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HomeMy WebLinkAboutDocumentation_Regular_Tab 04_10/16/2024 Agenda Item #4. Regular Council STAFF MEMO =a r f Meeting: Regular Council - Oct 10 2024 Staff Contact: Wayne Cameron Department: Building immr Consider approval of Special Event application for a Family Fall Festival event on 10/26/2024 from 11:30 a.m. - 4:00 p.m. for -200 attendees by the Good Shepherd Church to take place on its premises located at 402 Seabrook Rd. There will be activities such as bounce house, pumpkin patch, etc. There also will be a food truck and drinks available. Alcohol will be served. The applicant has provided proof of insurance and alcohol license. IR ��11AM Ml� Please consider approval of a special event permit application for a Family Fall Festival scheduled for October 26, 2024, from 11:30 a.m. to 4:00 p.m. at Good Shepherd Church, located at 402 Seabrook Rd. The event is expected to host approximately 200 attendees and will feature activities such as a bounce house and pumpkin patch, along with a food truck and drinks. Alcohol will also be served. The applicant has provided proof of insurance and an alcohol license. Please find the attached permit application, which has been reviewed and approved by the Fire Department, Police Department, Building Department, and Village Manager. This document and any attachments may be reproduced upon request in an alternative format by completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561- 768-0443. BUDGET • - • BUDGET AMOUNT N/A AMOUNT AVAILABLE N/A EXPENDITURE AMOUNT: N/A FUNDING SOURCES: N/A IS THIS A PIGGYBACK: ❑ Yes ❑ N/A DID YOU OBTAIN 3 QUOTES? ❑ Yes ❑ N/A COMMENTS/EXPLANATION ON SELECTIONN/A 092324 - 402 SEABROOK ROAD - PSEP24-0018 - FALL FESTIVAL SPECIAL EVENT APPLICATION - 10.26.2024-ADA Page 67 of 512 Agenda Item #4. fV * 11age of Tequesta 45 Tequesta Drive 1-7 -0700 Tequesta, FL 3 469 - www.tequesta.org To: Jeremy Allen, village Manager From: Wayne Cameron, Building Director C: Honorable Mayor and Village Council Date: September 1711, 2024 e: Special Event Permit Good Shepard Church & School - October 26th, 2024 - Family Fall Festival (— oo Attendees) This is a Special Event permit application for a Family Fall Festival at Good Shepard Church on October 26th, 2024 from 11-3 am-4pm at 402 Seabrook Road. There will be activities such as a pumpkin patch, bounce house, hay rides etc (see attached letter). There also will be food trucks and drink available. Alcohol will be served (see attached site map) The applicant, has provided proof of General Liability (see Certificate of Liability Insurance, attached). The fee for the Special Event permit application will be paid at the time of permit issuance. Page 68 of 512 Agenda Item #4. VILLAGE of TE U ESTA COMMUNITY DEVELOPMENT DEPARTMENT PERMIT O: Submittal Date. 5 Tequesta Drive [deposit Amount, 5 ` Tecluesta, Florida 33469 Phone: (5 1) 76 -0450 Fax: (5 1) 7 -0698 SPECIAL EVENT PERMIT APPLICATION Any Village resident, or any Village business holding a current Village business tax receipt pursuant to Chapter 70,Article II, is eligible to apply for arzd obtain a special event permit pursuant to Sec. 75-5 1. Any such resident or business that desires to conduct any type of special event within the Village must obtain a permit from the Village in order that the Village may adequately provide for the potential impacts created by the proposed events A maximum of four ( ) such permits shall be allowed per address or per business in any single calendar year. A special event that includes multiple addresses, for example within a shopping center, shall count as one event for each address captured by the special event permit, 'Special Event' is any outdoor activity, gathering or group of persons, vehicles or both, organized and having a common purpose, upon public or private property, which is likely to inhibit the usual flow of vehicular or pedestrian traffic,which is likely to create noise in excess of that typically associated with the areas upon which the event is to occur, or which is likely to preempt or restrict use of property typically accessible by the general public. Examples of Special Events include, but are not limited to block parties, parades, races or walks,grand opening events,charity fundraisers, and other similar events not specificaiiy permitted by the Village's zoning ordinance. Special Events that are sponsored by the Village and held on Village property shall be exempt frorn the provisions of this section. Written ,application mast be submitted to the Village Community Development Department at least forty five (45) days prior to the date for which the Special Event is proposed;which application shall contain the following information: DATE OF SALE/EVENT: - HOURS: FROM: 1I• � �� TO: TYPE OF EVENT; LOCATION OF EVENT: S�,A i PROPERTY OWNER (Attach written consent of property owner of record.) Print Name CONTACT INFORMATION: SPONSOR or PERSONS) RESPONSIBLE FOR EVEN T: NV�o�x,V\Y\ EMAIL: � + MAILING ADDRESS: PHONE NO.: ' 1 ��;'�,� �� � � ���� � ��: P FAX NO. PROJECTED NUMBER OF ATTENDEES: � � � COUNCIL APPROVAL R ECIUI R ED: YES NCB Any proposed Special Event whose attendance is contemplated to exceed 200 people in total shall require final approval by the Village Council which, after considering the recommendations of the Community Development Director, the Police Chief and the Village Manager, may approve the application, deny the application in whale or in part, or approve the application with conditions. IS ALCOHOL BEING SERVED? YES NO The service of alcoholic beverages at any Special Event shall require the issuance of the appropriate state alcoholic beverage permit, a copy of which must be provided to the Village in conjunction with the Special Event permit application. The Village may rewire the use of ,physical barriers to define and contain the outdoor area within which alcoholic beverages may be consurned and/or the use of security or off-duty law enforcement personnel at the Special Event. It is the applicant's responsibility to monitor for and prevent excessive as well as underage consumption of alcoholic beverages at all times. Page 1 of Page 69 of 512 Agenda Item #4. INDEMNIFICATION: N: + By submitting a complete application, the Special Event holder/applicant and property owner (if different) expressly agree that they shall indemnify, defend and hold the Village harmless from any and all damage to any real or personal property, and from any and all injury or death suffered by any person directly or indirectly related to attendance at or participation in any activity in conjunction with the Special Event, including the cons um,ptivn of alcoholic beverages. NON-PROFIT ENTERPRISES: • The Village may issue non-profit permits to any person or organization for the conduct or operation of occasional sales and/or fundraising projects held by non-profit enterprises, either regularly or temporarily, when the applicant signs an affidavit that the applicant operates without private profit, for a civic, public, charitable, youth, ser-rice, educational, literary,fraternal,or religious purpose. • A person making application under this section must cornply with all rules and procedures for the granting of Special Evert permits as set forth in this section. All persons operating under a non-profit permit shall operate their non-profit enterprise in compliance with this section and all ether rules and regulations of the Tillage. THE FOLLOW NG ITEMS ARE REQUIRED TO BE SUBMITTED AT TIME OF APPLICATION: • Proof of insurance in amounts acceptable to the Village for the type of event. The village shall be named as an additional insured on all liability insurance. • Expected traffic, fire-rescue,and utilities impact, if any,and proposed mitigation Volans. • Copy of all required state and counter permits if event will be held on or utilize state and/'or counter-controlled ,property. A refundable deposit is required if the event is held on any Village property. Site Plan required with each application accompanied with drawing indicating layout for event. • All sale sites shall be left in a clean and orderly manner upon completion of sale. • Should the sale/evert include the use of one or more tents, a $35.00 Fire Inspection Fee, dine at time of application, and a certificate of flarne resistance is rewired for each tent. Inspection to be done on the first day of event. SPECIAL EVENT FEES: • Under 200 attendees: $ 0.00. G Over 200 attendees:$100.00. SIGNATURE OF HOLDER APPLICANT: - _ ;' D. DATE: Print Nam4 Signature t c # ' ''- `LA �'•, SIGNATURE OF PROPERTY OWNER: tf � I -JA DATE: Print Name Signature - RECOMMEND FOR APPROVAL: COMMUNITY DEV. DIRECTOR: DATE: BUILDING DIRECTOR: DATE: POLICE CH I E DA 1cE FIRE CHIEF: l _ �� - DATE: PARKS RE TI I: DATE: APPROVED BY: Jeremy Allen Digitally signed by Jeremy Allen VILLAGE MANAGER. Date:2024.09.23 10:45:20-04'00' DATE. Approval/Review Notes: - - Food T/y c A-5 19 A-4 -5--o,4 t �3_ rLf Oce-1'r 61V. 1910fkc~f ho!, riv Af .ev OCA,r." c &L6 xcce'.55 _i_6 -5 - � ex c Ir ,.e ee a cA c- U/-�C_ct 4 ow 60-owrl � A..Of 512 Agenda Item #4. GOOD SHEPHERD EPISCOPAL CHURCH&SCHOOL TEQUESTA, PLORIDA August 22, 2024 Village of Tequesta 345 Tequesta Drive Tequesta, FL 33469 In regards to- Special Event Permit Application For: Good Shepherd Episcopal School Fall Festival Event Date* October 26, 2024 11:00 am-5:00 pm The Church of the Good Shepherd,property owner of 400-402 Seabrook Road-,Tequesta, FL, gives pe=ission to Good Shepherd Episcopal School to hold their Fall Festival on-site on October 26, 2024. Sincerely, Rev. Dr. Saaford Groff Rector The Episcopal Church of the Good Shepherd Tequesta, FL Page 71 of 512 Agenda Item #4111111 Ron DeSantis.Governor Melanie S.Griffin,Secretary Flea STATE OF FLORIDA DEPARTMENT OF BUSINESS AND P REGULATION DI F ALCOHOLIC BEVERAGES & TOBACCO THE RETAILER of ALCOHOLIC BEVERAGES HEREIN IS LICENSED UDDER THE PROVISIONS OE CHAPTER 565, FLORIDA STATUTES SERIES:4COP � . -g4-MWG M 1NC6--r-1jW--- LITTLE MO IRS FOOD SHACK�T s. 103 S US HWY BAD` JUPITE 'AFL 477'. Ov LICENSE NUMBER:: BEV6004503 EKPIRATION DATE: MARCH 31, 02 Always verify licenses online at MyFloridaLicensexorn � ISSUED:02/16/2024 Do not alter this document in any form. This is your license. It is unlawful for anyone other than the licensee to use this document. Page 72 of 512 Agenda Item #4. ............... CL rs-.-- Vie•' - -„ cn 13.cl 4, f r cr LL 1a: Ci L Page 73 of 512 T,.. ". qw Mir `{�,�f e - • �,. n J °may,.:�'¢ 0. -- 9 •bF.. i, ' r .. a ..rl= 4L - - r �{� • . � .1 e_, ., :.. � - yid � �'�r k # ,. =''33 a � � F' '.�. 3 - ��'. -_ � � � � "f 2C.k•a I� {a'° ` . �` -, Ailiv i 46 G w r - i • i ° • J pp , 7 jll • + ZSL, Agenda Item #4. TEQUEFL002 LCAMPANIELL CERTIFICATE OF LIABILITY INS DATE(MM1DD1YVYY) 911112024 THIS CERTIFICATE IS ISSUED AS A MATTER of INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER.AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is are ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement( ). PRODUcIER License##`957262 CONTACT The Church Insurance Agency Corp PHONE --- --- -__I FAX 210 South Street,Suite 2 {AJC.No, xt} ( 0� 9 - 52 3 �_. _ _ _ - ( .Igo).( 99 557-1 5 Bennington, T 0501-2894 E-MAIL ADoR�E INSURE i(p)AFFCRDIN COVERAGE I fw A[C - - - --- - ----_ INSURER .I-lnited States Liao Ins Co �- 25895 INSURED INSURER B: — x -- t - --____ Good Shepherd Episcopal School LLD INSURER C - 402 Seabrook Rd s a — _ �— --- - Tequesta,FL 33 9-2685 -- --- — -- �-— kiNS.URER E- INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS To CERTIFY THAT THE POLICIES OF INSURANCE LISTED SELOIN HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM CAR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFOR0E0 BY THE POLICIES DESCR)BED HEREIN IS SUBJECT To ALL THE TERMS,, EXCLUSIONS AND CCNDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYRE OF INSURANCE - ,ADDL SUER - - ——_ LIMITS POLICY NUMBER POLIC`f EFF i POLFr„Y E7(P ---—- --�'- —_-- MMIUDZYYYY1 A COi�Alw ERCIAL GENERAL LIARILrrYlu1,000 0 0 �.� OCCURRENCE _ a cL � s- a - Ccu> x !SE1127331 10126/2024 10/2 /202 Pr l � RENTED _.. 1001000 MEDEXP_L�nygne0rsor+ 1,000 PERSONAL&AW INJURY 5 1,000,000 EN'L AGGREGATE LIMIT APPLIES PER. � ,000 00 �.— GENERAL AGGREGATE � ► FOLIC ��� LCIC -- ----- — - ��'���,{}� PRODUCTS_�COKIP.OP AGG _ OTHER. AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT _{Ea ac��dentl�. ,ANY AUTO -- _ ----- EODILY'INJUR. Per per-son) S OWNED SCI�EI�UL�D -- ---- - AUTOS ONLY _ AUTC5 BODILY INJLJRy Per ag(;ident) HIRED NO - NED PROPERTY DAMAGE - AUTOS 0NLY AUTOS ONLY -(Per arc;dent) UMBRELLA LIAR OCCUR EACH OCCURRENCE i EXCESS LIAB CLAIMS-MADE AGGREGATE - --- ---- _ �_. ----I I DED RETENTION -- ---- -- - _ _ S WORKERS COMPENSATION I PER OTH- AND EMPLOYERS`LIABILITY Y!N TATU1`i= ANY PROPR#ETCRlPARTNERiEXECU 11VL -- I IOF(MaFIER`UE4BER EXCLUDED? MIA E.L.EACH ACCIDENT nd tory in NH) i S E-L-DISEASE-EA EMPLOYEE — If yes,describe under -�—- _ DESCRIPTION OF OPERATIONS below E.L,DISEASE-P01JCY LWIT I s DESCRIPTION OF OPERATIONS!LOCATIONS VEHICLES (ACORD 1a1,Additional Remarks Schedule,may be attached if more space is required) All operations of the named insured including Fall Fest event to be held 10126I24-at 402 Seabrook Rd,Tequesta FL in+connection with which the certificate holder is named as are additional insured but only In connection with the actions of the panned insured- CANCELLATION:THE POLICY IS SUBJECT TO THE PREMIUMS,FORMS,AND RULES IN EFFECT FOR EACH POLICY PEF IOD, IioU'LD THE POLICY BE TERMINATED,THE COMPANY WILL ENDEAVOR TO GIVE THE ADDFTIONAL INTEREST IDENTIFIED 30 GAYS WRITTEN NOTICE,AND WILL SEND NOTIFICATION OF ANY CHANCES TO THE POLICY THAT WOULD EFFECT THAT INTEREST,IN ACCORDANCE WITH THE POLICY PROVISIONS CAR RE UIRED BY LAW. CERTIFICATE HOLDER CANCELLATION SHOULD ANY of THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Village of Tequesta THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 345 Tequesta Dr ACCORDANCE WrrH THE POLICY PROVISIONS. Tequesta,FL 33469 AUTMORMED REPRESENTATIVE 4 0 "Lz' AC ] D 2 ( 01 103) 1988-2015 ACOI D CORPORATION. All rights reserved. The ACOD name and logy are registered marks of ACORD Page 75 of 512 Agenda ftbm­ #4. INTERNAL REVENUE S EpVI CE P. 0. BOX 2508 IDE 2ARTMENT OF MIE TR URY CINCINNATI, OH 4.9201, Date; JUL 0 1 2004 Employer Identification Number: 02-0698407 DLN-. 204100015 GWD SHERHERD EPISCOPAL SCHOOL LLC_ Contact Person: 402 SEABROOK RD DALE T SCHARER 1D# 117 TEQUESTA, FL 33469 Contact Telephone Number.. . (877) 829-SSOO Accounting Period E=Ung: December 31 FOz7m 990 Required: No Addendum Applies! Yes Dear Applicant: Based on irformatiorL supplied, and assuming your operations will be as stated in your application for recOgnitioa of exemption, we have dete need YOU are-exempt from fe&!�ral income tax under section Sal 1 (a) of the internal Revenue Code as-an orgaiLization described in section 501 Vic} (3- ) . We have further determined that you are not a private foundation, w±thin the mleazling of soction 509(a)' of the Codef because you are an organization described in sections S09(a) (1) and 3-70(b) (1) (A) (ii) If your sources of suppoxto or your purposes, character, or method of operation change, please .let us know so we can cons ide r the effect o f the merlt to YOU, change on your exempt Status and f0undatioli statuJ. In the case of an amend- ame -j� organizational document orbylaws, please send us a copy of the aded documetit or hylaws. Also, you shoul d inform us of all coxes in your name or adess. As of Ja nuarY 1, 1994, you are lia-ble for taxes under the Federal Insurance Contributions Act (social sec'unit y taxes) OU remuneration of $Joo or m0r�, Yqu Pay to each of your emPIOYees duriiig a calendar yeaz-. You are not liable for the tax imposed under the Federal Unemployment Tax Act (FLTTA) Since you are not a Private faundat'01a, you are not siibject to the excise taxes under Chapter 42 of the Code. However, if you 'are involved in an excess benefjt transaction, that transaction might be subject to the excise taxes of SeCtion 49,58. Additionally, you are not automatically exempt from other federal excise taxe5, 1E you have any questions about excise., qmployment, o�r other federal taxes, please contact your key dis"trict office. Grantors and conLx-ibutor$ may rely on this determinatiorl unless the Internal Revenue Service Publishes notice to the contrary. However; if you lose your section so!9(a) (1) status, a grantor or coat-ributar may not rely on this determination if he -or she' was .in part respbnsible for, or was aware of, the act or. failuxe to act, 02: the substantial or material change on the Letter 947 (00/CG) Page 76 of 512 Agenda Item #4. - GOOD] SHEPRERD EPISCOPAL SCHOOL 'LL part of the organization that resulted in your loss of such status, or if he or she acquired knowledge that the Internal Revenue Service had.given notice that you would no longer be classified as a section 50 a) (1) organizatio'n. Donors may deduct contributions to you i as provided in section 170 of the Code. Bequests, legacies, devises, transfers,, or gifts to you or for your use are deductible for federal estate and gift tax purposes.if they meet the applicable pm isiorLs of Code sections 205S. 2106, and 2522. . Contribution deductions are allowable to donors only to the extent that their c ntribu.tiona -are gifts f with no consideration received. Ticket pur- chases.-and s irmi1 ar payments In or.j unc tion.Wi th fuhdrais ing events. may t necessarily qualify as deductible contril�utio'iis f depending on the circum- stances. See Revenue Ruling 7-- 4 f published in Cumulative Bulletin 1.9 6 7-2, on page 104, which ,sets Forth guidelines regarding the deductibility, as chari- table contributions, of payments made by taxpayers for admission to or other participation in'fundraising activities for charity. in t o headii.g of this lettet we ;have indicated whether you must fide Form 9 0, Return of Organization Exempt From Income Tax.. I f'Yes is indicated, you are required to file Forth990 only if your gross receipts each .year are noxrmlly more than $25,000. However, If you receive a Form 990 package in the mail, Tease file the return even if you do not: exceed the gross receipts test. If you are not required to file, simply attach the label. pro deed, check the box in the heading-to indi ate that your annual gross receipts are normally $ 5,000 or less, and sign the r6turu. If a return is required, it must be filed by the 15 th day of the fifth ,month after the end of your annual accounting period. A penalty of $ 0 at day is charged when a reEurn as filed late, unless there is reasonable dause for the -delay. However, the maximum periaal1ty cba. ged cazaot exceed $10,000 or 5 percent of your gross.receipts for the year, whichever is less. Fbr organizations with grosw receipti3 exceeding $1,0 0 O f 000 in any irear, the penalty .is $1:00 per day per return, unless there is reasonable pause Eor the delay. The maximum penalty for•a otga Li ati.on with gros receipts exceeding $1.f 000,00'0 shall not: exceed $5+0,000. This penalty may also be charged if r t i . t..c� pl6�e f o b sure your return is conm mete before you file it. You are required to make your Dual information rejturn, Form 990 or Form 990-B available for pd lk.ic. inspectian for three years after the later of the clue dale of the return or the date the return is filed You are also required to ,,take available for public inspection your exemption applic tion; any suPpvrti ng documents, and your exemption letter. Copies of these ,. documents are also required to be piovi.ded to any individual upon written or in person request without charge other than reasonable fees for copying and postage. You may fulfill this. re u i rement by p l a c i n these do c ument s on the Internet. Penalties may be imposed for failure to comply with these requirements. Addition4l information is -available in -Publication 557 Tax-Exempt Status for Your organization, or you may call our toll free • number shown above. Letter 947 ( M) Page 77 of 512 Agendaltem #4. _ - D SHEPHERD EPISCOpAL SCHOOL LLC YOU aria not required to file federa. . subJect to the tax ors unrelated busi � income tax returns unless You are I�0f fr�� � �mpt �rc�ani�ation o are subject to this tax, you Hess i"come under section 511 o the Code.. n us t file are income tags return on Form �u��i�x�ess �� � not determining whether are of m Tax etu . In this letter a are lAted trade �or business as defined apres .xt Or proposed activities are unre- in section 513 of the Code. You need an emPloyer identification nurs e If an employer i.darxtifi.c,rtiora number was r even if you have no employees. number..will be a si ed .to You and ou �,�mot entered on your appl.icatiou, a null b r Pon ].... to ill be Advised f it. Please use that' , rou -filer .ate ix all or`:�`es,p6ndence it x t-t F e�rexiue Service. +e Intel Revenue procedure 7,�-5 �.i.shed i� Cumulative �.. 5�7, sets forth ulat� e Bullet.-in z9'�� on page guidelines and recordkeeping requiremen whether Private schools av xacia�.l . is for dete=ining �uc�et You must co Z 3] �ccr�. iat goIi. ies as to tax- empt status. ' with this revenueprocedure.to maintain your �f �r� indicated int.�i head' applies, the nclose:� addendum �, an i� of this letter that asp addendumtegrai part of this letter, Because this letter. could help rso�. e an Status and ou�ndati on status,. You u t for s about your exempt should keep i t In ou- permanent records. e have sent a copy of this letter �:v o Your power of attorney. ur representative as indicated in If You have any quea bons, telephone number Ale s contact theperson whose name and shown ,in the heading of this letter. Sincerely yc)u:'s., Lo eerier Di.rector, Exempt Organizations Rulings and Agreements gage 78 of 512 Agenda Item #4. GOOD SHEPHERD SPISCOPAL .S ROOL LL ADDENDUM Your shoal is not required to file Form 990 because you are an affiliate of a cl�urch. KoweverF you must file' fo-rai 5578, Anr;ual Certification Qf Racial Nondiscrimination, in order to cotr[ply with Rev. Prot. 7 -S . e Letter 917 (Do ) Page 79 of 512