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HomeMy WebLinkAboutAgreement_General_12/12/2024_Kimley-Horn and Associates Village of Tequesta 345 Tequesta Drive 561-768-0700 Tequesta, FL 33469 www.tequesta.org Tequesta Public Works Department Memorandum To: Jeremy Allen, Village Manager From: Douglas M. Chambers. Director Public Works Subject: Kimley-Horn Work Authorization: Tequesta Bridge Restoration Plans and Bid Services Date: December 2. 2025 The following agenda item outlines a Work Authorization with Kimley-Horn and Associates for the development of plans related to the Tequesta Bridge Restoration Project. In addition to designing the restoration plans, the consultant will provide bid assistance and construction support services. The scope of work includes the following elements: • Power washing and painting of the bridge structure, retaining walls, and railings. • Cleaning and recoating of the steel sheet piling. • Replacement of damaged spandrels. • Injection and sealing of concrete cracks at the abutments. • Replacement of expansion joints. • Repair of pile cap spalls. • Paver repairs. The consultant is scheduled to complete the plans in preparation for bidding by late Summer 2025. The Public Works Department plans to present a recommendation for awarding this contract to the Village Council in October 2025. Cost and Funding The total cost For these services is $59.301.00. Funding has been approved for FY2025 under account 301-315-546.3.10. 4 Doug Chambers Director Department of Public Works This document may be reproduced upon request in an alternative format by contacting the Village Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.lvZ3mnfeU4 VILLAGE OF TEQUESTA ENGINEERING SERVICES WORK AUTHORIZATION TEQUESTA DRIVE BRIDGE RESTORATION DRAWINGS This Work Authorization authorizes Kimley-Horn and Associates, Inc. to perform work set forth herein and is issued pursuant to The Professional Engineering Services Agreement, between the Village of Tequesta("Client"or"Village")and Kimley-Horn and Associates, Inc. ("Kimley-Horn"or "Consultant"),dated May 12,2016("Agreement").All terms and conditions of said Agreement are hereby incorporated and made part of this Work Authorization. PROJECT UNDERSTANDING Kimley-Horn developed 5-Year Capital Improvement Plan (CIP) for the existing Tequesta Drive bridge(Bridge)located along Tequesta Drive approximately'/mile west of N. Dixie Highway.The CIP was issued on March 28, 2022 and was developed based on deficiencies that were noted in the Bridge Inspection Report provided by Transystems Corp.and an assessment report produced by Kimley-Horn on September 21, 2021 which assessed the deficiencies noted in the Bridge Inspection Report and provided repair recommendations. The Village requested Kimley-Horn update the unit costs on the CIP in June of 2024 attached as Exhibit A. The Village would like Construction Drawings with Specifications to detail the repairs needed to restore the deficiencies noted In the CIP as well as assistance with the bidding/permitting process and limited construction phase services. SCOPE OF SERVICES Kimley-Horn will perform the following services: Task 1 —Tequesta Bridge Site Visit & Document Review:The Consultant will review readily available relevant existing as-built plans, photos and maintenance records that pertain to the subject bridge.The Consultant will perform a site visit to conduct a limited visual inspection of the current condition of the bridge with the intent of documenting the current condition of the previously identified deficiencies documented in the CIP and note any changes to the conditions previously reported. If additional deficiencies are observed those deficiencies will identified and reported to the Village for review. Kimley-Horn will document the approximate location of the deficiencies and collect information on approximate extents and/or quantities of repairs in order to prepare the construction documents. It is our expectation that the repairs included in the construction documents will be limited to the following: • Power washing& painting of the bridge structure including the retaining wall portion of the bridge structure and the decorative railing • Clean/Recoating and patching of the steel sheet piling. • Replacement of damaged spandrel section on south side of bridge • Inject and seal concrete cracks at the abutments. • Replace expansion joint between sidewalk and bridge (north and south abutments). • Repair pile cap spalls. • Leveling of pavers for any tripping hazards. Page 1 of 4 Task 2 — Teguesta Bridge Construction Drawings: Kimley-Horn will develop a set of construction drawings for the restoration and repair of the Bridge deficiencies as noted above and as determined from the site visit that will be completed during Task 1. It is anticipated that the Construction Drawings will have the following sheets: Cover Sheet, General Notes, Material Specifications, Product Specifications, Structural Details, and Annotated Photographs to convey the intent of the repairs. A preliminary(90%)plan set will be submitted to the client for review. A 100% (Final) set of signed and sealed drawings will be prepared and submitted to the client. This task includes up to two (2) 1-hour virtual or in-person meetings with the Village to discuss the 90% and Final plans submittal. This agreement does not include the repair or design details for those items which may be concealed or hidden at this time but uncovered during the construction phase of the repairs. Task 3—Bid Assistance: Consultant will prepare a Bid package for the use in solicitation of Contractors. Bid documents will consist of the following: Scope of Work, Quotation Form, Bid Form, Technical Specifications, Bid Drawings. This task assumes that the Client will provide all front end and contractual documents required for the project. Consultant will conduct an on-site pre-bid meeting with potential bidders. Consultant will tabulate the bids received and evaluate general compliance of bids with the bidding package requirements. Consultant will provide a summary of this tabulation and evaluation. If requested, Consultant will notify the selected Contractor. Task 4—Construction Phase Services: Kimley-Horn will perform the following construction phase services, on a labor fee plus expense basis. Labor fee will be billed on an hourly basis according to our then-current rates. • Organize and conduct a pre-construction meeting before start of construction. • Make up to six (6)site visits to observe the progress of the work. Observations will not be exhaustive or extend to every aspect of Contractor's work, but will be limited to spot checking and similar methods of general observations. Based on site visits, Consultant will evaluate whether Contractors work is generally proceeding in accordance with the construction documents and keep client informed of the general progress of work. Based on the site visits Consultant will prepare corresponding field reports documenting observations, the following site visits are anticipated: o Patching/Coating of Steel Sheet Piles o Demolition of Spandral o New Spandral Reinforcement o New Spandral Casting Page 2 of 4 o Placement of New Spandral o Injection of Cracks • Attend up to two(2)construction meetings with Contractor and/or product representatives to review in-situ conditions / intended product installations and prepare written report summary of the meeting. • Review up to five (5)total of shop drawings, samples, substitutes, and submittals; which Contractor Is required to submit, but only for general conformance with the Contract Documents. Such review and any action taken in response will not extend to means, methods, techniques, equipment choice and usage, schedules, or procedures of construction or to related safety programs. Any action in response to a shop drawing will not constitute a change in the Contract Documents, which can be changed only through the Change Orders. The following are anticipated for review: o SSP Patching Plan o New Spandral Reinforcement o Concrete Mix Design for New Spandral a Crack Sealing Material o Expansion Joint Material • Consultant may recommend Change Orders to the Client and will review to Change Orders (up to three) submitted or proposed by the Contractor for interpretations, clarifications and information. • Based on its observations and on review of applications for payment and supporting documentation, Consultant will recommend amounts that Contractor be paid. Recommendations will be based on Consultant's knowledge, information and belief, and will state whether in Consultant's opinion Contractor's work has progressed to the point indicated, subject to any qualifications stated in the recommendation. Consultant's recommendations will not be a representation that its observations to check Contractor's work have been exhaustive, extended to every aspect of Contractor's work, or involved detailed inspections. • When requested by Contractor and Client, Consultant will conduct a site visit to determine if the Work is substantially complete. Work will be considered substantially complete following satisfactory completion of all items with the exception of those identified on a final punch list. • Prepare a punch list of outstanding/deficient repairs at substantial and final completion • Consultant will conduct a final site visit to evaluate whether the completed Work of Contractor is generally in accordance with the Contract Documents and the final punch list so that Consultant may recommend final payment to Contractor. ADDITIONAL SERVICES Environmental permitting services are not anticipated or included within the above scope. Any services not specifically provided for in the above scope,as well as any changes in the scope requested by the Village,will be considered additional services to this Work Authorization and will be performed based on subsequent Work Authorizations approved prior to performance of the additional services. Page 3 of 4 SCHEDULE We will provide our services as expeditiously as practicable with the goal of meeting a mutually agreeable schedule. COMPENSATION Kimley-Horn will perform the scope of services described in Task 1 through Task 3 for the total lump sum fee shown below. Task 1 -Tequesta Bridge Site Visit& Document Review $5,570 Task 2 -Tequesta Bridge Construction Drawings $26,225 Task 3 - Bid Assistance $7,506 Total Lump Sum Fee $39,301 Task 4 will be performed on a labor fee plus expense basis with the maximum labor fee shown below. Labor fee will be billed on an hourly basis according to our then-current rates. Kimley-Horn will not exceed the total maximum labor fee shown without authorization from the Client. Task 4 - Construction Phase Services $20,000 TEQUESTA DRIVE BRIDGE RESTORATION DRAWINGS Accepted by: Village of Tequesta Kimley-Horn and Associates, Inc. y�}� p, Digital lysignedby Jeremy Allen Jeremy Allen l Date.2024.11.2012:13:19 7:r� � -05'00' Jeremy Allen Michael F. S artz, P.E. Village Manager Sr. Vice President Date: Date: Page 4 of 4 Exhibit A lKimley>>>Horn' IMPROVEMENTAM TEQUESTA DRIVE BRIDGE$YEAR CAPITAL Date: March 2022 Projeet Name: Tequesla Drive Ewdga 5 Year CIP esm Ma ObselvKhre RsmrsmxWadPaplir Aaaurnpfdwm Odm'rlslm TkneJners orargy tat Lw Cast rolai Cost a iGmrr9l dpang srW dsuh�bon of bjelge Pace Paulwnn.Clans V watt Oo CmtmlYrK 1Medeq 4nls rolnduda relaln!n vwe wn NlGudas moG9z&!o Maldenenu Syesrs 7000 SF 5 1 S 556,{IW 2 Caiwlan cn ats.isMsl pre on mrthaau mule vwl In-alhacaaensdsteel Neel pas Ft-re--.rc'coWft.mretlnmele W i glad-arils Spandrd on solkh skin has lmpaddama9e Reptacment d"da Induds Nrabls rden IQa lanp9c5en 5Yaan 1200 5F S 1� p T30,eGe 3 mped anion Remwe rptalaq 9ecaan,rkMtr 9nlP eaaarlp upper lecaen,precael spenGol a9etlan Sa match axlsdag, PAIN and mob�lisanon covered fn Ram 1. IW ttrsp9 w 5 m 1 LS S 50.000 S Se,OW d Comets ecacks el abutments iryecta say coneeta hacks Mobit atlm leled wkh d—i KN Inspection 5 s 95 LF $ 350.5 33.750 5 Wiler Lnlrymsn sta4nm9 or a—ion Joint Ivsaoon Replace EJ betwp9n aldmvaur arW bridge Ft—damaged e:panson Joint deal maa en north and swyh side 7(l1 Enspectlon fi rats 3S5 LF S 110 S 39,0a0 5 &Idie aphis are andemelar dfrarg tYgh bGe Repeat.bridge lighls 3lael ahma ea¢erq PtaLhaso n9w Yphta,halal nsvr axlurea 3 uA ruvW9 nlupn Slf.neataea. Directed 1-5 y9are a EA 5 1,0g0 S e,000 7 gat era4cadan' Fin opeNnps en In[unddalde NVia bodge C99arYnp M ew areas.eddnp aWcarle m oNerfffier la revmi bats Irem reoea malenel to The area C9reead 1-5 yam 1575 L.F I,Pendip envbneoen.lW,1paaornreearatbatapadli Hs hderMr gaNClsd and cevn4 De renmved_ 2 Cost asbmalas lur Items 1 Ilnaupr 4 mum specs are pnotmed mnewredy under 1 mNraCo¢, SubtoY@ S pa,406 10%Enpinmdng and PafmYlli S u,f{e 19%Contl S tl,te0 B6IDGETTOTAL: S 677,680 hbtr.7h9 vNUes stlaMfi da ad intlddc kiMlimt The Connalanl Fas rn cuvVN eVHtM cat of labor,malegala egtEprtvN,rY evu the Cantrx!w'n mvewdn w debrmlNnp prices or ever c9mpebtive ridding ar mmkd-Wl%0pW—or ptehatle cas151Xaw.dad harmh ale paned m tM t 1—ton known al the rime and repeamnr ody the 1w naN as a rr-iyv p�deysianal !amifim lgth 1M mmhucdan tndu"TNs naemaC9--t and doss not guarantee 11!al pRlpan b,tilde,-ae lw aenahWh-ccsls Ntll net V.,y Irem it,epiNOnB el plobAla Costa. PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further,CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term,and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement,the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES,TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT Immilliams@teguesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter,the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud,waste, mismanagement, misconduct,and abuses.