HomeMy WebLinkAboutAgreement_General_10/16/2024_M&M Asphalt MaintenanceDate: September23, 2024
To:Jeremy Allen, Village Manager
Through:Marjorie G Craig,PE,Director, Utilities Department
From: David Tinoco, Water Distribution & Stormwater Superintendent
Re: Consider ApprovalofM&M Asphalt Maintenance, Inc. DBA All County
National Pavement Management SolutionsProposal to Repair Road in front of
9833 SE Buttonwood Way for $1,736.00
The Utilities Department (UD) recommends approval of the proposal from M&M Asphalt
Maintenance, Inc., DBA “All County National Pavement Management Solutions,” for
$1,736.00, to repair damaged asphalt in front of 9833 SE Buttonwood Way due to a water
service line that was repaired under the road.
Funds for the services provided will come from the Water Fund, Water Distribution Division,
Account 401-243-546.342 – Water System Maintenance - Fiscal Year 2024-2025
Water Fund – Distribution Division – Account 401-243-546.342 – Water System Maintenance
Budgeted amount: $84,700
Available amount: $84,700
Expenditure Request: $1,736.00
__________________________________________
Amount remaining after request: $82,964
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk’s Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4
David Tinoco
Village of Tequesta Water Distribution & Stormwater
345 Tequesta Dr
Tequesta,FL 33469
dtinoco@tequesta.org
(561)768-0484
PROJECT INFORMATION:
9833 SE Buttonwood Way
9833 Buttonwood Way
Tequesta,FL 33469
09 / 07 / 2024
PROPOSAL NUMBER: 2024-87937
SCOPE OF WORK:
DAMAGED ASPHALT REPAIR: (1) Locations; Up to (160) Sq. Ft.
1. Sawcut and/or Mill where required and clean areas to be patched.
2.Tack areas with DOT approved primer tack.
3. Install hot plant mixed asphalt, Type SP-9.5
4. Roll and compact areas with a steeldrum roller.
5. Haul away any job related debris.
*This proposal includes up to 1.5 inch thick asphalt.
$1,736.00
PRE-JOB PHOTOS & SITE MAPS
LINK TO PRE-JOB PHOTOS:https://allcountypaving-my.sharepoint.com/:f:/p/jsgarcia/Eh247p5o_3hJjCSK7pNrIQQBQu5ZyXQXqwJL-_dzcJYNZg?
e=51D55P
South FL. Corporate OfficePaving Advisor
1180 SW 10th St. Samuel Garcia
Delray Beach, FL 33444T: (561) 531-9534
561-588-0949
E: jsgarcia@allcountypaving.com
www.ALLCOUNTYPAVING.com
David Tinoco
Village of Tequesta Water Distribution & Stormwater
345 Tequesta Dr
Tequesta,FL 33469
dtinoco@tequesta.org
(561)768-0484
All County Paving proposes to furnish the material and perform the labor necessary
PROPOSAL TOTAL:
for the completion of project in accordance to specifications, and subject to the terms
and conditions stated herein for the sum of:
$ 1,736.00
*this price excludes any options.
Checks payable to M&M ASPHALT MAINTENANCE, INC. D/B/A ALL COUNTY PAVING
All Prices quoted are subject to change based on market conditions. This proposal price is based on work
AUTHORIZATION TO
PROCEED & CONTRACT:excluding holidays, nights and weekends. Additional fees will apply if work is required to be completed on
holidays, at night or on the weekends. Please contact your sales representative for details.
ACCEPTED: Prices, specifications, terms and conditions are hereby accepted and agreed to by the
customer. You are authorized to do the work as specified. Customer agrees to pay the total sum or balance
in full upon completion of this project. Payment will be made as outlined below. When signed, this
proposal becomes a legally binding contract between All County Paving and the Customer. E&OE
A signed proposal and deposit are required prior to the scheduling of the work.
PAYMENT TERMS:
Payment Due Upon Completion
M&M ASPHALT MAINTENANCE, INC. Village of Tequesta Water Distribution & Stormwater
D/B/A ALL COUNTY PAVING
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__________________________________________________________________________________
Signature of Approval by Customer
Samuel Garcia
_____________________________________
_______________________________________
Printed Name & Title/Position
Paving Advisor Printed Name
09 / 07 / 2024
_____________________________________
Date
Date
Please select if billing information differs
from above.
South FL. Corporate OfficePaving Advisor
1180 SW 10th St. Samuel Garcia
Delray Beach, FL 33444T: (561) 531-9534
561-588-0949
E: jsgarcia@allcountypaving.com
www.ALLCOUNTYPAVING.com
David Tinoco
Village of Tequesta Water Distribution & Stormwater
345 Tequesta Dr
Tequesta,FL 33469
dtinoco@tequesta.org
(561)768-0484
TERMS AND CONDITIONS
1. Our proposals are limited to included items only, anything not specifically included is excluded from the contract. Any alteration or deviation from proposal specifications
involving extra costs, will be executed only upon written orders, and will become an extra charge over and above the contract.
2. The proposal or contract provided, including all stated terms and conditions, shall become a legally binding attachment to any contract entered between All County Paving and
the financially responsible company for which the work will be performed.
3. 90% of contract amount and change orders must be paid prior to completing punch list items and/or any changes for additional work required by cities or municipalities
4.For projects requiring city or county permits, All County Paving will coordinate the process and charge Procurement Fees $795.00 per application, plus cost of permit(s). Any
additional work required by the permit(s) will be a change order to the contract. If the Owner / Authorized Agent/ Customer directs this work to be completed without required
permitting, all costs including, but not limited to, fees, expediting and fines are the responsibility of the Owner / Authorized Agent/ Customer.
5. Change orders, additions or extras requested by Owner, Contractor or Municipality will be invoiced as an addition to the contract and shall not delay payment of the original
contract sum. All Change Orders must be approved and signed by authorized representative,
7. Tow Trucks need to be arranged 5 days prior to the start of work and must be on call to remove cars from the scheduled work zone as necessary. The Customer is
responsible for towing services and any created delays. If any cars are left in the area of work, All County Paving cannot be held responsible for any damage to the vehicle.
8. The customer is responsible to notify all landscapers and garbage companies to not show on the area of work the day we are performing work. In the event of a reschedule
due to unforeseen conditions, you are required to let all service providers know about the change.
9. All County Paving cannot guarantee sealcoat longevity where there is standing water. Cracks in pavement will still be noticeable after sealcoating. Tire turning marks will be
visible at first but will disappear over time.
10. If there are existing car stops on the property, the new line striping of the parking stalls will not be installed beyond the car stop(s) unless they are removed. The striping
machine cannot fit between the car stops. If you would like the existing car stops removed during the striping phase, there will be additional costs associated with this scope of
11. Any broken car stops will be replaced at an additional cost of $85.00 each.
12. Reflective Pavement Markers are excluded from the warranty. Any additional reflective pavement markers that are required by the city code will be an additional charge of
$10.00 each to the contract amount.
13. Asphalt Repairs/Paving: If the actual asphalt is determined to be thicker than the proposed depth once the area(s) are excavated, All County Paving will provide photo
documentation showing the additional depth and a change order will be sent to customer the additional material.
14. Additional mobilization(s) to be billed at $2,000.00 each for Asphalt Repairs. This charge may be billed due to, but not limited to: site unavailability for commencement of the
work due to vehicles encroaching on the work area, change of schedule by Customer /Authorized Agent without prior consent of contractor or repairs to work caused by
trespassing.
15.Additional mobilization(s) to be billed at $2,000.00 each for Sealcoating. This charge may be billed due to, but not limited to: site unavailability for commencement of the work
due to vehicles encroaching on the work area, change of schedule by Customer /Authorized Agent without prior consent of contractor or repairs to work caused by
trespassing.
16. Additional mobilization(s) to be billed at $2,400.00 each for Concrete Services. This charge may be billed due to, but not limited to: site unavailability for commencement of
the work due to vehicles encroaching on the work area, change of schedule by Customer /Authorized Agent without prior consent of contractor or repairs to work caused by
trespassing.
17. Additional mobilization(s) to be billed at $7,200.00 each for Paving. This charge may be billed due to, but not limited to: site unavailability for commencement of the work due
to vehicles encroaching on the work area, change of schedule by Owner/Authorized Agent without prior consent of contractor or repairs to work caused by trespassing. All
County Paving will provide a schedule to be approved by Customer prior to any additional mobilizations.
18. If All County Paving is performing milling and/or paving, the customer acknowledges that this work will not result in new elevations/grades. This means that any existing
ponding water will not be rectified by performing this scope of work. It is the owner's responsibility to notify the account managerif there is ponding water. The only method to
improve standing water is to perform additional rock and grading work which will be an additional cost.
19.All County Paving cannot guarantee 100% drainage in areas where the design grade is less than 1% fall.
20.All County Paving will not accept responsibility for reflective cracking of new asphalt overlay due to the cracked condition of the existing asphalt pavement.
21. This Proposal does not include asphalt leveling or asphalt overruns unless stated otherwise in the original scope of work. Customer agrees to pay to leveling and overruns at
$205.00 per ton.
22. Crack Sealing: Hairline cracks, alligatored or spider web cracks or other failing asphalt areas cannot and will not be crack sealed. Crack sealing is designed to keep water out,
not in, so ground water is subject to seep from wet areas.
23. All underground utilities including electrical, plumbing and irrigation lines if damaged or broken are the responsibility of the customer and not All County Paving. If All County
Paving needs to repair damages, the costs will be billed to the owner as a change order.
24. All County Paving will not be responsible for trafficking, paint tracking or damage to cars or persons trespassing in designated construction areas.
25. All County Paving recommends a Civil Engineer be retained for ADA upgrades. As such All County Paving makes no claim that existing or ADA upgrades will meet any/all
local, state and federal guidelines on ADA compliance.
26. The prices used in this proposal are based on the condition that all work quoted will be accepted in total.
27. In the event of any litigation or other proceeding arising out of this agreement, the prevailing party shall be entitled to collect its attorneys' fees and all costs of litigation
from
the other party, including appellate attorneys' fees.
28. All accounts past due will incur a finance charge of 1.5% per month.
South FL. Corporate OfficePaving Advisor
1180 SW 10th St. Samuel Garcia
Delray Beach, FL 33444T: (561) 531-9534
561-588-0949
E: jsgarcia@allcountypaving.com
www.ALLCOUNTYPAVING.com
David Tinoco
Village of Tequesta Water Distribution & Stormwater
345 Tequesta Dr
Tequesta,FL 33469
dtinoco@tequesta.org
(561)768-0484
TERMS AND CONDITIONS CONTINUED
SEALCOATING | CUSTOMER INSTRUCTIONS AND INFORMATION
1. Barricaded Parking Lot: It is vital that all vehicles are removed from our area of work no later than 7:15 am, unless otherwise agreed. Our project costs are based on the property
having all cars,
people and objects off the area of work. Tow Trucks need to be arranged 5 days prior to the start of any work and must be on call to remove cars from the scheduled work zone. If any
cars are left
in the area of work, we cannot be held responsible for any damage to the vehicles. There will be additional costs if we are unable to access the work area billed at a minimum of $2,000.00.
ng.
3. Cracking: cracks in pavement will still be noticeable after Sealcoating
4. Lawn Fertilization: should not be installed seven days before or after service.
5. Rain: If it's raining the day of scheduled service, assume we aren't coming, and we will contact you to reschedule as soon as possible. If it rains after our installation, please
contact your
representative. We monitor the weather closely and can generally predict this very well. If an unexpected storm happens, we will touch up any areas where sealer has not bonded.
6.The sprinkler system should be off 24 hours prior to the commencement of your project and stay off 48 hours after completion of project. The surface must be dry for our arrival as
areas where the
newly sealed pavement is wet may wear prematurely.
7. Newly sealcoated areas will be barricaded for 24-48 hours after each project phase completion. It is the responsibility of the customer to keep the area clear to allow proper curing
of the material.
Failure to do so will void any warranty.
8.Sealer: will take a minimum of 30 days to fully cure and is sensitive to animal droppings, tree droppings; water stains from irrigation systems, ponding water & tire markings during
this time. This is
normal, it will fade over time. Areas of shade will take longer to dry and cure than areas in the direct sunlight.
9. Driving on Surface: Once you start driving on sealed surface, avoid turning your wheels unless your car is moving. Understand when wheels are turned on a freshly sealed parking lot,
scuffing and
turn marks will be evident, in time they will blend in with surrounding surface.
10.Overspray on Grass: where grass meets your pavement, you may expect a small spray of sealer. This is normal and will disappear generally after the next mowing.
11. Weeds: It is important to note that we have proposed all work at the time of the assessment. If you decide to do work months after we look at the project, if your parking area has
developed
excessive weeds in the cracked areas as well as the edge lines for any reason, there may be additional costs for treatment & removal.
PAVING | CUSTOMER INSTRUCTIONS AND INFORMATION
1. Barricaded Parking Lot: It is vital that all vehicles are removed from our area of work no later than 7:15 am, unless otherwise agreed. As you can imagine, our project costs are based
on the
property having all cars, people and objects off the area of work. Tow Trucks need to be arranged 5 days prior to the start of any work and must be on call to remove cars from the scheduled
work
zone. If any cars are left on the area of work, we cannot be held responsible for any damage to the vehicles. There will be additional costs if we are unable to access the work area
billed at a
minimum of $7,200.00
2. Site Services: The property is responsible to notify all landscapers and garbage companies to not show on the area of work the day we are performing work. In the event of a reschedule
due to
unforeseen conditions, you are required to let all service providers know about the change.
3. Rain: If it's raining the day of scheduled service, assume we aren't coming and we will contact you to reschedule as soon as possible. If it rains after our installation, please contact
your
representative. We monitor the weather closely and can generally predict accurately.
4. Sprinklers should be off 24 hours prior until 48 hours after service. Avoid lawn cutting during this same period of time. The surface must be dry for our arrival.
5. Drainage: All County Paving cannot guarantee 100% drainage in areas where the design grade is less than 1% fall.
6. All County Paving will not accept responsibility for reflective cracking of new asphalt overlay due to the cracked condition of the existing asphalt pavement.
7.De-mucking and removal of unsuitable materials not included.
8.Driving on Surface:Once youstart driving on the paved surface, avoid turning your wheels unless your car is moving. Understand that when wheels are turned on a freshly paved asphalt
surface,
scuffing and turn marks will be evident, and will blend in over time.
LINE STRIPING & ADA | CUSTOMER INSTRUCTIONS AND INFORMATION
1. Barricaded Parking Lot: It is vital that all vehicles are removed from our area of work no later than 7:15 am, unless otherwise agreed. As you can imagine, our project costs are based
on the
property having all cars, people and objects off the area of work. Tow Trucks need to be arranged 5 days prior to the start of any work and must be on call to remove cars from the scheduled
work
zone. If any cars are left in the area of work, we cannot be held responsible for any damage to the vehicles. There will be additional costs if we are unable to access the work area
billed at a
minimum of $995.00
2.Line striping will match all existing pavement markings unless changes are approved by the customer and municipality.
3. All County Paving is not responsible for any tracking of paint caused by any vehicles and/or pedestrians if the barricades are moved prematurely or without authorization. The project
manager will
remove the barricades once the material has cured properly.
4. If existing curbs are flaking, it is not recommended to re-paint them without sand-blasting or power-washing them first. All County Paving will not be held responsible for flaking
if proper procedure
is not taken prior to painting.
WARRANTY AND CONDITIONS
1.This proposal is based on the price of the liquid asphalt index as per FDOT. If there is an increase from the date of this proposal additional costs will be incurred.
2. This proposal is good for 30 days. If work is unable to start based upon permit requirements or weather additional cost will be charged for the increase of FDOT by Bituminous index,
based upon
proposal date above and the stated published index prior to mobilization a change order will be presented prior to mobilization.
3. Due to aggregate shortages, this proposal is based on FOB asphalt prices. If the price increases from the date of this proposal, additional costs will apply.
4.All material guaranteed to be installed exactly as specified.
5.Due to unforeseeable conditions during excavation, depths may go deeper than anticipated. A change order may be necessary should this occur.
6. All County Paving reserves the right to withdraw the contract at any time prior to the commencement of work should material price fluctuations rise significantly.
7. The cost of and obtaining of all permits, bonds, stakeouts, cut sheets, engineering and testing are excluded.
8. In the event of undesirable sub-base or base course conditions, if the customer or authorized agent insists on the installation of any part of the pavement without authorizing corrective
action, All
County Paving will not be responsible for any subsequent pavement failures and will be paid as stated in the contract. All County Paving shall not be liable for any failure to undertake
or complete
the work for causes beyond our control.
9.The existing surface will be expected to support the weight of all required construction equipment. If due to poor sub-grade conditions sinking may occur when we drive onto your site,
All County
Paving will not be held responsible for damages to any concrete or asphalt due to the weight of our trucks & equipment.
10. All County Paving cannot guarantee elimination of standing water.
11. All County Paving assumes no liability for damage to any utilities such as, but not limited to, gas, electric, plumbing, phone, cable, dog fencing, sprinklers and culvert pipes.
12.There will be a charge of $47.50 above the contract amount to dispose of used materials at an approved environmentally compliant waste facility.
13. Due to the fluctuations in the petroleum markets, All County Paving will impose a fuel surcharge.
14. All County Paving will provide a one (1) year warranty, starting on the last day of substantial completion, on materials and workmanship. Normal wear and tear is not covered by this
warranty. No
warranties will be honored unless payment is made in full.
South FL. Corporate OfficePaving Advisor
1180 SW 10th St. Samuel Garcia
Delray Beach, FL 33444T: (561) 531-9534
561-588-0949
E: jsgarcia@allcountypaving.com
www.ALLCOUNTYPAVING.com
PUBLIC RECORDS. In accordance with Sec. 119.0701, CƌƚƩźķğ {ƷğƷǒƷĻƭ, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, CƌƚƩźķğ {ƷğƷǒƷĻƭ. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, wit
pursuant to Sec. 119.0701, CƌƚƩźķğ {ƷğƷǒƷĻƭ, and other penalties under Sec. 119.10, CƌƚƩźķğ
{ƷğƷǒƷĻƭ. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
cust
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
lmcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
to comply with the requirements of Title II of the
by ensuring that the Con
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all \[ agreement /bid documents and specifications\], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("W3C"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/WCAG/