HomeMy WebLinkAboutDocumentation_Regular_Tab 11_2/13/2025 Agenda Item #11.
Regular Council
STAFF MEMO
Meeting: Regular Council - Feb 13 2025
Staff Contact: Marjorie Craig, Utilities Director Department: Utilities
IMMF
Consider Approval of Johnson-Davis, Inc. Proposal to Replace Three Broken Water Distribution Main
Valves for $74,857
SUMMARY: A
The Utilities Department (UD) recommends approval of the proposal submitted by Johnson-Davis,
Inc. (JD) for the replacement of three (3) broken water main valves within the water distribution
system. This proposal piggybacks a contract that JD has with Palm Beach County, allowing us to
leverage the pricing.
Prior to Fiscal Year 2025, the UD recognized the need to replace these valves as they had broken in
the closed position. Closed valves within the water distribution system can affect fire flows and create
dead-ends, which could lead to water quality issues. The broken valve locations are as follows:
• SE Ridgeview Drive and SE Lakeside Drive — WV530 and WV532
• N US Highway 1 and Harbor Road South — WV430
The Johnson-Davis proposal is comprehensive, and the pricing is based on Palm Beach County's
2022 Pipeline Continuing Construction Contract (PBCWUD Project No. 22-032). The Village of
Tequesta piggybacked this contract on June 13, 2024, and it remains valid until May 14, 2025. A copy
of the original contract is available upon request.
The Village Council approved $75,000 within the Fiscal Year 2025 Budget for the replacement of
these valves.
Water Fund — Miscellaneous Renewal & Replacement —Account 401-411-549.671
Budgeted amount: $757000
Available amount: $751000
Expenditure Request: $747857
Amount remaining after request: $143
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-
768-0443.
Page 231 of 347
Agenda Item #11.
QUDGET INFORMATION:'m
BUDGET AMOUNT $75,000 AMOUNT AVAILABLE EXPENDITURE AMOUNT:
$757000 $747857
FUNDING SOURCES: 401-411-549.671 IS THIS A PIGGYBACK:
❑x Yes ❑ N/A
DID YOU OBTAIN 3 QUOTES?
0 Yes ❑ N/A
QUOTE 1 - BUSINESS NAME N/A QUOTE AMOUNT N/A
QUOTE 2 - BUSINESS NAME N/A QUOTE AMOUNT N/A
QUOTE 3 - BUSINESS NAME N/A QUOTE AMOUNT N/A
COMMENTS/EXPLANATION ON SELECTION Approval of Proposals
JD Valve Replacement Proposals 18143 Ridgeview & 19510 US1
Page 232 of 347
Agenda Item #11.
SCHEDULE OF BID PRICES
PBCWUD Protect .: -0 2
Project Name: 19510 Highway I -Tequesta -2022 Pipeline Continuing Construction Contract
BID TEN! BID ITEM(Furnish and Install with Appurtenances) UNIT QUANTITY UNIT PRICES TOTAL
NO.
8"DID'Push-On,Joint Water MaWlReclaimed Water Main LF 0 90.00 S 540.00
33 Ductile Iron Fittings for Water M intReclairnedWater Main Tors 0.0 357.50
55 8"Mechanical,Joint Restraint for DIP EA 5
350.03 S 2,100.00
104 „Gate Valve&Valve Box p y
A 1 "}r ,t]S-�0,00 v� G ry�yCJ�04J0.0 4J
4"to 12"Diameter Connection to Existing Water kiailn/Reclaimed
234 Water Main or Force Main(Joint Restraint#br existing pipe to be EA 8,000,00 16,000.00
included)
247 Asphalt Roadway Removal and Restoration(2. "thick) SY 7
0.00 50,00
248 Asphalt Roadway Restoration-Additional Thickness ss of I"per SY SY 7
0.00 140.00
256 Concrete Sidewalk Removal&Restoration, Y 0
g0.-30 540.00
257 Concrete Curb Gutter Removal&Restoration LF 1
70,00 S 1,050,00
263 Record Draining LF 250
{ 3.00 0.00
264 Construction Survey LF 250
3.00 750.00
65 Preconstruct on Video Taping LF 250
2.50' 625.00
5,00
259 Maintenance f FDOT Roadway LF 250 6.00 S 1.500.00
270 Density Tests EA 4 75.04 S 300.00
271 Proctor Tests EA 1 1.25.10 125.00
(A)SUBTOTAL BASE BID(Bid Items 2 ,1 37.5t}
334 Additional Work not included in Bid Items(N/A) LS 1
335 Mobilization(2.5%of Subtotal Bid Price B) LS 1 .5%
703A4
3 i Demobili t€on(1%of Subtotal iid Price(B) LS 1 t;138
(B)SUBTOTAL ADDITIONAL WORK BID PRICE(Bid Items 334-336) S
TOTAL Bit]PILE(A� ) � �g.1�?,�I
TOTAL AID IN 1�� PD GiLIJDitV DOI..L�.i AND f�T ;
u si
-ins:Striping 11 tiot ei'fect striping w0b asphalt patch),Mill&Overlay,H andicap ADA iwnp.
Digitally signed by Jeremy Allen
JeremyAllen _Date.2025.01.29 13:35:39 05 00
signature. Date Signature Date
Wm"'-'61ark C. Cry r, Vice President Jeremy Allen,n, illage Manager
�insoln-Davis, Inc. Village of T que to
Page 233 of 347
Agenda Item #11.
SCHEDULE OF BID PEES
PBCWUD Project No.: 22- 2
Project lame: 18143 E Ridgeview [fir.-Tequesta-2022 Pipeline Continuing Construction Contract
130 ITEM BID ITEM(Furnish and Install with Appurtenances) UNIT QUANTITY UNrr PRICES TOTAL
NO.
8"DIP Push-ors Joint Water MainlRecialmed"water Man LF 90.00 S 540,00
Ductile Iran Fittings for Water MaindReclaimed Water Main Tors 0.055
33 6,500.OD a 357.50
66 "Mechanicaf Joint Restraint for PVC EA 10 300.00 S 3,000,00
103 6"Gate halve&Valve Box EA 2
0X00 4�DO {
4"to 12"Diameter Connection to Existing Water l a€in/RWairn+ed
234 Water Main or Ponce Main(Joint restraint for existing pipe to be EA 4 8,000.00 32,000.00
included)
247 Asphalt Roadway Removal and Restoration . "thick 45
_.
263 Record D irawng LF 10 3.00 30.00
264 Constructon Survey L 10
3.00 30.00
265 Pre construction Video'Taping LIB 10 2.50 25.00
267 Maintenance of Traffic Residential Street LF 10
.Oil 3 .00
270 Density Tuts EA 6
75.00 40,00
271 Proctor Tests EA 1125.00 #
{A S U BTOTAL BASE BID(Bid Items 44,187.50
334 Additional Work not included in Bid Items(NIA) LS 0
33 Mobilization(2. %of Subtotal Bid Price(B L 1 .5 Iq104. 9
3 6 Demob[li ation(1%of Subtotal Bid Price(B) 1 441.88
(B)SUBTOTAL ADDITIONAL WORK$llID PRICE(Bid Item 334-336)]S 1,546-56 7
TOTAL B ID P RIC E{ 8)
S 41.734,06
TOTAL BID IN WORDS INCLUDING DOLLARS AND CENTS,
Exclu ' a tripin
Digitally signed by Jeremy
JeremyAllen Allen
Date:2025.01.29 15:51:02
5 -05'00'
inaur Date Signature Date
/Wm lark . Cryer, Vice President Jeremy Arlen, Village Manager
LJohnson-Davis, Inc. Tillage of Tequesta
Page 234 of 347
Agenda Item #11.
PUBLIC RECORDS. In accordance with Sec. 119.07011 Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VI LLAG E, AT (561) 768-0440, OR AT
Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 235 of 347
Agenda Item #11 0
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("'ADA")
by ensuring that the Contractor's [ agreement/bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images,graphics,text, audio, video, and multimedia, shall be provided in aformat
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at
www.w3.org/TR/WCAG/."
Page 236 of 347