buildings $60,000 $65,000 $70,000 $75,000 $80,000 $350,000 Total $60,000 $65,000 $70,000 $75,000 $80,000 $350,000 Village of Tequesta I Proposed Budget FY 2024-25 Pagoa4of 381 Agenda Item #1. Funding Sources FY2025 Budget Total Budget(all years) Project Total $60,000 $350 K $350 K --------------------------------------------------------------------------------------------------------------------------------------------------------- Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) v< $60,000.00 $65,000.00 01?7 $70,000.00 2�23 $75,000.00 2029 $80,000.00 $0 $20K $40K $60K $80K Operating Revenue(100%) $350,000.00 Operating Revenue TOTAL $350,000.00 Funding Sources Breakdown Funding Sources FY2025 FY2026 FY2027 FY2028 FY2029 Total Operating Revenue $60,000 $65,000 $70,000 $75,000 $80,000 $350,000 Total $60,000 $70,000 $75,000 $80,000 $350,000 a Village of Tequesta I Proposed Budget FY 2024-25 PagoA45�of 381 Agenda Item #1. i"his requests information is generated from,Proposed Version. Flushing Program - Dead End Mains Overview Request Owner David Tinoco,Distribution&Stormwater Superintendent Est.Start Date 10/01/2023 Est.Completion Date 09/30/2029 Department Water-Distribution Type Other Description The water distribution system currently has 114 dead-end water mains with 53 fire hydrants and 61 blow-offs.All dead-end mains are manually flushed every quarter,using precious man-hours that could be used for other core preventive maintenance duties that are backlogged.This program would initiate the installation of10 to 1S auto-flushing devices annually at dead ends,including areas where regular flushing is necessary.This also helps keep the water quality and chlorine residuals steady in the distribution system.Muller and Kupferle auto flushers range from$2500 to$3,200 each and would be installed by water distribution system personnel and would be a programmatic approach. Details Request Type New a Village of Tequesta I Proposed Budget FY 2024-25 Pagoaleof 381 Agenda Item #1. Capital Cost FY2025 Budget Total Budget(all years) Project Total $51,000 $265K $265K ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2025 $51,000.00 2026 $52,000.00 2027 $53,000.00 2028 $54,000.00 2029 $55,000.00 $0 $15K $30K $45K ® Improvements Other than Buildings(100%)$: Improvements Other than Bui... TOTAL $265,000.00 Capital • Breakdown Capital Cost FY2025 FY2026 FY2027 FY2028 FY2029 Total Improvements Other than Buildings $51,000 $52,000 $53,000 ' $54,000� $55,000 $265,000 Total $51,000 $52,000 $53,000 $54,000 $55,000 $265,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pago �of 381 Agenda Item #1. Funding Sources FY2025 Budget Total Budget(all years) Project Total $51,000 $265K $265K Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2025 $51,000.00 2026 $52,000.00 2027 $53,000.00 2028 $54,000.00 2029 $55,000.00 $0 $15K $30K $45K Operating Revenue(100%) $265,000.00 Operating Revenue TOTAL $265,000.00 Funding Sources Breakdown Funding Sources FY2025 FY2026 FY2027 FY2028 FY2029 Total Operating Revenue 1 $51,000 $52,000 $53,000 $54,000 $265,000 Total $51,000 $52,000 $53,000 $54,000 $265,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pagoal8of 381 Agenda Item #1. i"his requests information is generated from,Proposed Version. CPS Mapping Equipment for Utilities Department Assets Overview Request Owner David Tinoco,Distribution&Stormwater Superintendent Est.Start Date 10/01/2024 Est.Completion Date 09/30/2025 Department Water-Distribution Type Other Description This request is to purchase global positioning system(GPS)mapping equipment to map and locate the utilities department's assets accurately,often updating less accurate data.The work would be conducted using department staff rather than hiring a surveyor or engineer to collect utilities department assets such as valves,hydrants,and mains.Data from this equipment will be loaded into the Village's geographic information system (GIS)for accurate maps and asset locations. Images Details Request Type New Village of Tequesta I Proposed Budget FY 2024-25 Pagoal�of 381 Agenda Item #1. Capital Cost FY2025 Budget Total Budget(all years) Project Total $10,000 $10 K $10 K -------------------------------------------------------------------------------------------------------------------------------------------------------- Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2025 $10,000.00 $0 $2.5K $5K $7.5K $10K Machinery/Equipment Machinery/Equipment(100%) $10,000.00 TOTAL $10,000.00 Capital • Breakdown Capital Cost FY2025 Total Machinery/Equipment $10,000 $10,000 Total $10,000 $10,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pagm A5&of 381 Agenda Item #1. Funding Sources FY2025 Budget Total Budget(all years) Project Total $10,000 $10 K $10 K -------------------------------------------------------------------------------------------------------------------------------------------------------- Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) v< $10,000.00 $.0000 01 7 $.0000 2028 $.0000 2029 $.0000 $0 $2.51K $51K $7.51K $10K Operating Revenue(100%) $10,000.00 Operating Revenue TOTAL $10,000.00 Funding Sources Breakdown Funding Sources FY2025 FY2026 FY2027 FY2028 FY2029 Total Operating Revenue $10,000 $0 $0 $10,000 Total $10,000 0 $0 �$10,000 a Village of Tequesta I Proposed Budget FY 2024-25 PagoA51,Df 381 Agenda Item #1. i"his requests information is generated from,Proposed Version. Ground Penetrating Radar Unit Overview Request Owner David Tinoco,Distribution&Stormwater Superintendent Est.Start Date 10/01/2024 Est.Completion Date 09/30/2025 Department Water-Distribution Type Other Description A ground penetrating radar(GPP)unit uses electromagnetic waves to locate buried utilities allowing for more accurate detection of known and unknown buried utilities.This is an invaluable tool for field staff to locate buried utilities and prevent damage to those utilities. Images GPP Unit Details Request Type New Village of Tequesta I Proposed Budget FY 2024-25 Pag%4522of 381 Agenda Item #1. Capital Cost FY2025 Budget Total Budget(all years) Project Total $26,000 $26K $26K Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2025 $26,000.00 $0 $8K $16K $24K Machinery/Equipment Machinery/Equipment(100%) $26,000.00 TOTAL $26,000.00 Capital • Breakdown Capital Cost FY2025 Total Machinery/Equipment $26,000 $26,000 Total $26,000 $26,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pagoagof 381 Agenda Item #1. Funding Sources FY2025 Budget Total Budget(all years) Project Total $26,000 $26K $26K ----------------------------------------------------------------------------------------------------------------------------- Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2025 $26,000.00 $0 $8K $16K $24K Operating Revenue Operating Revenue(100%) $26,000.00 TOTAL $26,000.00 Funding Sources Breakdown Funding Sources FY2025 Total Operating Revenue $26,000 $26,000 Total $26,000 a Village of Tequesta I Proposed Budget FY 2024-25 PagoA,544of 381 Agenda Item #1. This requests information is generated from,Proposed Version. Replace Distribution Division Vehicles FY24-28 Full-size Pickup w/Utility Storage (UD64, UD66, UD67, UD689 UD69) Overview Request Owner David Tinoco,Distribution&Stormwater Superintendent Est.Start Date 10/01/2024 Est.Completion Date 09/30/2029 Department Water-Distribution Type Other Description The utilities department crews use full-sized pickup trucks with tool storage compartments and safety lighting packages for transportation and day-to-day maintenance activities with the ability to move equipment from location to location.Vehicle UD64wiII be more than 20 years old in FY25,and UD66,UD67,UD69,and UD68 will be 12-years old in FY26,FY27,FY28,and FY29,respectively,and are scheduled to be replaced with new models with up-to-date safety features,improved fuel efficiency,are heavy-duty to comport with the heavy equipment that they haul to sites,and more functional storage. I n FY25,the utilities department's water distribution division plans to purchase a one-ton heavy-duty truck with a utility body and a small mounted crane.This multi-use piece of equipment will allow for the safe towing of heavy equipment such as excavators and vacuum excavators.The small crane will facilitate the replacement of fire hydrants,water main valves,and large water meters. Details Request Type Replacement a Village of Tequesta I Proposed Budget FY 2024-25 Paglsa5of 381 Agenda Item #1. Capital Cost FY2025 Budget Total Budget(all years) Project Total $87,500 $456K $456K ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2025 $87,500.00 2026 $89,500.00 2027 $91,000.00 2028 $93,000.00 2029 $95,000.00 $0 $25K $50K $75K Vehicles(100%) $456,000.00 Vehicles TOTAL $456,000.00 Capital • Breakdown Capital Cost Historical FY2025 FY2026 FY2027 FY2028 FY2029 Total Vehicles $0 $87,500 $89,500 1 $91,000 $93,000 $95,000 $456,000 Total $0 $87,500 $91,000 $93,000 $95,, 00 a Village of Tequesta I Proposed Budget FY 2024-25 Pag% 60f 381 Agenda Item #1. Funding Sources FY2025 Budget Total Budget(all years) Project Total $87,500 $456K $456K -------------------------------------------------------------------------------------------------------------------------------------------------------- Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) v< $87,500.00 F $89,500.00 01?7 $91,000.00 2028 $93,000.00 2029 $95,000.00 $0 $25K $50K $75K Operating Revenue(100%) $456,000.00 Operating Revenue TOTAL $456,000.00 Funding Sources Breakdown Funding Sources FY2025 FY2026 FY2027 FY2028 FY2029 Total Operating Revenue $87,500 $89,500 $91,000 $93,000 $95,000 $456,000 Total $87,500 $89,500 $91,000 $93,000 $95,000 $456,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pagm,;�577of 381 Agenda Item #1. This requests information is generated from,Proposed Version. Water Distribution System Valve Replacement Program Overview Request Owner David Tinoco,Distribution&Stormwater Superintendent Est.Start Date 10/01/2024 Est.Completion Date 09/30/2029 Department Water-Distribution Type Other Description This request is to replace existing water distribution system valves that are inoperable.Water main valves(valves)are an essential component ofthe water distribution system.During water main breaks,a series ofvalves are closed to isolate a section ofthe water distribution system to make the necessary repairs.When valves don't fully close or are inoperable(broken stem),it leads to a larger number of affected residents during water main breaks.Valves that break in the closed position create dead ends within the water distribution system,which can affect water quality,and require regular flushing until the valve is replaced. Details Request Type New Village of Tequesta I Proposed Budget FY 2024-25 Pago,, 381 Agenda Item #1. Capital Cost FY2025 Budget Total Budget(all years) Project Total $75,000 $275K $275K -------------------------------------------------------------------------------------------------------------------------------------------------------- Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2025 $75,000.00 2026 $50,000.00 2027 $s0,000.00 2028 $s0,000.00 2029 $50,000.00 $0 $20K $40K $60K Improvements Other than Buildings(100%)$: Improvements Other than Bui... TOTAL $275,000.00 Capital CostBreakdown Capital Cost FY2025 FY2026 FY2027 FY2028 FY2029 Total Improvements Other than Buildings $75,000 $50,000 $50,000 $50,000 $50,000 $275,000 Total $75,000 $50,000 $50,000 $50,000 $50,000 $275,000 Village of Tequesta I Proposed Budget FY 2024-25 Pag% 9gOf 381 Agenda Item #1. Funding Sources FY2025 Budget Total Budget(all years) Project Total $75,000 $275K $275K Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2025 $75,000.00 2026 $50,000.00 2027 $50,000.00 2028 $50,000.00 2029 $50,000.00 $0 $20K $40K $60K Operating Revenue(100%) $275,000.00 Operating Revenue TOTAL $275,000.00 Funding Sources Breakdown Funding Sources FY2025 FY2026 FY2027 FY2028 FY2029 Total Operating Revenue 1 $75,000 $50,000 $50,000 $50,000 $275,000 Total $75,000 $50,000 $50,000 $50,000 $275,000 a Village of Tequesta I Proposed Budget FY 2024-25 PagmAQ&of 381 Agenda Item #1. This requests information is generated from,Proposed Version. Water System Interconnection Improvement Project Overview Request Owner David Tinoco,Distribution&Stormwater Superintendent Est.Start Date 01/01/2024 Est.Completion Date 09/30/2027 Department Water-Distribution Type Other Description The secondary interconnect with the Town of Jupiter needs rehabilitating as it is reaching its useful life.We need to ensure that the assembly is in good condition in case of an emergency. Details Request Type Replacement Village of Tequesta I Proposed Budget FY 2024-25 PagoAbj3iof 381 Agenda Item #1. Capital Cost FY2025 Budget Total Budget(all years) Project Total $110,000 $110 K $110 K Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2025 , $110,000.00 $0 $30K $60K $90K Architect/Engineering Services • Improvements Other than Bui... Architect/Engineering Services(9%)$10,000.0( Improvements Other than Buildings(91%)$10 TOTAL $110,000.00 Capital • Breakdown Capital Cost FY2025 Total Architect/Engineering Services I $10,000 $10,000 Improvements Other than Buildings $100,000 $100,000 Total $110,000 $110,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pages 2of 381 Agenda Item #1. Funding Sources FY2025 Budget Total Budget(all years) Project Total $110,000 $110 K $110 K ------------------------------------------------------------------------------------------------------------------------- Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2025 am $110,000.00 $0 $30K $60K $90K Grant Revenue Grant Revenue(100%) $110,000.00 TOTAL $110,000.00 Funding Sources Breakdown Funding Sources FY2025 Total Grant Revenue $110,000 Total $110,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pagoagof 381 Agenda Item #1. This requests information is generated from,Proposed Version. WM#20 Rolling Hills Water Main Replacement Program - Fire Flow Enhancements Overview Request Owner David Tinoco,Distribution&Stormwater Superintendent Est.Start Date 10/01/2024 Est.Completion Date 09/30/2029 Department Water-Distribution Type Other Description The Village ofTequesta Utilities Department has a water main replacement program master plan that consists of20 projects,the last three of which are fire flow/hydraulic improvements.This project is the 20th project in the plan and wasjust added because it was found that WM#17,#18,and#19 are not having the hydraulic issues that were previously experienced before four or five valves were found to be closed and are now open.Conversely,we became aware ofsome hydraulic/fire flow enhancements that we recommend addressing in the Rolling Hills area so we added the project to the list.WM#20 has now been elevated to be the next replacement program,and we are deferring#17,#18,and#19 for the foreseeable future. The water mains in the Rolling Hills Community are over 50years old and are made of asbestos cement.These water mains are coming to the end oftheir useful life and need to be replaced.Some of the water mains in this area are 4 inches in size and are currently undersized to meet fire flow requirements. Images r f� Details Request Type New a Village of Tequesta I Proposed Budget FY 2024-25 PagftW, 4of 381 Agenda Item #1. Capital Cost FY2025 Budget Total Budget(all years) Project Total $160,000 $1.41 M $1.41 M ------------------------------------------------------------------------------------------------------------------------------ Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2025 . $160,000.00 2026 $1,250,000.00 $0 $300K $600K $900K $1.2M Architect/Engineering Services 0 Improvements Other than Bui... Architect/Engineering Services(11%)$160,000. Improvements Other than Buildings(89%)$1,: TOTAL $1,410,000.00 Capital • Breakdown Capital Cost FY2025 FY2026 Total Architect/Engineering Services I $160,000 $160,000 Improvements Other than Buildings $1,250,000 $1,250,000 Total $160,000 $1,250,000 $1,410,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pages 5of 381 Agenda Item #1. Funding Sources FY2025 Budget Total Budget(all years) Project Total $160,000 $1.41 M $1.41 M Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2025 ■ $160,000.00 2026 $1,250,000.00 $0 $300K $600K $900K $1.2M Operating Revenue Operating Revenue(100%) $1,410,000.00 TOTAL $1,410,000.00 Funding Sources Breakdown Funding Sources FY2025 FY2026 Total Operating Revenue $160,000 $1,250,000 $1,410,000 Total $160,000 $1,250,000 $1,410,000 a Village of Tequesta I Proposed Budget FY 2024-25 PagOAW60f 381 Agenda Item #1. This requests information is generated from,Proposed Version. WM-1 Tequesta Dr. Water Main Replacement Program Overview Request Owner David Tinoco,Distribution&Stormwater Superintendent Est.Start Date 10/01/2021 Est.Completion Date 09/30/2029 Department Water-Distribution Type Other Description This capital project is part of a multi-year systematic water main replacement program and replaces water pipe along Tequesta Drive. Water main replacement project#1 (WM-1)replaces asbestos cement(AC)piping along Tequesta Dr.from Willow Rd/Fiesta Dr.to Country Club Dr South.AC pipe is highly resistant to corrosion yet is also brittle and difficult to tap and repair.Over time,when AC fails it typically does so catastrophically(large breaks)without warning(e.g.smaller leaks).The projected lifespan of AC pipe varies widely from 40 to 70 years.The AC piping in project WM-1 was installed in the 1960's and has reached the end of its useful life.It will be replaced to minimize risk to the water system which affects our customers. The project was originally bid together with WM-4 Country Club Dr S water main replacement project but was deferred when the December 2022 bids came in 60%higher than the engineer's opinion of probable cost(OPC).The project has 100%design plans and specifications by Holtz Engineering.Before the project can be bid,there may need to be survey updates and any design modifications related to new survey information or any new requirements that may be in place due to using the Florida Department of Environmental Protection state revolving fund (SRF)loan for funding.Costs for engineering and construction are estimated,and some prices are starting to stabilize across the state.There are still delays in some material deliveries. Estimated costs include bidding assistance, construction services,and SRF loan assistance and an estimate of design review/adjustments,if needed. Details Request Type Replacement a Village of Tequesta I Proposed Budget FY 2024-25 Pago,4A77of 381 Agenda Item #1. Capital Cost Total Budget(all years) Project Total $2.42 M $2.42 M Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2026 , $2,420,000.00 $0 $600K $1.2M $1.8M $2.4M Architect/Engineering Services • Improvements Other than Bui... Architect/Engineering Services(9%)$220,000. Improvements Other than Buildings(91%)$2,-, TOTAL $2,420,000.00 Capital • Breakdown Capital Cost FY2026 Total Architect/Engineering Services $220,000 $220,000 Improvements Other than Buildings $2,200,000 $2,200,000 Total $2,420,000 $2,420,000 Village of Tequesta I Proposed Budget FY 2024-25 PagoAW8of 381 Agenda Item #1. Funding Sources Total Budget(all years) Project Total $2.42 M $2.42 M ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2026 , $2,420,000.00 $0 $600K $1.2M $1.8M $2.4M Debt Issuance 0 Operating Revenue Debt Issuance(91%) $2,200,000.00 Operating Revenue(9%) $220,000.00 TOTAL $2,420,000.00 Funding Sources Breakdown Funding Sources FY2026 Total Debt Issuance $2,200,000 $2,200,000 Operating Revenue $220,000 $220,000 Total $2,420,000 $2,420,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pago9of 381 Agenda Item #1. This requests information is generated from,Proposed Version. WM-b (Ph 1 & 2) Country Club Dr. N Water Main Replacement Program Overview Request Owner David Tinoco,Distribution&Stormwater Superintendent Est.Start Date 10/01/2027 Est.Completion Date 12/31/2029 Department Water-Distribution Type Other Description This capital project is part of a multi-year systematic water main replacement program and replaces water pipe along Country Club Dr. North. Water main replacement project#5(WM-5)replaces approximately11,650 feet of asbestos cement(AC)piping along Country Club Drive North,from Eastwinds Circle to Turtle Creek Drive.AC pipe is highly resistant to corrosion yet is also brittle and difficult to tap and repair. Over time,when AC fails it typically does so catastrophically(large breaks)without warning(e.g,smaller leaks).The projected lifespan of AC pipe varies widely from 40 to 70 years.The AC piping in project WM-5 was installed in the 1960's and has reached the end of its useful life.It will be replaced to minimize risk to the water system which affects our customers. The project is currently planned to be constructed in two phases:FY27-Phase I-Country Club Dr N-from Country Club Circle to SE Landing Place,and FY28-Phase II-SE Landing Place northward to the end.A survey was conducted by Kimley-Horn and some engineering,but the project has been tabled due to a significant increase in construction costs.Costs for engineering and construction are estimated,and we are starting to see some prices stabilize across the state.There are still delays in some material deliveries. Images waiar Man to ea I aepiac Water Main Replacement Project No.5 Country Club Drive North Details Location Request Type Replacement rk Village of Tequesta Proposed Budget FY 2024-25 Page A73Q)of 381 Agenda Item #1. Capital Cost Total Budget(all years) Project Total $5.52 M $5.52 M ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Capital Cost by Year(Proposed) Capital Cost for Budgeted Years(Proposed) 2027 ' $2,500,000.00 i 2028 ' $3,020,000.00 $0 $800K $1.GM $2.4M Architect/Engineering Services • Improvements Other than Bui... Architect/Engineering Services(8%)$420,000. Improvements Other than Buildings(92%)$S, TOTAL $5,520,000.00 Capital • Breakdown Capital Cost FY2027 FY2028 Total Architect/Engineering Services $200,000 $220,000 $420,000 Improvements Other than Buildings $2,300,000 $2,800,000 $5,100,000 Total $2,500,000 $3,020,000 $5,520,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pagoa;,7311of 381 Agenda Item #1. Funding Sources Total Budget(all years) Project Total $5.52 M $5.52 M Funding Sources by Year(Proposed) Funding Sources for Budgeted Years(Proposed) 2027 ' $2,500,000.00 2028 ' $3,020,000.00 $0 $800K $1.GM $2.4M Debt Issuance 0 Operating Revenue Debt Issuance(92%) $5,100,000.00 Operating Revenue(8%) $420,000.00 TOTAL $5,520,000.00 Funding Sources Breakdown Funding Sources FY2027 FY2028 Total Debt Issuance $2,300,000 $2,800,000 $5,100,000 Operating Revenue $200,000 $220,000 $420,000 Total $2,500,000 $3,020,000 $5,520,000 a Village of Tequesta I Proposed Budget FY 2024-25 Pagl,473�2of 381 Agenda Item #1. Glossary Abatement:A reduction or elimination of a real or personal property tax,motor vehicle excise,a fee,charge,or special assessment imposed by a governmental unit.Granted only on application of the person seeking the abatement and only by the committing governmental unit. Accounting System:The total structure of records and procedures that identify record,classify,and report information on the financial position and operations of a governmental unit or any of its funds,account groups,and organizational components. Accrued Interest:The amount of interest that has accumulated on the debt since the date of the last interest payment,and on the sale of a bond,the amount accrued up to but not including the date of delivery(settlement date).(See Interest) Amortization:The gradual repayment of an obligation over time and in accordance with a predetermined payment schedule. Appropriation:A legal authorization from the community's legislative body to expend money and incur obligations for specific public purposes.An appropriation is usually limited in amount and as to the time period within which it may be expended. Arbitrage:As applied to municipal debt,the investment of tax-exempt bonds or note proceeds in higher yielding,taxable securities.Section 103 of the Internal Revenue Service(IRS)Code restricts this practice and requires(beyond certain limits)that earnings be rebated (paid)to the IRS. Assessed Valuation:A value assigned to real estate or other property by a government as the basis for levying taxes. Audit:An examination of a community's financial systems,procedures,and data by a certified public accountant(independent auditor),and a report on the fairness of financial statements and on local compliance with statutes and regulations.The audit serves as a valuable management tool in evaluating the fiscal performance of a community. Audit Report:Prepared by an independent auditor,an audit report includes:(a)a statement of the scope of the audit;(b) explanatory comments as to application of auditing procedures;(c)findings and opinions.It is almost always accompanied by a management letter which contains supplementary comments and recommendations. Available Funds:Balances in the various fund types that represent non-recurring revenue sources.As a matter of sound practice,they are frequently appropriated to meet unforeseen expenses,for capital expenditures or other one-time costs. Balance Sheet:A statement that discloses the assets,liabilities,reserves and equities of a fund or governmental unit at a specified date. Betterments(Special Assessments):Whenever a specific area of a community receives benefit from a public improvement (e.g.,water,sewer,sidewalk,etc.),special property taxes may be assessed to reimburse the governmental entity for all or part of the costs it incurred.Each parcel receiving benefit from the improvement is assessed for its proportionate share of the cost of such improvements.The proportionate share may be paid in full or the property owner may request that the assessors apportion the betterment over 20 years.Over the life of the betterment,one year's apportionment along with one year's committed interest computed from October 1 to October 1 is added to the tax bill until the betterment has been paid. Bond:A means to raise money through the issuance of debt.A bond issuer/borrower promises in writing to repay a specified sum of money,alternately referred to as face value,par value or bond principal,to the buyer of the bond on a specified future date(maturity date),together with periodic interest at a specified rate.The term of a bond is always greater than one year.(See Note) Bond and Interest Record:(Bond Register)-The permanent and complete record maintained by a treasurer for each bond issue.It shows the amount of interest and principal coming due each date and all other pertinent information concerning the bond issue. Bonds Authorized and Unissued:Balance of a bond authorization notyet sold.Upon completion or abandonment of a project,any remaining balance of authorized and unissued bonds may not be used for other purposes,but must be rescinded by the community's legislative body to be removed from community's books. Bond Issue:Generally,the sale of a certain number of bonds at one time by a governmental unit. a Village of Tequesta I Proposed Budget FY 2024-25 PagftA7 of 381 Agenda Item #1. Bond Rating(Municipal):A credit rating assigned to a municipality to help investors assess the future ability,legal obligation, and willingness of the municipality(bond issuer)to make timely debt service payments.Stated otherwise,a rating helps prospective investors determine the level of risk associated with a given fixed-income investment.Rating agencies,such as Moody's and Standard and Poors,use rating systems,which designate a letter or a combination of letters and numerals where AAA is the highest rating and Cl is a very low rating. Budget:A plan for allocating resources to support particular services,purposes and functions over a specified period of time. (See Performance Budget,Program Budget) Capital Assets:All real and tangible property used in the operation of government,which is not easily converted into cash,and has an initial useful live extending beyond a single financial reporting period.Capital assets include land and land improvements;infrastructure such as roads,bridges,water and sewer lines;easements;buildings and building improvements; vehicles,machinery and equipment.Communities typically define capital assets in terms of a minimum useful life and a minimum initial cost.(See Fixed Assets) Capital Budget:An appropriation or spending plan that uses borrowing or direct outlay for capital or fixed asset improvements.Among other information,a capital budget should identify the method of financing each recommended expenditure,i.e.,tax levy or rates,and identify those items that were not recommended. (See Capital Assets,Fixed Assets) Cash:Currency,coin,checks,postal and express money orders and bankers'drafts on hand or on deposit with an official or agent designated as custodian of cash and bank deposits. Cash Management:The process of monitoring the ebb and flow of money in an out of municipal accounts to ensure cash availability to pay bills and to facilitate decisions on the need for short-term borrowing and investment of idle cash. Certificate of Deposit(CD):A bank deposit evidenced by a negotiable or non-negotiable instrument,which provides on its face that the amount of such deposit plus a specified interest payable to a bearer or to any specified person on a certain specified date,at the expiration of a certain specified time,or upon notice in writing. Classification of Real Property:Assessors are required to classify all real property according to use into one of four classes: residential,open space,commercial,and industrial.Having classified its real properties,local officials are permitted to determine locally,within limitations established by statute and the Commissioner of Revenue,what percentage of the tax burden is to be borne by each class of real property and by personal property owners. Collective Bargaining:The process of negotiating workers'wages,hours,benefits,working conditions,etc.,between an employer and some or all of its employees,who are represented by a recognized labor union.regarding wages,hours and working conditions. Consumer Price Index:The statistical measure of changes,if any,in the overall price level of consumer goods and services.The index is often called the"cost-of-living index:' Cost-Benefit Analysis:A decision-making tool that allows a comparison of options based on the level of benefit derived and the cost to achieve the benefit from different alternatives. Debt Burden:The amount of debt carried by an issuer usually expressed as a measure of value(i.e.,debt as a percentage of assessed value,debt per capita,etc.).Sometimes debt burden refers to debt service costs as a percentage of the total annual budget. Debt Service:The repayment cost,usually stated in annual terms and based on an amortization schedule,of the principal and interest on any particular bond issue. Encumbrance:A reservation of funds to cover obligations arising from purchase orders,contracts,or salary commitments that are chargeable to,but not yet paid from,a specific appropriation account. Enterprise Funds:An enterprise fund is a separate accounting and financial reporting mechanism for municipal services for which a fee is charged in exchange for goods or services.It allows a community to demonstrate to the public the portion of total costs of a service that is recovered through user charges and the portion that is subsidized by the tax levy,if any.With an enterprise fund,all costs of service delivery--direct,indirect,and capital costs—are identified.This allows the community to recover total service costs through user fees if it chooses.Enterprise accounting also enables communities to reserve the a Village of Tequesta I Proposed Budget FY 2024-25 Page AZ44of 381 Agenda Item #1. "surplus"or net assets unrestricted generated by the operation of the enterprise rather than closing it out to the general fund at year-end.Services that may be treated as enterprises include,but are not limited to,water,sewer,hospital,and airport services. Equalized Valuations(EQVs):The determination of the full and fair cash value of all property in the community that is subject to local taxation. Estimated Receipts:A term that typically refers to anticipated local revenues often based on the previous year's receipts and represent funding sources necessary to support a community's annual budget.(See Local Receipts) Exemptions:A discharge,established by statute,from the obligation to pay all or a portion of a property tax.The exemption is available to particular categories of property or persons upon the timely submission and approval of an application to the assessors.Properties exempt from taxation include hospitals,schools,houses of worship,and cultural institutions.Persons who may qualify for exemptions include disabled veterans,blind individuals,surviving spouses,and seniors. Expenditure:An outlay of money made by municipalities to provide the programs and services within their approved budget. Fiduciary Funds:Repository of money held by a municipality in a trustee capacity or as an agent for individuals,private organizations,other governmental units,and other funds.These include pension (and other employee benefit)trust funds, investment trust funds,private-purpose trust funds,and agency funds. Fixed Assets:Long-lived,assets such as buildings,equipment and land obtained or controlled as a result of past transactions or circumstances. Fixed Costs:Costs that are legally or contractually mandated such as retirement,FICA/Social Security,insurance,debt service costs or interest on loans. Float:The difference between the bank balance for a local government's account and its book balance at the end of the day. The primary factor creating float is clearing time on checks and deposits.Delays in receiving deposit and withdrawal information also influence float. Full Faith and Credit:A pledge of the general taxing powers for the payment of governmental obligations.Bonds carrying such pledges are usually referred to as general obligation or full faith and credit bonds. Fund:An accounting entity with a self-balancing set of accounts that are segregated for the purpose of carrying on identified activities or attaining certain objectives in accordance with specific regulations,restrictions,or limitations. Fund Accounting:Organizing financial records into multiple,segregated locations for money.A fund is a distinct entity within the municipal government in which financial resources and activity(assets,liabilities,fund balances,revenues,and expenditures)are accounted for independently in accordance with specific regulations,restrictions or limitations.Examples of funds include the general fund and enterprise funds.Communities whose accounting records are organized according to the Uniform Municipal Accounting System (UMAS) use multiple funds. GASB 34:A major pronouncement of the Governmental Accounting Standards Board that establishes new criteria on the form and content of governmental financial statements.GASB 34 requires a report on overall financial health,notjust on individual funds.It requires more complete information on the cost of delivering value estimates on public infrastructure assets,such as bridges,road,sewers,etc.It also requires the presentation of a narrative statement the government's financial performance, trends and prospects for the future. GASB 45:This is another Governmental Accounting Standards Board major pronouncement that each public entity account for and report other postemployment benefits in its accounting statements.Through actuarial analysis,municipalities must identify the true costs of the OPEB earned by employees over their estimated years of actual service. General Fund:The fund used to account for most financial resources and activities governed by the normal appropriation process. General Obligation Bonds:Bonds issued by a municipality for purposes allowed by statute that are backed by the full faith and credit of its taxing authority. Governing Body:A board,committee,commission,or other executive or policymaking bodyof a municipality or school district. a Village of Tequesta I Proposed Budget FY 2024-25 PagftA7s55of 381 Agenda Item #1. Indirect Cost:Costs of a service not reflected in the operating budget of the entity providing the service.An example of an indirect cost of providing water service would be the value of time spent by non-water department employees processing water bills.A determination of these costs is necessary to analyze the total cost of service delivery.The matter of indirect costs arises most often in the context of enterprise funds. Interest:Compensation paid or to be paid for the use of money,including amounts payable at periodic intervals or discounted at the time a loan is made.In the case of municipal bonds,interest payments accrue on a day-to-day basis,but are paid every six months. Interest Rate:The interest payable,expressed as a percentage of the principal available for use during a specified period of time.It is always expressed in annual terms. Investments:Securities and real estate held for the production of income in the form of interest,dividends,rentals or lease payments.The term does not include fixed assets used in governmental operations. Line Item Budget:A budget that separates spending into categories,or greater detail,such as supplies,equipment, maintenance,or salaries,as opposed to a program budget. Local Aid:Revenue allocated by the state or counties to municipalities and school districts. Maturity Date:The date that the principal of a bond becomes due and payable in full. Municipal(s):(As used in the bond trade) "Municipal"refers to any state or subordinate governmental unit."Municipals"(i.e., municipal bonds) include not only the bonds of all political subdivisions,such as cities,towns,school districts,special districts, counties but also bonds of the state and agencies of the state. Note:A short-term loan,typically with a maturity date of a year or less. Objects of Expenditures:A classification of expenditures that is used for coding any department disbursement,such as "personal services,""expenses,"or"capital outlay." Official Statement:A document prepared for potential investors that contains information about a prospective bond or note issue and the issuer.The official statement is typically published with the notice of sale.It is sometimes called an offering circular or prospectus. Operating Budget:A plan of proposed expenditures for personnel,supplies,and other expenses for the coming fiscal year. Overlapping Debt:A community's proportionate share of the debt incurred by an overlapping government entity,such as a regional school district,regional transit authority,etc. Performance Budget:A budget that stresses output both in terms of economy and efficiency. Principal:The face amount of a bond,exclusive of accrued interest. Program:A combination of activities to accomplish an end. Program Budget:A budget that relates expenditures to the programs they fund.The emphasis of a program budget is on output. Purchased Services:The cost of services that are provided by a vendor. Refunding of Debt:Transaction where one bond issue is redeemed and replaced by a new bond issue under conditions generally more favorable to the issuer. Reserve Fund:An amount set aside annually within the budget of a town to provide a funding source for extraordinary or unforeseen expenditures. Revaluation:The assessors of each community are responsible for developing a reasonable and realistic program to achieve the fair cash valuation of property in accordance with constitutional and statutory requirements.The nature and extent of that program will depend on the assessors'analysis and consideration of many factors,including,but not limited to,the status of a Village of Tequesta I Proposed Budget FY 2024-25 Pag,%A73C%of 381 Agenda Item #1. the existing valuation system,the results of an in-depth sales ratio study,and the accuracy of existing property record information. Revenue Anticipation Note(RAN):A short-term loan issued to be paid off by revenues,such as tax collections and state aid. RANs are full faith and credit obligations. Revenue Bond:A bond payable from and secured solely by specific revenues and thereby not a full faith and credit obligation. Revolving Fund:Allows a community to raise revenues from a specific service and use those revenues without appropriation to support the service. Sale of Real Estate Fund:A fund established to account for the proceeds of the sale of municipal real estate other than proceeds acquired through tax title foreclosure. Stabilization Fund:A fund designed to accumulate amounts for capital and other future spending purposes,although it may be appropriated for any lawful purpose. Surplus Revenue:The amount by which cash,accounts receivable,and other assets exceed liabilities and reserves. Tax Rate:The amount of property tax stated in terms of a unit of the municipal tax base;for example,$14.80 per$1,000 of assessed valuation of taxable real and personal property. Tax Title Foreclosure:The procedure initiated by a municipality to obtain legal title to real property already in tax title and on which property taxes are overdue. Trust Fund:In general,a fund for money donated or transferred to a municipality with specific instructions on its use.As custodian of trust funds,the treasurer invests and expends such funds as stipulated by trust agreements,as directed by the commissioners of trust funds or by the community's legislative body.Both principal and interest may be used if the trust is established as an expendable trust.For nonexpendable trust funds,only interest(not principal) may be expended as directed. Uncollected Funds:Recently deposited checks included in an account's balance but drawn on other banks and not yet credited by the Federal Reserve Bank or local clearinghouse to the bank cashing the checks.(These funds may not be loaned or used as part of the bank's reserves and they are not available for disbursement.) Undesignated Fund Balance:Monies in the various government funds as of the end of the fiscal year that are neither encumbered nor reserved,and are therefore available for expenditure once certified as part of free cash. Unreserved Fund Balance(Surplus Revenue Account):The amount by which cash,accounts receivable,and other assets exceed liabilities and restricted reserves.It is akin to a"stockholders'equity"account on a corporate balance sheet.It is not, however,available for appropriation in full because a portion of the assets listed as"accounts receivable"may be taxes receivable and uncollected.(See Free Cash) Valuation(100 Percent):The legal requirement that a community's assessed value on property must reflect its market,or full and fair cash value. a%Village of Tequesta I Proposed Budget FY 2024-25 Pagp%47377of 381 Agenda Item #1. Exhibit A VILLAGE OF TEQUESTA SUMMARY LISTING OF ALL BUDGETS FY 2024-2025 BUDGET 2024-2025 BUDGET General Fund - #001 $ 19,510,206 Building Fund #101 110251,804 Capital Improvement Fund #301 11216,351 Capital Projects Fund #303 11701,500 Water Fund #401 21,764,078 Refuse & Recycling Fund #402 742,993 Stormwater Fund #403 836,600 Special Law Enforcement Fund # 605 131,009 Vehicle Replacement Fund #501 1,547,836 Village Total $ 48,702,377 Page 378 of 381