HomeMy WebLinkAboutDocumentation_Regular_Tab 23_11/14/2024
Agenda Item #23.
Regular Council
STAFF MEMO
Meeting:Regular Council - Nov 14 2024
Staff Contact:Marjorie Craig, Utilities Director Department:Utilities
TITLE
Consider Approval of Final Agreement Renewal with Ferguson Enterprises, LLC, Inc., to Purchase
Water Meter Fittings and Water Line Accessories, Piggybacking on their Agreement with the City of
Deerfield Beach/ Southeast Florida Governmental Purchasing Group
SUMMARY:
The Utilities Department (UD) recommends approval of a piggyback renewal agreement on the City
of Deerfield Beach’s agreement with Ferguson Enterprises, LLC, Inc., to purchase water meter fittings
and water line accessories for use in the water distribution and water treatment plant piping systems
for repairs or small projects. The agreement provides discounted rates based on the agreement’s
established rate schedule. This will be the final renewal of this contract and is set to expire on March
5, 2025.
The City of Deerfield Beach, acting as the lead agency for the Southeast Florida Governmental
Purchasing Cooperative Group (SEFL-COOP), completed the agreement through a competitive
selection process. This agreement with Ferguson is one of several “as needed” piggyback contracts
UD is bringing forward to leverage the purchasing cooperative to obtain the best prices
UD maintains an inventory of parts and materials for the repair of water lines and components within
the water distribution and water treatment systems. Because of the volatility of prices and supplies
and unknown emergent or emergency situations, it is not possible to accurately predict the amount
that will be spent with Ferguson. However, the annual spend is typically about less than $30,000, and
we anticipate that that spend level will continue, all things considered.
Funds for the purchase of these and other parts from other vendors are typically allocated
annually as follows in the General Ledger (G/L) categories of the budget:
Budget Department 411 - Renewal & Replacement - Operating Expenditures/ Expense
401-411-552.601 – Meters, Valves, & Hydrants – FY25 budget = $210,000
Budget Department 243- Water Distribution Division
401-243-546.342 - Water System Maintenance – FY25 budget = $64,700
Budget Department 242 – Water Treatment Division
401-242-546.342 – Water System Maintenance – FY25 budget =$175,000
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Agenda Item #23.
BUDGET INFORMATION:
BUDGET AMOUNT $449,700 AMOUNT AVAILABLE EXPENDITURE AMOUNT:
$449,700TBD for FY25, estimated at
$30,000
FUNDING SOURCES: 401-411-552.601 & 401-IS THIS A PIGGYBACK:
241-546.342 & 401-242-546.342
Yes N/A
DID YOU OBTAIN 3 QUOTES?
Yes N/A
QUOTE 1 - BUSINESS NAME N/A QUOTE AMOUNT N/A
QUOTE 2 - BUSINESS NAME N/A QUOTE AMOUNT N/A
QUOTE 3 - BUSINESS NAME N/A QUOTE AMOUNT N/A
COMMENTS/EXPLANATION ON SELECTION Piggyback on Deerfield Beach/ (SEFL-COOP)
ATTACHMENTS:
Ferguson Final Renewal - Water Meter Fittings & Water Line Accessories
Exhibit A_Ferguson Agreement_Exp. 2024-03-05
Deerfield Final Contract Renewal_Exp. 2025-03-05
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