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HomeMy WebLinkAboutMinutes_Workshop_9/3/2024 K M� MINUTES Workshop Meeting Village of Tequesta, FL September 3, 2024 6:00 PM Council Chambers CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Molly Young, Council Member Patrick Painter, and Vice-Mayor Rick Sartory. Absent were: Council Member Laurie Brandon and Council Member Jayson E. French. AGENDA ITEMS 1. Tequesta Drive Grade Crossing Quiet Zone Construction Requirements Mr. Doug Chambers, Director of Public Works addressed Council with additional information on the "Quiet Zone" portion of the railroad located in the Village of Tequesta. After speaking with several governmental agencies it was determined that the Florida East Coast (FEC) Railroad was the entity the Village would have to work with on the crossing arm safety equipment. The estimated cost to the Village was somewhere between $500,000 to $600,000 with the Village being responsible for the construction of the project. There was no funding currently available through the State of Florida. Additionally, Mr. Chambers had reached out to the Palm Beach County Transportation Authority regarding possible funding. The agency reported there was no funding available currently and funds would not be available for several years, if at all. Mr. Chambers reminded Council of the driveway issue, in the area of the railroad crossing at Tequesta Drive. The owner of the property was agreeable to having the driveway moved, but would not pay for any of the alterations or associated costs. The costs were estimated to be approximately $90,000 and included, relocation of the driveway, pavement extension, fire hydrant, survey and engineering plans, landscaping, and signage. This amount was not in the current budget. Mr. Rory Newton, a railroad safety inspector for the Federal Railroad Administration (FRA) was open to questions from Council. He explained that there was a formula and score associated with safety features that would be taken into consideration when applying for a quiet zone. Council had questions on the crossing arms, grants, actual noise reduction, driveway location and buffer, easements, legal issues, fire code requirements, tax exempt status, grants, and maintenance of the property. Ms. Marie Sapire of Tequesta Country Club was opposed to the driveway relocation and suggested focusing on the crossing arms. She was opposed to giving up any publicly owned land. Another option would be a traffic control device that would vocalize noise to the crossing. Council requested another Workshop Meeting to discuss the topic further; which would include an estimate on what the amount ad valorem taxes might be, a draft document to convey the easement, and an interlocal agreement with the county. Additionally, clarification was needed regarding the driveway, in regards to redevelopment and damages. 2. Discussion on Amendment to Interlocal Agreement for Fire Rescue Services by and between the Village of Tequesta and The Town of Jupiter Inlet Colony Village Manager Allen introduced the amended agreement for fire services for Jupiter Inlet Colony. Council asked about the number of calls per month and it was estimated there were anywhere from 10-30 calls per year, mostly Emergency Medical Services (EMS). Council was concerned with covering costs, and recommended keeping the 4% rate from the current contract. Additionally, the percentage would be kept the same for years 6-10 with a 6% increase in years 11-20, locking in years 1-5 starting in 2025. 3. Discussion on National League of Cities Recycle Right: Pledge to Take Action in ADD Your City Mayor Young was in favor of the initiative and felt it would be a good idea to apply to take the pledge in order to enhance recycling efforts. It was proposed to involve the Environmental Advisory Committee (EAC) with the initiative. ADJOURNMENT The meeting was adjourned at 7.12 PM MOTION: Council Member Sartory made a motion to adjourn the meeting Council Member Painter seconded the motion. Carried unanimously 3-0 (absent.. Council Member Brandon and Council Member French). Respectfully submitted, �((� f�wu Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.