HomeMy WebLinkAboutDocumentation_Regular_Tab 08_1/9/2025 Agenda Item #8.
Regular Council
STAFF MEMO
Meeting: Regular Council - Jan 09 2025
Staff Contact: Jeremy Allen, Village Manager Department: Manager
Manager's Report through December 31, 2024
1. The Financial Reports presented above are unadjusted and unaudited. The Village considers
revenues available if collected within 60 days of the current fiscal period. This means that there
are additional revenues and expenditures that have not been recorded to date and that will be
recorded once year-end adjustments are completed. Additionally, during the year, revenues
and expenses are recorded on a modified accrual basis (similar to a cash basis). This will
result in significant differences between our beginning balances in the enterprise funds (water,
refuse and recycling and stormwater) and the adjusted ending balances as these funds report
on a full accrual basis.
2. Property Taxes — collected at $10.1 million, which represents 81% of the budgeted amount.
Historically, 91% of ad valorem tax distribution receipted by the end of February.
3. Sales/use taxes (15%), which include local infrastructure surtax, insurance premium, utility,
communication service and local business tax, are one/two month behind collection/reported
period, with the exception of the Local Business Tax that are due October 1st and collected at
97%. Insurance premium tax ($370 thousand) to be collected at the year-end as one
distribution. Sales/use taxes are on target for two month's collections.
4. Intergovernmental revenues (16%) which include municipal revenue sharing, half-cent sales
tax, and local gas tax are one month behind the collection/reported period and is on a target
for two month's collections.
5. Local discretionary infrastructure surtax(7%) - collected at $41 thousand, which represent
7% of the budgeted amount and is on target for one month's collections.
6. Revenues (Budgetary comparison) recorded in the General fund represents 60% of
budgeted due to the distribution nature of Ad valorem taxes collected at 81%, representing
86% of overall General fund revenues at 12/31/2024.
7. Overall Expenditures (Budgetary comparison) in the General Fund represents 25% of
budgeted. Not all the expenditures recorded for the services provided for the month of
December 2024 and personnel expenditures recorded as paid not when accrued.
8. Revenues (Prior year comparison) all funds increased by $3.7 million (28%) mainly due to
Ad valorem taxes collected $1.6 million (19%) higher than same period of prior year, increased
land development and permit fees for ongoing projects. Also, interfund transfer to Vehicle
Replacement fund recorded in the amount of around $1 million.
Page 112 of 188
Agenda Item #8.
9. Expenditures (Prior year comparison) all funds are 27% increase due to police vehicles
purchase, road and water utility capital projects started earlier in FY 2025, and interfund
transfers recorded earlier in the year.
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-
768-0443.
BUDGET • - •
BUDGET AMOUNT NA AMOUNT AVAILABLE NA EXPENDITURE AMOUNT: NA
FUNDING SOURCES: NA IS THIS A PIGGYBACK:
❑ Yes ❑ N/A
DID YOU OBTAIN 3 QUOTES?
❑ Yes ❑ N/A
COMMENTS/EXPLANATION ON SELECTIONNA
Dec 2024 v2
December 2024 Managers Report.ADA
2 December 2024 Grant Budget Worksheet
02-Nov Village Council Discretionary Funds
Page 113 of 188
Q lt§ti�am BALANCE SHEET FOR VILLAGE OF TEQUESTA Page: 1/9
sracan Period Ending 12/31/2024
DB: Teauesta
Fund 001 GENERAL FUND
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 2,430,681.28
Investments 13,173,342.61
Accounts Receivable 1,138,720.02
Due from Other Funds 0.00
Accrued Income Receivable 2,918.35
Inventories 57,274.69
Prepaids 32,950.54
Other Assets - Current 0.00
Other Fixed Assets 0.00
Total Assets 16,835,887.49
*** Liabilities ***
Accounts Payable 49.11
Accrued liabilities 17,938.50
Retainage Payable 0.00
Due to Other Funds 0.00
Due to Other Governments 1,594.38
Deferred Revenue 1,186,040.96
Other Current Liabilities 168.70
Customer Deposits 0.00
Noncurrent liabilities 0.00
Total Liabilities 1,205,791.65
*** Fund Balance ***
F/B - Reserved for Inventories 0.00
F/B - Res for Encumbrance 0.00
F/B - All Other Reserves 0.00
F/B - Unreserved - Designated 0.00
F/B - Unreserved/Undesignated 0.00
Fund Balance - Nonspendable 634,320.07
Fund Balance - Restricted 294,000.00
Fund Balance - Committed 500,000.00
Fund Balance - Assigned 831,382.00
Fund Balance - Unassigned 5,769,033.51
Total Fund Balance 8,028,735.58
Beginning Fund Balance - 23-24 8,028,735.58
Net of Revenues VS Expenditures - 23-24 774,319.71
*23-24 End FB/24-25 Beg FB 8,803,055.29
Net of Revenues VS Expenditures - Current Year 6,827,040.55
Ending Fund Balance 15,630,095.84
Total Liabilities And Fund Balance 16,835,887.49
* Year Not Closed
Page 114 of 188
Q lt§ti�am BALANCE SHEET FOR VILLAGE OF TEQUESTA Page: 2/9
sracan Period Ending 12/31/2024
DB: Teauesta
Fund 101 BUILDING FUND
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 88,230.45
Investments 1,061,064.44
Accounts Receivable 58.15
Inventories 226.41
Prepaids 1F003.03
Total Assets 1,150,582.48
*** Liabilities ***
Accounts Payable 0.00
Accrued liabilities (120.00)
Due to Other Governments 23,848.96
Total Liabilities 23,728.96
*** Fund Balance ***
F/B - Unreserved/Undesignated 0.00
Fund Balance - Nonspendable 10,656.92
Fund Balance - Restricted 1,052,159.01
Fund Balance - Assigned 828.00
Fund Balance - Unassigned 0.00
Total Fund Balance 1F063r643.93
Beginning Fund Balance - 23-24 1F063r643.93
Net of Revenues VS Expenditures - 23-24 (318,118.65)
*23-24 End FB/24-25 Beg FB 745,525.28
Net of Revenues VS Expenditures - Current Year 381,328.24
Ending Fund Balance 1,126,853.52
Total Liabilities And Fund Balance 1,150,582.48
* Year Not Closed
Page 115 of 188
Q lt§ti�am BALANCE SHEET FOR VILLAGE OF TEQUESTA Page: 3/9
sracan Period Ending 12/31/2024
DB: Teauesta
Fund 301 CAPITAL IMPROVEMENT FUND
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 239,601.96
Investments 662,521.26
Accounts Receivable 22,776.42
Due from Other Funds 0.00
Prepaids 0.00
Total Assets 924,899.64
*** Liabilities ***
Accounts Payable 0.00
Accrued liabilities 0.00
Retainage Payable 0.00
Due to Other Funds 0.00
Total Liabilities 0.00
*** Fund Balance ***
F/B - Res for Encumbrance 0.00
F/B - All Other Reserves 0.00
F/B - Unreserved - Designated 0.00
F/B - Unreserved/Undesignated 0.00
Fund Balance - Nonspendable 0.00
Fund Balance - Restricted 361,198.50
Fund Balance - Committed 271,687.00
Fund Balance - Assigned 663,787.26
Fund Balance - Unassigned 0.00
Total Fund Balance 1,296,672.76
Beginning Fund Balance - 23-24 1,296,672.76
Net of Revenues VS Expenditures - 23-24 (465,147.56)
*23-24 End FB/24-25 Beg FB 831,525.20
Net of Revenues VS Expenditures - Current Year 93,374.44
Ending Fund Balance 924,899.64
Total Liabilities And Fund Balance 924,899.64
* Year Not Closed
Page 116 of 188
Q lt§ti�am BALANCE SHEET FOR VILLAGE OF TEQUESTA Page: 4/9
sracan Period Ending 12/31/2024
DB: Teauesta
Fund 303 CAPITAL PROJECTS FUND
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 19,358.34
Investments 946,161.26
Accounts Receivable 0.00
Due from Other Funds 0.00
Prepaids 0.00
Total Assets 965,519.60
*** Liabilities ***
Accounts Payable 0.00
Accrued liabilities 0.00
Retainage Payable 0.00
Due to Other Funds 0.00
Total Liabilities 0.00
*** Fund Balance ***
F/B - Res for Encumbrance 0.00
F/B - Unreserved/Undesignated 0.00
Fund Balance - Nonspendable 0.00
Fund Balance - Assigned 262,355.05
Fund Balance - Unassigned 0.00
Total Fund Balance 262,355.05
Beginning Fund Balance - 23-24 262,355.05
Net of Revenues VS Expenditures - 23-24 111143,579.22
*23-24 End FB/24-25 Beg FB 1,405,934.27
Net of Revenues VS Expenditures - Current Year (440,414.67)
Ending Fund Balance 965,519.60
Total Liabilities And Fund Balance 965,519.60
* Year Not Closed
Page 117 of 188
Q lt§ti�am BALANCE SHEET FOR VILLAGE OF TEQUESTA Page: 5/9
sracan Period Ending 12/31/2024
DB: Teauesta
Fund 401 WATER FUND
GL Number Description Balance
*** Assets ***
Current Assets 0.00
Cash and Cash Equivalents 2,236,036.71
Investments 9,067,212.44
Accounts Receivable 742,881.68
Special Assess -Current 0.00
Special Assess - noncurrent 0.00
Due from Other Funds 0.00
Accrued Income Receivable 0.00
Inventories 409r394.80
Prepaids 9,158.81
Other Assets - Current 0.00
Land 83,335.00
Other Assets - Non Current 83,335.00
INFRASTRUCTURE 13,539,107.06
Buildings 178,621.41
Improvements Other Than Bldgs. 17,616.00
Machinery & Equipment 320r873.30
Construction in Progress 2,441,135.80
Intangible Assets 0.00
Other Fixed Assets 0.00
Deferred Outflows 608r256.07
FIXED ASSETS 0.00
Total Assets 29,653,629.08
*** Liabilities ***
Accounts Payable 725.33
Accrued liabilities (75.00)
Retainage Payable 0.00
Due to Other Funds 0.00
Due to Other Governments 303.98
Deferred Revenue 0.00
Current Portion of Debt 445,914.63
Other Current Liabilities 0.00
Customer Deposits 30F475.00
Noncurrent liabilities 1,125,092.99
Other Long Term Liabilities 585,311.39
Def Inflows of Resources 524,664.00
Total Liabilities 2,712,412.32
*** Fund Balance ***
F/B - Res for Encumbrance 0.00
F/B - All Other Reserves 0.00
F/B - Unreserved - Designated 0.00
F/B - Unreserved/Undesignated 0.00
N.A., Inv in Cap, net of debt 13,995,148.87
Net Assets, Restricted 0.00
Fund Balance - Restricted 406,555.63
Fund Balance - Committed 500,000.00
Fund Balance - Unassigned 8,650,264.75
Total Fund Balance 23,551,969.25
Beginning Fund Balance - 23-24 23,551,969.25
Net of Revenues VS Expenditures - 23-24 3,596,277.89
*23-24 End FB/24-25 Beg FB 27,148,247.14
Net of Revenues VS Expenditures - Current Year (207,030.38)
Ending Fund Balance 26,941,216.76
Total Liabilities And Fund Balance 29,653,629.08
* Year Not Closed
Page 118 of 188
Q lt§ti�am BALANCE SHEET FOR VILLAGE OF TEQUESTA Page: 6/9
sracan Period Ending 12/31/2024
DB: Teauesta
Fund 402 REFUSE & RECYCLING
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 274,447.76
Investments 222,961.26
Accounts Receivable 0.00
Other Assets - Current 0.00
Total Assets 497,409.02
*** Liabilities ***
Accounts Payable 0.00
Due to Other Funds 0.00
Total Liabilities 0.00
*** Fund Balance ***
F/B - Unreserved/Undesignated 0.00
Fund Balance - Unassigned 47,572.37
Total Fund Balance 47,572.37
Beginning Fund Balance - 23-24 47,572.37
Net of Revenues VS Expenditures - 23-24 (10,474.34)
*23-24 End FB/24-25 Beg FB 37,098.03
Net of Revenues VS Expenditures - Current Year 460F310.99
Ending Fund Balance 497,409.02
Total Liabilities And Fund Balance 497,409.02
* Year Not Closed
Page 119 of 188
Q lt§ti�am BALANCE SHEET FOR VILLAGE OF TEQUESTA Page: 7/9
sracan Period Ending 12/31/2024
DB: Teauesta
Fund 403 STORMWATER UTILITY
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 223,389.36
Investments 206,895.14
Accounts Receivable 3,343.06
Due from Other Funds 0.00
Inventories 378.50
Prepaids 0.00
Other Assets - Current 0.00
Other Assets - Non Current 0.00
INFRASTRUCTURE 2,465,807.41
Buildings 0.00
Improvements Other Than Bldgs. 0.00
Machinery & Equipment 3,504.65
Construction in Progress 0.00
Deferred Outflows 44,364.00
Total Assets 2,947,682.12
*** Liabilities ***
Accounts Payable 0.00
Accrued liabilities 0.00
Retainage Payable 0.00
Due to Other Funds 0.00
Due to Other Governments 0.00
Current Portion of Debt 0.00
Other Long Term Liabilities 39,999.14
Def Inflows of Resources 12,280.00
Total Liabilities 52,279.14
*** Fund Balance ***
F/B - Res for Encumbrance 0.00
F/B - Unreserved - Designated 0.00
F/B - Unreserved/Undesignated 0.00
N.A., Inv in Cap, net of debt 2,031,685.06
Fund Balance - Unassigned 480F853.59
Total Fund Balance 2,512,538.65
Beginning Fund Balance - 23-24 2,512,538.65
Net of Revenues VS Expenditures - 23-24 (21,295.72)
*23-24 End FB/24-25 Beg FB 2,491,242.93
Net of Revenues VS Expenditures - Current Year 404,160.05
Ending Fund Balance 2,895,402.98
Total Liabilities And Fund Balance 2,947,682.12
* Year Not Closed
Page 120 of 188
Q lt§ti�am BALANCE SHEET FOR VILLAGE OF TEQUESTA Page: 8/9
sracan Period Ending 12/31/2024
DB: Teauesta
Fund 501 VEHICLE REPLACEMENT
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 3,867.72
Investments 914,790.00
Machinery & Equipment 0.00
Total Assets 918,657.72
*** Liabilities ***
Accounts Payable 0.00
Total Liabilities 0.00
*** Fund Balance ***
N.A., Inv in Cap, net of debt 0.00
Fund Balance - Assigned 0.00
Fund Balance - Unassigned 0.00
Total Fund Balance 0.00
Beginning Fund Balance - 23-24 0.00
Net of Revenues VS Expenditures - 23-24 0.00
*23-24 End FB/24-25 Beg FB 0.00
Net of Revenues VS Expenditures - Current Year 918,657.72
Ending Fund Balance 918,657.72
Total Liabilities And Fund Balance 918,657.72
* Year Not Closed
Page 121 of 188
Q lt§ti�am BALANCE SHEET FOR VILLAGE OF TEQUESTA Page: 9/9
sracan Period Ending 12/31/2024
DB: Teauesta
Fund 605 SPECIAL LAW ENFORCEMENT
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 8,710.05
Investments 231,485.01
Accounts Receivable 217.65
Inventories 0.00
Prepaids 0.00
Total Assets 240F412.71
*** Liabilities ***
Accounts Payable 0.00
Accrued liabilities 0.00
Due to Other Funds 0.00
Total Liabilities 0.00
*** Fund Balance ***
Fund Balance - Nonspendable 3,584.52
Fund Balance - Restricted 298,779.06
Fund Balance - Assigned 13,034.00
Fund Balance - Unassigned 0.00
Total Fund Balance 315,397.58
Beginning Fund Balance - 23-24 315,397.58
Net of Revenues VS Expenditures - 23-24 (57,818.70)
*23-24 End FB/24-25 Beg FB 257,578.88
Net of Revenues VS Expenditures - Current Year (17,166.17)
Ending Fund Balance 240,412.71
Total Liabilities And Fund Balance 240,412.71
* Year Not Closed
Page 122 of 188
Agenda Item #8.
VILLAGE OF TEQUESTA
Cash & Investments Unadjusted Unaudited
12/31/2024
Cash and cash
equivalents Investments Total
General Fund#001 $ 214305681 $ 139173,343 $ 155604M24
Building Fund#101 8 8,23 0 11061 M64 1,149,295
Capital Improvement Fund#301 23902 662,521 902,123
Capital Projects Fund#303 M358 946,161 965,520
Water Utility#401 212361037 %067,212 111303,249
Refuse &Recycling#402 2745448 222,961 497,409
Stormwater#403 2231389 206,895 430,285
Vehicle Replacement#501 308 914,790 918,658
Special Law Enforcement#605 8,710 2311485 2401195
Total Cash and Investments $ 515249324 $ 269486,433 $ 32,010,757
*Interfund transfer pending
Page 123 of 188
VILLAGE OF TEQUESTA
Agenda Item #8. REVENUE REPORT-CASH BASIS,UNAUDITED
YTD BALANCE YTD BALANCE
DESCRIPTION 12/31/2023 12/31/2024 VARIANCE %VARIANCE NOTES
REVENUES
Fund 001-GENERAL FUND
General Property Taxes 8,570,312 10,156,948 1,586,635 18.51% Advalorem taxes increase
Sales&Use Taxes 270,279 255,960 (14,319) -5.30%
Franchise fees-gross receipt 117,970 1041424 (13,546) -11.48%
Licenses&Permits 640 41190 3,550 554.69% Rental and misc permits
Intergovernmental Revenue 1971270 179,037 (18,233) -9.24% Fees decreased in FY 2025
Chgs for Services-Gen Gov 75,659 4941723 419,064 553.89% Land development fees based on the projects
Indirect Costs 225,748 227,620 1,872 0.83%
Rents&Royalties 1,855 8,983 71128 384.36% Recreation rentals increase
Contributions&Donations 1,300 2,850 1,550 119.23% Differs from year to year,timing in recording
Miscellaneous Revenues 15,153 4,007 (11,146) -73.55% Differs from year to year
Chgs for Services-Public Safety 3201498 215,105 (105,393) -32.88%Timing in recording JIC emrgiency svcs
Fines&Forfeitures 1,002 22,544 21,541 2148.78% Code enf fees collection increase
Impact Fees 3,403 425 (2,977) -87.50% Differs from year to year based on the projects
Grants and Contributions-Local 4,672 0 (4,672) -100.00% Differs from year to year
Charges for Services-Recreation 441126 45,669 1,542 3.50%
Unrestricted Investment Earning 1221433 30,380 (92,053) -75.19% Inv unrealized appr,rate decrease,FY2025 one month behind
Other Financing Sources 11,668 231 (11,437) -98.02% Disposition of assets,differs from year to year
Total General Fund 9,983,988 111753,094 1,769,107 17.72%
Fund 101-BUILDING FUND
Licenses&Permits 1281377 678,017 549,640 428.14% Varies year to year based upon activity/projects
Charges for Services 406 0 (406) -100.00%
Unrestricted Investment Earning 12,634 5,072 (7,562) -59.85% Interest rate decrease,FY2025 one month behind
Total Building Fund 1411417 683,088 541,671 383.03%
Fund 301-Capital Improvement Fund
Sales&Use Taxes 85,565 87,693 21128 2.49% Year end adjustment pending
Unrestricted Investment Earning 171161 5,681 (11,479) -66.89% Interest rate decrease,FY2025 one month behind
Total Capital Improvement Fund 1021726 93,374 (9,351) -9.10%
Fund 303-Capital Projects Fund
Unrestricted Investment Earning 3,614 10,308 6,694 185.21% Investment balance increase
Total Capital Projects Fund: 3,614 10,308 6,694 185.21%
Fund 401-Water Fund
Unrestricted Investment Earning 127,945 57,674 (70,270) -54.92% Inv unrealized appr,rate decrease,FY2025 one month behind
Other Financing Sources 241709 25,335 625 2.53% Capital connect charge based on the projects
Charges for Services 1/732/775 1,809,851 77,076 4.45%
Total Water Fund: 1,885,430 1,892,860 71430 0.39%
Fund 402-Refuse&Recycling
Unrestricted Investment Earning 2,078 382 (1,697) -81.64% Inv unrealized appr,rate decrease,FY2025 one month behind
Charges for Services 469,646 582,694 113,048 24.07% Advalorem taxes increase
Total Refuse&Recycling: 4711725 5831076 111,351 23.61%
Fund 403-Stormwater Utility
Unrestricted Investment Earning 3,158 419 (2,739) -86.72% Inv unrealized appr,rate decrease,FY2025 one month behind
Charges for Services 4311165 458,323 271158 6.30% Advalorem taxes increase
Total Stormwater Utility: 434,323 458,742 241419 5.62%
Fund 501-Vehicle Replacement
Intragovernmental Revenue 0 124,512 124,512 100.00% New fund created FY 2025
Transfers in 0 1,049,790 1,049,790 100.00% New fund created FY 2025
Total Vehicle Replacement 0 11174,302 1,174,302 100.00%
Fund 605-Special Law Enforcement
Forfeitures 623 311747 31,124 4995.10% Differ from year to year
Unrestricted Investment Earning 3,690 1,636 (2,054) -55.66% Inv unrealized appr,rate decrease,FY2025 one month behind
Total Special Law Enforcement 4,313 33,383 29,070 674.07%
TOTAL REVENUES-ALL FUNDS 13,027,534 16,682,228 3,654,693 28.05%
NOTES are for differences grater than 10%and amounts over$1,000.
Page 124 of 188
Agenda Item #8. VILLAGE OF TEQUESTA
EXPENDITURE REPORT-CASH BASIS,UNAUDITED
YTD BALANCE YTD BALANCE
DESCRIPTION 12/31/2023 12/31/2024 VARIANCE VARIANCE NOTES
EXPENDITURES
Fund 001-GENERAL FUND
Council 15,209 18,580 3,372 22.17% Council expense Seat 1
Manager 82,556 79,172 (3,383) -4.10%
Human Resources 121,010 1261P406 5,396 4.46%
Village Clerk 117,960 116,347 (1,613) -1.37%
Finance 195,071 186,585 (8,486) -4.35%
Legal 65,689 23,475 (42,214) -64.26% Differs from year to year based upon service needs
Comprehensive Planning 62,378 66,467 4,089 6.56% Life/health ins
General Government 921767 163,025 70,259 75.74% Vehicle replacement svc charge implemented FY 25
IT 224,814 2371P155 12,340 5.49%
Police Department 855,476 934,813 79,337 9.27% Reg&overtime disaster pay,pension contrib,eq maint
Code Compliance 4,969 21,372 16,402 330.07% Full-time position filled in FY 25
Fire Control 1,054,423 11127,045 72,621 6.89% Reg&overtime disaster pay,health ins
Public Works 339,799 3651P059 25,260 7.43%
Leisure Services 3441488 329,734 (14,754) -4.28%
Debt Service 3771233 381,028 3,795 1.01%
Interfund Transfers 0 749,790 749,790 100.00% Transfers to Vehic repl fund recorded
Total General Fund 3,953,841 4,926,054 9721,212 24.59%
Fund 101-BUILDING FUND
Building Department 254,894 2261P760 (28,134) -11.04% Comp abbbsenses&insp svcs
Interfund Transfers 0 75,000 75,000 100.00% Differs from year to year
Total Building Fund 254,894 301,760 46,866 18.39%
Fund 301-Capital Improvement Fund
General 5,580 0 (5,580) -100.00% Projects varies year to year
Public Works 263,612 0 (263,612) -100.00% Projects varies year to year
Miscellaneous projects 92,012 0 (92,012) -100.00% Projects varies year to year
Total Capital Improvement Fund: 361,203 0 (361,203) -100.00%
Fund 303-Capital Projects Fund
Public Works 0 291.1767 2911,767 100.00% Projects varies year to year
Parks 0 158,956 158,956 100.00% Projects varies year to year
Total Capital Projects Fund: 0 450,723 450,723 100.00%
Fund 401-Water Fund
Water-Administration 498,946 4391P888 (59,058) -11.84% Insurance
Water- Production 462,843 491,360 28,516 6.16%
Water-Distribution 223,033 2061510 (16,523) -7.41%
Water-Customer Service 671192 70,158 2,966 4.41%
Renewal&Replacement 105,022 72,776 (32,246) -30.70% Differs from year to year based upon projects
Capital Improvements 0 481,391 481,391 100.00% Differs from year to year based upon projects
Debt Service 111,685 112,808 1,122 1.00%
Interfund Transfers 0 225,000 225,000 100.00% Transfers to Vehic repl fund recorded
Total Water Fund: 11468,722 2,099,890 6311,168 42.97%
Fund 402-Refuse&Recycling
Refuse and Recycling 1021240 1221P765 20,525 20.08% Fees increase
Total Refuse&Recycling: 1021240 1221P765 20,525 20.08%
Fund 403-Stormwater Utility
Storm Water Utilities 90,715 54,532 (36,183) -39.89% Timing in recording drainage maint
Renewal&Replacement 241,901 50 (241,851) -99.98% Differs from year to year based upon projects
Total Stormwater Utility: 332,615 54,582 (278,033) -83.59%
Fund 501-Vehicle Replacement
General Government 0 255,644 255,644 100.00% Police vehicles purchase
Total Vehicle Replacement 0 255,644 255,644 100.00%
Fund 605-Special Law Enforcement
Police 14,511 50,549 36,038 248.34% Differs from year to year based upon needs
Total Special Law Enforcement: 14,511 50,549 36,038 248.34%
TOTAL EXPENDITURES-ALL FUNDS 6,488,028 8,261,967 11773,939 27.34%
NOTES are for differences grater than 10%and amounts over$1,000. Page 125 of 188
Agenda Item #8. THE VILLAGE OF TEQUESTA
REVENUE REPORT-CASH BASIS,UNAUDITED
FY 2025 FY 2025 25.00%
ORIGINAL AMENDED TARGET YTD BALANCE DOLLAR PERCENT %BDGT
DESCRIPTION BUDGET BUDGET BUDGET 12/31/2024 VARIANCE VARIANCE USED NOTES
Fund 001-GENERAL FUND
General Property Taxes 12,603,668 121603,668 31,150,917 10,156,948 71006,031 222.35% 80.59 Historically,91%receipted by the end of Feb
Sales&Use Taxes 1.1498,293 11498,293 374,573 255,960 (118,613) -31.67% 17.08 state revs one month behind
Franchise fees-gross receipt 614,820 614,820 153,705 1041P424 (49,281) -32.06% 16.98 one month behind
Licenses&Permits 9,000 9,000 21250 4,190 1,940 86.22% 46.56 special events,vacational rental permits
Indirect Costs 910,478 910,478 227,620 227,620 0 0.00% 25.00
Grants Federal 2,500 2,500 625 0 (625) -100.00% 0.00 Differ from year to year,timing of collection
Grants-State 611,728 61,728 15,432 0 (15,432) -100.00% 0.00 Differ from year to year,timing of collection
Intergovernmental Revenue 1,105,205 11,105,205 276,301 179,037 (97,264) -35.20% 16.20 Revs one month behind
Grants and Contributions-Local 10,000 10,000 2,500 0 (2,500) -100.00% 0.00 Differ from year to year,timing of collection
Chgs for Services-Gen Gov 345,956 345,956 86,489 4941723 408,234 472.01% 143.00 Land dev fees
Chgs for Services-Public Safety 11,270,976 1.1270,976 317.1744 215,105 (102,639) -32.30% 16.92 Timing in recording JIC emrgiency svcs
Charges for Services-Recr. 113,515 113,515 28,379 45,669 17,290 60.93% 40.23 Rec programs and other fees
Fines&Forfeitures 13,585 13,585 3,396 22,544 19,148 563.78% 165.95 Code enf fines&fees
Unrestricted Investment Earning 280,500 280,500 70,125 30,380 (39,745) -56.68% 10.83 Inv unrealized appr,one month behind
Rents&Royalties 148,482 148,482 371121 8,983 (28,138) -75.80% 6.05 Timing in leases rev recording
Impact Fees 4,500 4,500 11125 425 (700) -62.19% 9.45 Differ from yr to yr depending on projects/permits
Contributions&Donations 2,000 2,000 500 2,850 2,350 470.00% 142.50 Differ from year to year events depending
Miscellaneous Revenues 5,000 5,000 11250 4,007 21757 220.59% 80.15 Differ from year to year,ins claim
Other Financing Sources 10,000 10,000 2,500 231 (2,269) -90.76% 2.31 assets disposition,differs from year to year
Appropriate Fund Balance 500,000 500,000 0
Total General Fund 19,510,206 19,510,206 41752,552 111753,094 7,000,543 147.30% 60.24
Fund 101-BUILDING FUND
Licenses&Permits 608,708 608,708 152.1177 678,017 525,840 345.54% 111.39 Varies year to year based upon activity/projects
Unrestricted Investment Earning 25,003 25,003 6,251 5,072 (1,179) -18.86% 20.28 Rev recording one month behind
Appropriate Fund Balance 618,094 618,094 0 0
Total Building Fund 1.1251,805 11251,805 158,428 683,088 524,661 331.17% 54.57
Fund 301-Capital Improvement Fund
Sales&Use Taxes 850,467 850,467 212,617 87,693 (124,924) -58.76% 10.31 state revs two month behind,above budgeted
Unrestricted Investment Earn 25,000 25,000 6,250 5,681 (569) -9.10% 22.72 Rev recording one month behind
Grants-State 340,884 340,884 85,221 0 (85,221) -100.00% 0.00 Differ from year to year,timing of collection
Total Capital Improvement Fund: 11216,351 11,216,351 304,088 93,374 (210,714) -69.29% 7.68
Fund 303-Capital Projects Fund
Unrestricted Investment Earning 9,000 9,000 2250 10,308 8,058 358.15% 114.54 Investment balance increase
Grants-State 162,500 162,500 40,625 0 (40,625) -100.00% 0.00 Differ from year to year,timing of collection
Transfers In 11,280,210 1.1280,210 320,053 0 (320,053) -100.00% 0.00 FY 2025 not recorded,timing in recording
Appropriate Fund Balance 249,790 249,790 0
Total Capital Projects Fund: 11,701,500 11701,500 362,928 10,308 (352,619) -97.16% 0.00
Fund 401-Water Fund
Charges for Services 9,380,856 9,380,856 2,345,214 1,809,851 (535,363) -22.83% 19.29 Differ from year to year,timing of collection
Unrestricted Investment Earn 250,000 250,000 62,500 57,674 (4,826) -7.72% 100.00 Inv unrealized appr,one month behind
Miscellaneous Revenues 371272 371P272 9,318 0 (9,318) -100.00% 0.00 Differ from year to year
Other Financing Sources(icl.loan) 10.1020,000 10,020,000 2.1505,000 25,335 (2,479,665) -98.99% 0.25 Loan proceeds
Appropriate Fund Balance 2,075,949 2,075,949 0 0
Total Water Fund: 211764,077 211,764,077 4,922,032 1,892,860 (3,029,172) -61.54% 8.70
Fund 402-Refuse&Recycling
Charges for Services 718,573 718,573 179,643 582,694 403,051 224.36% 81.09 Historically,91%receipted by the end of Feb
Unrestricted Investment Earn 7,500 7,500 1,875 382 (1,493) -79.64% 5.09 Rev recording one month behind
Appropriate Fund Balance 16,920 16,920 0 0
Total Refuse&Recycling: 742,993 742,993 181,518 583,076 401,558 221.22% 78.48
Fund 403-Stormwater Utility
Grants State 194,500 194,500 48,625 0 (48,625) -100.00% 0.00 Differ from year to year,timing of collection
Grants&Contributions 63,000 63,000 15,750 0 (15,750) -100.00% 0.00 Timing in revenue recording
Charges for Services 570,600 570,600 142,650 458,323 315,673 221.29% 80.32 Historically,91%receipted by the end of Feb
Unrestricted Investment Earn 8,500 8,500 21P125 419 (1,706) -80.27% 4.93 Rev recording one month behind
Total Stormwater Utility: 836,600 836,600 209,150 458,742 249,592 119.34% 54.83
Fund 501-Vehicle Replacement
Intragovernmental Revenue 498,046 498,046 124,512 124,512 0 0.00% 25.00
Transfers In 1,049,790 1,049,790 262.1448 1,049,790 787,343 300.00% 100.00 FY 2025 transfers recorded
Total Vehicle Replacement 1,547,836 1,547,836 386,959 1,174,302 787,343 203.47% 75.87
Fund 605-Special Law Enforcement
Forfeitures 126,009 126,009 31,502 31,747 245 0.78% 25.19 Differ from year to year,timing of collection
Unrestricted Investment Earn 5,000 5,000 110250 1,636 386 30.88% 32.72
Total Special Law Enforcement 131,009 131,009 321752 33,383 631 1.93% 0.00
TOTAL REVENUES-ALL FUNDS 48,702,377 48,702,377 11,310,406 16,682,227 5,371,821 47.49% 34.25
NOTES are for differences grater than 10%and amounts over$1,000. Page 126 O
A3anda
THE VILLAGE OF TEQUESTA
EXPENDITURE REPORT-CASH BASIS,UNAUDITED
FY 2025 FY 2025 25.00%
ORIGINAL AMENDED TARGET YTD BALANCE DOLLAR PERCENT %BDGT
DESCRIPTION BUDGET BUDGET BUDGET 12/31/2024 VARIANCE VARIANCE USED
Fund 001-General Fund
Council 101,091 101,091 25,273 18,580 6,692 26.48% 18.38(1),(2)
Manager 381,662 381,662 95,416 79,172 16,243 17.02% 20.74
Human Resources 501,502 501,502 125,376 126,406 (1,031) -0.82% 25.21
Village Clerk 464,414 464,414 116,104 116,347 (243) -0.21% 25.05
Finance 842,590 842,590 210,648 186,585 24,063 11.42% 22.14
Legal 246,500 246,500 61,625 23,475 38,150 61.91% 9.52
Comprehensive Planning 409,622 409,622 102,406 66,467 35,938 35.09% 16.23
General Government 770,667 770,667 192,667 163,025 29,641 15.38% 21.15
IT 612,423 612,423 153,106 237,155 (84,049) -54.90% 38.72(3)
Police Department 4,357,428 4,357,428 1,089,357 934,813 154,544 14.19% 21.45(1),(2)
Code Compliance 138,325 138,325 34,581 21,372 13,210 38.20% 15.45(1),(2)
Fire Control 5,012,483 5,012,483 1,253,121 1,127,045 126,076 10.06% 22.48(1),(2)
Public Works 1,796,551 1,796,551 449,138 365,059 84,078 18.72% 20.32(1),(2)
Leisure Services 1,284,680 1,284,680 321,170 329,734 (8,564) -2.67% 25.67(3)
Debt Service 487,300 487,300 121,825 381,028 (259,203) -212.77% 78.19(3)
Interfund Transfers 2,030,000 2,030,000 507,500 749,790 (242,290) -47.74% 36.94(3)
Allocate to Fund Balance* 72,968 72,968
Total General Fund 19,510,206 19,510,206 4,877,552 4,926,054 (48,502) -0.99% 25.25
Fund 101-BUILDING FUND
Building&Zoning 1,176,805 1,176,805 294/201 226,760 67,441 22.92% 19.27(1),(2)
Interfund Transfers 75,000 75,000 18,750 75,000 56,250 300.00% 0.00
Total Building Fund 1,251,805 1,251,805 312,951 301,760 11,191 3.58%
Fund 301-Capital Improvement Fund
General 1031000 103,000 25,750 0 25,750 100.00% 0.00 (2),(3)
Parks 931,768 931,768 232,942 0 232,942 100.00% 0.00 (2),(3)
Tequesta Drive(Bridge) 100,000 100,000 25,000 0 25,000 100.00% 0.00 (2),(3)
Allocate to Fund Balance* 81,583 81,583 0
Total Capital Improvement Fund: 1,216,351 1,216,351 304,088 0 304,088 100.00% 0.00
Fund 303-Capital Projects Fund
Public Works 880,000 880,000 220,000 2911#767 (71,767) -32.62% 33.16 (2),(3)
Leisure Services 275,000 275,000 68,750 158,956 (90,206) -131.21% 0.00 (2),(3)
Allocate to Fund Balance* 546,500 546,500 0.00
Total Capital Projects Fund: 1,701,500 1,701,500 425,375 450,723 (25,348) -5.96% 26.49
Fund 401-Water Fund
Water-Administration 1,961,397 1,961,397 490,349 439,888 50,461 10.29% 22.43
Water- Production 2,408,397 2,408,397 602,099 491,360 110,740 18.39% 20.40
Water-Distribution 976,067 976,067 244,017 206,510 37,507 15.37% 21.16
Water-Customer Service 337,316 337,316 84,329 70,158 14,171 16.80% 20.80
Renewal&Replacement 4,243,000 4,243,000 1,060,750 72,776 987,974 93.14% 1.72 (2)
Capital Improvement 11,120,000 11,120,000 2,780,000 481,391 2,298,609 82.68% 0.00(2)
Debt Service 492,900 492,900 123,225 112,808 10,417 8.45% 22.89
Interfund Transfers 225,000 225,000 56,250 225,000 (168,750) -300.00% 100.00
Total Water Fund: 21,764,077 21,764,077 5,441,019 2,099,890 3,341,129 61.41% 9.65
Fund 402-Refuse&Recycling
Refuse and Recycling 742,993 742,993 185,748 122,765 62,983 33.91% 16.52 (1),(2)
Total Refuse&Recycling: 742,993 742,993 185,748 122,765 62,983 33.91% 16.52
Fund 403-Stormwater Utility
Storm Water Utilities 283,289 283,289 70,822 54,532 16,290 23.00% 19.25
Renewal&Replacement 430,152 430,152 107,538 50 107,488 99.95% 0.01 (2),(3)
Allocate to Fund Balance* 123,159 123,159 0 0
Total Stormwater Utility: 836,600 836,600 209,150 54,582 154,568 73.90% 6.52
Fund 501-Vehicle Replacement
General Government 350,000 350,000 87,500 255,644 (168,144) -192.16% 73.04 TPD cars purchase
Building 45,000 45,000 11,250 0 11,250 100.00% 0.00
Renewal&Replacement 172,500 172,500 43,125 0 43,125 100.00% 0.00
Other Nonoperating 980,336 980,336 245,084 0 245,084 100.00% 0.00
Total Vehicle Replacement 1,547,836 1,547,836 386,959 255,644 131,315 33.94% 16.52
Fund 605-Special Law Enforcement
Police 131,009 131,009 32,752 50,549 (17,797) -54.34% 100.00 (2)
Total Special Law Enforcement 131,009 131,009 32,752 50,549 (17,797) -54.34% 100.00
TOTAL EXPENDITURES-ALL FUNDS 48,702,377 48,702,377 12,175,594 8,261,967 3,913,627 32.14% 16.96
Notes:
*Not included in Target Budget calculation
(1)Personal expenditures/expenses recorded as when paid not when accrued.Personnel paid 12/19/24 for the period ended 12/14/24.
Due to timing of payroll dates 17 days of personnel expenditures not reflected in December 2024.
(2)Not all operating expenditures/expenses recorded for the services of December 2024.Expenditures recorded on a cash basis and
adjusted to accrual at year end. Pa e 127 of 188
(3)Timing in expenditures/expenses recording and/or recorded as one time entry at year end.
Agenda Item #8.
December 2024 Department Reports Current Month 2023/2024 2022/2023 2021/2022
Totals Totals Totals
Building Department Current Month 2023/2024 2022/2023 2021/2022
Meetings With Residents 13 110 317 306
Total Master Permits and subpermits Issued 93 1516 1372 1168
New Residential Construction Permits 1 12 5 11
Residential Remodel and additions Permits 5 79 874 671
Commercial Remodel and additions Permits 1 16 56 42
Tr^^'^o^FngitS 44 0 566 648
FIRE PERMITS 2 19 56 48
Residential Plan Reviews 81 1379 1074 1342
Commercial Plan Reviews 4-2 137 56 48
Total Inspections 280 4698 3483 4252
BTR Inspections 3 18
Trade Inspections 95 1300
Vacation Rentals Inspections 1 24
Certificates of Compliance 15 234 267 174
Over the Counter 9 227 243 159
Electronic 84 1295 1300 1263
Complaints or Compliments 4 40 3 3
Record Requests 8 260 246 348
Permit/Code Information Requests 40 417 308 944
Regular Council Meetings 1 13 12 13
Workshop Meeting 0 3 11 13
FFMA-ASFPM Meetings/Training 1 19 30 27
BCAIB-BOAF-BOATC/DBPR Meetings 3 16 22 21
LPA 0 3 24
Code Enforcement Current Month 2023/2024 2022/2023 2021/2022
Code Enforcement Inspections 22 253 175 291
Notices of Violation Issued 2 69 34 60
Rubbish and accumulation 0 7 3 26
Illegal RV/camper/trailer parking 0 32 67 122
Code Cases Opened 8 176 131 254
-By code officer 6 54
-Reactive 2 12
Code Cases Closed 3 99 101 257
Code Cases Cleared Within 30 Days 3 71 79 185
Code Cases Scheduled for Hearing 0 12 17 27
Magistrate Meeting 1 6 4 26
Meeting With Residents Regarding Violations 54 340 168 24S
Community Development Current Month 2023/2024 2022/2023 2021/2022
Land Development Applications 4 28 63 48
Board/Council Meetings 3 47 48 14
Ongoing Projects 10 125 106 48
Development Order Time Extensions 0 1 1 -
Public Records Requests 3 40 38 -
Major Meetings and Conference Calls 6 109 100 61
Annexation 0 0 2 2
2GHO Projects-Reserve/Key Estates/Tequesta Country Club/Pelican Square/209
Tequesta Drive/236 US Highway/Tequesta Office Bldg./Seaglass/Savoy/Main 2 10 33 30
Community Center/Remembrance Park 0 10 8 2
Residents/Business Owners 9 101 59 27
DRC Meeting 1 4 6 1
Permits(New Single Family and Commercial) 2 24 22 38
Phone Calls/Emails/Walk-Ins 165 1235 3276 1825
Totals Totals Totals
Fire Current Month 2023/2024 2022/2023 2021/2022
Station Maintenance 702 21282 9,049 8,277
Training 756 2,589 9,017 8,997
Fire Fighter Administrative Duties 714 2,148 8,700 8,328
COVID 0 0 8.50 330
Unit Response Data
Fire 13 38 119 189
EMS 83 262 1,159 1,070
Special Operations 2 5 26 8
Other 4 21 58 61
Mutual Aid Given-Palm Beach County and Martin County Fire Rescue 14 42 223 173
Mutual Aid Received-Palm Beach County/Martin County Fire Rescue 10 31 164 127
COVID 0 0 4 8
Inspection Data
New Construction 4 8 69 90
Annual Fire 27 100 345 544
New Business/New Occupation/Home Business 3 7 23 24
Re-Inspections 24 69 226 51
Food Truck/Tents 2 5 19 11
Public Relations Events Data
Community Function Hours 91 255 656 651
Station Tours 5 17 130 93
Walk Ins 1 2 16 34
Overtime As of 12/31/2024 Actual Budget Goal/Actual%
Overtime Budget $ 131,544.00 100%/30.85% 100%/100.06 100%/109%
YTD Totals Totals
Page 128 of 188
Agenda Item #8.
Human Resources&Risk Management Current Month 2024/2025 2023/2024 2022/2023
Open Positions 2 6 16 21
Applications Received 114 284 573 500
Interviews Conducted 11 22 60 56
Onboardings-Hires 0 0 30 11
Ofboardings-Terms 1 1 15 11
Payroll Authorizations&Evaluations 6 52 339 265
EE Benefit Chgs&Verifications 4 10 120 124
EE Recognition-Individual 24 107 375 350
EE Recognition-Group 1 5 4 5
Training-Headcount 60 136 193
FMLA Requests 3 6 19 14
Work Comp Claims/FF Cancer Claims 1 5 17 8
Labor Relations(Grievances/Arbitrations/Negotiations etc) 3 4 48 41
Policy and Handbook updates 1 3 4
Records Requests 0 5 31 29
HR Information System Adjustments 690 2043 11,666 8359
Newsletter 1 4 13 14
Safety Meetings and Assessments 1 1 5 5
Auto,Property,Liability Claims 0 3 7 14
Totals Totals
IT Current Month 2023/2024 2022/2023 2021/2022
Helpdesk Tickets 80 1460 1456 1473
Projects
PD Laptop Order
M365 configuration and testing
Totals
Parks and Recreation Current Month 2023/2024 2022/2023 2021/2022
Recreation Programs
Tai Chi Classes 156 433 2141 2977
Summer Camp 0 0 1350 5100
Open Basketball 200 600 2750 3771
Senior Cinema 0 11
Kids Night Out At The Rec 0 13 30 104
Game Room 140 420 2173 2895
Open Pickleball 200 600 2430 2840
Tequesta Park Pickleball Program 304 916 1192 990
Gymnastics 1 347 3167 10267 16716
Facility/Field Rentals for Tequesta Park/Constitution Park/Recreation Center Rentals
Constitution Park Pavilion Rentals 23 76 77 84
Good Shepard School Daddy Daughter Dance 0 0 200 200
Good Shepard School PE Class 107 319 897 930
Backpacking Event Rec Center 0 0 0 175
Lax Maniax Lacrosse 0 200 980 335
Creators Game 400 950 1100 2620
Rob Availi Baseball 350 350 1700 1050
Rob Avali Flag Football 0 100 300 300
Palm Beach Revolution(LAX) 400 800 640 240
Jupiter Senior Softball 0 0 300 0
Riverside Oaks 0 0 50 55
TCCCA 0 50 85 73
Tequesta Civic Association 25 25 0 15
Tequesta Trace 0 0 0 20
Tequesta Pines Home Meeting 0 50 0 65
George Town HOA 0 0 15 15
Rob Availi Soccer 0 0 150 150
JTAA Summer/Winter Soccer Camp 0 0 0 1800
Rob Availi Softball 0 0 70 140
David Atwell Baseball 0 0 400 100
Elections 0 700 700 400
JTAA Basketball 200 200 500 480
JTAA Baseball 0 0 350 0
Village Rec Center Rentals(Internal) 0 30 150 50
Shredding Event Tequesta Park 0 0 30 30
Tequesta Park Pickleball/Tennis Court Usage 1,500 4500 16,500 19,500
Food Packing Event Gym 0 0 0 400
Activity Room Rental Usage(non HOA) 30 60 200 200
Leatherback Lacrosse 0 100
Sharks Baseball 0 100
Special Events 0
Food Truck 0 800 4800 5,800
Tequesta Roots Festival 0 0 1500 0
Holiday In The Park 1200 1200 1200 1200
Santa Ride 700 700 700 700
Letters to Santa 40 40 45 41
Bridge The Gap 0 0 1500 1200
Movie In The Park 0 0 0 800
Pickleball Tournment 0 0 0 150
Run 4 The Pies 0 1800 1700 1700
Freedom Run 0 0 650 650
Bunny Hop 0 0 500 400
Earth Day Celebration 0 0 0 12
Totals Totals
Page 129 of 188
Agenda Item #8.
Police Department Current month 2023/2024 2022/2023 2021/2022
Communication Division
Officer Initiated Calls 1787 25,772 6874 12504
Calls for Service 177 5,231 3931 2327
Fire Rescue 13 406 553 148
Patrol Division
Reports Filed 25 628 264 268
Arrest 5 80 62 55
Crashes Investigated 8 180 313 110
Traffic Stops 120 4,872 2463 2032
Citations 44 931 469 373
Warnings 84 2,144 606 937
Administration
Open Positions 0 1 4 2
Resignations 0 3 3 3
Public Records Request 40 987 480 552
Overtime Actual Budget Goal/Actual% Goal/Actual%
Operations $ 118,856.00 96.15%/75.27/0 100%/75.27/
Sept Totals Totals Totals
Public Works Current Month 2023/2024 2022/2023 2021/2022
Properties and Areas Mowed 4 times per month 33 492 393 429
Properties Trimmed Hedges 15 172 135 122
Properties Trimmed Palms and Trees 10 130 100 313
Flowers Planted/Trees 10 1433 1423 280
Properties Fertilized 0 4 4 0
Landscape equipment maintenance frequency per month 8 119 95 93
Sidewalk Repairs and or Grinding 0 58 57 45
Street Signs Replaced 4 90 81 32
Road Repairs 1 29 26 23
Pet Pots Maintained 2 times per week 8 111 87 72
Vegatation Debris in yards 90 990 720 990
Banners Hung 10 66 44 79
Indoor/Outdoor lights Repaired 12 119 89 80
Street Light Outages 2 137 121 57
Work Orders 317 5142 4154 4238
Standby Generator Maintenance 10 190 160 115
Fleet Maintenance-Vehicles Serviced 19 115 83 80
Surplus-Junked or Sold lems 0 69 68 91
811 Locates 4 70 61 22
Engineering Services 1 45 40 32
Resident Calls 11 258 194 161
Event Set-up 12 98 70 69
Projects 21 212 163 177
Totals Totals Totals
Village Clerk's Office November 2023-2024 2022-2023 2021-2022
Agendas Compiled and Distributed 2 40 46 52
Minutes Completed(includes council,committees,spec meetings) 2 40 46 52
Council,Committee,Spec Magistrate,and Special Meeting Hours 2.75 64 89.75 90
Orders Processed 1 21 26 17
Resolutions Processed 3 25 21 34
Ordinances Processed 2 12 15 15
Agreements Processed 7 97 135 104
Legal Advertisements and Meeting Notices
and union) 1 116 259 167
Bids/RFPs/Quotes 0 3 8 6
Public Records Processed 28 371 303 285
Lien Requests Processed/Revenues Generated Unk 204/$22135 358/$37840.50 402/$38,270
Records Imaged/pages scanned 1585 45409 42846 15633
Agenda/Minute Portal(iCompass)Total Monthly Visits 1594 25371 25622 23134
Agenda/Minute Portal(iCompass)Unique Monthly Visits 1196 18733 19998 15995
Notaries/Certification of Living 1 36 41 51
Clerk Requests Help Desk Tickets 7 181 35 121
Public Information Officer
Facebook Posts(last 30days) 448 410 557 655
Facebook Messenger Responses(this does not include post responses) 3 61 59 61
Page Followers 6,430 6,233 5627 5367
Page Reach(#of unique users viewing content) 28,267 303,684 195,450 151305
Impressions(unable to access on Facebook) - - - -
Reel Plays 1433 -
comment) 1017 9311 33301 47721
Instagram Posts(last month) 27 264 334 433
Instagram Stories 19 213 356 387
Reels 10 12 22 14
Content Reach(#of unique users who saw post or story) 4460 23099 31893 22844
Impressions(#of times a story or post was viewed/appeared-no engagement r 35,769 126,162 235,359 227744
#of Instagram Followers 2,700 2,348 1,833 1515
#of Instagram Post likes for the month 923 4949 5086 6597
Reel Plays 9787 N/A
Page Engagement(how many times an action was taken:liked,shared,comme 1367 7294 6918 7535
X Posts- NA 346 479 415
X Followers NA 995 966 932
X Impressions(#of times tweet was viewed or appeared in a user's timeline) NA 35,148 41,287 35874
Reach(not measured on twitter) NA NA NA NA
#of Likes NA 84 111 93
Page 130 of 188
Agenda Item #8.
X Engagement Rate(new analytic for X-formally Twitter) NA 9.4%high Unk
Video Views NA N/A
X Engagement(likes,link clicks,retweets,replies) NA 305 436 286
Nextdoor Posts(last month) NA 109 288 360
Followers(all Tequesta Subscribers,nextdoor does not have a follow option) NA NA NA NA
Impressions(#of times a post was viewed) NA 14540 43610 57229
Reach(not provided) NA NA NA NA
Engagement(#of interactions) NA 140 250 237
#of Thank you's NA 37 219 197
Website:VOTBot(Artificial Intelligence Quesitons Answered) 78 1029 1215 1201
Press Releases 0 4 8 9
CodeRed Messages Launched 3 59 60 67
Tequesta News Messages(Friday Newsletter) 3 42 45 42
Departmental/Mayor/Other Project Videos 0 3 8 16
Smoke Signals 0 4 4 4
Elections
Election: Campaign Treasurer Reports/Candidate Documentation/Office Report 1 3 9 9
Election: Review Candidate Handbook 1 0 31 111 8
Election: Process filing/qualifying paperwork 1 21 21 61 5
Clerk&Public Information Officer Events&Meetings: ELECTIONS: Reminded Young and Painter of Campaign Report due dates,reminded French of Office
Account Report due date.SOCIAL MEDIA:Cross posted Parks and Recreation posts to all social media platforms. BUSINESS OUTREACH: N/A ASSISTANCE:
Provided assistance to departments for CivicPlus(website),iCompass(agenda software)and JustFOIA(public records software)and video production.
MEETINGS/TRAINING:Oranized agenda training for March 2025.PARTNERSHIPS: Organized and held two sessions for the JHS Student Government Academy
WEBMASTER: Serves as the Village's Webmaster and makes changes and updates as necessary,trains and assists staff and other departmental employees on
website usage and tasks.Responded to and trained VOTBot(AI)online inquiries. PUBLIC INFORMATION OFFICER: Marketed Resident Academy,Toy Drive.
Updated lobby TV as needed. MISC: Finalized and distsributed 2025 agenda deadline schedule and Smoke Signals schedule. Participated in International Day
ceremonies. Provided research for department heads/manager. Processed records management disposition forms,processed oaths,proclamation,declarations,
and council meeting recaps.Trained new employees/set up required software credentials:JustFOIA,iCompass,website,DemandStar,CivicOptimize etc. Created
new accounts and established workflows for new employees. Created after meeting recaps,ordered office supplies and Amazon orders for Admin and Historicals,
ordered business cards for staff(Clerk's Office does this for all employees),meeting setup/breakdown.Processed daily lien reports,invoices,council mail,admin
phone support,Oaths and swearing in of new committee members and employees.
Utilities Department-Water Distribution Current Month 2024/25 YTD 2023/24 YTD(FY24) 2022/23 YTD(FY23)
Water Main Breaks(*-FY21&FY22 service line breaks combined w/water line breaks) 1 2 4 7
Service Line Breaks(*-FY21&FY22 service line breaks combined w/water line breaks) 0 0 17 14
Line Maintenance 13 171 576 181
Equipment Maintenance(Preventive Maintenance) 1 0 25 23
Meter Inspections 71 104 354 518
Meter Reader Related Work Orders 1 3 120 247
Work Orders(Non Meter)/Stormwater:Catchbasins,Outfalls,Pond Mowing&Inspectior 5 68 756 334
Construction Sites Inspected 17 57 189 177
Employee Call Back 15 37 84 71
Valves Exercised 0 15 54 87
Meter Set/Changed Out 1 23 88 77
Locates Performed 120 461 2250 2,982
Staff Out(Days) 58.63 122.88 400.46 346.54
Utilities Department-Customer Service Current Month 2023/2024 2022/23(FY22) 2021/2022(FY21)
Leak Adjustment Requests 8 148 (not counted) (not counted)
*Utility Billing/Customer Service dashboard in monthly report for Council
Utilities Department-Water Production Current Month Calendar Yr 24**YTD Calendar Yr 23**YTD Calendar Yr 22**YTD
Water Production Total(million gallons(MG)) 88.849 910.633 992.777 963.767
Maximum Day Production Demand Rate(million gallons per day(MGD)) 3.304 3.876 3.71 3.577
Average Daily Production Demand(MGD) 2.866 2.718 2.72 2.64 MGD
Monthly Rainfall 5.62 71.55 106.64 78.03 inches
**-SFWMD water use permits(WUP)are based on a"water year"which is a calendar year;we are
permitted based on the calendar year.Our maximum permitted annual daily production is 6.3
MGD with a total permitted quantity of 401 MG from the Surficial aquifer and 1251 MG from the
upper Floridan aquifer
Projects: see monthly Utilities Department report on Village Council agenda
Page 131 of 188
1111 oil 111111111
CD
E
CL
CD
CD 231
.2
0 m
Agenda Item #8.
U LL
>*% LO
� � N
0 � CD
U oN
� � N
O
� U N
LL.
Page 133 of 188
Agenda Item #8.
01/02/2025 GL ACTIVITY REPORT FOR VILLAGE OF TEQUESTA
FROM 001-100-540.307 TO 001-100-540.307
TRANSACTIONS FROM 11/01/2024 TO 11/30/2024
Date JNL Type Description Reference# Debits Credits Balance
--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Fund 001 GENERAL FUND
11/01/2024 001-100-540.307 COUNCIL EXPENSES-SEAT 2-YOUNG BEG.BALANCE 2,513.90
11/06/2024 AP INV ALLEN/JERE HILTON CON HOTEL DEPOSIT FLC 11062024P 214.88 214.88
11/30/2024 001-100-540.307 END BALANCE 214.88 0.00 2,299.02
Page 134 of 188
Agenda Item #8.
01/02/2025 GL ACTIVITY REPORT FOR VILLAGE OF TEQUESTA
FROM 001-100-540.301 TO 001-100-540.301
TRANSACTIONS FROM 11/01/2024 TO 11/30/2024
Date JNL Type Description Reference# Debits Credits Balance
Fund 001 GENERAL FUND
11/01/2024 001-100-540.301 COUNCIL EXPENSES-SEAT 1-FRENCH BEG.BALANCE 547.88
11/08/2024 AP INV ALLEN/JERE HILTON CON HOTEL FLC MTG J FR 11082024D 290.89 290.89
11/09/2024 AP INV ALLEN/JERE HILTON CON HOTEL FLC MTG J FR 11092024 354.60 354.60
11/30/2024 001-100-540.301 END BALANCE 645.49 0.00 (97.61)
Page 135 of 188
Agenda Item #8.
01/02/2025 GL ACTIVITY REPORT FOR VILLAGE OF TEQUESTA
FROM 001-100-540.306 TO 001-100-540.306
TRANSACTIONS FROM 11/01/2024 TO 11/30/2024
Date JNL Type Description Reference# Debits Credits Balance
--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Fund 001 GENERAL FUND
11/01/2024 001-100-540.306 COUNCIL EXPENSES-SEAT 3-BRANDON BEG.BALANCE 3,000.00
No Activity 0.00
11/30/2024 001-100-540.306 END BALANCE 0.00 0.00 3,000.00
Page 136 of 188
Agenda Item #8.
01/02/2025 GL ACTIVITY REPORT FOR VILLAGE OF TEQUESTA
FROM 001-100-540.308 TO 001-100-540.308
TRANSACTIONS FROM 11/01/2024 TO 11/30/2024
Date JNL Type Description Reference# Debits Credits Balance
•-----------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Fund 001 GENERAL FUND
11/01/2024 001-100-540.308 COUNCIL EXPENSES-SEAT 4-PAINTER BEG.BALANCE 3,000.00
No Activity 0.00
11/30/2024 001-100-540.308 END BALANCE 0.00 0.00 3,000.00
Page 137 of 188
Agenda Item #8.
01/02/2025 GL ACTIVITY REPORT FOR VILLAGE OF TEQUESTA
FROM 001-100-540.304 TO 001-100-540.304
TRANSACTIONS FROM 11/01/2024 TO 11/30/2024
Date JNL Type Description Reference# Debits Credits Balance
•------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Fund 001 GENERAL FUND
11/01/2024 001-100-540.304 COUNCIL EXPENSES-SEAT 5-SARTORY BEG.BALANCE 210700.12
11/06/2024 AP INV DONALDSON/HILTON CON REFUND HOTEL DEPOS 11062024R 214.88 (214.88)
11/30/2024 001-100-540.304 END BALANCE 0.00 214.88 2,915.00
Page 138 of 188