HomeMy WebLinkAboutAgreement_General_12/12/2024_Power-Tel Utility Products Village of Tequesta
345 Tequesta Drive 561-768-0700
Tequesta, FL 33469 www.tequesta.org
Date: December 12, 2024
To: Jeremy Allen, Village Manager
Through: Marjorie G Craig, PE, Director, Utilities Department
From: David Tinoco, Water Distribution &Stormwater Superintendent
Re: Consider Approval of Ground Penetrating Radar Purchase from Power-Tel Utility
Products Inc.for$22,450
Before Fiscal Year 2025, it was recognized that a second Ground Penetrating Radar (GPR) was
necessary to meet Sunshine811 utility locates deadline during high demand periods, by ensuring
the availability of two utility line locators when necessary. The new GPR unit will also facilitate
the precise location of water and stormwater mains for mapping in the Geographic Information
System (GIS) and provide a backup when one of the GPR units is down.
Quotes were requested from qualified vendors for the purchase of a GPR unit resulting in quotes
received from four qualified vendors, Power-Tel Utility Products Inc., Geophysical Survey
Systems, Inc., Vermeer Southeast and Green Equipment Company. Each quote was reviewed by
Utilities staff for adequacy and the tabulation of quotes is below:
Vendor Model Quotes Notes
Power-Tel Utility MALA Easy Locator Core (RTC Mini $22,450 Demo completed.
Products Inc. Package) Dual Frequency with Bluetooth connection
rough terrain cart and GPS antenna. between radar unit and
tablet
Geophysical UtilityScan SYS-G2 Toughbook w/o $20,460 No Demo. Bluetooth
Survey Systems, Linetrac Single Frequency with connection between
Inc. (GSSI) rough terrain cart. No GPS antenna. radar unit and tablet
Vermeer US Radar GPR Triple Frequency with $25,107 Demo completed.
Southeast rough terrain cart. No GPS antenna Bluetooth connection
between radar unit and
tablet
Green R100-10-0148—Sensors&Software $31,987 Non-responsive to
Equipment LMX200 Portable GPR Single multiple demo requests.
Company Frequency with rough terrain cart. Disqualified
No GPS antenna.
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4
After evaluation of the submitted proposals, Utilities Department staff recommends purchasing
the Ground Penetrating Radar from Power-Tel Utility Products Inc., based on pricing and options
with their GPR unit.
Funds for the services provided will come from the Water Fund, Water Distribution Division,
Account#401-411-664.600
Water Fund—Machinery/Equipment—Account#401-411-664.600
Budgeted amount: $26,000
Available amount: $111,000
Expenditure Request: $22,450
Amount remaining after request: $88,550
Page 2 of 2
POWER=TEL UTILITY PRODUCTS INC.
2021 N Atlantic Ave.;Vumher 227 Cocoa Beach, FL 32931 (Tel) 727-725-4751 www.ptupeorp.com
Guideline Geo Americas
Easy Locator GPR Quotation
Prepared by: Kimberly Kuharic Date: 10/14/2024
Prepared For: Village of Tequesta Attention: David Tinoco
136 Bridge Road Mobile: (561)262-4335
Phone: (561) 768-0484
Tequesta FL 33469-0273 Email: dtinoco@tequesta.org
Power-Tel Utility Products is pleased to offer this cost proposal for a MALA Easy Locator Core Ground Penetrating Radar System
with Mini Rough Terrain Cart.The proposed system is configured for the detection of buried utilities,underground storage tanks and
other buried obstructions.We look forward to the opportunity of providing you the most advanced digital GPR technology available
and demonstrating our long-term commitment to customer support.
Product# Description Unit Cost Qty Net Total
22-005917 MALA Easy Locator Core(RTC Mini Package) $17,300.00 1 $17,300.00
package includes the following:
21-005915 1 Easy Locator Core(includes antenna,tablet holder,
2x li-ion battery&prisma pole adapter)
21-002555 1 MALA RTC Mini-including encoder&tablet holder
30-002180 1 Dual Li-ion Battery Charger
18-001033 1 MALA Vision Premium-3 months,Prepaid subscription
18-001032 1 MALA Vision Community License(after 3 month premium trial)
21-001887 Samsung Galaxy Tab Active Pro 5G+MALA Turnkey $900.00 1 $900.00
Pre-configuration/IP68-water and dustproof,shock resistant
RCH2O4 Reach RS2+Antenna $2,600.00 1 $2,600.00
2 1-00592 1 RTC Mini GPS Mount $1,125.00 1 $1,125.00
I
Net Total $21,925.00
MALA Easy Locator Core Freight/Handling $525.00
Option Package configured with Mini Rough Terrain Cart FL Sales Tax* TBD
Order Total: $22,450.00
*FL customers:A valid tax exemption or resale certificate is required or we will have to add sales tax to invoice.
Recommended optional items not included in quoted pricing
Product# Description Unit Cost Qty Net Total
18-001034 MALA Vision Single- 1 year prepaid subscription $828.00 1 $828.00
30-49500026 EL Core Battery(single) $435.00 1 $435.00
30-002180 EL Core Dual Li-Ion Battery Charger $580.00 1 $580.00
Terms and Conditions
DELIVERY Approximately 2-4 weeks ARO
PAY TERMS Due in full prior to shipment(Net-30 days for federal,state,county and municipal agencies/utilities only).
Funds payable by check or electronic funds transfer-no credit card purchases accepted.All sales are final.
TAXES State/local sales taxes are the responsibility of the buyer for all sales outside of Florida&South Carolina.
If non-exempt,please refer to your state's tax requirements regarding non-exempt out of state purchases.
FREIGHT F.O.B.Summerville,SC(ships UPS Ground unless specified)
TRAINING Purchase of a MALA GPR System includes one-time training at no additional cost.Onsite training will be
offered within the Power-Tel representative coverage area.Travel and lodging costs are the responsibility of
the customer.Please contact Power-Tel for scheduling.Additional training subject to cost and availability.
WARRANTY Guideline Geo Americas,Inc.warrants that for a period of 24 months from the delivery date to the original
purchaser,their instruments will be free from defects in materials and workmanship.For accessories,the
warranty period is 12 months.Guideline Geo's obligations are limited to repairing or replacing parts or
equipment which are returned to them without alteration or further damage and which in Guideline Geo's
judgment,were defective or became defective during normal use.The customer is responsible for arranging
and paying for shipping to return the defective product.Guideline Geo will bear the shipping costs for
repaired products back to the customer during the warranty period after they have been provided with a
Return Material Authorization number.
FCC As of July 15,2002,new riles promulgated by the Federal Communications Commission(FCC)are in effect
regarding the use of ultra-wideband(UWB)technology which includes Ground Penetrating Radar(GPR).
The Guideline Geo Americas,Inc.GPR system that is quoted on this document is approved by the FCC. For
more information you may access the FCC website at www.fcc.gov.
Please do not hesitate to contact us should you have any questions or if we can be of any further assistance.
SEND ALL PURCHASE ORDERS TO ORDERS*PTUPCORP.COM