HomeMy WebLinkAboutAgreement_General_1/9/2025_HR Compensation Consultants, LLCMEMORANDUM
DATE: December 31, 2024
TO: Jeremy Allen, Village Manager
FROM: Merlene Reid, Director HR & Risk Management
SUBJECT: Compensation Study 2025: HR Compensation Consultants (HRCC)
In our commitment to ensuring that the Village’s compensation system is internally
equitable, externally competitive and compliant with Federal, State and local laws, HR is
continuing its practice of contracting an outside consultant to verify and validate the Village’s
salaries and ranges every few years. Municipal Solutions/Colin Baenziger & Associates
conducted a 2006 survey, Cody & Associates did the 2012 survey, and HR Compensation
Consultants (HRCC) conducted the last study in 2018.
Due to its simplicity, suitability and effectiveness, HRCC’s pay structure was adopted in
2018, and having received training and templates to allow us to internally analyze and slot
newly created or revised job descriptions, the structure has worked well for the Village over
the past 6 years. We are now at a critical juncture however, especially with regards to
issues of internal equity, due in part to the recent union negotiations outcomes, and a new
study is essential at this time.
As it’s important for stability purposes to keep the current framework in place, HRCC was
contacted directly and asked to submit a proposal for the Village’s consideration. The
attached Agreement for Services includes a cost of $19,720 to evaluate 55 unique jobs,
which also includes their collection of comparative data from 10 surrounding municipalities.
An additional flat fee of $1,950 (inclusive of travel) may be incurred, should the Village
require Council presentation.
HR is recommending the approval of the Agreement between HRCC and the Village, to
commence February 2025.
Attachment: Exhibit A – HRCC/VOT Agreement for Service
This document may be reproduced upon request in an alternative format by contacting the Village Clerk’s
Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4
PUBLIC RECORDS. In accordance with Sec. 119.0701, CƌƚƩźķğ {ƷğƷǒƷĻƭ, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, CƌƚƩźķğ {ƷğƷǒƷĻƭ. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, wit
pursuant to Sec. 119.0701, CƌƚƩźķğ {ƷğƷǒƷĻƭ, and other penalties under Sec. 119.10, CƌƚƩźķğ
{ƷğƷǒƷĻƭ. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
cust
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
lmcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
to comply with the requirements of Title II of the
by ensuring that the Con
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all \[ agreement /bid documents and specifications\], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("W3C"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/WCAG/