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Home My WebLink AboutDocumentation_Regular_Tab 06_10/16/2024 Agenda Item #6. Regular Council STAFF MEMO m ® Meeting: Regular Council - Oct 10 2024 Staff Contact: Wayne Cameron Department: Building immr Consider approval of special event permit application for an an outdoor Trunk or Treat event on 10/26/2024 from 5:00 p.m. - 7:00 p.m. for -400 attendees by the Family Church to take place on its premises located at 423 Tequesta Drive. No alcohol will be served. Consider approval of special event permit application for an an outdoor Trunk or Treat event on 10/26/2024 from 5:00 p.m. - 7:00 p.m. for —400 attendees by Family Church LLC to take place on its premises located at 423 Tequesta Drive. No alcohol will be served. This is a Trunk or Treat event where the Family Church will close off a section of their private parking lot to accommodate approximately 20 decorated cars. Families will be present to hand out candy to attendees. The event is open to the public, and neighborhood participation is encouraged. Please find the attached permit application, which has been reviewed and approved by the Fire Department, Police Department, Building Department, and Village Manager. This document and any attachments may be reproduced upon request in an alternative format by completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561- 768-0443. BUDGET • - • BUDGET AMOUNT N/A AMOUNT AVAILABLE N/A EXPENDITURE AMOUNT: N/A FUNDING SOURCES: N/A IS THIS A PIGGYBACK: ❑ Yes ❑ N/A DID YOU OBTAIN 3 QUOTES? ❑ Yes ❑ N/A COMMENTS/EXPLANATION ON SELECTIONN/A ATTACHMENTS: - 09242024 - 423 TEQUESTA DRIVE - TRUNK OR TREAT SPECIAL EVENT APPLICATION - 10.26.2024 - ADA (21 Page 90 of 512 Agenda Item #6. V '111age of Tequesta 345 Tequesta Drive 561-768-0700 Tequesta, FL 33469 www.tequesta.org r TO. jereniy Allen, Village Maiiager From: Wayne Cameron, building Director D,,ite: September 23r;d, 2024 Ike: Special Event Permit by Family Church 14 LLC - PSEP24-0020- Trunk or Treat on O t(-)ber 2 Lh, 2024 from S:0 p.m-7;00 p.in- —400 Attendees) This is a Special Event Perrnit application for an outdoor Trunk oi-Treat event for Family Church 14 LLC taking place on October 26th, 2024 from 5:00 p.m. - :00 p-in. at 42 T questa Drive.The projected number of attendees is 400. No alcohol will he seared. Family ChUl-Ch 14 LLC has provided proof of liability insurance listing the Village of Tecluesta as a Certificate Helder (see attached) and the invoice of$100 will he paid at the time of permit issuance. Page 91 of 512 Age n #6. VILLAGE OF TEQUE TA PERMIT NO; COMMUNITY DEVELOPMENT DEPARTMENT Submittal Date: 345 Tecluesta Drive DepositArnount: Teclue ta, Florida 33469 Phone: (561) 758-0450 Fa 561 68-0 9 SPECIAL EVENT PERMIT APPLICATION Any Village resident,or any Village business holding a current Village business tax receipt pursuant to Chapter 70,Article II, is eligible to apply for and obtain a special event permit pursuant to Sec. 7 -51. Any such resident or business that desires to conduct any type of special event within the Village must obtain a permit from the Village in order that the Village may adequately provide for the potential impacts created by the proposed event. A maximum of four (4) such permits shall be allowed per address or per business in any single calendar year. A special event that includes multiple addresses, for example within a shopping center, shall count as one event for each address captured by the special event permit. ".Special Event" is any outdoor activity, gathering or group of persons, vehicles or bath, organized and hawing a common purpose, upon public or private property,which is likely to inhibit the usual flow of vehicular or pedestrian traffic, which is likely to create noise in excess of that typically associated with the areas upon which the event is to occur, or which is likely to preempt or restrict use of property typically accessible by the general public. Examples of Special Events include, but are not limited to block parties, parades, races or walks,grand opening events,charity fundraisers, and gather similar events not specifically permitted by the Village's zoning ordinance. Special Events that are sponsored by the Village and held on Village property shall be exempt from the provisions of this section. Written application must be submitted to the Village Community Development Department at least forty five(45)days prior to the date for which the Special Event is proposed;which application shall contain the following information: [SATE OF SALE/EVENT-10/26/24 HOURS: Ff�O�111:' To: TYPE OF EVENT: Trunk or Treat in Parking Lot LOCATION OF EVENT:423 Tequesta Drive Family Churoh ems. �,. n c owner PROPERTY OWNER Attach written nsent of property,one f record.) Print Name CONTACT INFORMATION: '� r O � SPONSOR or PERSON(S)RESPONSIBLE FOR EVENT: CA C- EMAIL:mrichardson @gofamily hurc MAILING 423 Tequesta Drive PHONE NO.: 5613136176 FAX NO.: r PROJECTED NUMBER OF ATTENDEES O COUNCIL APPROVAL REQUIRED: � YES NO * Any proposed Special Event whose attendance is contemplated to exceed 200 people in total shall require final approval by the Village Council which, after considering the recommendations of the Community Development Director, the Police Chief and the Village (Manager, may approve the application, deny, the application in whole or in part, or approve the application with conditions. 15 ALCOHOL BEING SERVED? I YES � NO 0 The service of alcoholic beverages at any Special Event shall require the issuance of the appropriate state alcoholic beverage permit,a copy of which must be provided to the Tillage in conjunction with the Special Event permit application. The Village may require the use of physical barriers to define and contain the outdoor area within which alcoholic beverages may be consumed and/or the use of security or off-duty law enforcement personnel at the Special Event. + it is the applicant's responsibility to monitor for and prevent excessive as well as underage consumption of alcoholic beverages at all times. Page 1 of 2is Page 92 of 512 AgenogAqR1 #@,: • By submitting a complete application, the Special Event holder/applicant and property owner (if different) expressly agree that they shall indemnify, defend and hold the Village harmless from any and all damage to any real or personal property, and from any and all injury or death suffered by any person directly or indirectly related to attendance at or participation in any activity in conjunction with the Special Event, including the consumption of alcoholic beverages. NON-PROFIT ENTERPRISES: • The Village may issue non-profit permits to any person or organization for the conduct or operation of occasional sales and/or fundraising projects held by non-profit enterprises, either regularly or temporarily, when the applicant signs an affidavit that the applicant operates without private profit, for a civic, public, charitable, youth, service, educational, literary, fraternal,or religious purpose. • A person making application under this section must comply with all rules and procedures for the granting of Special Event permits as set forth in this section. All persons operating under a non-profit permit shall operate their non-profit enterprise in compliance with this section and all other rules and regulations of the Village. THE FOLLOWING ITEMS ARE REQUIRED TO BE SUBMITTED AT TIME OF APPLICATION: • Proof of insurance in amounts acceptable to the Village For the type of event. The Village shall be named as an additional insured on all liability insurance. • Expected traffic, fire-rescue,and utilities impact, if any,and proposed mitigation plans. • Copy of all required state and county permits if event will be held on or utilize state and/or county-controlled property. • A refundable deposit is required if the event is held on any Village property. • Site Plan required with each application accompanied with drawing indicating layout for event. • All sale sites shall be left in a clean and orderly manner upon completion of sale. • Should the sale/event include the use of one or more tents, a $35.00 Fire Inspection Fee, due at time of application, and a certificate of flame resistance is required for each tent. Inspection to be done on the first day of event. SPECIAL EVENT FEES: • Under 200 attendees:$40.00. • over 200 attendees: $100.00. f 1 SIGNATURE OF HOLDER ER/APPLICANT:CANT..Michael Richardson DATE: 9/9/24 / Print Name Si at Michael Richardson `/,4 9/924 SIGNATURE OF PROPERTY OWNER: DATE: Print Name Signature RECOMMEND FOR APPROVAL: COMMUNITY DEV. DIRECTOR: DATE: BUILDING DIRECTOR: DATE: "ILS POLICE CHIEF: DATE: ?-21/—Z02,'/ FIRE CHIEF: b w DATE: PARKS/RE ATION: DATE: APPROVED BY: Digitally signed by Jeremy Allen VILLAGE MANAGER: JeremyAllen _ DATE: _ ate:2024,0�. 5 1��47.2s 04 C1L�_ Approval/Review Notes: Ft'Ic — M,4I✓14tAf /�q 6GC55 fir Vckc%s do ivo7� �/Cdf eMcr• CAlc ICI�S A,-vcf do tiof ex a6d oCCiu AAI C0/ld �'NSi(fC of dui�c�iv .5. Cn�GI C.rv�r��s G'V9CC.4 I ti / fv Guw /U f to 0'.*D it C A& 41VAn b"o- wigf o .S e* A,o G F� G Page 93 of 512 Agenda Item #6. ly("m)(,I pr n 011 0(lobvi :)C1, 20211 P oul c,fmIcAl (him1Ry C 11111ch Ic-que"At10 (#1 division of Hilt Haptist �:'f�i lch of West r='alin ��c�t�r:�� r.l��, kill-lily Wilt 1�c�#��ir��,�� '1r�.rr�l� c�r,`r1,ulut avow in P1ILI r(_s )i()I II yo��II ly I-'.IIt �Tc:�ti��l.' ��#i!� l��:c:lr��r)[(Of f 0 'G(J`L'tit�rl ref oui ��r i �� t kir��;lot try hosiL ioughty .90 pt-if .od crus, whic,ll vvitt bco, d ecow[0 1 Witt 114AW fC11111'11C hf-Md1t1[�OLA (s-andy to a llefrrdeeksp.`I his evelit i.). opell V)Ulu, public:trend noil'shborhood atte:1idance is (;I1Ct?LIN1110d. WO 0111y (!Xj'){"C.t thi:Y c1rmlt to 1031 to low houl s lit 1110st. -(-1-1 110.11 10(luest11 111 II 1 +' ��! . I�' fr1•:1 'I 'r�'1'0 1- l_ � -1(11 1 G3 1' r*jI .'I� :ICU C;ji. p � Page 94of512 r r r,0 r moo X 4r — - f .,. �arTiiC arch Teques'a Cars wkll ba parked Mthin thl¢wren Ior Tronk-or- Treat,and paelestrian walking area wlli he cQned CO to proverd lhru Waffle a Y dF., a iL6 � e4 AWL - y 31 ' T la Dr IN D Agenda Item #6. CERTIFICATE F LIABILITY INSURANCE I?J1TE(Irllf+uDom" It 1 0911712024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE OVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT If the certificate holder Is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed, If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement an this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER MANE.CONTACTTrevor Glisson Brown&Brown Insurance Services,Inc. PHONE (561)686-2266 P'� (561)665-2313 A/C,No): 1661 Worthington Rd Ste 175 E4AA1L : trevor.glisson@bbrown.coni ADDRE INSURER(S)AFFORDING COVERAGE NAIC a West Palm Beach FL 33409 INSURER A. Church Mutual Insurance Company.S.I_ 18767 INSURED INSURER 9: Church Muivai Hotding Company,Inc. 44569 First Baptist Church of WPB FL INSURER C: Zenith Insurance Company 13269 Palm Beach Christian Academy Lake r14 rNSURER D: Markel American Insurance Company 8932 1101 S F1agler Dr INSURER E West Palm Beach FL 33401 INSURER F COVERAGES CERTIFICATE NUMBER: 24-25 Master C01 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT.TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCEQ BY PAID CLAIMS. INBR POUCY EFFY ExP LTR TYPE OF INSURANCE IN SD WVO POLICY NIJMBEA MMMD MUMI)MM LIMITS COMMERCIAL l3ENERAL.LlAeiLrTy FIACH OCCURRENCE 5 2•Q00.000 CLAIMS-MADE Fx]OCCUR PREMISES I Ea o=rrence I S D EXP lAny nne parsonj S 5,000 A Y 0337107-02•738442 04,f0112024 0410112025 PER SOW L 6 ADV INJURY S 2,000,000 OE N'L AGGRE CATE Ll?A IT-A P PLI ES PER: GENERAL AGGREGATE S 5,000,000 POLICY LOC PRODUCTS-COMPI,'7P AGG S 2,000,DOO JECT OTHER Professional Liab s 2,000,000 AUTOS MILE UABILITY COMBINED SINGLE LIMIT S 1,000,000 s acct&,> ANYAUTO a0OILY INJURY(Per Pe(son I 5 g OWNED SCHEDULED 0337107 09-741171 04JO112024 04/01/2025 BOO ILY iNJURY(Per accadanl) 5 AUTOS ONLY AJTGS IX F PERT ]HIRED NON-OWNED PROer PERTY DAMAGE S SAUTOS ONLY AUTOS ONLY PIP-Basic s 10,000 UMBRELLALlAA OCCUR r4CHOCCURRENCE S 10,000,00 A EXCESS LAB CUNIMS-MADE 0337107-09-738447 04/0112024 0410112025 AGGREGATE 5 O EDF5;�RETE=NT(ON S 10000 S WORKERS COMPENSATION SPER TATUTE arm- AND EMPLOYERS'LIABILRY Y 1 N X1 ANY PROPRIETORiPARTNERlE3{ECUTIVE E.L.E,ACF AC;CIDE1iT S 5flQ•�t�0 OFFICERIMEMBER EXCLUDED? Elf+I<f A Z134731741 0110112024 0110112025 500.000 IMIandatary In NHI E.L_DISEASE-EA EMPLOYEE S If yes,dowAbe Lnder 500AOD DESCRIPTION OF OPERATIONS Wow E.L.DISEASE-POLICY LIMIT S Properly 204,213 Inland Marine D MKLM51MOO55550 D410112024 0410112025 Musicallnstraments S152,813 Theft Included DESCRIPTION OF OPERATIONS r LOCATIONS I VEHICLES(ACORD 101,Additianal Remarks Schedule,may be attached if mate space is raquired) Re:Family Church Tequesta,Trunk or Treat.October 26 The Village of Tequesta is listed as additional insured wrth respect to the General Liability policy when required as per written contract. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DE LIVERED IN The Village of Tequesta ACCORDANCE WITH THE POLICY PROVISIONS, 345 Tequesta Drive AUTHORIZED R EPRESENTATNE TegUeStB FL 33464 «. ic,1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(20161031 The ACORD name and logo are registered marks of ACORD Page 96of512 Agenda Item #6. Additional Named Insureds Other Named Insureds Church CoRmunicy Foundation, Inc. Family Church Roal Erraw, :no. Family Crurrh-:, L:.0 Fami y church-2, LLC Family Church--3, ,LC Family Chu rCh-a, 1.1.0 '.amity tirJ1j+kch-5,, M.0 FaLm1_yy Church-D, LLC Family Church-'?, LLC Family Church-5, LLC 'ami 1 y Church-9, LLC Ars= Baptist Church of Bake Park F1 Firs! F.ap:l st Church of Port St. :wci e, ?nc. Own Gap.ist Lurch of ,;ensan 3,ach, Fos North Stuart Ra_r i s: church, i w Palm Beach Mr_stian Academy OFAPPINF(02/2007) COPYRIGHT 2007,AMS SERVICES INC Page 97 of 512 Agenda Item #6. AGENCY CUSTOMER 10: ADDITIONAL REMARKS SCH E D U LE (Page of AGENCY TAMED IN6URED Brown&Brown Insurance Services,Inc, First Baptist Church of WP8 FL POLICY NUMBER CARRIER NA CODE EFFECTIVE OAFS: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FGRMF FORM NUMBER: 26 FORM TITLE: Certificate of Liability Insurance-Mates 8ludentAccident Insurance: Carrier:Philadelphia Indemnity Insurance Company PHPA156795 Dates:41112024 to 4f 112025 Accident Medical Expense Benefits Accidental Death$25,000 Maximum Benefit$250,000 Accidental Dismemberment up to S50,000 Deductible Arneunt$0 Accidental Paralysis$50,000 ACORD 101(2008101) 9) 2008 ACORD CORPORATION. All rights reserved. The ACORD name and Toga are registered marks of ACORD Page 98 of 512 A.MgqdRtom #6. r 4. Detail by Entity Marne Drvi s,aoti Per 0 R P 0 R A t 1 73 �r org C partment of State, 1 C3iv ision of Corporations / Search Re-cards ! Search b,_Eaj y Narr�e ! Detail by Entity Name Florida Limited Liability Company FAMILY CHURCH- 14, LLC Ili Information Document Number L240001 8084 FEI1EIN Number -37" 3 03 Date Filed 05/02/20 4 Mate FL Status ACTIVE Prinoipal Address 1101 S. FL.AGLER DRIVE WEST PALS! BEACH, FL 33401 llaillng Addres 1101 S. FLA LER DRIVE WEST PALM BEACH, FL 33401 Registered Agent Name&Ad rgss CRAWFORD, SCOTT 1101 S. FLAGLER DRIVE WEST PALM BEACH, FL 33401 Authorizers Person(§)Dctai Name&Address Title MBR FAMILY CHURCH REAL ESTATE, INC. 111 S.FL.AGLER DRIVE WEST PALM BEACH, FL 33401 Annual Reports No Annual Reports Filed Dvcunien{t Iniaiges https:l/search.sunbiz.orglInquiry/Corporation archI earchResultDetail?inquiWype=Entit ame&directionType=lnitial&searchNameOrder=FA ,IS' e.99 0f 512