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HomeMy WebLinkAboutAgreement_Water Service_1/9/2025_Chen-Moore & Assoc VILLAGE OF TEQUESTA CONSULTING SERVICES WORK AUTHORIZATION DATE: 12/05/2024 VILLAGE RFQ. NO.: UTIL 06-20 WORK AUTHORIZATION NO. 3 FOR CONSULTING SERVICES PROJECT No. G/L CODE: CHEN-MOORE PROJECT NO.: 492.0012 PROJECT TITLE: Utilities Development, Permit Review Services, Related Applications and Inspections—As Needed This Work Authorization, when executed, shall be incorporated in and shall become an integral part of the Agreement for Professional Services dated September 10, 2020, between the Village of Tequesta ("VILLAGE"), Chen-Moore & Associates ("CONSULTANT"), hereafter referred to as the Agreement. I. PROJECT DESCRIPTION The Village of Tequesta (Village) requested that the Chen Moore and Associates, Inc. (CMA) team perform professional services required to coordinate and review utilities permits, development review committee submittals, and utilities applications received by the Village. It is also our understanding that the Village intends to exercise the renewal of the original agreement. The scope of services shall be comprised of the following tasks: TASK 1 —Project Management TASK 2 —Utilities Development, Permit Review, and Related Services II. SCOPE OF SERVICES TASK 1 — Project Management A. Project Management The CONSULTANT will perform project management activities for the project. The activities WORK AUTHORIZATION NO. 3 Utilities Development,Permit Review Services, Related Applications, and Inspections—As Needed 1 of 3 include contract administration, budget management, invoicing, monthly status reports, scheduling, and coordination with the Village. TASK 2 —Utilities Development and Permit Review and Related Services The Consultant will receive plans, applications and other land development, planning, water and stormwater utilities, inspections,and related documents at the Village's request. The Consultant will review, inspect, and provide comments or other similar responses as requested by the Village staff. The Consultant will provide an itemized bill for projects reviewed / inspected that can be used to recover costs from the services provided through the Village's cost recovery mechanisms in place. III. SCHEDULE The Project will begin immediately after the consultant receives a written Notice-to-Proceed(NTP). IV. COMPENSATION AND PAYMENT CONSULTANT proposes to complete the Scope of Service described herein on an hourly not-to- exceed fee of$50,000 as summarized in Table 1. TABLE 1 SUMMARY OF FEE Task Fee Task 1 —Project Management $5,000.00 Task 2—Support Services $45,000.00 Total Not-to-Exceed Fee $50,000.00 IV. EXCLUSIONS No additional exclusions included beyond the original agreement. WORK AUTHORIZATION NO. 3 Utilities Development, Permit Review Services Related Applications,and Inspections—As Needed 2 of 3 V. AGREEMENT REFERENCE The work authorized under this Work Authorization shall be performed under the terms and conditions described within the Professional Services Agreement dated September 10, 2020,by and between the Village of Tequesta("VILLAGE")and Chen-Moore&Associates("CONSULTANT"). Compensation shall not exceed the hourly rates currently in effect under this Agreement. CHEN-MOORE & ASSOCIATES VILLAGE OF TEQUESTA Digitally signed by Jeremy Allen By: By: Jeremy A e n pate:2024.12.20 16:45:15-05'00' � ' Print Name: Suzanne Dombrowski, PE Name: Jeremy Allen Title: Principal Engineer Title: Village Manager Date: 121512024 Date: WORK AUTHORIZATION NO. 3 Utilities Development,Permit Review Services Related Applications, and Inspections—As Needed 3 of 3 PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring that the Contractor's [agreement/bid documents and specifications ] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images,graphics,text, audio,video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at www.w3.org/TR/WCAG/."