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HomeMy WebLinkAboutMinutes_Special Meeting_9/5/2024 r T MINUTES SPECIAL COUNCIL MEETING MEETING VILLAGE OF TEQUESTA, FL SEPTEMBER 5, 2024 5:30 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 5:30 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Molly Young, Council Member Patrick Painter, Vice-Mayor Rick Sartory, Council Member Laurie Brandon, and Council Member Jayson E. French. APPROVAL OF AGENDA MOTION: Vice-Mayor Rick Sartory made a motion to approve the agenda; Council Member Patrick Painter seconded the motion. Carried unanimously 5-0. COMMUNICATIONS FROM CITIZENS There was none. AGENDA ITEMS 1. Budget Hearing: A. Announce the Proposed Millage Rate is 6.4595 Mills. B. Announce the Proposed Operating Millage Rate Necessary to Fund the Budget is 8.60% Greater than the Rolled-Back Rate of 5.9479 Mills. C. Summary of Proposed Budget. D. Citizen Comments Village Manager Jeremy Allen announced the Village of Tequesta was the taxing authority and the proposed millage rate was 6.4595 mills, the proposed millage rate was 8.60% greater than the rolled back rate of 5.9479 mills due to increased operating and planning costs associated with parks and mobility. Page 1 of 3 Finance Director Jeff Snyder provided Council with a presentation highlighting the budget process, which started with discussions on Council's priorities, moving into budget workshops, and then budget hearings. He reviewed the taxable increases, refuse and recycle increases, and outstanding items due to the IAFF (International Association of Fire Fighters) negotiations. Mr. Snyder explained the budget summary of all funds, highlighting the vehicle replacement startup accounting requirements, infrastructure improvements, and the capital vehicle replacement fund. Mr. Snyder continued to review each fund including expenditures and revenues for the general fund, the building fund, capital improvements, capital projects, special law enforcement trust, enterprise funds, water utility funds, refuse and recycling, stormwater, and the new vehicle replacement fund. He provided further detail on capital improvements including Tequesta Park, road improvements, sidewalk improvements, and included information on grants that were secured, and the proposed vehicle replacement fund. Mayor Young opened the hearing for public comments, there were none. Mayor Young opened the hearing for Council comments. • Council Member French inquired where the IAFF negotiations money would come from once those negotiations were complete. Manager Allen informed Council that money was set aside for phase 2 of Remembrance Park, estimated at $550,000 and it could be taken from that, but was at Council's discretion. Council Member French preferred it taken from the vehicle replacement fund. Manager Allen confirmed there was a 4% place holder in the budget already. • Mayor Young inquired on the bridge concentrate disposal. Mr. Allen stated the project had not started and the purchase order would roll over to next year. Mayor Young confirmed the vehicle replacement fund was coming from the building funds, she inquired on the generator project where Mr. Allen stated everything was funded with no shortfalls and the generator project was pivoting. Mayor Young asked for clarification on Tequesta Park funding with Mr. Allen explaining the expenses in detail with most coming from the 301 fund. • Council discussed phase 2 of Remembrance Park and felt there was value in waiting until phase 1 was completed. Mayor Young wanted the project to continue, but felt timing was important. Council agreed it would be beneficial to wait until Spring 2025 when phase 1 was completed and then begin phase 2 planning, which would not cause any change to the budget. • Mayor Young concluded with requesting a policy on what the refuse and recycle administrative charge could be spent on. Council agreed. Mayor Young closed the hearing. 2. Approval of Proposed Millage of 6.4595 Mills. MOTION: Council Member French made a motion for the tentative millage rate for fiscal year 2024-2025 be set at 6.4595 mills; Council Member Sartory seconded the motion. Carried unanimously 5-0. Page 2 of 3 3. Adopt Proposed FY 2024-2025 Budget MOTION: Council Member Painter made a motion for the fiscal year 2024-2025 budget be tentatively adopted; Council Member Brandon seconded the motion. Carried unanimously 5-0. 4. Announce Time and Place of Final Public Hearing on the FY 2024-2025 Budget - September 12, 2024 - at 5:30 PM, in Village Council Chambers, 345 Tequesta Drive. Mayor Young announced the final public hearing for the fiscal year 2024-2025 budget was scheduled for September 12, 2024 at 5:30 PM, in the Council Chambers at Village Hall, 345 Tequesta Drive. ADJOURNMENT The meeting was adjourned at 6:01 PM. MOTION: Council Member Sartory made a motion to adjourn the meeting; Council Member French seconded the motion. Carried unanimously 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Page 3 of 3