HomeMy WebLinkAboutAgreement_General_9/12/2024_TCI Rood, LLCDate: August 27, 2024
To: Jeremy Allen, Village Manager
Through: Marjorie G Craig, PE, Director, Utilities Department
From: David Tinoco, Water Distribution & Stormwater Superintendent
Re: Consider Approval of Agreement with TCI ROOD to Provide Quarterly Weed Treatment
at Dover Ditch at a cost of $566.50 ($2,266 annually) with Additional Related Services
Available as Needed – Budgeted Request
The Village of Tequesta (Village) Utilities Department (UD) recommends approval of the agreement with
TCI ROOD for quarterly weed treatment at Dover Ditch. The services include all labor, equipment, and
weed treatment solutions. As can be seen in the agreement, quarterly treatments cost $566.50 for an
annual cost of $2,266. UD is responsible for 60% of the costs for the contract, so our actual cost will be
$339.90 quarterly and $1,359.60 annually. TCI Rood has provided excellent service to the Village and
Town through their quarterly weed service and does not use Roundup for weed control.
Through an interlocal agreement, stormwater runoff, drainage, and maintenance of Dover Ditch are
shared with the Town of Jupiter (TOJ). The TOJ is responsible for 40% of maintenance expenses at Dover
Ditch, and the Village is responsible for 60%. Other related services are available in the agreement as
needed.
Funding for weed control at Dover Ditch is budgeted and available in the Stormwater Fund, account
403-250-546.308 – Drainage Maintenance:
Account 403-250-546.308
Budgeted amount: $67,020.00
Encumbered: $35,979.40
This request: $2,266.00
________________________________________________________________________
Amount remaining after request: $28,601.78
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk’s Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4
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PUBLIC RECORDS. In accordance with Sec. 119.0701, CƌƚƩźķğ {ƷğƷǒƷĻƭ, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, CƌƚƩźķğ {ƷğƷǒƷĻƭ. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, wit
pursuant to Sec. 119.0701, CƌƚƩźķğ {ƷğƷǒƷĻƭ, and other penalties under Sec. 119.10, CƌƚƩźķğ
{ƷğƷǒƷĻƭ. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
cust
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
lmcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
to comply with the requirements of Title II of the
by ensuring that the Con
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all \[ agreement /bid documents and specifications\], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("W3C"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/WCAG/