HomeMy WebLinkAboutDocumentation_Regular_Tab 03_1/9/2025 Agenda Item #3.
Regular Council
STAFF MEMO
Meeting: Regular Council - Jan 09 2025
Staff Contact: Jeremy Allen, Village Manager Department: Manager
Consider Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are
presenting the following agreements, proposals, commitments and memorandum of understanding to
Council.) A. Life Scan Wellness Centers Professional Services Agreement, $27,720.00. B. Deevan
Inc. Proposal Water Treatment Plant Sewer Line Repair, $23,940.00. C. HR Compensation
Consultants Agreement, $19,720.00.
IF ��11AM Ml�
Consider Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are
presenting the following agreements, proposals, commitments and memorandum of understanding to
Council.)
A. Life Scan Wellness Centers Professional Services Agreement, $27,720.00.
B. Deevan Inc. Proposal Water Treatment Plant Sewer Line Repair, $23,940.00.
C. HR Compensation Consultants Agreement, $19,720-00.
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-
768-0443.
BUDGET • - •
BUDGET AMOUNT NA AMOUNT AVAILABLE NA EXPENDITURE AMOUNT: NA
FUNDING SOURCES: NA IS THIS A PIGGYBACK:
❑ Yes ❑ N/A
DID YOU OBTAIN 3 QUOTES?
❑ Yes ❑ N/A
COMMENTS/EXPLANATION ON SELECTIONNA
Life Scan Wellness Center- FF Physicals NT
0) 24.1223. Deevan Sewer Line Repair Memo FINAL
Page 17 of 188
Agenda Item #3.
HRCC Agreement
Page 18 of 188
Agenda Item #3.
REs�°
VILLAGE OF TEQUESTA
TEQUESTA FIRE-RESCUE
MEMORANDUM
FILE NO. Admin, 25-12
DATE: December 9, 2024
TO: Jeremy Allen, Village Manager
FROM: James B. Trube, Fire Chief
SUBJECT: Firefighter physicals with Life Scan Wellness Centers
Please find the attached the quote from Life Scan Wellness Centers to provide our
annual Firefighter physicals for FY 2025 along with the Professional Services
Agreement with Life Scan Wellness Centers to provide Enhanced Firefighter Physical
Exams that are NFPA 1582 and NFPA 1583 compliant. We are requesting approval to
move forward with scheduling the annual exams in April 2025.
Page 19 of 188
Agenda Item #3.
LIFE SCIA�MN WELLNESS CENTERS
Saving th e Lives America s Heroes
LIFE SCAN WELLNESS CENTERS QUOTE:
Cep artment-Tecluesta Fire
City& State-Tecluesta. FL 2025
Contact- Lt/Dave McGovern
Date- 9/19/24
Number of Physicals- 25
Public Safety Physical Exam(NFPA 1582 compliant)
Medical&Occupational/Enviro n mental Questionnaire Included
Comprehensive Hands-On Physical Exam Included
Vital Signs- Height, Weight. Blood Pressure, Pulse Included
Behavioral Health Eva[-Epworth Sleep, PCL-5., PHQ-9 Included
Back Health Evaluation Included
Urinalysis Included
Audiograrn Included
Titmus Occupational Vision Exam Included
Breast Exam with Self-Exam education Included
Personal Consultation with review of testing results Included
Laboratory Tests:
Comprehensive Metabolic Panel, Blood Chemistry Included
Complete Blood Count.- Hematology Panel Included
Hemoccult Stool Test for Colon Cancer Screening Included
Total Lipid Panel Included
Thyroid Test TSH Included
Glucose Included
Hemoglobin Al Included
Men- PSA(Prostate cancer marker) and Testosterone Included
Women, CA,-1 25 Included
Ultrasound Screenings (Early Detection of Heart Disease and Cancer):
Echocardiogram (Heart Ultrasound) Included
Carotid Arteries Ultrasound Included
Aorta and Aortic Valve Ultrasounds Included
Liver Ultrasound Included
Gall Bladder Ultrasound lincluded
Kidneys Ultrasound Included
Spleen Ultrasound Included
Bladder Ultrasound Included
Thyroid Ultrasound Included
Men-. Prostate and Testicular Ultrasounds Included
- Ovaries and Uterus Ultrasounds Women. Included
Page 20 of 188
Agenda Item #3.
[Cardiopulmonary Testing &Fitness Eva!(NFPA 1583 WAFF WFI)
Cardiac Stress Test(Treadmill with 12 lead, sub-maximal) Included
EKG.. 12 Lead Included
SpiroMetr-yr PFT with OSHA Respirator Medical Clearance Included
Fitness tests for muscular strength &endurance Included
V02 Max Cale for Aerobic Capacity Included
Body Weight and Composition Included
Personal Fitness Rx Included
LIFE SCAN PUBLIC SAFETY PHYSICA L EXAM BA SIC COST Each $560.00
Mandatory LifeScan NFPA Proprietary EMR System with Behavioral Health $25.00
Assessments
Total Life Scan Wellness Center Cost per physical $585-00
OP TIONA L TESTS A VA ILABL E Line Item Cost
Chest X-Ray, 2 view with radiologist review( included) $103,00
PFAS $1,077.00
Lumbar X-Ray, 2 view with radiologist review $103-00
Hazmat Cholinesterase $103,00
Hazmat Heavy Metals $103.00
Hepatitis A Screening Test $68.00
Hepatitis A Titer $49.00
Hepatitis B Screening Test $81.00
Hepatitis B Titer $45.00
Hepatitis C Screening Test $74.00
HIV Test, Gen 4 $41.00
PPID T13 Skin Test $41,00
QuantiFeron Gold TB Blood Test $109.00
CEA $25.00
A 7 0 $60-00
CA 19-9 $20.00
CA15-3 $25.00
Tdap (Tetanus, Diphtheria, Pertussis)Titer $41.00
MMR Booster $109,00
MMR Titer $109.00
Varicella Titer $74,00
Polio Booster $42.00
Polio Titer $80.00
Vitamin D $17-00
OSHA Respirator Mask Fit Testing (PortaCount) $65-00
Drug Screen, I CUP $65.00
Drug Rescreen with confirmation $74-00
Medical Review Officer(MR O) as indicated/secondary review $149,00
Phlebotomist(Blood Draw)Fee $32.00
Labs Drawn without Appointment $1 00 00
Form Fee-Addl forms needing to be filled out by APRN (per form) $50-00
Page 21 of 188
Agenda Item #3.
Secure Wjfl if not provided by department(per week) $50.00
Total per person to include Highlighted services $1 Y1 55-00
Minimum 45 appointments: Pricing subject to annual increase. Pricing is based on 9
patients per day,45 per week.All scheduled appointments will be billed.
Page 22 of 188
Agenda Item #3. {
PROFESSIONAL-SERVICES AGREEMENT]BETWEEN
5
LIFE UMNSION CLINICS,INC-, IBA: EI.FE SCAN WELLNESS CENTER
AND
TEQUE TA FME-RESCU19,Tequesta Florida
�S AGREEMEENT'is made between-Tequesm Fire Rescue(hereinafter TPI and Life Scar: e]I ne ss Cc aters
(hereinafter"Lie Scan").
N EREAS, TFR and Life e Scan have entered into a Professional Services Agreement (hereinafter "l'SA") t
Provide annual Life Scan Firefighter Physicals that are NFPA 1582 and NFPA 1593 compliant per Scope of Services
Attachment At t
WHEREAS, The PSA shall be for a t rmi o two ears o ae c , on the 1" dad{of Feb. 2024 and shall
S
renew for two one 1 year ter, m6th ann %increases.
WHEREAS,the PSA Provides that TFR will compensate Life Scan for each Firefighter Physical performed per
4
Life Scan Pficing A taobft ,t,At.
AREAS, the PSA provides that Life Ste'and the TFR will mutually agree to a time and Place to perform
the Life Scan Firefighter-Physicals and that T I C will Provide the location for the on-site physicals.
WHEREAS,the PSA der provides that Life Scan d TAR may aee that Life fiats to perm is
work at when requested by,TM-
NOW T I EFo E,in furtherance of the eve, the Parties agree to the following:
Life Extension Flutes,Inc.' T q esta Fig Rescue
IBA: Le Se F 9em.Centers Adores; Tequt r,Jupiter,FL3469
11igitally signed by Jeremy Allen
Jeremy Allen Date:2024.01.26 & 8:04-0500'
♦_
t� (signature)
Print lain : * i Plant Name:Tr
�
T.-
Title: CEO Title: �kanaA,
t
u-
DATE: R DATE:
i
r i
F
Y 1
L
Page 23 of 188
Agenda Item #3.
V '111age of T
345 Tequesta Drive 561-768-0700
Tequesta, FL 33469 www.tequesta.org
Date: 12/23/2024
To: Jeremy Allen, Village Manager
Through: Marjorie G Craig, PE, Director, Utilities Department
From: Juan Rivas, Instrumentation Technician
Re: Consider Approval of a Proposal with Deevan Inc. to Repair a 6" Sewer Line at
the Water Treatment Plant in the amount of$23,940
The Village of Tequesta Utilities Department (UD) recommends approval of a proposal with
Deevan Inc. to repair a 6" sewer line located at the water treatment plant in the amount of
$23,940.
The reverse osmosis product water is high in hydrogen sulfide. This gas is removed by a
degasifer and scrubber system. The system produces a waste stream that is sent to the sewer
line. This waste stream is high in mineral content which in turn caused scaling to build up in the
line.
Unfortunately, there is a section of pipe that is now completely blocked and needs to be
removed. This pipe is 10 ft. deep and approximately 6 ft. from the building. Therefore, this job
requires extra safety measures and special attention to not disturb the buildings foundation.
For that reason several companies refrained from biding this job. We received three quotes:
Johnson Davis - $53,382
Deevan - $23,940
Du-all Plumbing- $18,925
Du-all Plumbing did not include repairing the asphalt after the pipe repair is done. The utilities
team would like to move forward with Deevan. Deevan has performed quality work for us in
the past and has the experience and ability to perform this job even if unforeseen challenges
were to come up.
Budget Information—Water Fund
WATER FUND-Account 401-242-546.342-Water System Maintenance
Budgeted amount: $175,000.00
Available amount: $136,883.73
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4
Page 24 of 188
Agenda Item #3.
a
DEEVAN INCORPORATED
UNDERGROUND UTILITY CONTRACTORS
WATER o SEWER a DRAINAGE
December 13,2024
Village of Tequesta
Attn:Juan Rivas
910 N Old Dixie Highway
Tequesta, FL 33469
RE: Tequesta Water Plant
DESCRIPTION:
Price estimate to repair clogged sewer line.Bid assumes removing 10'of pipe and replacing.
35 Hrs -4 man underground utility crew $ 450.00 $ 159750.00
1 LS -Materials$600.00 plus 15% $ 690.00 $ 690.00
10 Hrs -Well pointing $ 75.00 $ 750.00
400 sf -Asphalt restoration $ 15.00 $ 69000.00
1 LS -Hauling $ 750.00 $ 750.00
TOTAL: $ 239940.00
Prices do not include: Survey;as-builts;permits;payment and performance bonds; density tests;removal or
replacement of unsuitable soils or materials(rock,muck,trash,etc.);removal and disposal of any asbestos
materials;removal of excess fill; dewatering permits or any fines and/or fees associated with dewatering;
damage to unmarked and/or improperly marked existing utilities or irrigation systems;removal,restraint, or
relocation of existing utilities or utility poles;irrigation systems;asphalt; concrete or landscape restoration;
fire line;electric work for lift station including mounting of control panel;TV of lines;deflection gauge
testing, dewatering, unless otherwise listed above.
Price are subject to change after 30 days from proposal date.
Thank you for giving us the opportunity to provide you with this quotation. We look
forward to discussing this project with you in detail.
Sincerely,
Van C. Williams
President
Agreed to and accepted this day of ,2024 by:
Allen Digitally signed by Jeremy Allen
Jeremy :2 24121 12• •2 '
Date. 0 9 .30. 0 05 00
Signature:
Printed Name: Jeremy Allen, Village Manager, Village of Tequesta, FL
1450 Kinetic Road®Lake Park, Florida 33403
Phone (561) 844-5518 ®Fax (561) 844-5641
Page 25 of 188
Agenda Item #3.
PUBLIC RECORDS. In accordance with Sec. 119.07011 Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VI LLAG E, AT (561) 768-0440, OR AT
Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 26 of 188
Agenda Item #3.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA")
by ensuring that the Contractor's [ agreement/bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images,graphics,text, audio, video, and multimedia, shall be provided in aformat
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/WCAG/."
Page 27 of 188
Agenda Item #3.
V '111age of T
r r,
\ r
345 Tequesta Drive 561-768-0700
Tequesta, FL 33469 www.tequesta.org
MEMORANDUM
DATE: December 31, 2024
TO: Jeremy Allen, Village Manager
FROM: Merlene Reid, Director HR & Risk Management
SUBJECT: Compensation Study 2025: HR Compensation Consultants (HRCC)
In our commitment to ensuring that the Village's compensation system is internally
equitable, externally competitive and compliant with Federal, State and local laws, HR is
continuing its practice of contracting an outside consultant to verify and validate the Village's
salaries and ranges every few years. Municipal Solutions/Colin Baenziger & Associates
conducted a 2006 survey, Cody & Associates did the 2012 survey, and HR Compensation
Consultants (HRCC) conducted the last study in 2018.
Due to its simplicity, suitability and effectiveness, HRCC's pay structure was adopted in
2018, and having received training and templates to allow us to internally analyze and slot
newly created or revised job descriptions, the structure has worked well for the Village over
the past 6 years. We are now at a critical juncture however, especially with regards to
issues of internal equity, due in part to the recent union negotiations outcomes, and a new
study is essential at this time.
As it's important for stability purposes to keep the current framework in place, HRCC was
contacted directly and asked to submit a proposal for the Village's consideration. The
attached Agreement for Services includes a cost of$19,720 to evaluate 55 unique jobs,
which also includes their collection of comparative data from 10 surrounding municipalities.
An additional flat fee of$1,950 (inclusive of travel) may be incurred, should the Village
require Council presentation.
HR is recommending the approval of the Agreement between HRCC and the Village, to
commence February 2025.
Attachment: Exhibit A— HRCC/VOT Agreement for Service
This document may be reproduced upon request in an alternative format by contacting the Village Clerk's
Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4
Page 28 of 188
Agenda Item #3.
I=RE:
HRoowPEm5^roN CowsuLrAwra, LLC
October 291 2024
Revised December 27' 2O24
Mer|ene Reid, Human Resources Director
Village nfTeqUest@
345 Tequesta Drive
Tequesta, FL334GQ
Dear Mer|ene,
Thank you for the opportunity to provide the Village of Tequesta (the Village) with a quote for
compensation consulting services. As you know, HR[C is a boutique firm offering expert knowledge in
pay plan design using a highly personalized client approach. We commit to fewer clients at any one time
enabling us to provide a high level of interaction at a lower rate than larger firms.
The Village is seeking a consultant to confirm internal job alignment and analyze pay with the result being
an updated Job and Pay Framework. Based on finalized project scope, HRC[ can provide these
deliverables:
° Market Analysis Report
° Grade Order List with Proposed Pay Ranges
° Employee-level pay recommendations
° Implementation plans and cost analysis
As of today, HRC[ can commit to starting your project in early February 2025 and be completed by the
end of May ZO2E
| look forward to the potential for working with you,
Katie Miller Busch
GRPO' SHRM-S[P
VP, Lead Compensation Consultant
P.O. Box 74l21O | Boynton Beach, FL33474| 56I.501.7688
wwworcompconsuuantszom Page 29 of 188
Agenda Item #3.
I=RE:
HRoowPEm5^roN CowsuLrAwra, LLC
PROJECT PURPOSE &APPROACH
The purpose of this project is to gather information on your current pay plan, compare that to market
data and outline a plan to move the Village to the desired competitive stance in the local market. HR[[
will also evaluate how the pay plan would be impacted as &4inirnurn Wage increases.
The job and pay framework must balance these elements:
m internally equitable
m externally competitive
w aligned with the organization's mission and values
w fiscally responsible
m support the organization's total reward philosophy
m give managers good guidance on making pay decisions
The Village is seeking a consultant to confirm internal job alignment and analyze pay with the result being
an updated Job and Pay Framework. Our project approach typically follows these steps:
UPDATING YOUR JOB & PAY FRAMEWORK
TYPICAL PROJECT PROCESS
PLAN PROJECT
INITIATE GATHER INFOI,
CONSULTING AND MANAGER UNDERSTANrr-,
AGREEMENT 2 TEAM MEMBER& 3 CURRENT STA r:
INVOLVEMENT
COMMUNICATE SUPPORT FUTURE PAY
10 CHANGES TO MANAGERS 11 ADMINISTRATION&PAY
&EMPLOYEES PLAN MAINTENANCE
um
DATA& SUPPORT PROVIDED BY THE CLIENT
� Designate a Project Liaison
� Provide job descriptions (on recently updated or changed positions), organizational charts,
employee data (excel template will be provided) and current pay plan(s)
� Provide data on recruitment and retention challenges; confirm the recommended labor market
° Coordinate project status calls and virtual meetings
Page
Page 30 Of 188
Agenda Item #3.
I=RE;
HRoowPEm5^roN CowsuLrAwra, LLc
CONFIRMING YOUR JOB FRAMEWORK
HRCC uses its Role and
CONFIRM B�O��JOBS ARE ORGANIZED
Level Classification
��ethodo|o�y�oconfirnn =��^=""GMED"LEVEL 13ASCID ON 308 O"�=°"D='=O==�""==`�`
internal job alignment.
This Job Framework
LEADER'S PROFESSIONALS
provides� Foil W"r"=��Wo=ItVAY Tyn=��°�°fa"w=ed w0y
* a better understanding &xne==lead�lead,==' *knoy-°-v'°offoren""CA"ww
���=� fW="="of°�0A.MAY 1*lib*tb
of reward and career �=���mm�����'
�nft=�experience W do^
development ��
opportunities
w an uncomplicated TECmm/mM-o ASSOCIATES
approach to defining ��ra'*.="'~=a=wo'="degree oe""ra'*..�=ie"=�u,ao'"=
and �ocumen�in��he =mm�"�^�w=�~�= ==�° ����==~"�"�
content ofjobs, 0 r
recognizing various
levels of work (entry' intermediate' senior, etc)
m a consistent way to determine the value of jobs within the Village relative to the outside job market and
salary survey data
This pad of the project work can include meeting with a few key leaders to understand significant changes
in a department's operations or 'job alignment. HR[[ will need you to confirm a job map and the
recommended internal alignment of jobs.
MARKET PRICING & DEVELOPING AN UPDATED FRAMEWORK
HR[[ will collect pay range data from up to ten (10) public-sector organizations in Palm Beach County
for up to 50 key benchmark jobs. HRC[ reviews these factors impacting the Village's ability to recruit and
retain employees:
w Location / proximity to your organization
• Size of service area in terms of population
w Similar services offered
w Any unique features of the organization
• Recruitment and retention experiences as provided by HR data and management interviews
w Proximity to major highways and easy access points
These organizations, including Palm Beach County, will be included in the custom survey:
l Town of Juno Beach Z. Town of Lake Park
3 Town ofJupiter 4. Town of Palm Beach
5. City of Palm Beach Gardens G. City of Stuart
7 Village of North Palm Beach 8. Village of Royal Palm
9 City of Greenecres 10. City of West Palm Beach
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Page 31 Of 188
Agenda Item #3.
I=RE;
HRoowPEm5^roN CowsuLrAwra, LLc
HR[Z works with the Village to confirm the most appropriate organizations to survey. HR[[ will draft an
ernei| for the client to notify the target group that is being sun/eyed. HRC[ contacts those organizations
and encourages their participation. A separate report will be sent to each participant as e ""thank you",
sharing a summary of the salary survey data.
HRCC con olso use the CompAnolystsolory doto worehouse to morket price key Villoge/obs using the
following scope. All Industry doto for smoller employers /n the West Polm Beoch metro oreo.
Using our Market Pric(ngToo|, HR[[vvi|| ROLE & LEVEL CHART
assign each job to a market competitive
pay range. HR[[ will provide a grade
order list of jobs comparing the current
pay plan with the proposed pay ranges.
This part of the project work typically
includes the client's participation in pay Ralf?assion;L-d a
L3 P4
plan deve|opnnent, so that structural
elements of the new plan are deeply L evel can be
understood. "�*mw* | �'
u�m"=w ---
T4 AS
,ay,=^E! T3 A4 +
Once the updated pay structure is T2 A3 |
developed and all Jobs have been ' 71 ' A2 |
assigned e pay range, HRCC will analyze L_ _ Al
current employees' base pay and make
recommendations for equity adjustments to address pay compression. HRCC will provide a fiscal impact
report for two (2) implementation scenarios, including e phased-in approach to raise starting rates (if
needed).
FINAL DELIVERABLES
Based on finalized project scope, HRC[ vvi|[ update the list of final deliverables. Typically, they include:
0 Market Analysis Report
° Grade Order List with Proposed Pay Ranges
° Employee-level pay recommendations
° Implementation plans and cost analysis
° On-going ad-hoc support in the implementation of the new pay plan
PR|MARYTASKS TO C[)MPLETE
If awarded the project, the first step would be to define mutually agreeable dates for project ca||s,
vvorkf|ovv, and progress reviews. We will then hold project status calls or provide status updates to keep
you apprised of our progress and to answer any questions that arise. HR[Z hos identified these exoct
dotes to schedule work which we will confirm on our kick-off coll.
° HRCC sends data needs request—January 2O, 2O25
° Tequesta provides data needs — by January 3I, 2O25
0 Review data from client and prepare project materials— by February 14, 2025
0 Discuss current pay practices with key leaders—week of February 17, 2025
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Page 32 of 188
Agenda Item #3.
I=RE;
HRoowPEm5^roN CowsuLrAwra, LLc
0 Survey the labor nnarket— February 17— March 14, 2025
0 Review labor market data in [ornpAna|yst— by March 24, 2025
w Develop a pay structure recommendation — by March 28, 2025
° Discuss draft recommendations with key leaders—week of March 31, 2025
0 Determine the cost of changing base pay (if appropriate) —vveek of March 31, 2025
0 Discuss final recommendations with key leaders— by April 25, 2025
0 Develop final deliverables— by May 15, 2025
0 Provide implementation assistance (optional)
PRCUECTTlM|NG
HR[[ takes pride in meeting its time commitments. To ensure that the proposed staff members will be
available to concentrate on your project, we need Authorization to Proceed at least four (4) weeks before
work can begin. As of today, HR[[ can commit to starting your project in early February 2025 and be
completed by the end of May 2025.
PROFESSIONAL FEES & BILLING
The professional fees for our services are based on a blended hourly rate which includes the work of a
Project Manager, Compensation Consu|tant(s), Data Analyst, Job Description Reviewer and
administrative-support staff. We have based our fees ($19,720) on including up to 55 unique job titles in
our analysis. All project work described herein is anticipated to be completed vie email and conference
calls. HRCC would invoice the organization Invoice Estimated Date
based on the following schedule: 25% Project Initiation February 2025
35% Milestone March 2025
10% Final Deliverables May 2025
**HRCC's payment terms are Net 15
Councilpresen to/ion/ If the Villo gechoos es, HR CC wouIdbill p rofess/ono/fees seporo te lyot o flo t ro te of
$1,950. Due to our proximity, no trove/expenses will be incurred.
Additional Work: Should the Killoge request ond outhorize odd/tiono/ work we would invoice ot our
2024/2025 stondond hourly rote. Add/t/ono/ work would include work outs/de the scope of services cis
ogneed to including., but not //rn/ted to. job oud/ts, job descriptions, odd/t/ono/ phone/Teonns meetings,
spec/o/reports, ond/br work re/oted to o spec/o/request.
AUTHORIZATION TO PROCEED
The undersigned has given HR Compensation Consultants,, LLC the Authorization to Proceed with work
described herein.
Signature: Date:
Printed Name: Tide:
Page
Page 33 Of 188
Agenda Item #3.
I=RE;
HRoowPEm5^roN CowsuLrAwra. LLC
HR COMPENSATION CONSULTANTS, LLC
The following team members will be assigned to your project:
� Katie Busch, GRP01 SHRM'S[P— Project Manager, Lead Compensation Consultant
� Diana Spielman, aPHRO — Lead Data Analyst
° Jason Busch, PHRI — IT Support and Data Manager
° Hilary Bunch, SHRM'CP —[ornnnunicetions Manager
KAT.E M. BUSCH, GRP@, SHRM-SCP
PROJECT MANAGER AND LEAD COMPENSATION CONSULTANT
The founder of HRCC. Katie Miller Busch, offers over 25 years of
progressive compensation experience having worked in various
industries, including high-tech, pharmaceuticals, retail, manufacturing,
construction and logistics solutions. She started her coreer /n public
sector consulting developing pay plans for cities' counties and state
agencies. Katie has a bachelor's degree in international business from
Florida Atlantic University and holds the Global Remuneration
Professional (GRP) certification from VVor|datVVork and is a SHRM
Senior Certified Professional (SHRM-SCP). She also maintains
membership with the Society of Human Resources Management
(SHRM), the Public Sector Human Resources Association (PSHRA), and
VVor|datVVork.
DIANA SPIELIVIAN' aP_RO
LEAD DATA ANALYST
As an associate of HRC[, Diana Spielman offers ten years of experience
in analyzing data, preparing detailed reports while managing complex
internal and external data analyses. Prior to her role as a Data Analyst,
Diana was an accomplished sales and marketing professional who
specialized in planning, developing, implementing, and evaluating
advertising, merchandising, and trade promotion programs. She earned
a bachelor's degree in business administration from the University of
Florida and has an Associate Professional in Human Resources
Certification.
Page
Page 34 of 188
Agenda Item #3.
I=RE;
HR COMPENSATION CONSULT►A1NTS, LLC
JASON BUNCH, PHR°
r IT SUPPORT AND DATA MANAGER
As a Director for HRCC, Jason Busch offers technical and logistical
assistance (internally and to clients), as well as handling data collection,
conversions, and data warehousing. His responsibilities ensure that all
systems within HRCC are PCI compliant and secured using industry
standard tools. Additionally, Jason supports project leaders with
compensation reviews, employee communication materials
development, benefits reviews and technology management. He holds
a bachelor's degree in international relations from Boston University
and a Professional in Human Resources Certification.
HILARY BUNCH, M. ED., SHRM-CP
JD PROJECTS AND COMMUNICATIONS MANAGER
As an associate of HRCC, Hilary Bunch performs job analysis, writes job
descriptions, and creates employee communications and training
guides. She has over 15 years of professional experience assisting
organizations (private, not-for-profit and governments) with their HR
generalist and compensation needs including: writing job g p g gdescriptions,
f recruiting, selection, employee relations, supervisory training,
performance management, background screening, exit interviews, and
employee engagement surveys. She holds a bachelor's degree in history
from Methodist University and a master's degree in education from
Averett University. Hilary is a SHRM Certified Professional (SHRM-CP).
and maintains membership with the Society of Human Resources
Management (SHRM).
Page 7
Page 35 of 188
Agenda Item #3.
I=RE;
HRoowPEm5^roN CowsuLrAwra' ``=
HRCC"s CAPABILITY
STATEMENT
ABOUT US
A niche firm, HR[Z has been offering compensation consulting to local governments, state agende� non-profits and
companies in a variety of industries for over lS years. Principal, Katie Miller Busch' GRP'' SHRM'SCp provides clients with
over 25 years of compensation expertise. HR[Z specializes inmarket and internal analysis, pay plan and job framework
design tailored to client needs, objectives and organizational philosophy. HR[C has a professional team of data analysts,
writers, and compensation consultants.
OUR0FFERENTlATJRS
HR[[is an agile, data driven' detail-oriented firm.We are mindful of our clients' core capabilities, purpose, and values. Our
work is precise and informed. Our client approach is one of consultative partnership.
OUR CLIENTS
Local governments across the country
Non-profits
Private sector companies|n various industries
CODES
8O1015l1HR Consulting Service 54l6l2HR Consulting Services
CAGE CODE 8SDU7 54l6l8 Other Management Consulting Services
D'U-N-S 829769392 541g9O All Other Professional,Scientific,and Technical
NA|CSCODE5 Services
CORE COMPETENCIES
SALARY SURVEYS
HRCC market prices jobs based on clients' recruitment& retention challenges, by industry and location so clients can:
move toward or confirm a competitive market position for their pay ranges
assess and address pay compression
budget and plan for labor expenses
INTERNAL JOB ALIGNMENT
HRCC develops classification plans and job frameworks so clients can:
establish internal relationships between positions
identify career paths within job families
create consistent and compliant job descriptions
PAY ADMINISTRATION
HRCC reviews pay and creates plans so clients can:
administer pay fairly and consistently
identify and correct inequities
provide managers with good pay guidance using performance management software
DATA CONFIDENTIALITY&SECURITY
HR[[has 24/7 |T support so clients can
feel confident that their data is secure
WorldatWork
Total Rewards Association
Global Remuneration h��Nw� PSm
Professional | GRpn�
Page 8
Page 36 of 188
Agenda Item #3.
PUBLIC RECORDS. In accordance with Sec. 119.07011 Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VI LLAG E, AT (561) 768-0440, OR AT
Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 37 of 188
Agenda Item #3.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA")
by ensuring that the Contractor's [ agreement/bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images,graphics,text, audio, video, and multimedia, shall be provided in aformat
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/WCAG/."
Page 38 of 188
Agenda Item#3.
IE-Verify Affidavit
Bid/Proposal Number.
Project Descripfion: -PAY PLAN UPDATE
In accordance Nkith Section 448.0951 F.S.1, Contractor acknowledges and agrees to utilize the U.S.
Department of Homeland Security's E-Verify System to verify the employment eligibility of
1. All persons employed by the Contractor to perform employment duties within Flon'da during
the term of the contract, and
2. All persons (including SUBCONTRACTORS) assigned by the Contractor to perform work
pursuant to the contract. The Contractor acknowledges and agrees that use of the U.S.
Department of Homeland Security"s E-Vefify System during the term of the contract is a
condition of the contract with the Village of Tequesta-
Contractor further acyrees to retain sufficient evidence of their enrollment in the E-Verify System and
proVide such evidence to the Village of Tequesta upon request. Sufficient evidence shall consist of a
printed copy of the completed E-Ven*fy Company Profile page, obtained from h v4r*Aw.e-
v I r1f
e \-_eov.
Contractor also agrees to obtain from each of its subcontractors/subconsultants an affidavit stating tliat
the subcontractor/subconsultant does not employ, contract VA'th, or subcontract with an Unauthorized
Alien'. as that term -is defined in Section 448.095(l)(k), F.S. Contractor further agrees to maintain a
copy o�f any such affidavit from a subcontractor/sub consultant for,, at a mim'mwrn, the duration of the
subcontract and any extension thereof
By affi>dng your siggriatu-re below, you hereby affirm that you vall comply with all E-Verify
requ.irements.
HR COMPENSATION CONSULTANTS 26-2390806
Company name Federal Employer Identification No.
1/2/2025
9L W_
Si gn ature Date
KATIE M BUSCH PRESIDENT
Pn'nt Name Title
STATE OF FLORIDA
PALM BEACH COUNTY
Swom and subscri'bed before mc b means of ph ical presence or Donline notarization on this
207-5 bv &V1 V M OV110 is personalk,knoN%m to me or has produced
of f r_ — - -
as 1kntification and who di!Vdt-d-n-o-FlUtpe--�-n--o-ath-.--i-n�"'We state and count�
first mentioned aboN,e.
dF
NKOLE N.RINIER
b1i (affix seal) Notary Pwic-State of Florida
Notairy PU C
commission#HH 138DOS
,.,or My Comm.Ex ret Jun 4
My Commission Expires: i3or ded.through Nationai sotary Assn,
Page 39 of 188