HomeMy WebLinkAboutDocumentation_Regular_Tab 11_12/12/2024 Agenda Item #11.
Regular Council
STAFF MEMO
Meeting: Regular Council - Dec 12 2024
Staff Contact: Marjorie Craig, Utilities Director Department: Utilities
Utilities Department Update
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768-0443.
BU DGET)N FORMATION:
BUDGET AMOUNT N/A AMOUNT AVAILABLE N/A EXPENDITURE AMOUNT: N/A
FUNDING SOURCES: N/A IS THIS A PIGGYBACK:
❑ Yes ❑ N/A
DID YOU OBTAIN 3 QUOTES?
❑ Yes ❑ N/A
QUOTE 1 - BUSINESS NAME N/A QUOTE AMOUNT N/A
QUOTE 2 - BUSINESS NAME N/A QUOTE AMOUNT N/A
QUOTE 3 - BUSINESS NAME N/A QUOTE AMOUNT N/A
COMMENTS/EXPLANATION ON SELECTION Not related to a procurement item
ATTACHMEN
24.Utilites Update for DEC Mtq VC Mtq-DEC
Page 127 of 393
Agenda Item #11.
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345 Tequesta Drive 561-768-0700
Tequesta, FL 33469 www.tequesta.org
To: The Honorable Mayor and Village Council
Through: Jeremy Allen,Village Manager
From: Marjorie G. Craig, PE, Director, Utilities Department
Date: November 28, 2024
Re: Utilities Department Monthly Report—for the December Council Meeting
The Utilities Department monthly report is found below:
Stormwater
• FDEP Vulnerability Assessment (VA) Grant/ Project-$95,000+$501000= $145,000 grant, 100%
funding from FDEP—this grant is complete, except for receipt of the reimbursement
• Dover Ditch—Shared Project with Town of Jupiter-status still same
o USFWS— US Fish and Wildlife Service permit still on the time clock
o Expect to bid out project in January 2025
Water
• Water Treatment Plant Projects- projects are in ongoing stages for the water treatment plant
o Water Treatment Improvements—process, SCADA, efficiency improvements
o 100% plans, specs, permits are complete for the entire list of improvements as a part of the
project
o FDEP SRF loan agreement being prepared for signature by the Village-$5,745,000
o The total cost of the project is estimated to be$6,530,000
o The difference of$785,000 we recommend paying out of reserves because the SRF loans are
primarily earmarked for utilities with lead service and main lines (to meet the LCRR
requirements) and for PFAS projects for utilities with levels over the EPA rule
o Filter replacement specs—received draft specifications for bidding; met with consultant to
discuss; consultant to provide updated set and then we can get ready to bid that project out
• Water Main Projects and Distribution
o WM#1 —Tequesta Dr. and Country Club Dr.—substantial completion December 18tn
o FDEP SRF 2nd audit for the SRF loan was held,Tuesday, November 19t" (James Gergen with
FDEP Tallahassee)
o Construction and restoration nearly complete
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Page 128 of 393
Agenda Item #11.
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• Martin County—County Line Road Bridge Replacement Project—Our part is relocating two existing
water mains before Martin County starts the project
o LRECD bidding project and expect to start construction in January or February 2025
• WM#2 Beach Rd Phase 2
o Plan is to apply for FDEP SRF loan funds at the February quarterly meeting—request for
inclusion—the November FDEP 2024 quarterly meeting was canceled
o Documents/required updates to bring to the February 2025 quarterly"request for
inclusion" meeting
■ Updated "Facilities Plan" (FDEP format)—updated and attached to council agenda
requesting approval for a new resolution to accept the Facilities Plan
■ Updated "Financial Plan" (FDEP format)—update of 2021, shows we can cover the
FDEP SRF loan payments
■ Hold a public meeting for the new plans—held December 11t"
■ Update/ new resolution passing these—on December Council agenda
Page 2 of 3 Village of Tequesta
Page 'R of 393
Agenda Item #11.
Miscellaneous
• Joe O'Connor—learning basic SCADA electronics in case of an issue
• Department meeting held in November
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