HomeMy WebLinkAboutDocumentation_Regular_Tab 22_11/14/2024
Agenda Item #22.
Regular Council
STAFF MEMO
Meeting:Regular Council - Nov 14 2024
Staff Contact:Marjorie Craig, Utilities Director Department:Utilities
TITLE
Consider Approval of Final Agreement Renewal with Fortiline, Inc., to Purchase Water Meter Fittings
and Water Line Accessories, Piggybacking on an Agreement with the City of Deerfield Beach/
Southeast Florida Governmental Purchasing Group
SUMMARY:
The Utilities Department (UD) recommends approval of a piggyback renewal agreement on the City
of Deerfield Beach’s agreement with Fortiline, Inc., to purchase water meter fittings and water line
accessories for use in the water distribution and water treatment plant piping systems for repairs or
small projects. The agreement provides discounted rates based on the agreement’s established rate
schedule. This will be the final renewal of this contract and is set to expire on March 5, 2025.
The City of Deerfield Beach, acting as the lead agency for the Southeast Florida Governmental
Purchasing Cooperative Group (SEFL-COOP), completed the agreement through a competitive
selection process. This agreement with Fortiline is the second of several “as needed” piggyback
contracts UD is bringing forward to leverage the purchasing cooperative to obtain the best prices.
UD maintains an inventory of parts and materials for the repair of water lines and components within
the water distribution and water treatment systems. Because of the volatility of prices and supplies
and unknown emergent or emergency situations, it is not possible to accurately predict the amount
that will be spent with Fortiline. However, the annual spend is typically about less than $30,000, and
we anticipate that that spend level will continue, all things considered.
Funds for the purchase of these and other parts from other vendors are typically allocated
annually as follows in the General Ledger (G/L) categories of the budget:
Budget Department 411 - Renewal & Replacement - Operating Expenditures/ Expense
401-411-552.601 – Meters, Valves, & Hydrants – FY25 budget = $210,000
Budget Department 243- Water Distribution Division
401-243-546.342 - Water System Maintenance – FY25 budget = $64,700
Budget Department 242 – Water Treatment Division
401-242-546.342 – Water System Maintenance – FY25 budget =$175,000
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BUDGET INFORMATION:
BUDGET AMOUNT $449,700 AMOUNT AVAILABLE EXPENDITURE AMOUNT:
$449,700TBD for FY25, estimated at
$30,000
FUNDING SOURCES: 401-411-552.601 & 401-IS THIS A PIGGYBACK:
241-546.342 & 401-242-546.342
Yes N/A
DID YOU OBTAIN 3 QUOTES?
Yes N/A
QUOTE 1 - BUSINESS NAME N/A QUOTE AMOUNT N/A
QUOTE 2 - BUSINESS NAME N/A QUOTE AMOUNT N/A
QUOTE 3 - BUSINESS NAME N/A QUOTE AMOUNT N/A
COMMENTS/EXPLANATION ON SELECTION Piggyback on Deerfield Beach/SEFL-COOP)
ATTACHMENTS:
Fortiline Final Renewal - Water Meter Fittings & Water Line Accessories
Exhibit A_Fortiline_Executed Contract (Piggyback) 2023-06-08
Deerfield Final Contract Renewal_Exp. 2025-03-05
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CONTRACT RENEWAL
THIS CONTRACT RENEWAL is entered into by and between the CITY OF DEERFIELD BEACH
(CITY), a municipal corporation and FORTILINE INC. (CONTRACTOR), as follows
W I T N E S S E T H:
WHEREAS, the CITY and CONTRACTOR entered into an agreement for Water Meter Fittings and
Water Line Accessories (the Products) pursuant to ITB #2018-19/12 (the (“CONTRACT”); and
WHEREAS, the initial CONTRACT term is three (3) years, beginning March 6, 2019 and expiring
March 5, 2022; and
WHEREAS, the terms and conditions of the CONTRACT provide three (3) additional one (1) year
renewal options; and
rd
WHEREAS, the CITY is exercising the right to extend the contract for the third (3) of the three (3)
renewal periods; and
WHEREAS, renewal of the CONTRACT is in the best interest of the City;
NOW THEREFORE, be it agreed by and between the parties as follows:
Section 1. The above referenced Whereas clauses are true and correct and made a part hereof.
Section 2. The contract renewal term shall begin on March 6, 2024 and will expire on March 5, 2025,
(There are no more renewals) unless otherwise terminated pursuant to the terms of the
original CONTRACT.
Section 3. All terms, conditions, and specifications of the original CONTRACT shall remain the same.
IN WITNESS WHEREOF the parties have caused these presents to be executed.
Witnesses: CITY OF DEERFIELD BEACH
______________na _________________ By: ______________________________________
DAVID SANTUCCI, CITY MANAGER
______________na _________________ Date: ____________________________________
ATTEST:
_______________________________________
HEATHER MONTEMAYOR, CMC, CITY CLERK
APPROVED AS TO FORM:
_______________________________________
ANTHONY SOROKA, CITY ATTORNEY
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CONTRACTOR MUST EXECUTE THIS CONTRACT AS INDICATED BELOW.
CONTRACTOR
ATTEST: _______________________________
(Name of Corporation)
___________na________________ By_____________________________
(Witness) (Signature)
____________na_______________ _______________________________
(Corporate Seal, if applicable) (Type Name/Title Signed Above)
Date: __________________________
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