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Home My WebLink AboutDocumentation_Regular_Tab 04_2/13/2025 Agenda Item #4. Regular Council STAFF MEMO Meeting: Regular Council - Feb 13 2025 Staff Contact: Jeremy Allen, Village Manager Department: Manager 190W Consider Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordi-nance we are presenting the following agreements, proposals, commitments and memo-randum of understanding to Council.) A. Wynn and Sons Environmental Construction Co. LLC., $18,906.00 B. Mock Roos & Associates, Inc., $5,000.00 C. Agreement with THEY improv LLC., $4,500.00 Consider Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordi-nance we are presenting the following agreements, proposals, commitments and memo-randum of understanding to Council.) A. Wynn and Sons Environmental Construction Co. LLC., $18,906.00 B. Mock Roos & Associates, Inc., $5,000.00 C. Agreement with THEY improv LLC., $4,500.00 This document and any attachments may be reproduced upon request in an alternative format by completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561- 768-0443. a-01=1-I-ITL4 I BUDGET AMOUNT NA AMOUNT AVAILABLE NA EXPENDITURE AMOUNT: NA FUNDING SOURCES: NA IS THIS A PIGGYBACK: ❑ Yes ❑ N/A DID YOU OBTAIN 3 QUOTES? ❑ Yes ❑ N/A COMMENTS/EXPLANATION ON SELECTIONNA ATTACHMENTS: IR Wynn and Sons Point Drive Road Repairs Mock Roos NPDES THEY improv LLC Agreement Package Page 18 of 347 Agenda Item #4. V'111age ues a 345 Tequesta Drive 561-768-0700 Tequesta, FL 33469 www.tequesta.org F Tequesta Public Works Department Memorandum To: Jeremy Allen, Village Manager From: Douglas M. chambers, Director Public Works Subject: Wynn and Sons Environmental construction Co. LLC Road Repairs Date: January 21, 2025 This agenda item outlines the proposal to address significant road deterioration on Point Drive. The affected area includes the travel lanes and the edges of the road, which exhibit widespread cracking and structural degradation. These conditions pose a risk to vehicular traffic and require immediate attention to prevent further deterioration and ensure the safety and longevity of the roadway. The-proposed repair work will be carried out by Wynn and Sons Environmental Construction Co. LLC, a trusted contractor with experience in roadway rehabilitation. The scope of work includes: 1. Rebuilding and repairing the road edges to address structural failures and prevent further erosion. 2. Milling and paving both travel lanes in the area located in front of the Whitehall Condominiums on Point Drive, ensuring a smooth and durable surface. The total estimated cost of the project is $18,906.00, with pricing derived from the current Palm Beach county (PBC) piggyback contract, which remains valid through March 14, 2026. Utilizing this contract ensures that competitive pricing and procurement guidelines are met. Funding for this project has been allocated under account 001-210--546.350 (R&M Roads) as part of the Village's approved budget for road repairs and maintenance. The Village Manager has reviewed and signed the estimate in accordance with his procurement threshold authority, allowing the project to move forward expeditiously. This document may be reproduced upon request in an alternative format by contacting the Village Clerk's office at 561-768-0440 or by completing our accessibility form: https:11bit.ly/3mnfeU4 Page 19 of 347 Agenda Item #4. Approval of this agenda item will enable the necessary repairs to proceed, addressing the critical condition of Point Drive, enhancing public safety, and maintaining the integrity of the Village's infrastructure. This repair aligns with the Village's ongoing commitment to proactive and cost-effective roadway maintenance. Re guested Action: The Village council is asked to acknowledge and authorize the proposed repairs to Point Drive as outlined above. Doug chambers Director Department of Public Works Page 2 of 2 Page 20 of 347 Agenda Item #4. WYNN&SONS ENVIRONMENTAL CONSTRUCTION CO. LLC 7268 BELVEDERE ROAD WEST PALM BEACH,FL 33411 US +1561 fief 8677 j i r ck.wynnandsons@yahoo.com i I Esti niote ADDRESS SHIP TO ESTIMATE 9935 DOUG CHAMBERS Mr.Doug Chambers DATE 11/18/2024 VILLAGE OF TEQUESTA Point Road Road Repair 357 Tequesta Drive Rock Repair,Mill&Pave Tequesta,FL 33469 pbc annual contract 2022 063 :ATIVI `Y DESCtIP�'[ f� :Q'l"Y `RATE -AjIA .U[VT 63-005 REMOVE EXISTINGASPHALT(FULL DEPTH)PER SY 80 2.00 160.00 63-007 SHALLOW EXCAVATION(DEPTH<4 FT)PER CY 10 10.00 100.00 63-010 FINISH GRADING PER SY 16 3.50 56.00 63-013 Sn BASE INCL PRIME COAT PER SY 32 20.00 640.00 63-019 MILL EKISTINGASPHALT PAVEMENT(<5000 SY)PER 112 2 5,300.00 10,600,00 DAY 63-020 PORTABLE MILLING MACHINE PER HOUR 3 250.00 750.00 63-022 MISC.ASPHALT(0-50 TONS)(INCL TACK)PER TN 33 200.00 6,600.00 ---------------------------------------------------------------------------------------------------------------------------------------------------------- TOTAL $18,906,00 Accepted B. Accepted Date ' s i Page 1 of 1 Page 21 of 347 Agenda Item #4. • Purchase Order Village of Tequesta 345 Tequesta DiveP.O. • • • ORDER ■ a ■ • Tequesta, FL 33469 25-000921 25-000921 11/21/2024 01052 VENDOR ADDRESS: SHIP To: 01052 WYNN&SONS ENVIRONMENTAL CONST CO 7268 BELVEDERE RD WEST PALM BEACH, FL 33411 , ry Date ORDERED BY PRICE SOURCE DEPARTMENT JMCCORKLE CONTRACT Pw Po DESCRIPTION: ROAD REPAIRS POINT DRIVE QUANTITY DESCRIPTION UNIT PRICE AMOUNT ROAD REPAIRS POINT DRIVE 18,960.00 18,960.00 001-210-546.350 R&M-ROADS 18,960.00 NET TOTAL: 18,950.00 WYNN&SONS AGREEMENT FOR PATHWAY AND MINOR CONSTRUCTION SERVICES DATED 05/11/2023. VILLAGE OF TEQUESTA I I I I 3 FINANCE DIRECTOR DATE Page 22 of 347 i Agenda Item #4. VILLAGE OF TEQUESTA � BUILDING DEPARTMENT 345 Tequesta Dr. Tequesta,Florida 33469-0273 (561)768-0450 FAX(561)768-0698 PR25-0002 .:��..�;,:.:,:s;..> -- {,:,: :�:... ��.. =�.:tr., •:�.,.,� This permit conveys no right to i. .�1�' ti,�y;,:�!�•:i'•; .r,.2.i � i•1. 7 �:111r-:1= '= occupy any STREET,ALLEY,or Issued: 6 5 ..m, ay SIDEWALK,or any part thereof Expires: 071151202_� either temporarily or permanently. Amount Paid:$0.00 LOCATION OWNER APPLICANT 482 TEQUESTA DR ROW TEQUESTA VILLAGE OF DANIEL P.VV`YNN Lot: 345 TEQUESTA DR 7268 BELVEDERE RD Plat/Sub: TEQUESTA FL 'West Palm Beach FL 33411 Phone: Phone: Contract: Work Description: MILL&PAVE-OPEN CUT REPAIRS Stipulations: FINAL INSPECTIONS ARE REQUIRED ON ALL PERMITS,ALL INSPECTIONS MUST BE CALLED IN BY 3:00 P.M. THE PRECEDING DAY$100 REINSPECTION FEE CHARGED FOR ALL FAILED INSPECTIONS. PICTURES&AFFIDAVIT WILL NOT BE ACCEPTED.IN PERSON INSPECTIONS ARE REQUIRED. NOTICE: IN ADDITION TO THE REQUIREMENTS OF THIS PERMIT,THERE MAY BE ADDITIONAL RESTRICTIONS APPLICABLE TO THIS PROPERTY THAT MAY BE FOUND Ill T THE PUBLIC RECORDS OF THIS COUNTY SUCH AS THE REQUIREMENT FOR HOME OR PROPERTY OtiVNER ASS OCATIONI APPROVAL AND THERE MAY BE ADDITIONAL PERMITS REQUIRED FROM OTHER GOVERNMENTAL ENTITLES SUCH AS VILLAGE OF TEQUESTA UTILTIES DEPARTIMENT, WATER MANAGEMENT DISTRICTS,STATE AGENCIES,OR FEDERAL AGENCIES WARMING TO OWNER: YOUR FAILURE TO RECORD A.NOTICE OF C O NCEMENT MAY RESULT IN YOUR PAYING TWICE FOR IMPROVVEMENTS TO YOUR PROPERTY. A NOTICE OF COMMENCEMENT MUST BE RECORDED AND POSTED ON THE JOB SITE BEFORE THE FIRST INSPECTION. IF YOU INTEND TO OBTAIN FINANCING, CONSULT WITH YOUR LENDER OR AN ATTORNEY BEFORE RECORDING YOUR NOTICE OF COMMENCEMENT. Page 23 of 347 Agenda Item #4. REQUIRFM INSPECTIONS M1111,111''ll E MEEKS, Willow sled E tr. F A gum !�s M Z.. fit Date Date Date Da to Date Date Date Date rLfM .$T T�H -•WAL Y.� ORS,'WOOD J. 5, I)ANGH lig _JjZ 1116, qg. R,� As L 7V r • -AT- H-1, T M -A MIN- -0 K, Date Date Date Date Date Date Date Date d�-_�EA n t'r j.-j U M �1;,P* A• ; J_ly 7 jl� I•X 5 M 117 R ilL§`,"is MR �i-0, -iv Date Date Date Da to Date Date Date Date &X • w t - i st Nm d PXA i Vivi Date Date Date Date Date Date Date Date V,NIT fell i I PA_RANG. -NOW' 4-ill-rllim,t-0, Date Date Date Date Date Date Date Date i R jrf uls. �nsF. K'� uq -i - . — , - '---- - 4 "MU�'-' 11i �F;Lp!�j ",7 a Ee 60�-:g 4 -% - - -3 _2 iun, Date Date Date Date Date Date Date Date Page 24 of 347 Agenda Item #4. PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails t❑ make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement,the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES,TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, oR AT 1mcwi11iams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article X1I of the Palm Beach County Charter,the office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. Page 25 of 347 Agenda Item #4. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title 11 of the American with Disabilities Act of 1990 ("ADA") by ensuring that the Contractor's [agreement/bid documents and specifications] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images,graphics,text, audio,video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the world wide Web Consortium ("WK"), web Accessibility Initiative ("WAI"), available at www.w3.org/TR/WCAG/.*" Page 26 of 347 Agenda Item #4. V '111age of T 345 Tequesta Drive 561-768-0700 Tequesta, FL 33469 ' www.tequesta.org Date: January 2, 2025 To: Jeremy Allen, Village Manager Through: Marjorie G Craig, PE, Director, Utilities Department Re: Consider Approval of Work Authorization to Mock Roos for$5,000 to Conduct Tequesta's NPDES Year 8 Annual Assessment for the PBC MS4 County-wide Permit 2024 (FY25 Funds) The Utilities Department(UD) recommends approval of a work authorization to Mock Roos & Associates, Inc.,for$5,000 to conduct Tequesta's Year 8 "Annual Assessment" for the Palm Beach County (PBC) municipal separate storm sewer system (MS4) National Pollutant Discharge Elimination System (NPDES) permit using 2024's data. The municipalities and Palm Beach County hold an MS4 permit for storm sewer collection systems located within the county. The permit has a list of compliance conditions under which it is issued, often specific for each year the permit is held. These requirements must be completed and submitted to PBC for compilation and ultimate submittal to the Florida Department of Environmental Protection (FDEP) for permit compliance. This work authorization is to conduct a required "Annual Assessment" of the Village of Tequesta's stormwater system by evaluating the results of sample points near Tequesta taken by the Loxahatchee River Environmental District. The annual assessment is an analysis using a suite of analytes specific to determining the trend of nutrient loading in the nearby receiving waters.The receiving waters are the Loxahatchee River and the Indian River Lagoon.That evaluation is added to the Village's other Year 8 information and provided to PBC. PBC compiles the compliance information for all stormwater service providers in the county and submits it to FDEP. FUNDING SOURCE: Stormwater Fund—Account#403-250-531.302—Engineering Services Budgeted amount: $ 30,000 Available amount: $ 51000 Expenditure request amount: $ 51000 Remaining after request: $0 Attachment: Scope of Services This document may be reproduced upon request in an alternative format by contacting the Villa Ra e27of347 Clerks Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4 g Agenda Item #4. VILLAGE of TEQUESTA CONSULTING G SERVIC S C R-K AUTHORIZATION r r i DATE: December 3 1 02 r VILLAGE RFQ. NO.: I�-K AUTHORIZATION NO.. FOR CONSULTING SERVICES PR. JECT o. CAL ODE: CONSULTANT T PROJECT N .. C4036.00 PROJECT TITLE: MSS Permit Annul Program Assessment Report (Cycle 4., Year 8 .) This Work Authori ation, when executed, shall be incorporated in and shall become an integral pail of the Agreement for Professional Services dated September 10, 2020, between ee the VILLAGE of Tequesta (""VILLA('IrE"), and Mock, Zoos & Associates, Inc. ("'CONSULTANT") hereafter referred to as the Agreement. I. PROXE CT DESC IZIPTIO "Fhe VILLAGE has requested that Mocke oos prepare the Cycle4/Year 8 Annual Assessn-ient Report as required by Te ue t 's Municipal Separate Storm Sewer System MS Permit. The Assessment report includes reviews of both water quality monitoring data .gad pollutant loading reduction estimates, in order to assess the effectiveness of the MS4 programs carried otxt by Te ue ta, II. SCOPE OF SERVICES The following is a description of the anticipated services to be provided under this Wort Author izatlolr. TASK I —Prepare a draft of the Year 8 Rej oj-t which will include: . bits odLletion and Goals . Water Quality Monitoring Program—Description, Monitoring Sites (12), Results and 'Frends C. Pollutant Loading Estimates—Description, Loading Result d. MS4 Program Effectiveness 11CILIs1oI1 e. Tables alid Figures TASK 2 — Submit Draft report to Tequesta for review -and comment TASH,- 3 —Finalize (lie report 41111d post to the Palm Beach County NPDES NIS4Group WORK AUTHORJZATION NO. l of* Page 28 of 347 Agenda Item #4. Nvebsite for subsequent downlo-ad by Florida Departinent of Environmental Pi-otection) 111. DELIVERABLES, Task 2 —Draft Assessment Report Task 3 — Final Assessment Report IV. SCHEDULE Upon receipt of Notice-To-Proceed the CONSULTANT will complete the services identified in this Work Authorization within the schedule outlined in Table 1. Table 1. Schedule Cumulative Thne to Time to Complete Complete (Calendar (Calendar Activitv Days) :Day-�) Task I —Prepare Year 8 Report 53 53 Task 2—Submit Draft for Review 7 60 Task 3 —Post Final Repoil 14 711 V. COMPENSATION AND PAYMENT The CONSULTANT will perfonii the tasks as outlined in the scope of services for an hourly Not-To-Exceed Fee of$5,000.00 as outlined in Table 2. Table 2 Budget Summai-y .Description Total Tasks 1,2, & 3 —Prepare/Revise/Post Year 8 Report $55000.00 TOTAL $500-00 V1. ASSU'MPTIONS I A_ny services not included in the Scope of Set-vices will be considered Additional Services. 2. Additional Services can be provided upon CONSULTANT receiving signed authorizatioll froni the VILLAGE. WORK AUTHORIZATION NO. 2 of 3 Page 29 of 347 Agenda Item #4. VII. AGREEMENT REFERENCE The work authorized under this Work Authorization shall be performed under the terms and conditions described within the Professional Services Agreement dated September 10, 2020, by and between the VILLAGE of Tequesta ("VILLAGE") and Mock, Roos & Associates ("CONSULTANT"). Compensation shall not exceed the hourly rates currently in effect under this Agreement. MOCK, ROOS ASSOCIATES, INC. VILLAGE OF TEQUESTA Digitally signed by Jeremy Allen Jeremy AllenDate:2025.01.28 11:02:26-05'00' B . ,. Print Name: Thomas A. Biggs, P.E. Print Name: Jeremy Allen, Village Manager Title: Executive Vice President Date: WORK AUTHORIZATION NO. 3 of 3 Page 30 of 347 Agenda Item #4. PUBLIC RECORDS. In accordance with Sec. 119.07011 Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VI LLAG E, AT (561) 768-0440, OR AT Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. Page 31 of 347 Agenda Item #4. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("'ADA") by ensuring that the Contractor's [ agreement/bid documents and specifications ] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images,graphics,text, audio, video, and multimedia, shall be provided in aformat that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at www.w3.org/TR/WCAG/." Page 32 of 347 Agenda Item #4. Village of Tequesta 345 Tequesta Drive 561-768-0700 Tequesta, FL 33469 � www.tequesta.org '1. MEMORANDUM DATE: February 3, 2025 TO: Mayor, Council FROM: Jeremy Allen, Manager SUBJECT: Agreement between THEY improv LLC. and the Village of Tequesta Please find attached the Agreement between THEY improv LLC. and the Village of Tequesta to facilitate an improv workshop for Senior management team-building activity, focusing on interpersonal communications and team bonding to continue to foster a successful working environment. The Village committed to pay a 50% deposit up front for an amount of $2,550.00 and the remaining 50% due at the completion of the activity. This document may be reproduced upon request in an alternative format by contacting the Village Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4 Page 33 of 347 Agenda Item #4. THEY improv 5108 Ledgestone Drive Fort Worth,, TX 76132 Attn: Todd Rice — (786) 543-9472 Jeremy Allen Village of Tequesta 345 Tequesta Drive Tequesta FL 33469 561-768-0465w 561-972-3069cjallen@tequesta.org Dear Jeremy, It was a pleasure to speak with you regarding your improv team building needs involving an improv workshop on Friday, January loth from loam-noon, with a 30 minute break for lunch, and then from 12:30-2:30pm for about 20 people at River Center, 805 U S 1, Jupiter, FL 33477. We look forward to helping your group to bond through improvisational techniques. Focus will be on fighting Silo Mentality, Collaborating, and enhancing Communication to provide a more productive environment for all. THEY improv will provide a moderate Lead Facilitator. This will include fun exercises as well as focusing on interpersonal communications and the concept of `Yes, and' with a specific focus on bonding employees to help create a successful business environment. This means that they'll laugh along the way. There are many options for exercises with planned samples in our ADDENDUM that can be changed and are up for discussion. You will find the contract attached. If everything is agreeable, you should print, sign and return it with the deposit of 50% of the event fee made out to "THEY improv, LLC" at the address above. The final 50% is due to be mailed by you within one week after the event. Refunds of this money are allowed up to 30 days prior to the event date. If you prefer to pay by credit card, there is an up to 3.5% convenience fee and an additional form that would need to be signed. This proposal is good for 4 days as the event is coming up quickly. Thank you for the opportunity and we look forward to working with you. Sincerely, Todd Rice Director THEY improv, LLC Improv-ing Teams Page 34 of 347 Agenda Item #4. THEY improv 5108 Ledgestone Drive Fort Worth,, TX 76132 Attn: Todd Rice — (786) 543-9472 This agreement is made the day of , 2024 by and between THEY improv, LLC and VILLAGE OF TEQUESTA (or CLIENT). THEY improv, LLC agrees to present a team building improv workshop on Friday, January l oth from l oam-noon, with a 30 minute break for lunch, and then from 12:30- 2:30pm for about 20 people at River Center, 805 U S 1, Jupiter, FL 33477. Call time is 30 minutes prior to the event. THEY improv, LLC agrees to provide one moderate Lead Facilitator for this event. CLIENT is responsible for venue location, location expenses (such as parking) and technical issues (items such as pens, paper, and white boards if CLIENT desires). THEY improv, LLC and its employees and independent contractors shall hold harmless CLIENT for any personal injury, accident, or other type of unseen situation that could result in damage to person, property, or materials. CLIENT agrees to pay THEY improv, LLC the sum of$4,500.00 (four thousand five hundred dollars) for the above-mentioned performance by checks made out to "THEY IMPROV, LLC". One-half the total fee is due upon signing this agreement as a deposit, with the balance due within one week after the event. The deposit is refundable until 30 days prior to the event. If credit card payment is preferred, there is a 3.5% fee and an additional form that would need to be signed. If CLIENT cancels the event within 72 hours of the start time, the final balance is also due and payable. This constitutes the entire agreement between both parties. Any changes or substitutions must be agreed upon by both parties and confirmed in writing. Time is of the essence. THEY improv, LLC VILLAGE OF TEQUESTA Jeremy Digitally signed by Jeremy Allen BUJ. D�J . Allen Date:2024.12.3111:00:44-05'00' 1 1J 1 Todd Rice Director THEY improv Day of , 2024 Day of , 2024 Page 35 of 347 Agenda Item #4. ADDENDUM These are some sample exercises for the event to be held. Most likely we may not do all of these, and we may do a variety of others as we adapt to the circumstances,the space,the goals, and the people in the room. Yes/And:The building block of improvisation is the over-acceptance of ideas from a scene partner. We work on an exercise to develop that instinct to first listen to ideas rather than rejecting them. This takes conversations in unusual and amusing directions. Note: Scene Bouncer is a speed version. Categories of Eight: Each participant is provided with a category and they come up with 8 items in that category. The rest of the group counts off these items no matter if it belongs in the category or not. This helps to create inclusion within the group and acceptance of each other's ideas. Panel of Experts: Participants are brought up in small groups and asked to answer questions one word at a time, with each participant taking one word. This keeps people from thinking too far ahead and to accept the ideas of others. Enthusiasm: Someone is given something they can't possibly be excited about and then they have to speak enthusiastically about it. They should create reasons why that enthusiasm is justified. Counting: Some from the group form a circle and count as a team to 20. No two people can speak at the same time and they can't indicate who goes next. If they do, they start back at one. This encourages listening and cooperation while gaining appreciation for non-verbal communication and being on the same page. Check Ins/ Half Life:To get people to know more about one another as humans and to enhance management skills by providing more succinct information, people are brought in front of the group to tell a one minute story from their lives. They then tell the same story in half the time, providing more focus and clarity. The group can ask two questions that the person must answer beyond completely providing the sense of transparency. Cross Talk:Two Participants are asked to talk to each other. Each has a different topic. They speak on that topic and continue talking until 1 minute has passed. They speak at the same time! This is an exercise in failure. We're showing the dangers of multi-tasking while also getting them to laugh. This is usually done more as a demonstration in front of the group. Word Association/Ping Pong: Participants are asked to have simply respond to the last word provided. This keeps people from thinking ahead and being open to new ideas as well as how to free associate for enhanced creativity. Then they take a list of 10 words and have a 10-sentence conversation using those words. The Ad Game: Participants are broken into groups of 6-8 and asked to come up with a marketing campaign for a fictitious product and a fictitious ability for that product. Each group presents the resulting campaign pitch and fake commercial in front of the other groups. This is likely to be cut for time. Note: We may shift this to be during lunch if you prefer. Page 36 of 347 Agenda Item #4. PUBLIC RECORDS. In accordance with Sec. 119.07011 Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VI LLAG E, AT (561) 768-0440, OR AT Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. Page 37 of 347 Agenda Item #4. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("'ADA") by ensuring that the Contractor's [ agreement/bid documents and specifications ] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images,graphics,text, audio, video, and multimedia, shall be provided in aformat that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at www.w3.org/TR/WCAG/." Page 38 of 347