HomeMy WebLinkAboutDocumentation_Regular_Tab 07_10/16/2024 Agenda Item V.
Regular Council
STAFF MEMO
Meeting: Regular Council - Oct 10 2024
Staff Contact: Marjorie Craig, Utilities Director Department: Utilities
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Consider Approval of Holtz Engineering Work Authorization 15 for State Revolving Fund (SRF)
Construction Administration Assistance for the Water Treatment Plant (WTP) Upgrades in the
Amount of$59,370
The Village of Tequesta (VOT or Village) Utilities Department (UD) recommends approval of work
authorization 15 to Holtz Engineering (Holtz) for support of a Florida Department of Environmental
Protection (FDEP) state revolving fund (SRF) loan. This work authorization for $59,370 will support
the FDEP SRF loan requirements during bidding and construction of the water treatment plant (WTP)
improvements project. Holtz has successfully provided SRF assistance for the Village since 2020 and
helped put the current SRF loan in place.
The Village will fund the upcoming "Water Treatment Plant (WTP) Process Efficiency and Control
Improvements" (Project) using FDEP SRF loan funding. FDEP SRF loans have specific requirements
which include a considerable amount of reporting, communication, and auditing.
This scope of services provides for professional engineering assistance to the UD for SRF
compliance during the bidding and construction phase of the WTP Project. This includes tracking
documentation to ensure all applicable materials on the project to comply with the provisions of the
AIS/BABA requirement as part of the SRF loan, copies of labor interviews conducted, copies of all
weekly payroll documentation and completed disbursement packages to be forwarded to the FDEP
for processing.
The project has 100% bid documents (plans, specifications, and permits) and will be ready to bid
once the FDEP SRF loan agreement is fully executed by both parties (VOT and FDEP) and FDEP
approves bidding.
Funding for the work authorization will come from the Water Fund, Capital Improvement budget,
Account 401-412-663.632, Architect & Engineering - Other.
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-
768-0443.
BUDGET INFORMATION:44-j
BUDGET AMOUNT $810,000 AMOUNT AVAILABLE EXPENDITURE AMOUNT:
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Agenda Item V.
$785,140 $593370
FUNDING SOURCES: 401-412-663.632 IS THIS A PIGGYBACK:
❑ Yes ❑x N/A
DID YOU OBTAIN 3 QUOTES?
❑ Yes 0 N/A
COMMENTS/EXPLANATION ON SELECTIONCCNA Approved Engineering List - Work
Authorization
1 24.0918.Holtz WA 15-SRF Assist-WTP Imp-Construction Fully Executed
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Agenda Item #7.
VILLAGE OF TEQUESTA
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CONSULTING SERVICES WORK AUTHORIZATION
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DATE : 9-17-24 VILLAGE RFQ. NO. : UTIL 06-20
WORK AUTHORIZATION NO.15 FOR CONSULTING SERVICES
PROJECT No. G/L CODE:
HOLTZ CONSULTING PROJECT NO.:
PROJECT TITLE: State Revolving Fund (SRF) Construction Administration Assistance for
Water Treatment Plant Upgrades
This Work Authorization, when executed, shall be incorporated in and shall become an integral
part of the Agreement for Professional Services dated September 10, 2020 between the Village of
Tequesta ("VILLAGE"), and Holtz Consulting ("CONSULTANT") hereafter referred to as the
Agreement.
I. PROJECT DESCRIPTION
The VILLAGE owns and operates a potable water utility system to serve customers within the
VILLAGE's service areas. The VILLAGE intends to fund the upcoming Water Treatment Plant
Process Efficiency and Control Improvements project (Project) using State Revolving Fund (SRF)
loan funding.
This scope of services provides for professional engineering assistance during construction of the
Project for compliance with the SRF funding requirements.
SCOPE OF SERVICES
The following is a description of the services to be provided under this Work Authorization.
TASK 1 - ENGINEERING SUPPORT FOR STATE REVOLVING FUND (SRF)
COMPLIANCE DURING CONSTRUCTION
CONSULTANT will provide the following services during the construction phase of the water
treatment plant upgrades project:
• Work with Contractor to ensure all applicable materials on the project comply
with the provisions of the "American Iron and Steel (AIS)" and/or "Build
WORK AUTHORIZATION NO. 15 1 of 3
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Agenda Item #7.
America Buy America(BABA)" requirement as part of the SRF loan.
• Review and approve weekly payroll information submitted by the Contractor and
subcontractor(s) to ensure requirements for Davis Bacon wage requirements are
met.
• Conduct labor interviews with the Contractor's personnel throughout the
construction duration as required by SRF guidelines.
• Prepare and submit disbursement requests with required supporting
documentation to the FDEP SRF department in Tallahassee.
II. DELIVERABLES
Task 1 - Deliverables:
1. Tracking documentation to ensure all applicable materials on the project comply with the
provisions of the AIS/BABA requirement as part of the SRF loan.
2. Copies of all labor interviews conducted.
3. Copies of all weekly payroll documentation.
4. Completed disbursement packages to be forwarded to the FDEP for processing.
III. SCHEDULE
Upon receipt of Notice-To-Proceed the CONSULTANT will complete the services identified in this
Work Authorization within
IV. COMPENSATION AND PAYMENT
The CONSULTANT will perform the tasks as outlined in the scope of services for Lump Sum Fee
of$59,370 in accordance with our approved billing rates with an estimate of costs by task provided
in Table 2 and further detailed in Attachment A. Monthly progress payments will be authorized
based on percent complete as determined by CONSULTANT and approved by VILLAGE.
Table 2
Budget Summary
Description Total
1. SRF Construction Administration Compliance $59,370.00
TOTAL $599370.00
V. ASSUMPTIONS
Services and/or materials to be provided by the VILLAGE and other related key assumptions include:
WORK AUTHORIZATION NO. 15 2 of 3
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Agenda Item #7.
1. Assistance with information needed for disbursement requests.
VI. AGREEMENT REFERENCE
The work authorized under this Work Authorization shall be performed under the terms and
conditions described within the Professional Services Agreement dated September 10, 2020,by and
between the Village of Tequesta ("VILLAGE") and Holtz Consulting ("CONSULTANT").
Compensation shall not exceed the hourly rates currently in effect under this Agreement.
HOLTZ CONSULTING VILLAGE OF TEQUESTA
Digitally signed by Jeremy Allen
Jeremy AllenDate:2024.09.18 09:45:10-04'00'
By. _ By..
Jeremy Allen,Village Manager
Print Name: Christine Miranda, PE
Title:Vice President Date:
WORK AUTHORIZATION NO. 15 3 of 3
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Agenda Item #7.
PUBLIC RECORDS. In accordance with Sec. 119.07011 Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VI LLAG E, AT (561) 768-0440, OR AT
Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
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Agenda Item #7.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("'ADA")
by ensuring that the Contractor's [ agreement/bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images,graphics,text, audio, video, and multimedia, shall be provided in aformat
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/WCAG/."
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