HomeMy WebLinkAboutAgreement_General_9/12/2024_PBC Supervisor of Elections oa OF ,� c
Wendy Sartory Link
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CONTRACT FOR EARLY VOTING
This Contract is made as of the 14 day of Hdl — , 20 by and between the Palm
Beach County Supervisor of Elections, a Political Subdivision of the State of Florida, by and
through the Palm Beach County Board of County Commissioners, hereinafter referred to as
SUPERVISOR, and E
STA 345 TEQUESTA DR, TEQUESTA, FL 33469
("FACILITY") to dos\i�n the State of Florida.
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In consideration of the mutual promises contained herein, SUPERVISOR and FACILITY agree as
follows:
ARTICLE 1-SERVICES
FACILITY'S responsibility under this Contract is to provide Early Voting site services for the 2024
General Election, including the following scheduled Early Voting period:
A. General Election (GEN) Early Voting period from Monday, October 21't, 2024, to Sunday,
November V, 2024,from 7:00 A.M.to 7:00 RM daily.
(Election Day voting will occur November 511, 2024, for the GEN.)
Early Voting hours of operation are planned from 7:00 A.M. until 7:00 P.M. daily during the Early
Voting period for the General Election. The poll workers will need access to the Early Voting site
two hours prior to opening on the first day(October 21", 2024, at 5:00 A.M.), and then up to one
hour earlier or later each day, or from 6:00 A.M. until 8:00 P.M.
SUPERVISOR'S representatives/liaisons during the performance of this Contract shall be:
Rachel West, (561)656-6237/(772)631-6309 or Rachel@votepaImbeach.gov.
FACILITY'S representative/liaison during the performance of this Contract shall be:
Name/Title: Lori McWilliams, Village Clerk
561-768-0443 office/
Phone Number: 561-367-5006 work cell
Mailing Address (if different):
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Wendy Sartory Link
Palm Beach County Supervisor of Elections
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`�ef°cycouN'���a Q 240 South Military Trail,West Palm Beach,FL 33415 0561,656.6200 0561.656.6287
Name and telephone number of emergency contact person before and after regular business
hours:
Name/Title: Lori McWiliams, Village Clerk
Email Address: Imcwilliams@tequesta.org
561-768-0443 - office/
Work Phone Number: 561-367-5006 -work cell
Cell Phone Number(for emergency purposes): 561-367-5006 -work cell
Name and telephone number of contact person at Polling Place during the Early Voting period
(*and on Election Day):
Name/Title: Same as above
Email Address: same as above
same as above
Work Phone Number:
Cell Phone Number for emergency same as above
( g y purposes};
Two alternate contacts:
Mary Ann Grieser/Deputy Clerk
Name/Title:
Email Address: mgrieser@tequesta.org
561-768-0445
Work Phone Number:
Cell Phone Number for emergency 561-351-5386
{ g y purposes):
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S°aoF�`F Wendy Sartory Link
wPalm Beach County Supervisor of Elections
f �l ® in o) @VotePaImBeach Vote Pa I M Beach.gov
9(�ef4�HcouN�" 240 South Military Trail,West Palm Beach,FL 33415 0561.656.6200 0561,656,6287
Name/Title: Jeremy Allen, Village Manager
Email Address: fallen@tequesta.org
Work Phone Number: 561-768-0463
Cell Phone Number(for emergency purposes):
561-972-3069
ARTICLE 2—SCHEDULE
FACILITY shall agree to allow voters, poll workers, poll watchers, other designated campaign
representatives,and representatives of the SUPERVISOR to enter and exit premises without delay
or screening of any kind during the Early Voting period (*and on Election Day), until completion
of voting. This shall include but is not limited to:
A. None of the above shall be required to present identification upon entry, including at any gate.
B. None of the above shall be required to undergo health screening upon entry.
FACILITY shall agree to accept delivery of equipment and supplies at a time and date to be
determined by FACILITY and SUPERVISOR prior to Early Voting. FACILITY and SUPERVISOR will
also determine a date a time for SUPERVISOR to remove equipment and supplies.
Please provide the days and hours of operation at the location when access to the premises will
be available for delivery and pickup of voting equipment. An election official will contact you to
plan:
Location hours of operation in October/November: M-F 8:30 am - 5:00 pm
*The SUPERVISOR will deliver the Early Voting Equipment and supply cabinet(s) in the morning
and set up the Early Voting site the same day on Friday, October 18, 2024, before the beginning
of the Early Voting period starts on Monday, October 21, 2024.
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Palm Beach County Supervisor of Elections
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ef4C cou V4�v0 0 240 South Military Trail,West Palm Beach,FL 33415 0561,656.6200 0561.656,6287
FACILITY shall agree to provide a secure location to store Elections Equipment upon delivery to
Early Voting site and until removal.
Please indicate where election equipment will be stored and how it will be secured:
Behind secured locked door in hall of Village Hall
Current assessed polling room: COUNCIL CHAMBERS
FACILITY/COUNTY shall agree to use the currently assessed polling room for all scheduled
elections. If the polling room will NOT be available for an election, notice must be given to the
SUPERVISOR for approval. Any new polling rooms not currently assessed will require an in-person
site visit to confirm ADA accessibility.
FACILITY shall agree to allow SUPERVISOR or SUPERVISOR's designee(s)to inspect and set up the
designated Early Voting site prior to Early Voting (*and prior to Election Day).
FACILITY shall agree (initial one):
To open the Early Voting site no later than 5:00 A.M. on the first day of Early Voting and
then no later than 6:00 A.M. on each subsequent day of Early Voting for the General Election
OR;
To provide SUPERVISOR or its assignee (Site Supervisor) with a key to the Early Voting
site/Polling Room.
Please indicate contact information and instructions for key:
N/A
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S°ROF�`�c Wendy Sartory Link
Palm Beach County Supervisor of Elections
f !I ® in o@VotePaImBeach
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'r�ef,�HCouH�� Q 240 South Military Trail,West Palm Beach,FL 33415 (D561.656.6200 0561.656,6287
FACILITY shall agree to provide:
—Chairs for election workers (number of chairs provided 20-30 )
4-5
—Tables for election workers (number of tables provided ).
— Use of restroom facilities. Yes
—Air conditioning. Yes
ARTICLE 3—REMEDIES
This Contract shall be governed by the laws of the State of Florida. Any legal action necessary to
enforce the contract will be held in a court of competent jurisdiction located in Palm Beach
County, Florida. No remedy herein conferred upon any party is intended to be exclusive of any
other remedy, and each and every such remedy shall be cumulative and shall be in addition to
every other remedy given hereunder or now or hereafter existing at law or in equity, by statute
or otherwise. No single or partial exercise by any party of any right, power,or remedy hereunder
shall preclude any other or further exercise thereof.
ARTICLE 4- EXCUSABLE DELAYS
FACILITY shall not be considered in default by reason of any failure in performance if such failure
arises out of causes reasonably beyond the control of FACILITY or its subcontractors and without
their fault or negligence. Such causes include, but are not limited to, acts of God, force majeure,
natural or public health emergencies which have been classified by Emergency Order by the
Governor of Florida or the President of the United States as a State of Emergency, allowing for
the specific breach of this contract (i.e. an order specifically disallowing use of this or this kind of
facility by the public), and abnormally severe and unusual weather conditions which render the
Early Voting site unusable.
Upon FACILITY'S request,SUPERVISOR shall consider the facts and extent of any failure to perform
the work and, if FACILITY'S failure to perform was without its fault or negligence, the Contract
Schedule or any other affected provision of this Contract shall be revised accordingly, subject to
SUPERVISOR'S rights to change or terminate this contract at any time.
ARTICLE 5-ENTIRETY OF CONTRACTUAL AGREEMENT
SUPERVISOR and FACILITY agree that this contract sets forth the entire agreement between the
parties, and that there are no promises or understandings other than those stated herein. None
of the provisions, terms and conditions contained in this contract may be added to, modified,
superseded or otherwise altered, except by written instrument executed by the parties.
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ROF� Wendy Sartory Link
h f Palm Beach County Supervisor of Elections
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f y ®: in o@VotePalrnBeach
eH Q 240 South Military Trail,West Patin Beach,FL 33415 ®561.656.6200 OS61.656.6287
ARTICLE 6-PUBLIC RECORDS
Notwithstanding anything contained herein, as provided under Section 119.0701, F.S., if the
FACILITY: (i) provides a service; and (ii) acts on behalf of the SUPERVISOR as provided under
Section 119.011(2) F.S., the FACILITY shall comply with the requirements of Section 119.0701,
Florida Statutes,as it may be amended from time to time.All agreements between FACILITY and
SUPERVISOR are subject to the requirements provided under Section 119.0701, F.S.
IN WITNESS WHEREOF we,the undersigned, do hereby state that we have the authority to bind
and obligate as promised herein, SUPERVISOR and FACILITY for purposes of executing this
agreement on the dates set forth below.
Wendy Sartory link,Palm gea Cou Supervisor of Elections(Signature) Date
�a� M&a�' -, V
FACILITY Representative(Signature) Date
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