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HomeMy WebLinkAboutDocumentation_Regular_Tab 02_10/16/2024 Agenda Item #2. MINUTES Workshop Meeting Village of Tequesta, FL September 3, 2024 6:00 PM Council Chambers CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Molly Young, Council Member Patrick Painter, and Vice-Mayor Rick Sartory. Absent were: Council Member Laurie Brandon and Council Member Jayson E. French. AGENDA ITEMS 1. Tequesta Drive Grade Crossing Quiet Zone Construction Requirements Mr. Doug Chambers, Director of Public Works addressed Council with additional information on the "Quiet Zone" portion of the railroad located in the Village of Tequesta. After speaking with several governmental agencies it was determined that the Florida East Coast (FEC) Railroad was the entity the Village would have to work with on the crossing arm safety equipment. The estimated cost to the Village was somewhere between $500,000 to $600,000 with the Village being responsible for the construction of the project. There was no funding currently available through the State of Florida. Additionally, Mr. Chambers had reached out to the Palm Beach County Transportation Authority regarding possible funding. The agency reported there was no funding available currently and funds would not be available for several years, if at all. Mr. Chambers reminded Council of the driveway issue, in the area of the railroad crossing at Tequesta Drive. The owner of the property was agreeable to having the driveway moved, but would not pay for any of the alterations or associated costs. The costs were estimated to be approximately $90,000 and included, relocation of the driveway, pavement extension, fire hydrant, survey and engineering plans, landscaping, and signage. This amount was not in the current budget. PagRcf 6fl 2 Agenda Item #2. Mr. Rory Newton, a railroad safety inspector for the Federal Railroad Administration (FRA) was open to questions from Council. He explained that there was a formula and score associated with safety features that would be taken into consideration when applying for a quiet zone. Council had questions on the crossing arms, grants, actual noise reduction, driveway location and buffer, easements, legal issues, fire code requirements, tax exempt status, grants, and maintenance of the property. Ms. Marie Sapire of Tequesta Country Club was opposed to the driveway relocation and suggested focusing on the crossing arms. She was opposed to giving up any publicly owned land. Another option would be a traffic control device that would vocalize noise to the crossing. Council requested another Workshop Meeting to discuss the topic further; which would include an estimate on what the amount ad valorem taxes might be, a draft document to convey the easement, and an interlocal agreement with the county. Additionally, clarification was needed regarding the driveway, in regards to redevelopment and damages. 2. Discussion on Amendment to Interlocal Agreement for Fire Rescue Services by and between the Village of Tequesta and The Town of Jupiter Inlet Colony Village Manager Allen introduced the amended agreement for fire services for Jupiter Inlet Colony. Council asked about the number of calls per month and it was estimated there were anywhere from 10-30 calls per year, mostly Emergency Medical Services (EMS). Council was concerned with covering costs, and recommended keeping the 4% rate from the current contract. Additionally, the percentage would be kept the same for years 6-10 with a 6% increase in years 11-20, locking in years 1-5 starting in 2025. 3. Discussion on National League of Cities Recycle Right: Pledge to Take Action in ADD Your City Mayor Young was in favor of the initiative and felt it would be a good idea to apply to take the pledge in order to enhance recycling efforts. It was proposed to involve the Environmental Advisory Committee (EAC) with the initiative. ADJOURNMENT The meeting was adjourned at 7:12 PM MOTION: Council Member Sartory made a motion to adjourn the meeting Council Member Painter seconded the motion. Carried unanimously 3-0 (absent: Council Member Brandon and Council Member French). Paqlli�alp(A 6fl 2 Agenda Item #2. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Pag@cg 6fi 2 Agenda Item #2. MINUTES SPECIAL COUNCIL MEETING MEETING VILLAGE OF TEQUESTA, FL SEPTEMBER 5, 2024 5:30 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 5:30 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Molly Young, Council Member Patrick Painter, Vice-Mayor Rick Sartory, Council Member Laurie Brandon, and Council Member Jayson E. French. APPROVAL OF AGENDA MOTION: Vice-Mayor Rick Sartory made a motion to approve the agenda; Council Member Patrick Painter seconded the motion. Carried unanimously 5-0. COMMUNICATIONS FROM CITIZENS There was none. AGENDA ITEMS 1. Budget Hearing: A. Announce the Proposed Millage Rate is 6.4595 Mills. B. Announce the Proposed Operating Millage Rate Necessary to Fund the Budget is 8.60% Greater than the Rolled-Back Rate of 5.9479 Mills. C. Summary of Proposed Budget. D. Citizen Comments Village Manager Jeremy Allen announced the Village of Tequesta was the taxing authority and the proposed millage rate was 6.4595 mills, the proposed millage rate was 8.60% greater than the rolled back rate of 5.9479 mills due to increased operating and planning costs associated with parks and mobility. Pag@cf 6fl 2 Agenda Item #2. Finance Director Jeff Snyder provided Council with a presentation highlighting the budget process, which started with discussions on Council's priorities, moving into budget workshops, and then budget hearings. He reviewed the taxable increases, refuse and recycle increases, and outstanding items due to the IAFF (International Association of Fire Fighters) negotiations. Mr. Snyder explained the budget summary of all funds, highlighting the vehicle replacement startup accounting requirements, infrastructure improvements, and the capital vehicle replacement fund. Mr. Snyder continued to review each fund including expenditures and revenues for the general fund, the building fund, capital improvements, capital projects, special law enforcement trust, enterprise funds, water utility funds, refuse and recycling, stormwater, and the new vehicle replacement fund. He provided further detail on capital improvements including Tequesta Park, road improvements, sidewalk improvements, and included information on grants that were secured, and the proposed vehicle replacement fund. Mayor Young opened the hearing for public comments, there were none. Mayor Young opened the hearing for Council comments. • Council Member French inquired where the IAFF negotiations money would come from once those negotiations were complete. Manager Allen informed Council that money was set aside for phase 2 of Remembrance Park, estimated at $550,000 and it could be taken from that, but was at Council's discretion. Council Member French preferred it taken from the vehicle replacement fund. Manager Allen confirmed there was a 4% place holder in the budget already. • Mayor Young inquired on the bridge concentrate disposal. Mr. Allen stated the project had not started and the purchase order would roll over to next year. Mayor Young confirmed the vehicle replacement fund was coming from the building funds, she inquired on the generator project where Mr. Allen stated everything was funded with no shortfalls and the generator project was pivoting. Mayor Young asked for clarification on Tequesta Park funding with Mr. Allen explaining the expenses in detail with most coming from the 301 fund. • Council discussed phase 2 of Remembrance Park and felt there was value in waiting until phase 1 was completed. Mayor Young wanted the project to continue, but felt timing was important. Council agreed it would be beneficial to wait until Spring 2025 when phase 1 was completed and then begin phase 2 planning, which would not cause any change to the budget. • Mayor Young concluded with requesting a policy on what the refuse and recycle administrative charge could be spent on. Council agreed. Mayor Young closed the hearing. 2. Approval of Proposed Millage of 6.4595 Mills. MOTION: Council Member French made a motion for the tentative millage rate for fiscal year 2024-2025 be set at 6.4595 mills; Council Member Sartory seconded the motion. Carried unanimously 5-0. PagfR (A 6fl 2 Agenda Item #2. 3. Adopt Proposed FY 2024-2025 Budget MOTION: Council Member Painter made a motion for the fiscal year 2024-2025 budget be tentatively adopted; Council Member Brandon seconded the motion. Carried unanimously 5-0. 4. Announce Time and Place of Final Public Hearing on the FY 2024-2025 Budget - September 12, 2024 - at 5:30 PM, in Village Council Chambers, 345 Tequesta Drive. Mayor Young announced the final public hearing for the fiscal year 2024-2025 budget was scheduled for September 12, 2024 at 5:30 PM, in the Council Chambers at Village Hall, 345 Tequesta Drive. ADJOURNMENT The meeting was adjourned at 6:01 PM. MOTION: Council Member Sartory made a motion to adjourn the meeting; Council Member French seconded the motion. Carried unanimously 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Pag@atfiecff 6fl 2 Agenda Item #2. as4 MINUTES SPECIAL COUNCIL MEETING VILLAGE OF TEQUESTA, FL SEPTEMBER 12, 2024 5:30 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 5:31 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Young, Vice-Mayor Sartory, Council Member Brandon, Council Member Painter and Council Member French. APPROVAL O F AGENDA Council Member Painter moved to approve the agenda; seconded by Council Member Brandon; motion carried unanimously. COMMUNICATIONS FROM CITIZENS There were no citizen comments. AGENDA ITEMS 1. Budget Hearing: A. Announce the Proposed Millage Rate is 6.4595 Mills. B. Announce the Proposed Operating Millage Rate Necessary to Fund the Budget is 8.60% Greater than the Rolled-Back Rate of 5.9479 Mills. C. Summary of Proposed Budget. D. Citizen Comments Village Manager Jeremy Allen announced the proposed millage rate of 6.4595 mills. He noted the proposed operating millage rate necessary to fund the budget was 8.60% greater than the rollback rate of 5.9479 mills. This increase in ad valorem revenues was intended to cover increased operational costs and planning associated with certain infrastructure and mobility enhancements. Mr. Allen reviewed the proposed budget and stated the total budget was $48,702,377. He confirmed there were no changes from the first budget hearing. Page 16 of 512 Agenda Item #2. The public was given an opportunity to make comments and no public comments were made, and subsequently, the public portion of the hearing was closed. 2. Resolution 18-24, a Resolution of the Village Council of the Village of Tequesta, Florida, Adopting the Final Millage Rate for the Levying of Ad Valorem Taxes for the Village of Tequesta for the Fiscal Year Commencing on October 1, 2024 and Ending on September 30, 2025; Providing for an Effective Date; and for Other Purposes. MOTION: Council Member French made a motion to approve Resolution 18-24; Council Member Brandon seconded the motion. Carried unanimously 5-0. 3. Resolution 19-24, A Resolution of the Village Council of the Village of Tequesta, Florida, Adopting its Final Budget for Fiscal Year 202412025; Providing that the Budget Hereby Adopted ma be Adjusted or Modified by Subsequent Resolutions of the Village Council, or otherwise, Under Certain Circumstances; Providing for an Effective Date; and for Other Purposes. MOTION: Council Member Sartory made a motion to approve Resolution 19-24; Council Member French seconded the motion. Carried unanimously 5-0. ADJOURNMENT MOTION: Council Member French moved to adourn the meeting at 5:34 pm; seconded by Council Member Brandon; motion carried unanimously. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Page 17 of 512 Agenda Item #2. [Draft) MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL SEPTEMBER 12, 2024 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams, MMC. Present were: Mayor Molly Young, Council Member Patrick Painter, Vice-Mayor Rick Sartory, Council Member Laurie Brandon, and Council Member Jayson E. French. INVOCATION AND PLEDGE OF ALLEGIANCE - Council Member Patrick Painter An invocation was offered followed by the pledge of allegiance. APPROVAL OF AGENDA MOTION: Council Member French made a motion to approve the agenda with the addition of the Fire Prevention Week proclamation; Vice-Mayor Sartory seconded the motion. Carried unanimously 5-0. PRESENTATION 1. Annual Overview Presentation by the Palm Beach County Commission on Ethics Gina Levesque, Intake and Compliance Manager from the Palm Beach County Commission on Ethics, provided a detailed presentation about the commission's crucial role in enhancing and maintaining the public's trust in government operations. She highlighted that the cornerstone of their ethics program is education and prevention. The commission is tasked with ensuring transparency and accountability for over 12,000 elected officials, public employees, and advisory board members across the county. Ms. Levesque explained that while the commission has the authority to enforce penalties such as reprimands and fines up to $500 per violation, their primary focus remains education to preempt ethical lapses. She emphasized the importance of a framework that ensures public officials and employees act with integrity, independence, and impartiality, prohibiting the misuse of public office for personal gain. She also noted that the Commission on Ethics operates independently from county or municipal government Pa@eW bb612 Agenda Item #2. 01 Draft influence, an essential factor underpinning their oversight role. The commission offers live training sessions, provides advisory opinions, and has issued nearly 540 opinions to date. All material, including advisory opinions, gift forms, and complaints, is made accessible on their website to ensure complete transparency. Ms. Levesque concluded by inviting council and public questions, reinforcing an open line of engagement and advising, "ask first and act later" when in doubt regarding ethical matters. 2. Presentation by Village Lobbyist Ken Pruitt Ken Pruitt from Pruitt, Pruitt & Associates delivered comprehensive updates on the legislative session, specifically focusing on numerous bills affecting local government. He detailed how the legislative session resulted in 1,902 bills being filed, with only 325 passing. Pruitt also spoke about the state budget, highlighting its reduction by nearly $1 million from the previous year to $116.5 billion with the governor issuing vetoes amounting to $950,000,000. He further elaborated on critical local government bills, such as the failed utility surcharge bill and the unsuccessful sovereign immunity bill intended to increase limits from $200,000 to $300,000 per individual and from $300,000 to $500,000 per incident. Pruitt assured council members of continuous collaboration and communication on issues pertinent to the Village and its surrounding areas, acknowledging the proactive stance the Council, including Village Manager Jeremy Allen, has maintained. He also mentioned the vital citizen involvement in promoting Tequesta's interests during legislative discussions, asserting that community engagement was a significant factor in securing support for the Tequesta Park funding. Further, Pruitt touched on ongoing state and local issues, discussing collaboration plans for region-wide transportation proposals. He acknowledged conflicts that had existed between municipal and county interests but noted recent progress in resolving those disagreements to advance regional transportation planning efforts. He provided updates on the Jonathan Dickinson State Park Bill, promising to work closely with local representatives to ensure legislative efforts align with local needs. He wrapped up by inviting council members to Tallahassee, showing openness to hands-on engagement by local leaders in statewide legislative processes. 3. Proclamation Recognizing October 7- 13, 2024 as Florida Climate Week A proclamation recognizing Florida Climate Week from October 7-13, 2024 was read by Clerk McWilliams and accepted by Shannon Maganiezin, Operation Director of VoLo Foundation. 4. Proclamation Recognizing October 6-12, 2024 as Fire Prevention Week ADD A proclamation recognizing Florida Climate Week from October 6-12, 2024 was read by Clerk Lori McWilliams and was accepted by Fire Chief James Trube. CONSENT AGENDA Pa@eg1E92)b612 Agenda Item #2. 01 Draft MOTION: Council Member French made a motion to approve the Consent Agenda as presented; Council Member Brandon seconded the motion. Carried unanimously 5-0. 5. MINUTES: June 24, 2024 Budget Workshop, July 1, 2024 Workshop, July 11, 2024 Regular, July 22, 2024 Budget Workshop, July 29, 2024 Workshop, August 8, 2024 Regular 6. Consider Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) A. City Clerk Associates, LLC, $4,000.00 B. Medical Director Fees Increase FY24125 Fire Rescue $17,970.72 C. Supervisor of Elections Early Voting Agreement $0.00 D. Jupiter Medical Center Urgent Care 2024-2026 Renewal Agreement Addendum E. Engenuity Group, Inc. Agreement Up to $75,000.001year F. Holtz Engineering Worth Authorization $24,,860.00 G. TCI ROOD, LLC Agreement$Z266.00 H. Rangeline Tapping Services, Inc. $13,,779.00 L Mock, Roos &Associates Work Authorization $ 5,000.00 7. Consider approval to extend farmers market until January 4th 2025. The event will take place at the same location, in the parking lot of Gallery Square North, located at 361-389 Tequesta Dr., from 8am to 1 pm. Applicant will keep following all necessary regulations and guidelines to ensure the safety and well-being of everyone involved. 8. Consider Approval of Public Utility Management & Planning Services Inc. (PUMPS), Agreement to Provide Field Assistance for Support of Compliance with the EPA's Lead and Copper Rule Revision (LCRR) at an Hourly Cost Not to Exceed$28,000 9. Consider Approval of State of Florida DMS Grant Contract 10. RESOLUTION NO. 17-24 OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, DECLARING CERTAIN PROPERTY TO BE SURPLUS AND DIRECTING THE VILLAGE MANAGER TO DISPOSE OF SURPLUS PROPERTY IN ACCORDANCE WITH THE VILLAGE'S ADOPTED PROCEDURES; PROVIDING AN EFFECTIVE DATE;AND FOR OTHER PURPOSES. END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Pastor Paul Beresford thanked the Village for their continued support and prayers as he deals with some health issues. He expressed his feelings as he was able to support the Village, receive the Chiefs award, and be apart of a wonderful team. Marie Sapirie, 79 Yacht Club Place, asked Council to grant an extra minute during public comments for item 15. Council agreed to leave comment at 3 minutes for fairness. Heidi Perry, 12 Shady Lane, spoke against over development for the Village of Tequesta and asked that Council not allow exemptions or waivers. Jessica Namath, 20 Shady Lane, felt there was a massive movement in the state against developing state parks and felt there was not transparency in the Village. She was surprised at Pa@eW3Db612 Agenda Item #2. 01 Draft the response of the Vice-Mayor in emails to other residents containing his position and wanted to know if that was a violation of the Sunshine Law. Attorney Davis stated that was not a violation of the Sunshine Law. COMMUNICATIONS FROM COUNCIL Mayor Young provided an update from the Palm Beach League of Cities on a county wide transportation plan, stated the state parks issue would be discussed in the future, and provided an update on the Florida League of Cities conference from the previous month and shared what sessions she attended. STANDING REPORTS Village Attorney Village Manager 11. Village Manager Standing Report The Village Manager, Jeremy Allen, conveyed successful budget adoption and acknowledged the extensive efforts made by all staff members. He shared updates on multiple ongoing projects and initiatives. Notably, he discussed the collaborative development of a regional transportation plan, which aims to create a comprehensive mobility and transportation strategy by connecting with Palm Beach County's regional initiatives. This plan is primarily aimed at integrating municipalities and providing transportation efficiency and sustainability. The next few months are expected to see significant developments, and council members will have opportunities to review and possibly vote on aspects of this plan. Mr. Allen also provided updates on persistent post office outreach initiatives, sharing that efforts continue alongside support from congressional offices to address maintenance issues at the local post office building. Despite ongoing efforts and communication, progress has been slow. Additionally, information regarding the distribution of new trash carts to residents was shared. Residents would receive these carts between September 16th and September 20th, along with an informational brochure to ensure seamless service transition. Mr. Allen further mentioned road infrastructure progress: ongoing milling and resurfacing projects encompassing roads such as Yacht Club Place, North Palmetto Way, Fairview East, and Tequesta Drive, with activities continuing on Country Club Drive and anticipated completion subject to favorable weather conditions. He concluded by highlighting the contest for naming the new police dog, and informed Council of a Florida Fish and Wildlife Commission (FWC) meeting regarding Jupiter Narrows that would be taking place in the Chambers on October 2, 2024. Police Department Pa@egN4bb612 Agenda Item #2. 01 Draft 12. Police Department's Monthly Standing Report Chief Medina shared the Police Departments involvement in community engagement efforts, notably with the initiation of the Explorer's program that aims to foster relationships with local youth interested in law enforcement. The first meeting, held on September 3rd, saw participation from several young individuals in the area, and a few additional youth have since joined, bringing the number of participants to eight. Collaborative measures with public safety entities were highlighted, including a partnership with the fire department for CPR training. Chief Medina included a detailed presentation of the successful Nautical Club program, which involved forty-four youths aged eleven to seventeen over the summer. Activities ranged from swimming tests to marine and boat training, including captivating adventures such as fishing and snorkeling, promoting thoughtful engagement and water safety awareness among the youth. Fire Department 13. Fire Rescue Standing Report Chief Trube shared a recap of the Palm Beach County Fire Chiefs luncheon the Village hosted, acknowledged support for back-to-school campaign in collaboration with the Police Department, and the continued trainings the department takes part in. He thanked the community and local leaders for their participation in the 9/11 Remembrance Ceremony. He concluded with upcoming events including Fire Prevention Week, the Florida Health and Safety Conference in Orlando, a badge pinning on the 16th of October for two new firefighters transitioning out of probation, and trainings with Palm Beach County Fire- Rescue involving search and rescue techniques. UTILITIES 14. Utilities Department Update Marjorie Craig, Utilities Director, shared updates on the Dover ditch project, and infrastructure and utility optimization efforts. Key progresses were made in water treatment plant upgrades to improve local infrastructure. She concluded by sharing that Chance Fell received his Class B water plant operators license. REGULAR AGENDA OLD BUSINESS None Pa@ec 5)b612 Agenda Item #2. 01 Draft NEW BUSINESS 15. Conceptual Presentation From Key Estates US LLC For The Development of a 96- unit Townhome Community. Attorney Davis provided a legal disclaimer for conceptual presentations stating that the conceptual presentation was not mandatory, was not a quasi-judicial proceeding, council action would not be taken beyond discussion, and the outcome and comments were not a guarantee or assurance of the final action that may be taken by the Council. Community Development Director Jay Hubsch introduced the conceptual presentation for the 96 unit townhome community in the mixed use district. The proposed project was at the maximum allowed density, but would need to go through a special exemption for height. He touched on the history of the project including some environmental issues and a covenant that was placed on the property by previous owners. Mr. Hubsch also detailed the community meetings held by the applicant. He then introduced the developer. Alex DeAngelis and Thomas Faure of Key Estates US LLC presented the development prioritizing greener landscaping and open spaces. They detailed the reason for the change from an assisted living facility to townhomes. The proposal, however, was contingent upon modifying the existing restrictive covenant, which limited the property to 50 units and a maximum of two stories unless developed as an adult living facility. The applicant outlined their intention to balance two-story and three-story units to create an aesthetically pleasing blend with the neighborhood, noting that the third-story elements would be set back to minimize visual intrusion for neighboring properties. Council was initially divided on the proposal. They had concern on the density as permitted by existing zoning regulations and would be reluctant to approve any modifications to the covenant or permit increases in height and density. They discussed the rental specifics in detail and the applicant expressed the desire to provide long term rentals. Council highlighted a need for further dialogue to explore community priorities and potential compromises, ensuring that any proposed development aligns with both municipal strategic objectives and residents' vision for preserving Tequesta's unique small-town charm. Citizen Comments: • Scott Tedford, 134 Chapel Lane, the density of 96 units on 8 acres and was opposed to any exceptions for height and setback. He was also concerned with traffic impacts and wanted green infrastructure addressed. • Jessica Namath, 20 Shady Lane, wanted the covenant enforced. She questioned the petroleum and arsenic levels, if the project was connected to Jupiter Hills seasonal housing, and traffic. • Gordon Ripma, 142 Pinehill Trail West, was familiar with the property and the contamination. He was an architect, land developer, and general contractor and felt the developer had an excellent presentation. He felt Council should move forward. • Ron Scirotto, 137b Magnolia Way, was concerned with setback and height. He did not think staffing an assisted living facility would be difficult. • Marie Sapirie, 79 Yacht Club Place, believed the covenant was more important Pa@eO6Db612 Agenda Item #2. 01 Draft now and should be upheld. • Molly Tedford, 134 Chapel Lane, was concerned with traffic between the train and additional residents. She also did not feel the renderings were accurate. • Matt Migliori, 5 Chapel Circle, did not have an issue with the development but, would like to see an investment by the developer into the area with sidewalks and trees. • Jerry Moyer, Riverside Oaks, liked the development and the suggestion to fix County Line Road. Mr. Faure responded that the development had no relations or involvement with Jupiter Hills and seasonal housing. He was committed to ongoing discussions with local stakeholders and was open to alter project plans based on community feedback. Mr. Hubsch assured continuous collaboration with environmental consultants to address those issues as part of the site approval process. 16. ORDINANCE NO. 01-24, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING. TO ADOPT NEW OVERLAY ZONING THAT IMPLEMENTS CERTAIN RECOMMENDATIONS CONTAINED IN THE OCTOBER 2022 VILLAGE OF TEQUESTA COMMERCIAL CORRIDOR MASTER PLAN AS PREPARED BY THE TREASURE COAST REGIONAL PLANNING COUNCIL AND ADOPTED BY THE VILLAGE COUNCIL ON NOVEMBER 10, 2022; SPECIFICALLY AMENDING THE FOLLOWING SECTIONS: 78-4 DEFINITIONS. BY ADOPTING NEW DEFINITIONS FOR "FORMULA BUSINESS," "FORMULA RESTAURANT," "FORMULA RETAIL," "OVERLAY DISTRICT." "FA FADE TRANSPARENCY," AND "CIVIC OPEN SPACE;" 78-96 DISCONTINUANCE OF NONCONFORMING USES. BY ADDING LANGUAGE TO EXPLAIN THE CONTINUATION OF NON-CONFORMING USES IN AN OVERLAY ZONE; 78-176 C-1 NEIGHBORHOOD COMMERCIAL DISTRICT. BY ADDING PERMITTED AND SPECIAL EXCEPTION USE REGULATIONS APPLICABLE TO OVERLAY ZONING; SEC. 78-177 C-2 COMMUNITY COMMERCIAL DISTRICT. BY ADDING PERMITTED AND SPECIAL EXCEPTION USE REGULATIONS APPLICABLE TO OVERLAY ZONING; SEC. 78-178 C3 GENERAL COMMERCIAL DISTRICT. BY ADDING PERMITTED AND SPECIAL EXCEPTION USE REGULATIONS APPLICABLE TO OVERLAY ZONING; SEC. 78-180 MU MIXED USE DISTRICT. BY ADDING PERMITTED AND SPECIAL EXCEPTION USE REGULATIONS APPLICABLE TO OVERLAY ZONING, AND RESOLVING ANY CONFLICT BETWEEN MU ZONING AND OVERLAY ZONING IN FAVOR OF OVERLAY ZONING; FURTHER CREATING AN ENTIRELY NEW ARTICLE VI DIVISION 3 ENTITLED "OVERLAY DISTRICTS." WITH NEW CODE SECTIONS 78-201 THROUGH 78-204; ADOPTING SEC. 78-201 "TEQUESTA DRIVE OVERLAY.-" CREATING AND DEFINING THIS OVERLAY DISTRICT, PROVIDING PURPOSE AND INTENT, PROVIDING DESIGN, SETBACK, FA FADE, PARKING, FORMULA BUSINESS AND RESTAURANT, OPEN SPACE, AND LANDSCAPING GUIDELINES; PROVIDING FOR PAYMENT IN LIEU OF CERTAIN OPEN SPACE REQUIREMENTS; PROVIDING FOR WAIVERS; RESOLVING ANY CONFLICT BETWEEN GENERAL REGULATIONS AND OVERLAY ZONING REGULATIONS IN FAVOR OF OVERLAY ZONING REGULATIONS; ALSO ADOPTING SEC. 78-202 "US HIGHWAY 1 OVERLAY," CREATING AND DEFINING Pa@egNbb612 Agenda Item #2. 01 Draft THIS OVERLAY DISTRICT, PROVIDING PURPOSE AND INTENT, PROVIDING DESIGN, SETBACK, FAPADE, PARKING, FORMULA BUSINESS AND RESTAURANT, OPEN SPACE, AND LANDSCAPING GUIDELINES; PROVIDING FOR PAYMENT IN LIEU OF CERTAIN OPEN SPACE REQUIREMENTS; PROVIDING FOR WAIVERS; RESOLVING ANY CONFLICT BETWEEN GENERAL REGULATIONS AND OVERLAY ZONING REGULATIONS IN FAVOR OF OVERLAY ZONING REGULATIONS; ALSO ADOPTING SEC. 78-203 "VILLAGE CENTER OVERLAY," CREATING AND DEFINING THIS OVERLAY DISTRICT, PROVIDING PURPOSE AND INTENT, PROVIDING DESIGN, SETBACK, FAPADE, PARKING, FORMULA BUSINESS AND RESTAURANT, OPEN SPACE, AND LANDSCAPING GUIDELINES; PROVIDING FOR PAYMENT IN LIEU OF CERTAIN OPEN SPACE REQUIREMENTS; PROVIDING FOR WAIVERS; RESOLVING ANY CONFLICT BETWEEN GENERAL REGULATIONS AND OVERLAY ZONING REGULATIONS IN FAVOR OF O VERLA Y ZONING REGULATIONS; AND ADOPTING SEC. 78-204 "WAIVERS" TO PROVIDE A PROCESS FOR OBTAINING WAIVERS FROM THE VILLAGE COUNCIL FROM CERTAIN OVERLAY DISTRICT REQUIREMENTS, PROVIDING FOR AN APPLICATION, AND PROVIDING CRITERIA FOR THE GRANTING OF A WAIVER; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78. ZONING. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE; A SEVERABILITY CLAUSE, AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Village Attorney Keith Davis read the title into the record. Mr. Hubsch provided a presentation detailing the background history of the ordinance. He highlighted the removal of retail and the created definition of formula retail, provided detail on formula uses and their overlays, created and expedited review when tenants change, clarified existing drive-thru lanes could remain as intended by original use, clarified building frontage on all three overlays needed a pedestrian entrance on each street, and provided detail on waivers. He explained the civic open space priority and the incentives created for developers to prioritize civic open space with the waiver application, he emphasized Council did not have to grant the waivers. He concluded by reviewing the Local Planning Agency (LPA) recommendations including changing open space to civic open space, Planning and Zoning's (P&Z) review and recommendations process for waivers, clarification that the Village did not have to accept the dedication of civic open space, and definition of waivers clarification. The meeting was open for Council comments. Council had detailed discussions on waivers, height, density, civic open space, the overlay districts, landscape buffers, and architectural features. They were torn on the waivers and discussed that in great detail. They also agreed to further workshop the 80/20 mixed use integration as they felt it was arbitrary and needed more detail. Citizen Comments: • Marie Sapirie, 79 Yacht Club Place, felt the waivers went against the democratic process of the charette and what the residents wanted. She was not in favor of increased height or density. Pal@eo, bb612 Agenda Item #2. 01 Draft • Jessica Namath, 20 Shady Lane, felt the Council was compromising amongst themselves and not in favor of increased height or density. • Tom Frankel, Paradise Park, commended the time and effort put into the process. He wanted to clarify that developers were not getting additional height or density, they were simply given options. • Scott Tedford, 134 Chapel Lane, thought Council was making a mistake to consider giving additional tools to developers to raise height or density. • Phil Perko, Beach Road, clarified his position of wanting to work with the Village to make Paradise Park something special. Council further discussed the waivers and the reasoning of waivers verse zoning text amendments. Council was torn on having future workshops discussing the waiver process and discussed passing the ordinance without the waiver for height and density. Council agreed to workshop the 80/20 mixed use recommendation from the LPA, additional height for architectural features only (not living space), and the definition of density and height waiver exemptions for Village center overlays. MOTION: Council Member Brandon made a motion to approve Ordinance 01-24 eliminating the proposed new exemption for height and density waivers contained on page 42 of the ordinance and adding LPA recommendations 1, 2, 3 and 7 as contained in the staff report; Council Member Sartory seconded the motion. Carried 3-2 (opposed: Council Member Painter and Council Member French). 17. ORDINANCE 02-24, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, CREATING THREE NEW O VERLA Y ZONES WITHIN AND OVER THE VILLAGE OF TEQ UES TA'S C OMMER CIA L CORRIDORS: THE TEQUESTA DRIVE OVERLAY, THE US HIGHWAY ONE OVERLAY, AND THE VILLAGE CENTER OVERLAY; PROVIDING FOR THE ADOPTION OF SAID OVERLAY ZONES AND THEIR APPLICABILITY TO PROPERTIES LOCATED IN THE UNDERLYING PORTIONS OF THE C-1, C-2, C-3 AND MU ZONING DISTRICTS; PROVIDING THAT THE ZONING MAP OF THE VILLAGE OF TEQUESTA BE AMENDED TO REFLECT THE ADOPTION AND APPLICABILITY OF EACH OVERLAY ZONE; PROVIDING A CONFLICTS CLAUSE AND A SEVERABILI TY CLAUSE; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Village Attorney Keith Davis read the title into the record. Mr. Hubsch explained that the ordinance adopted the overlays passed in the previous Ordinance, 01-24. He provided Council with a map of each overlay highlighting the overlay area. Council Member Painter left the room and returned at 9:38 PM where his vote was recorded. MOTION: Council Member Brandon made a motion to approve Ordinance 02-24; Council Member French seconded the motion. Carried unanimously 5-0. Pa@e09Db612 Agenda Item #2. 01 Draft 18. Consider Approval of Property & Casualty and Ancillary Insurance Renewals 2024125 Mrs. Merlene Reid, Human Resources and Risk Management Director, provided details on the total premium for the fiscal year which was set at $957,913, marking a positive downturn from the approximate previous year's value of $1,036,362. She detailed factors influencing the decrease including targeted improvements in liability and workers' compensation costs. The dedicated safety program reported $14,000 in funds enhancing potential premium reductions. Council Member French left the room at 9:41 PM and returned at 9:44 PM. Mayor Young left the room at 9:42 PM and returned at 9:47 PM. MOTION: Council Member Painter made a motion to renews the 2024/25 Property, Casualty and Workers Compensation Insurance with FMIT, and the 4 ancillary policies be approved for the carriers outlined in the Renewal Evaluation schedule (Appendix A); Council Member Brandon seconded the motion. Carried unanimously 5-0. 19. Consider Approval of Payment of The Expert"s Invoices in the Amount of $58,895.20 for Audio/Visual Equipment and Labor for the Tequesta Recreation Center Mr. Snyder presented on behalf of Parks and Recreation Director Greg Corbitt. He explained the delays due to Covid and shipping issues. MOTION: Council Member Sartory made a motion to approve payment to The Expert's invoices audio visual equipment in the Recreation Center; Council Member Painter seconded the motion. Carried unanimously 5-0. 20. Consider Approval of a Rangeline Tapping Services, Inc., Proposal for $25.,874 for the Completed Emergency Water Main Line Stops on August 14, 2024, Due to a Valve Failure When Connecting the New Water Main on Country Club Dr South to the Water Main on Tequesta Drive MOTION: Council Member French made a motion to approve Rangeline Tapping Services, Inc. for valve failures; Council Member Painter seconded the motion. Carried unanimously 5-0. 21. Consider Approval of Florida Technical Consultants (FTC) Work Authorization to Provide GIS Utilities Updates and Management in the amount of$24,500 MOTION: Council Member Painter made a motion to approve Florida Technical Consultants work authorization for GIS utilities updates; Council Member Brandon seconded the motion. Carried unanimously 5-0. PIRggE2T(bb612 Agenda Item #2. 01 Draft 22. Consider Approval of Chen Moore and Associates (CMA) Work Authorization for Water Treatment Plant Process and Control Improvements Project for Bid Assistance and Construction Engineering and Inspection Services, at a Cost Not to Exceed$334,100 MOTION: Council Member French made a motion to approve Chen Moore work authorization for water treatment plant process and control improvements; Council Member Brandon seconded the motion. Carried unanimously 5-0. 23. Consider Approval of Chen Moore and Associates (CMA) Work Authorization for As-Needed Engineering Support Services for Utilities Development, Permit Review Services, and Related Applications and Inspections for a Total Not-to-Exceed $30,000 (Most Costs Recoverable Through Fees) MOTION: Council Member Painter made a motion to approve Chen Moore work authorization for engineering support services; Council Member Brandon seconded the motion. Carried unanimously 5-0. 24. Consider Approval of Advantage Communications, Inc. Contract for SCADA Radio Antenna Repairs, Spare Parts, and Training at a Cost of$19,700 MOTION: Council Member French made a motion to approve Advantage Communications, Inc. contract for radio antenna repairs and parts; Council Member Brandon seconded the motion. Carried unanimously 5-0. 25. Consider Approval of Above Grade Dirt Works, LL C Contract for $17,061.33 for Road Stabilization at Wells 18, 19, 20, and 24, and for Grading and Pad Stabilization at the Water Treatment Plant(WTP) MOTION: Council Member French made a motion to approve the Above Grade Dirt Works, LLC contract; Council Member Brandon seconded the motion. Carried unanimously 5-0. 26. Consider Approval of a Loxahatchee River Environmental Control District (LRECD) Interlocal Agreement to Partner on Pipe Relocations Required by Martin County's Bridge Rebuild Project on County Line Road and Engineering Services by Kimley Horn as a Part of the Agreement for Engineering Design and Bid Assistance Not- to-Exceed $57,791 and Construction Engineering Inspection (CEI) Services Hourly $329450 MOTION: Council Member Painter made a motion to approve the Loxahatchee River Environmental Control District interlocal agreement for pipe relocations required by Martin County's bridge rebuild; Council Member Brandon seconded the motion. Carried unanimously 5-0. ANY OTHER MATTERS Council Member French enjoyed the conversations and thanked all participants. PR9g(28 bb612 Agenda Item #2. 01 Draft Council Member Brandon encouraged residents to email all Council Members. Vice-Mayor Sartory addressed statements made regarding his stance, emails, and the Sunshine Laws expressing his goal to be transparent and position to not engage on social media. He was very proud of his fellow Council Members for their professionalism and upholding of the Sunshine Laws. Council Member Painter applauded the Mayor for maintaining the rules of decorum. ADJOURNMENT The meeting was adjourned at 10:05 PM. MOTION: Council Member French made a motion to adjourn the meeting; Council Member Brandon seconded the motion. Carried unanimously 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. PlRggE292)fi6 12