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Home My WebLink AboutDocumentation_Regular_Tab 24_11/14/2024 Agenda Item #24. Regular Council STAFF MEMO Meeting:Regular Council - Nov 14 2024 Staff Contact:Marjorie Craig, Utilities Director Department:Utilities TITLE Consider Approval of Final Agreement Renewal with Core and Main LP, to Purchase Water Meter Fittings and Water Line Accessories, Piggybacking on their Agreement with the City of Deerfield Beach/ Southeast Florida Governmental Purchasing Group SUMMARY: The Utilities Department (UD) recommends approval of a piggyback renewal agreement on the City of Deerfield Beach’s agreement with Core and Main LP, to purchase water meter fittings and water line accessories for use in the water distribution and water treatment plant piping systems for repairs or small projects. The agreement provides discounted rates based on the agreement’s established rate schedule. This will be the final renewal of this contract and is set to expire on March 5, 2025. The City of Deerfield Beach, acting as the lead agency for the Southeast Florida Governmental Purchasing Cooperative Group (SEFL-COOP), completed the agreement through a competitive selection process. This agreement with Core and Main is one of several “as needed” piggyback contracts UD is bringing forward to leverage the purchasing cooperative to obtain the best prices. UD maintains an inventory of parts and materials for the repair of water lines and components within the water distribution and water treatment systems. Because of the volatility of prices and supplies and unknown emergent or emergency situations, it is not possible to accurately predict the amount that will be spent with Core and Main. However, the annual spend is typically about less than $30,000, and we anticipate that that spend level will continue, all things considered. Funds for the purchase of these and other parts from other vendors are typically allocated annually as follows in the General Ledger (G/L) categories of the budget: Budget Department 411 - Renewal & Replacement - Operating Expenditures/ Expense 401-411-552.601 – Meters, Valves, & Hydrants – FY25 budget = $210,000 Budget Department 243- Water Distribution Division 401-243-546.342 - Water System Maintenance – FY25 budget = $64,700 Budget Department 242 – Water Treatment Division 401-242-546.342 – Water System Maintenance – FY25 budget =$175,000 This document and any attachments may be reproduced upon request in an alternative format by completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561- 768-0443. Page 434 of 831 Agenda Item #24. BUDGET INFORMATION: BUDGET AMOUNT $449,700 AMOUNT AVAILABLE EXPENDITURE AMOUNT: $449,700TBD for FY25, estimated at $30,000 FUNDING SOURCES: 401-411-552.601 & 401-IS THIS A PIGGYBACK: 241-546.342 & 401-242-546.342 Yes N/A DID YOU OBTAIN 3 QUOTES? Yes N/A QUOTE 1 - BUSINESS NAME N/A QUOTE AMOUNT N/A QUOTE 2 - BUSINESS NAME N/A QUOTE AMOUNT N/A QUOTE 3 - BUSINESS NAME N/A QUOTE AMOUNT N/A COMMENTS/EXPLANATION ON SELECTION Piggyback on Deerfield Beach/SEFL-COOP ATTACHMENTS: Core & Main Final Renewal - Meter Fittings & Line Accessories Exhibit A_Core & Main Agreement_Exp. 2024-03-05 Core & Main Deerfield Contract Renewal_Exp. 2025-03-05 Page 435 of 831 Agenda Item #24. Page 436 of 831 Agenda Item #24. Page 437 of 831 Agenda Item #24. Page 438 of 831 Agenda Item #24. Page 439 of 831 Agenda Item #24. Page 440 of 831 Agenda Item #24. Page 441 of 831 Agenda Item #24. Page 442 of 831 Agenda Item #24. Page 443 of 831 Agenda Item #24. Page 444 of 831 Agenda Item #24. 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CONTRACTRENEWAL ThisCONTRACTRENEWAL is entered into by and between the CITY OF DEERFIELD BEACH (CITY), a municipal corporation and CORE AND MAIN LP(CONTRACTOR), as follows: W I T N E S S E T H: WHEREAS, the CITY and CONTRACTOR entered into an agreement for Water Meter Fittings and Water Line Accessories (the Products)pursuant to ITB #2018-19/12);and WHEREAS, theinitial CONTRACTterm is three(3)years, beginning March 6, 2019and expiring March 5, 2022; and WHEREAS,the terms and conditions of the CONTRACT providethree(3) additional one(1) year renewal options; and rd WHEREAS, the CITY is exercising the right to extend the contract for the third(3)of the three(3) renewal periods; and WHEREAS, renewal of the CONTRACTis in the best interest of the City; NOW THEREFORE, be it agreed by and between the parties as follows: Section 1.The above referenced Whereas clauses are true and correct and made a part hereof. Section 2.The contract renewal term shall begin on March 6, 2024andwill expire on March 5, 2025, (There are no more renewals)unless otherwise terminated pursuant to the terms of the original CONTRACT. Section 3.All terms,conditions,and specifications of the original CONTRACT shall remain the same. However, the price adjustments set forth in Amendment to Contract No. 1 dated March 6, applicable under this renewal. IN WITNESS WHEREOF the parties have caused these presents to be executed. ATTEST CITY OF DEERFIELD BEACH _______________________________________By: _________________________________ HEATHER MONTEMAYOR,CMC, CITY CLERKD S, CM APPROVED AS TO FORMAND LEGAL SUFFICIENCYDate: _______________________________ FOR THE USE OF AND RELIANCE BY THE CITY OF DEERFIELD BEACH, FLORIDA, ONLY. ________________________________________ ANTHONY C. SOROKA, CITY ATTORNEY 1 Page 467 of 831 Agenda Item #24. CONTRACTOR MUST EXECUTE THIS CONTRACT AS INDICATED BELOW. CONTRACTOR ATTEST: _______________________________ (Name of Corporation) _________________________________ By:_____________________________ Corporate Secretary (Signature) _________________________________ _______________________________ (Corporate Seal, if applicable) (Type Name/Title Signed Above) Date: __________________________ 2 Page 468 of 831 Agenda Item #24. ng - Market List plus 11% Price Adjustments Market List Plus Percentage es No AwardNo Award Ford - 48%Ford - Market List plus 11% CDR - 52%CDR - Market List plus 11%Ford - 44%Ford - Market List plus 11%Ford - 48%Ford - Market List plus 11% Hymax - 46%Hymax - Market List plus 11% Romac - 64%Romac - Market List plus 11% Carson - 37%Carson - Market List plus 11 %Mueller - 16%Mueller - Market List plus 11%Mueller - 41%Mueller Market List plus 11% Mueller - 41%Mueller - Market List plus 11% Highline - 54%Highline - Market List plus 11% Smith-Blair - 71%Smith-Blair -Market List plus 11% Total Piping - 57%Total Pipi ITB #2018-19/12 ATTACHMENT "A" List Plus Percentage (PRICE ADJUSTMENTS) Current Percentage Discounts / Core & Main LP - Price Adjustments (3/6/2022) Water Meter Fittings and Water Line Accessori Product Groups Group #2 - Meter BoxesGroup #4 - Connectors, HoseGroup #5 - Corporation Stops Page 469 of 831 Agenda Item #24. plus 11% olesale - Market List plus 11% Ford - Market List plus 11% Mueller - Market List plus 11%Mueller - Market List plus 11% Lee Brass - Market List plus 11% Lee Brass - Market List plus 11% Smith Blair - Market List plus 11% Total Piping - Market List plus 11% Matco-Norca - Market list plus 11% Matco-Norca - Market List plus 11% Buy Wholesale - Market List American Valve - Market List plus 11% BMI - 74%BMI - Market List plus 11%No AwardNo Award BMI - 74%BMI - Market List plus 11%No AwardNo AwardNo AwardNo AwardNo AwardNo Award BMI - 74%BMI - Market List plus 11% JCM - 63%JCM - Market List plus 11% Ford - 48% Ford - 48%Ford - Market List plus 11% Spear - 50%Spears - Market List plus 11% Muller - 41%Mueller - Market List plus 11% Mueller - 41%Mueller Market List plus 11% Mueller - 41%Mueller - 41% Dresser - 26%Dresser - Market List plus 11% Lee Brass - 85%Lee Brass - 59% Smith-Blair - 72% Total Piping - 57% Matco-Norca - 73% Matco-Norca - 59% American Valve - 54% Buy Wholesale - List plus 11% Buy Wholesale - List plus 11%Buy Wh pples, Brass eces, Branchugs, Standard Group #6 - CouplingsGroup #7 - Curb StopsGroup #8 - ElbowsGroup #9 - FlangesGroup #10 - Hose BibsGroup #11 - Idler PipesGroup #12 - Insert StiffenersGroup #13 - Meter StopsGroup #14 - NiGroup #15 - PiGroup #16 - PlBrass Page 470 of 831 Agenda Item #24. ng - Market List plus 11% olesale - Market List plus 20% BMI - Market List plus 11% BMI - Market List plus 11% Clow - Market List plus 11% Mueller - Market list plus 11% Spears - Market List plus 11%Spears - Market List plus 11%Spears - Market List plus 11% Mueller - Market list plus 11%, Copper - Market List plus 12% Lee Brass - Market List plus 11% Lee Brass - Market List plus 11% Multi Fitting Market List plus 11% Matco Norca - Market List plus 11% Charter Plastic - Market List plus 15% American Valve - Market List plus 11% Endot Industries - Market List plus 11% No AwardNo Award BMI - 74% No AwardNo Award BMI - 74% No AwardNo Award Ford - 48%Ford - Market List plus 11% Clow - 71% Spear - 50% Spear - 50% Romac - 64%Romac - Market List plus 11% Spears - 37% Mueller - 41%Mueller Market List plus 11% Mueller - 41% Lee Brass - 85%Lee Brass - 85% Mueller - 41% Total Piping - 57%Total Pipi Multi Fittings - 65% Charter Plastic - 15% American Valve - 54% Copper - List plus 12% Matco-Norca - 70% Buy Wholesale - List plus 20%Buy Wh Endot Industries - List plus 11% Group #17 - Poly-Adapters xCompression BrassGroup #18 - Reducer BushingsGroup #19 - Meter ResettersGroup #20 - Service SaddlesGroup #21 - TeesGroup #22 - TubingGroup #23 - U-BranchesGroup #24 - ValvesGroup #25 - Washers Page 471 of 831 Agenda Item #24. rket List plus 11% Market List plus 11% Market List plus 11% ss Domestic - Cost plus 11% - Market List plus 11% Ford - Market List plus 11% Mueller - Market List plus 11% Air Gap - Market List plus 11% Parts & Kits - Market List plus 11% R/W 14-24 OS&Y - Market List plus 11%%Fire Hydrants Medallion - Market List Plus 11%Repair Kits (valves & all others) - Market List plus 11% us 11%PVC Pipe - Ma Star - 65%Star - Market list plus 11% Star - 65%Star - Market list plus 11% Ford - 48% Watts - 46%Watts - Market List plus 11% Apollo - 85%Apollo - Market List plus 11% Romac - 53%Romac - Market List plus 11% Mueller - 41% US Pipe - 46%US Pipe - Large PF - 77%Apollo - Parts & kts - 46% Smith-Blair - 50%Smith Blair - Market List plus 11% Value Added Items Air Gap Drain Kit - 77% PVC Pipe - List pl Lee Brass-Domestic - 85%Lee Bra R/W 14-24 OS&Y - 42%Fire Hydrants Medallion - 64%Eddy - 64%Eddy - Market List plus 11%Extentions Kits - 49%Extentions Kits - Market List plus 11%Repair Kits - 29%Repair KitsRepair Parts (valves &all others) - 29% ow Preventers Free Brass Caps Group #26 - YokesGroup #27 - MegalugsGroup #28 - Grip Rings 4"-12"Group #29 - DuctileGroup #30 Backfland Pressure ValvesGroup #31 Lead ApolloCharlotte PipeClow Page 472 of 831 Agenda Item #24. Fitting Threaded & Push ", 12" - Market List plus 11% SDR 26 HW Gasket 4"-8", 10"-Non-pressure 4"-8" AKA 4"-8"CIOD - Market List plus 11%Redi Clamps - Market List plus 11%300 Series Bronze Saddles - MarketList plus 11%320 Series Service Saddles - MarketList plus 11%421 Top Bolt Couplings - Market List plus 11%Sch 80 fittings thru 8" - Market List plus 11%Triple Tap MJ Tapping Sleeve 4"-30" - Market List plus 11%Triple Tap Line Stop plug 4" - 24" - Market List plus 11% "Pressure 4"-8", 10", 12" 14" Fitting Threaded & Push Uniflange - 48%Uniflange - Market List plus 11% Brass tags - 43%Brass tags - Market List plus 11% Sch 80 fittings thru 8" - 75% SDR 35 SW 4"-8", 10", 12"SDR 35 SW 4"-8", 10", 12"Gasket 10", 12" - 80%Gasket 10SDR 26 HW Gasket 4"-8", 10"-12" - 80%12" - Markt List plus 11%IPS 21 - 68%IPS 21 - Market List plus 11%Pressure 4"-8", 10", 12", 14and up - 67%and up - Market List plus 11%Non-pressure 4"-8" AKA 4"-8"CIOD - 74%Redi Clamps - 67%300 Series Bronze Saddles - 71%320 Series Service Saddles - 54%421 Top Bolt Couplings 53%Triple Tap MJ Tapping Sleeve 4"-30" - 57%Triple Tap Line Stop plug 4" - 24" - 57% FordMulti FittingsSmith-BlairSpearTotal PipingWagner Page 473 of 831