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Home My WebLink AboutDocumentation_Regular_Tab 05_10/16/2024 Agenda Item #5. Regular Council STAFF MEMO Meeting: Regular Council - Oct 10 2024 Staff Contact: Wayne Cameron Department: Building immr Consider approval of special event permit application for a Live Nativity for First Presbyterian Church of Tequesta. The event will take place on 12/15/2024 from 5:00 P.M. - 6:00 PM at 482 Tequesta Dr. Consider approval of special event permit application for a Live Nativity for the First Presbyterian Church of Tequesta. The event will take place on 12/15/2024 from 5:00 P.M. -6:00 PM at 482 Tequesta Dr. This outdoor Christmas event features afamily-friendly drama depicting the birth of Jesus. Members of the church and the surrounding neighborhood gather on the church's front lawn for a brief program that includes live animals. After the performance, the church provides cookies and hot cocoa for attendees. Please find the attached permit application, which has been reviewed and approved by the Fire Department, Police Department, Building Department, and Village Manager. This document and any attachments may be reproduced upon request in an alternative format by completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561- 768-0443. BUDGET INFORMATION: BUDGET AMOUNT N/A AMOUNT AVAILABLE N/A EXPENDITURE AMOUNT: N/A FUNDING SOURCES: N/A IS THIS A PIGGYBACK: ❑ Yes ❑ N/A DID YOU OBTAIN 3 QUOTES? ❑ Yes ❑ N/A COMMENTS/EXPLANATION ON SELECTIONN/A 482 Tequesta Drive - Special Event Application - Ada Page 80 of 512 Agenda Item #5. V*111age of T 345 Tequesta Drive 561-768-0700 Tequesta, FL 33469 ;� www.tequesta.org To: Jeremy Allen. Village Manager From: Wayne Cameron, Building Director CC: Honorable Mayor and Village Council Date: September 1 1 ch, 2024 Re: Special Event Permit Application 4PSEP24-0016 for First Presbyterian Church of Tequesta Inc, December 15`h. 2024 — Nativity Scene (- ?00 Attendees). This is a Special Event permit application for a Live Nativity for First Presbyterian Church of Tequesta Foundation Inc a registered Non-For-Profit. The event Will take place on December 15"% 2024 from 5:00 P.M. —6:00 P.M. at 482 Tequesta Drive. No Alcohol Will be served. The applicant, has provided proof of General Liability (see Certificate of Liability Insurance attached). Page 81 of 512 Agenda Item #5. Event Details Date of event. C J Hours of event- Type of event: Location of event: l D d �'1 Property owner name: ] " You must attach the written cons6sk of th roperty owner on record. Contact Information: ID Sponsor/persons responsible for event: - 1ZJ 0 1 Mailing address .� Phone number. Fax number: Email address: C(. frqV ( �J ;-;,;Io 0 U Projected number of attendees_ Is Village Council approval needed?Yes❑ Nv Any proposed special event whose attendance is contemplated to exceed 200 people in total shall require final approval by the Village Council which,after considering the recommendations of the Building Director, the Polite Chief and the Village Manager, may approve the application, deny the application in whole or in part; or approve the application with conditions. Is,alcohol being served?Yes❑ No[2/ ! The service of alcoholic beverages at any special event shall require the issuance of the appropriate state alcoholic beverage permit, a copy of which must be provided to the village in conjunction with the special went permit application.The Village may require the use of physical barriers to define and contain the outdoor area within which alcoholic beverages may be consumed and/or the use of security or off-duty law enforcement personnel at the special event. It is the applicant's responsibility to monitor for and prevent excessive as well as underage consumption of alcoholic beverages at all times. Page 82 of 512 Agenda Item #5. How many tents will be used at event? W i I I tents have sides?Peso Nov,-" 6 Should the event include the use of one or more tents, a $35.00 Fire Inspection Fee,, due at time of application,and a certificate of flame resistance is required for each tent, inspection to be done on the first day of event. 0 By submitting a complete application., the applicant expressly agrees that ft shall indemnify, defend and hold the Village harmless from any and all damage to any real or personal property, and from any and a I I injury or death suffered by any person d irectly or indirectly related to the consumpt ion of a lcoho lic beverages in conjunction with the special event. Non-Profit Enterprises: The Village may issue non-profit permits to any person or organization for the conduct or operation of occasional sales and/or fu n d ra i s i n g projects held by non-profit enterprises,either re, u larl y or temporarily, when the applicant signs an affidavit that the applicant operates without private profit, for a civic, public, charitable, youth,service, educational,literary,fraternal,,or religious purpose. A person making application under this section must comply with all rules and pro ce du res for th e granting of special event permits as set forth in this section.All persons o perati ng under a nor-profit permit shall operate their non-profit enterprise in compliance with this section and all other rules and regulations of the Village. Required Documerrts The following items must be submitted at the time of application: • Summary of event on official letterhead of organization, signed by the applicant • Proof of insurance in arnou nts acceptable to the Village for the type of event. The Village shall be named as additional insuredlon all liability insurance(trot a certificate holder). • Expected traffic,fire-rescue, and utilities impact,if any,and proposed mitigation plans. • Copy of all required state and county permits if event will be held on or utilize state and/or county- controlled property. • A refundable deposit is required red if the event is held on any Village property. • Site plan required with each application accompanied with drawing indicating layout for event, o All event sites shall be left in a clean and orderly manner upon completion of event. Special Event Fees • Under 200 attendees: $40.00 • Over 200 attendees: $100.00 • Per Village Resolution 36-19, fees for property owners that are 501(c)(3) non for profit entities shall be reduced by 50%. Page 83 of 512 Agenda Item #5. Applicant Signature Applicant name.• Applicant signature: Date: Office Use Only Permit number: Submittal Date: Deposit amount: Rec fr fc-r Approval Building Department: Date: Police ChiefL/9 : Date: Fire Chief- r ■ � Date: 17/1//-.1D 2Lf Parrs& Recreation: Date: Ap iron.e d by Jeremy Allen Digitally signed by Jeremy Allen 1�illage h�lanager.■ Date:2024.09.16 16:54:35-04'00' Date; Approval notes: 1 � 1 o c Y e X f l/'y,✓4 I LA J-l d,y i9 pv d JL C.X C S C h C C�l 1., � f d t iv C r9 b�.r'/r.�l,�, 7'G1 /-� 1�?n�' I c�r" G r�''� �� ^-�c 9 �i Cl` / c�r'G n �, �;' M�f9c w S Q • _,"f'o "#jFA ALA O FM 17-Ai 90UtZ VP OF API "J%kKAL-6 bucN VGA �3.. OF t M1V _lA�t�sT ONr7 b;C* t Page 84of512 Agenda Item #5. 40 FIRST PRESBYTERIAN CHURCH OF TEQUE Crowing infa h.-5ervir a w4h love Sept. 10, 2024 Re- Special Event Permit Application To Whorn it May Concern, This letter se rues as written verification that we pla n to hufd a specia I event at The Fir t Presbyterian Church of Tequesta, named Live Nativity, on Sunday, Dec. 15th. To summarize,, this is an outdoor Christmas event that provides a famll -friendly drarr a telling of the berth of Jesus. Members of our church and surrounding neighborhoods gather on the front lawn of the church for a short program with live animals_ Following,the program the church provides cookie and hot cocoa. ho+uld you have any q ue dons abo,ut the mature of this event, please contact me directly, Kind le arcl , -l- Crystal Davis [director of Family Ministries 1- - 1 1 e t- 105 cry to I @teq a e stap res.nrg 4$2 Te q u esta Drive,1�qu e-sta.FL 3 3 469 561.746-E 161-%%wwtequestapre.rjirg IL Agenda Item #5. From: Kasey Fyda To: Nara Cavalcanti Subject: FW: Special Event Permit Application for Live Nativity Date: Friday,September 27,2024 10:51:36 AM From: Crystal Davis<crystal@tequestapres.org> Sent: Wednesday, September 11, 2024 10:25 AM To: Kasey Fyda <kfyda@tequesta.org> Subject: [EXTERNAL] RE: Special Event Permit Application for Live Nativity WARNING: This email originated from outside of our organization. Please be cautious and do not click on links or open attachments unless you recognize the sender and know the content is safe. My apologies for not including that, I misread that. The event occurs at S:OOpm. From: Kasey Fyda <I<fyda@tequesta.org> Sent: Wednesday, September 11, 2024 8:42 AM To: Crystal Davis <crystal@tequestapres.org> Subject: RE: Special Event Permit Application for Live Nativity Hi Crystal, Thank you for the application. Do you know approximately what time this event will take place on the 15th? I didn't see it on the application anywhere. As there is 200 people projected we are planning to put you on to the agenda in October for council approval. Thankyou Kasey From: Crystal Davis<crystalPtequestapres.org> Sent:Tuesday, September 10, 2024 1:03 PM To: Kasey Fyda <kfyaa2tequesta.org> Subject: [EXTERNAL] Special Event Permit Application for Live Nativity Page 86 of 512 Agenda Item #5. V�Dgu T TOGETHER PRESSYTERY OF TROPICAL FLORIDA August 28, 2024 To Whom It May Concern: I am writing as the chief ecclesiastical officer for the Presbytery of Tropical Florida. First Presbyterian Church of Tequesta is a member congregation of the Presbytery. In our systern of governance, the Presbytery holds the property in trust and each congregation manages, insures, and maintains those properties as the trustee. Hence, all insurance on the property is heald by the officers of the congregation and is in the name of the congregation. Our Trust Clause sates ir G-4.0 03 (Preshyterlan Church USA Book of order): All property held by or for a congregation,a presb}{tore,a syned,the General Asiembl ,or the Pru.sbylerlar.Church(U. .A.),whcthcr legal fir1c is lodged in a corporaLivo,a LnLszee or mistees.or an Wlincerporated assc i�itiun,and Whether the prop erry is used in programs of a congregation or o F a hi gher council or retained for the production of income,is hold in trust nevertheless for the use and bt%nefa of the sbytcrian Church(LT. -. ..). The Certificate of liability Insurance that reads "First Presbyterian Church of Tequesta" is the appropriate policy that would be in effect for all events that take place on the property there at 482 Tecluesta Drive, operationally it is the congregation, and not the Presbytery, that holds insurance on each particular property. Please receive the certificate produced by Church Mutual Insurance Company as the certificate that names the 1 /15/2024 Live Nativity event. The Presbytery of Tropical Florida both approves and endorses this certificate, The certificate has thusly been obtained at the direction of the Presbyter' and its requirement that the church provide appropriate liability coverage for the event. With Regards, r Rear. Cyr. Daris Bultena, General Presbyter and Stated Clerk Dire President of the Corporation of the Presbytery of Tropical Florida, Inc. REV. DR. DARIS BULTENA A 01F 0,6 r General Pre-5bVter and Stated Clerk a 405 Southeast 15L" Avenue I Fart Lauderdale, FL 33301 � a� 954-785-2220 1 dbultena @vi bra ntpresbytery.org I www.vibrantpres byte ry.crg Page 87of512 Agenda Item #5. DATE 110191 ACCAThIP CERTIFICATE OF LIABILITY INSURANCE %10.� i THIS CERTIFICATE tS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLLER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW THIS CERT11FICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIWE OR PRODUCER AND THE CERTIFICATE HOLDER. IMPORTANT: If the cerlificate holder is an ADDITIONAL INSURED,the palkylie5)MUStr have ADDITIONAL INSURED pr viS onS or be andorwad. If S1,VBROG ATION IS RAINED,subject to the term!5 and candItions of the policy,wrtain policies may require are endorsement. A StaUment an this cartificate does not confer rights to the certificate holder in lieu of such and r e nt(s). PRODUCER " 'Aur Church Mutual Insurance Company, ,I Church Mutual Insurar-cc Company, S.s ' .HONE --140 - 6 - �W a * 85 -26 -23 9 D Schuster Lane E-MAADDSS- c I()fn'-'rService*cJiu[ hrmutual- m - P.0.BID x 357 WSURERtSLA.Ff O R�IFI G CGGV i E NAM* Merrill W1 544:52 INSURER A CtUAMb MutualInsuraw Company,S.I. 113767 INWRED INSURER a FIRST FIRE B TERiAN CHURCH of TE UE TA INC w : 462 TE UESTA DR ��o IRSU R E TEQUE.STA FL 33469-2586 IMSU PEP F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS To CERTIFY THAT THE POLICIES OF INSURANCE L1 TED BELOW HAVE BEEN ISSUED To THE INSURED NAMED ABOVE FOR THE POLICY PERIOD IN01r,ATE 7. NOT ITI, TANNING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT" I RIES.DECT TO WHICH-PHIS CERTIFICATE MAY FEE ISSUED OR I1AY PERTAIN, THE iNSURANCE AFFORDEO BY TILE POLICIES DESCRIBED HEREIN IS SUFIJECT TO ALL THE TERIV1 , EXCI JSfONS AND CONDIT.ON5 OF SUCH POL.ICIE .LIMITS SHOWN MAY HAVE BEEN REDUCFD BY PAID CI..AILIS. ADOL-SURRLTR TYPE OF MUFLAN I � POLICY NUMBER Llmffs x CON MERC AL CERMAL LIABlUrr f Er`C�r CACCURRENCE 5 2,0001000 15AMAfj=V F=ATfi�d 1,0013,00 CLAIMS-RAUE ,X ICU,.R f1=�r,) yrr* :y Nil--D r�4P(Alit/-ge WSM) S 15.000 A - Y 0419681 I -E6T1 10 01,1011 24 01101!2025 IRMSONAL A AIYV IN ju r IS 2,00(000 GENI-AGGPE -E LIr iT A F P I IEE�-FR GENERALf IE If S 5.000.000 JECI IAL�C�Ii1ORIL.E LABILITY I i 1 �l L l�'11T ANY AUTO SOM-Y WJ.JK f'Per sue) � vAINED SCHEDLP-ED I isoDILY IN-.II11 (Nr,2 4?nC) + UNNARLAL.IAS D G R EACH DDCUFtRENOF _ s EXCEW LL4 I;,LA:115 tw1 QE AQTGREGAT E _ 1;EL REr'='-K71 1G I QRWRIS M&WElVSA1TCOM AkAD EMPLOYERS'LhMIUT'P -5"�4�.17F I ANY'P OPHI=—Oft'PAL-.TNCR-C-XEELF VL - 7 L.k1 H A` U)F%T - 0F r,-FR1`AE I61R EIS EXr-UDC S^ ] NOA (Mandatory In N K) EJ.D&SEASr=-EA EMPLOYEE - .f ya,t-gc!SC i 3e Lrldel D SCRI-7 rTON OF OPE1�iAI ION buWR i E.L.DOS EASE-'�Q'JL'�+r I.I��IT MSCRIP11414 0 F OPERATIONS I LaCAT1{*Si W"CLE5(AWRY]101.AuddJdoneil Rmurks Behodwlc,my be atbwhedl tf inerm rpace as n 4wredI In r.;;,mprialn with written cuntracA,agreement or pei nit requirements,mrtift2te holder Is all a itcr;ij insured under the pokey.A267.1 Proofi of ins urar ce for Trunk or Treat Errant Cctr er 27,202 4 and L1ve Naiv'iLy Even t Devem ber 15,2 024. CERTIFICATE FOLDER - CANCELLATION SHOULD AJWf OF THE ABOVE DE CFUBED POLICIFE SE CAN CELLED BEFORE THE EXPIRATION N DATE THEREOF, NOTICE WALL BE DELWRED IN THE VILLAGE OF TEQUESTA FL ACCORDANCE WITH THE POLICY PROVISIONS. 345 TEQ 11 ESTA DR -- A1UT1iOiL703 REPRESENTATIVE TEQUE TA FL 33469 1988-2 015 ACORD CORP RATION. All rights reserver#. ACO D 25( 01 D ) The ACO R13 mama and Ingo are registered mks of A ORD Page 88 of 512 Agenda Item #5. H*91d ills � '�U _ .fro maxjn m:. tz w V1 V1 j z u K� •a k (I L rn I oil w 4 I s _ a r s dM ; r IJU7 I '17- I / Nr pU % F v k tt � Page 89 of 512