HomeMy WebLinkAboutDocumentation_Regular_Tab 13_2/13/2025 Agenda Item #13.
Regular Council
STAFF MEMO
Meeting: Regular Council - Feb 13 2025
Staff Contact: Jeremy Allen, Village Manager Department: Manager
Village Manager Standing Report
1. The Financial Reports presented above are unadjusted and unaudited. The Village considers
revenues available if collected within 60 days of the current fiscal period. This means that there
are additional revenues and expenditures that have not been recorded to date and that will be
recorded once year-end adjustments are completed. Additionally, during the year, revenues
and expenses are recorded on a modified accrual basis (similar to a cash basis). This will
result in significant differences between our beginning balances in the enterprise funds (water,
refuse and recycling and stormwater) and the adjusted ending balances as these funds report
on a full accrual basis.
2. Property Taxes — collected at $10.8 million, which represents 86% of the budgeted amount.
Historically, 91% of ad valorem tax distribution receipted by the end of February.
3. Sales/use taxes (21%), which include local infrastructure surtax, insurance premium, utility,
communication service and local business tax, are one/two months behind collection/reported
period, with the exception of the Local Business Tax that are due October 1st and collected at
99%. Insurance premium tax ($370 thousand) to be collected at the year-end as one
distribution. Sales/use taxes are on target for three months' collections.
4. Intergovernmental revenues (24%) which include municipal revenue sharing, half-cent sales
tax, and local gas tax are one month behind the collection/reported period and is on a target
for three months' collections.
5. Local discretionary infrastructure surtax(14%) - collected at $86 thousand, which
represents 14% of the budgeted amount and is on target for two months' collections.
6. Revenues (Budgetary comparison) recorded in the General fund represent 67% of budgeted
due to the distribution nature of Ad valorem taxes collected at 86%, representing 83% of
overall General fund revenues at 1/31/2025.
7. Overall Expenditures (Budgetary comparison) in the General Fund represents 34% of the
budget. Not all the expenditures recorded for the services provided for the month of January
2024 and personnel expenditures recorded as paid not when accrued. The FY 2025 personnel
budget does not include IAFF all negotiated benefit increases.
8. Revenues (Prior year comparison) all funds increased by $4.3 million (29%) mainly due to
Ad valorem taxes collected $1.8 million (21%) higher than same period of prior year, increased
Page 240 of 347
Agenda Item #13.
land development (508%) and permit (381%) fees for ongoing projects. Also, interfund transfer
to Vehicle Replacement fund is recorded in the amount of around $1 million.
9. Expenditures (Prior year comparison) all funds are 26% increase due to police vehicles
purchase, road and water utility capital projects started earlier in FY 2025, and interfund
transfers recorded earlier in the year.
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-
768-0443.
BUDGET • - •
BUDGET AMOUNT N/A AMOUNT AVAILABLE N/A EXPENDITURE AMOUNT: N/A
FUNDING SOURCES: N/A IS THIS A PIGGYBACK:
❑ Yes ❑ N/A
DID YOU OBTAIN 3 QUOTES?
❑ Yes ❑ N/A
QUOTE 3 - BUSINESS NAME jallen
COMMENTS/EXPLANATION ON SELECTIONN/A
Jan 2025 v2
January 2025 Managers Report.ADA
January 2025 Grant Budget Worksheet 2
04-Jan Village Council - Council Expenses
Page 241 of 347
s000iltoi#Al l BALANCE SHEET FOR VILLAGE OF TEQUESTA Page: 1/9
acanati Period Ending 01/31/2025
DB: Teauesta
Fund 001 GENERAL FUND
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 1,707,480.67
Investments 13,351,465.13
Accounts Receivable 1,199,433.00
Due from Other Funds 0.00
Accrued Income Receivable 2,918.35
Inventories 55,309.54
Prepaids 33,628.69
Other Assets - Current 0.00
Other Fixed Assets 0.00
Total Assets 16,350,235.38
*** Liabilities ***
Accounts Payable 49.11
Accrued liabilities 23,316.56
Retainage Payable 0.00
Due to Other Funds 0.00
Due to Other Governments 2,068.62
Deferred Revenue 1,186,040.96
Other Current Liabilities 0.00
Customer Deposits 0.00
Noncurrent liabilities 0.00
Total Liabilities 1,211,475.25
*** Fund Balance ***
F/B - Reserved for Inventories 0.00
F/B - Res for Encumbrance 0.00
F/B - All Other Reserves 0.00
F/B - Unreserved - Designated 0.00
F/B - Unreserved/Undesignated 0.00
Fund Balance - Nonspendable 761,073.22
Fund Balance - Restricted 301,000.00
Fund Balance - Committed 500,000.00
Fund Balance - Assigned 0.00
Fund Balance - Unassigned 6,466,662.36
Total Fund Balance 8,028,735.58
Beginning Fund Balance - 23-24 8,028,735.58
Net of Revenues VS Expenditures - 23-24 774,319.71
*23-24 End FB/24-25 Beg FB 8,803,055.29
Net of Revenues VS Expenditures - Current Year 6,335,704.84
Ending Fund Balance 15,138,760.13
Total Liabilities And Fund Balance 16,350,235.38
* Year Not Closed
Page 242 of 347
s000iltoi#Al l BALANCE SHEET FOR VILLAGE OF TEQUESTA Page: 2/9
acanati Period Ending 01/31/2025
DB: Teauesta
Fund 101 BUILDING FUND
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 36,705.03
Investments lr064r376.15
Accounts Receivable 68.38
Inventories 67.85
Prepaids 1F075.03
Total Assets 1,102,292.44
*** Liabilities ***
Accounts Payable 0.00
Accrued liabilities (120.00)
Due to Other Governments 3,229.08
Total Liabilities 3,109.08
*** Fund Balance ***
F/B - Unreserved/Undesignated 0.00
Fund Balance - Nonspendable 16,593.86
Fund Balance - Restricted 728,931.42
Fund Balance - Assigned 0.00
Fund Balance - Unassigned 318,118.65
Total Fund Balance 1F063r643.93
Beginning Fund Balance - 23-24 1F063r643.93
Net of Revenues VS Expenditures - 23-24 (318,118.65)
*23-24 End FB/24-25 Beg FB 790r832.78
Net of Revenues VS Expenditures - Current Year 353,658.08
Ending Fund Balance 1,099,183.36
Total Liabilities And Fund Balance 1,102,292.44
* Year Not Closed
Page 243 of 347
s 000ltoi#Al 3. BALANCE SHEET FOR VILLAGE OF TEQUESTA Page: 3/9
iacanati Period Ending 01/31/2025
DB: Teauesta
Fund 301 CAPITAL IMPROVEMENT FUND
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 297,550.99
Investments 664,904.34
Accounts Receivable 19,178.89
Due from Other Funds 0.00
Prepaids 0.00
Total Assets 981,634.22
*** Liabilities ***
Accounts Payable 0.00
Accrued liabilities 0.00
Retainage Payable 0.00
Due to Other Funds 0.00
Total Liabilities 0.00
*** Fund Balance ***
F/B - Res for Encumbrance 0.00
F/B - All Other Reserves 0.00
F/B - Unreserved - Designated 0.00
F/B - Unreserved/Undesignated 0.00
Fund Balance - Nonspendable 0.00
Fund Balance - Restricted 401,490.00
Fund Balance - Committed 368,344.94
Fund Balance - Assigned 61,690.26
Fund Balance - Unassigned 465,147.56
Total Fund Balance 1,296,672.76
Beginning Fund Balance - 23-24 1,296,672.76
Net of Revenues VS Expenditures - 23-24 (465,147.56)
*23-24 End FB/24-25 Beg FB 831,525.20
Net of Revenues VS Expenditures - Current Year 150,109.02
Ending Fund Balance 981,634.22
Total Liabilities And Fund Balance 981,634.22
* Year Not Closed
Page 244 of 347
s000iltoi#Al l BALANCE SHEET FOR VILLAGE OF TEQUESTA Page: 4/9
acanati Period Ending 01/31/2025
DB: Teauesta
Fund 303 CAPITAL PROJECTS FUND
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 18,042.70
Investments 834,675.60
Accounts Receivable 0.00
Due from Other Funds 0.00
Prepaids 0.00
Total Assets 852,718.30
*** Liabilities ***
Accounts Payable 0.00
Accrued liabilities 0.00
Retainage Payable 0.00
Due to Other Funds 0.00
Total Liabilities 0.00
*** Fund Balance ***
F/B - Res for Encumbrance 0.00
F/B - Unreserved/Undesignated 0.00
Fund Balance - Nonspendable 0.00
Fund Balance - Assigned 1,388,526.77
Fund Balance - Unassigned (1,126,171.72)
Total Fund Balance 262,355.05
Beginning Fund Balance - 23-24 262,355.05
Net of Revenues VS Expenditures - 23-24 1,126,171.72
*23-24 End FB/24-25 Beg FB 1,388,526.77
Net of Revenues VS Expenditures - Current Year (535,808.47)
Ending Fund Balance 852,718.30
Total Liabilities And Fund Balance 852,718.30
* Year Not Closed
Page 245 of 347
s 000ltoi#Al 3. BALANCE SHEET FOR VILLAGE OF TEQUESTA Page: 5/9
iacanati Period Ending 01/31/2025
DB: Teauesta
Fund 401 WATER FUND
GL Number Description Balance
*** Assets ***
Current Assets 0.00
Cash and Cash Equivalents 2,506,869.76
Investments 9,122,753.67
Accounts Receivable 669,940.72
Special Assess -Current 0.00
Special Assess - noncurrent 0.00
Due from Other Funds 0.00
Accrued Income Receivable 0.00
Inventories 407r345.74
Prepaids 9,289.28
Other Assets - Current 0.00
Land 83,335.00
Other Assets - Non Current 83,335.00
INFRASTRUCTURE 13,539,107.06
Buildings 178,621.41
Improvements Other Than Bldgs. 17,616.00
Machinery & Equipment 320r873.30
Construction in Progress 2,856,905.43
Intangible Assets 0.00
Other Fixed Assets 0.00
Deferred Outflows 608r256.07
FIXED ASSETS 0.00
Total Assets 30F320,913.44
*** Liabilities ***
Accounts Payable 734.89
Accrued liabilities (75.00)
Retainage Payable 0.00
Due to Other Funds 0.00
Due to Other Governments 303.98
Deferred Revenue 0.00
Current Portion of Debt 445,914.63
Other Current Liabilities 0.00
Customer Deposits 33,300.00
Noncurrent liabilities 1,125,092.99
Other Long Term Liabilities 585,311.39
Def Inflows of Resources 524,664.00
Total Liabilities 2,715,246.88
*** Fund Balance ***
F/B - Res for Encumbrance 0.00
F/B - All Other Reserves 0.00
F/B - Unreserved - Designated 0.00
F/B - Unreserved/Undesignated 0.00
N.A., Inv in Cap, net of debt 13,995,148.87
Net Assets, Restricted 0.00
Fund Balance - Restricted 420F915.00
Fund Balance - Committed 500,000.00
Fund Balance - Unassigned 8,635,905.38
Total Fund Balance 23,551,969.25
Beginning Fund Balance - 23-24 23,551,969.25
Net of Revenues VS Expenditures - 23-24 3,596,277.89
*23-24 End FB/24-25 Beg FB 27,148,247.14
Net of Revenues VS Expenditures - Current Year 457,419.42
Ending Fund Balance 27,605,666.56
Total Liabilities And Fund Balance 30F320,913.44
* Year Not Closed
Page 246 of 347
s000iltoi#Al l BALANCE SHEET FOR VILLAGE OF TEQUESTA Page: 6/9
acanati Period Ending 01/31/2025
DB: Teauesta
Fund 402 REFUSE & RECYCLING
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 311,343.63
Investments 223,501.81
Accounts Receivable 0.00
Other Assets - Current 0.00
Total Assets 534,845.44
*** Liabilities ***
Accounts Payable 0.00
Due to Other Funds 0.00
Total Liabilities 0.00
*** Fund Balance ***
F/B - Unreserved/Undesignated 0.00
Fund Balance - Unassigned 47,572.37
Total Fund Balance 47,572.37
Beginning Fund Balance - 23-24 47,572.37
Net of Revenues VS Expenditures - 23-24 (10,474.34)
*23-24 End FB/24-25 Beg FB 37,098.03
Net of Revenues VS Expenditures - Current Year 497,747.41
Ending Fund Balance 534,845.44
Total Liabilities And Fund Balance 534,845.44
* Year Not Closed
Page 247 of 347
s 000ltoi#Al 3. BALANCE SHEET FOR VILLAGE OF TEQUESTA Page: 7/9
iacanati Period Ending 01/31/2025
DB: Teauesta
Fund 403 STORMWATER UTILITY
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 224,050.13
Investments 207,402.82
Accounts Receivable 3,352.93
Due from Other Funds 0.00
Inventories 226.06
Prepaids 0.00
Other Assets - Current 0.00
Other Assets - Non Current 0.00
INFRASTRUCTURE 2,465,807.41
Buildings 0.00
Improvements Other Than Bldgs. 0.00
Machinery & Equipment 3,504.65
Construction in Progress 0.00
Deferred Outflows 44,364.00
Total Assets 2,948,708.00
*** Liabilities ***
Accounts Payable 0.00
Accrued liabilities 0.00
Retainage Payable 0.00
Due to Other Funds 0.00
Due to Other Governments 0.00
Current Portion of Debt 0.00
Other Long Term Liabilities 39,999.14
Def Inflows of Resources 12,280.00
Total Liabilities 52,279.14
*** Fund Balance ***
F/B - Res for Encumbrance 0.00
F/B - Unreserved - Designated 0.00
F/B - Unreserved/Undesignated 0.00
N.A., Inv in Cap, net of debt 2,031,685.06
Fund Balance - Unassigned 480F853.59
Total Fund Balance 2,512,538.65
Beginning Fund Balance - 23-24 2,512,538.65
Net of Revenues VS Expenditures - 23-24 (20,795.72)
*23-24 End FB/24-25 Beg FB 2,491,742.93
Net of Revenues VS Expenditures - Current Year 404r685.93
Ending Fund Balance 2,896,428.86
Total Liabilities And Fund Balance 2,948,708.00
* Year Not Closed
Page 248 of 347
s 000ltoi#Al 3. BALANCE SHEET FOR VILLAGE OF TEQUESTA Page: 8/9
iacanati Period Ending 01/31/2025
DB: Teauesta
Fund 501 VEHICLE REPLACEMENT
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 45,395.37
Investments 918,412.77
Machinery & Equipment 0.00
Total Assets 963,808.14
*** Liabilities ***
Accounts Payable 0.00
Total Liabilities 0.00
*** Fund Balance ***
N.A., Inv in Cap, net of debt 0.00
Fund Balance - Assigned 0.00
Fund Balance - Unassigned 0.00
Total Fund Balance 0.00
Beginning Fund Balance - 23-24 0.00
Net of Revenues VS Expenditures - 23-24 0.00
*23-24 End FB/24-25 Beg FB 0.00
Net of Revenues VS Expenditures - Current Year 963,808.14
Ending Fund Balance 963,808.14
Total Liabilities And Fund Balance 963,808.14
* Year Not Closed
Page 249 of 347
s 000ltoi#Al 3. BALANCE SHEET FOR VILLAGE OF TEQUESTA Page: 9/9
iacanati Period Ending 01/31/2025
DB: Teauesta
Fund 605 SPECIAL LAW ENFORCEMENT
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 5,318.22
Investments 232,274.15
Accounts Receivable 217.65
Inventories 0.00
Prepaids 0.00
Total Assets 237,810.02
*** Liabilities ***
Accounts Payable 0.00
Accrued liabilities 0.00
Due to Other Funds 0.00
Total Liabilities 0.00
*** Fund Balance ***
Fund Balance - Nonspendable 0.00
Fund Balance - Restricted 257,578.88
Fund Balance - Assigned 0.00
Fund Balance - Unassigned 57,818.70
Total Fund Balance 315,397.58
Beginning Fund Balance - 23-24 315,397.58
Net of Revenues VS Expenditures - 23-24 (57,818.70)
*23-24 End FB/24-25 Beg FB 257,578.88
Net of Revenues VS Expenditures - Current Year (19,768.86)
Ending Fund Balance 237,810.02
Total Liabilities And Fund Balance 237,810.02
* Year Not Closed
Page 250 of 347
Agenda Item #13.
VILLAGE OF TEQUESTA
Cash & Investments Unadjusted Unaudited
1/31/2025
Cash and cash
equivalents Investments Total
General Fund#001 $ 117071481 $ 139351,465 $ 1510581946
Building Fund#101 361705 15064,376 I J O L081
Capital Improvement Fund#301 2971551 664,904 962,455
Capital Projects Fund#303 181043 8341676 8521718
Water Utility#401 215061870 99122,754 1116291623
Refuse &Recycling#402 3111344 223,502 534,845
Stormwater#403 224M50 207,403 431,453
Vehicle Replacement#501 451395 918,413 9631808
Special Law Enforcement#605 51318 232,274 2371592
Total Cash and Investments $ 511529757 $ 269619J66 $ 31J72,523
*Interfund transfer pending
Page 251 of 347
VILLAGE OF TEQUESTA
Agenda Item #13. REVENUE REPORT-CASH BASIS,UNAUDITED
YTD BALANCE YTD BALANCE
DESCRIPTION 1/31/2024 1/31/2025 VARIANCE %VARIANCE NOTES
REVENUES
Fund 001-GENERAL FUND
General Property Taxes 8,960,445 10,799,270 1,838,825 20.52% Ad Valorem taxes increase
Sales&Use Taxes 360,207 344,836 (15,372) -4.27%
Franchise fees-gross receipt 166,140 149,964 (16,176) -9.74%
Licenses&Permits 1,520 4,370 2,850 187.50% Rental and misc permits
Grants-Federal 0 2,069 2,069 100.00% Differs from year to year
Grants-State 4,672 1,320 (3,352) -71.75% Differs from year to year
Intergovernmental Revenue 2821116 264,582 (17,534) -6.22% Fees decreased in FY 2025
Chgs for Services-Gen Gov 92,679 517,633 424,953 458.52% Land development fees based on the projects
Indirect Costs 300,997 303,493 21496 0.83%
Rents&Royalties 3,740 10,725 6,986 186.80% Recreation rentals increase
Contributions&Donations 11450 3,473 2,023 139.53% Differs from year to year,timing in recording
Miscellaneous Revenues 15,193 23,290 8,097 53.30% Differs from year to year
Chgs for Services-Public Safety 403,835 480,345 76,510 18.95% EMS fees collection increase
Fines&Forfeitures 4,667 26,399 21,733 465.68% Code enforcement fees collection increase
Impact Fees 3,828 425 (3,403) -88.89% Differs from year to year based on the projects
Charges for Services-Recreation 641737 72,022 71285 11.25%Tequesta fest revenue
Unrestricted Investment Earning 163,888 45,761 (118,126) -72.08% Inv unrealized appr,rate decrease,FY2025 one month behind
Other Financing Sources 11,668 231 (11,437) -98.02% Disposition of assets,differs from year to year
Total General Fund 10,841,781 13,050,208 2,208,428 20.37%
Fund 101-BUILDING FUND
Licenses&Permits 156,501 756,239 599,738 383.22% Varies year to year based upon activity/projects
Charges for Services 406 2,304 1,898 467.09% Admin fees from other gov,based on permit collections
Miscellaneous Revenues 2 0 (2) -100.00%
Unrestricted Investment Earning 16,400 8,453 (7,948) -48.46% Interest rate decrease,FY2025 one month behind
Total Building Fund 173,310 766,996 593,687 342.56%
Fund 301-Capital Improvement Fund
Sales&Use Taxes 150,857 158,455 7,598 5.04%
Unrestricted Investment Earning 21,817 8,540 (13,277) -60.86% Interest rate decrease,FY2025 one month behind
Total Capital Improvement Fund 172,674 166,995 (5,679) -3.29%
Fund 303-Capital Projects Fund
Unrestricted Investment Earning 4,697 13,849 9,152 194.86% Investment balance increase
Total Capital Projects Fund: 4,697 13,849 9,152 194.86%
Fund 401-Water Fund
Miscellaneous Revenues 24,698 944 (23,754) -96.18% Differs from year to year
Unrestricted Investment Earning 156,680 63,869 (92,810) -59.24% Inv unrealized appr,rate decrease,FY2025 one month behind
Other Financing Sources 26,101 55,541 29,440 112.79% Capital connect charge based on the projects
Charges for Services 2,430,131 2,611,975 181,845 7.48%
Total Water Fund: 2,637,610 2,732,330 94,720 3.59%
Fund 402-Refuse&Recycling
Unrestricted Investment Earning 3,529 1,707 (1,822) -51.64% Rate decrease,FY2025 one month behind
Charges for Services 494,311 618,806 124,495 25.19% Non Ad Valorem charges increase
Total Refuse&Recycling: 497,840 620,513 122,673 24.64%
Fund 403-Stormwater Utility
Miscellaneous Revenues 5,300 0 (5,300) -100.00% Differs from year to year
Unrestricted Investment Earning 4,538 1,438 (3,100) -68.32% Interest rate decrease,FY2025 one month behind
Charges for Services 448,126 480,231 32,105 7.16% Non Ad Valorem charges increase
Total Stormwater Utility: 457,964 481,669 23,705 5.18%
Fund 501-Vehicle Replacement
Intragovernmental Revenue 0 166,015 166,015 100.00% New fund created FY 2025
Unrestricted Investment Earning 0 3,647 3,647 100.00% New fund created FY 2025
Transfers in 0 1,049,790 1,049,790 100.00% New fund created FY 2025
Total Vehicle Replacement 0 1,219,452 1,219,452 100.00%
Fund 605-Special Law Enforcement
Forfeitures 623 43,218 42,595 6836.13% Differ from year to year
Unrestricted Investment Earning 41781 21478 (2,303) -48.17% Interest rate decrease,FY2025 one month behind
Total Special Law Enforcement 5,404 45,696 40,292 745.62%
TOTAL REVENUES-ALL FUNDS 14/791/278 19,097,708 4,306,430 29.11%
NOTES are for differences grater than 10%and amounts over$1,000.
Page 252 of 347
Agenda Item #13. VILLAGE OF TEQUESTA
EXPENDITURE REPORT-CASH BASIS,UNAUDITED
YTD BALANCE YTD BALANCE
DESCRIPTION 1/31/2024 1/31/2025 VARIANCE VARIANCE NOTES
EXPENDITURES
Fund 001-GENERAL FUND
Council 20,165 27,968 7,803 38.70% Council expense Seat 1
Manager 107,537 118,282 10,745 9.99%
Human Resources 154,192 170,221 16,029 10.40% Regular wages&employee recognition program
Village Clerk 148,494 1531596 5,102 3.44%
Finance 2811116 296,955 15,839 5.63%
Legal 90,859 32,033 (58,826) -64.74% Differs from year to year based upon service needs
Comprehensive Planning 89,683 99,221 9,538 10.64% Regular wages and life/health ins
General Government 115,105 233,251 118,146 102.64% Vehicle replacement svc charge implemented FY 25
IT 258,441 311.1212 521770 20.42% Regular wages&comp system maint
Police Department 1,131,893 11,441,726 309,833 27.37% Reg&overtime disaster pay,pension contrib,eq maint
Code Compliance 5,084 32,416 27,332 537.61% Full-time position filled in FY 25
Fire Control 1,426,794 1.0703,611 276,817 19.40% Reg&overtime pay,health ins,pension contrib,misc eq
Public Works 469,154 484,801 15,646 3.33%
Leisure Services 493,394 478,393 (15,001) -3.04%
Debt Service 381,706 381,028 (677) -0.18%
Interfund Transfers 0 749,790 749,790 100.00% Transfers to Vehicel replacement fund recorded
Total General Fund 5,173,618 6,714,504 1,540,885 29.78%
Fund 101-BUILDING FUND
Building Department 344,778 338.0338 (6,440) -1.87%
Interfund Transfers 0 75,000 75,000 100.00% Transfer to Vehicle Replacement Fund
Total Building Fund 344,778 413,338 68,560 19.89%
Fund 301-Capital Improvement Fund
General 6,975 787 (6,188) -88.72% Projects varies year to year
Public Works 437,127 0 (437,127) -100.00% Projects varies year to year
Miscellaneous projects 1541461 161099 (138,362) -89.58% Projects varies year to year
Total Capital Improvement Fund: 598,563 16,886 (581,677) -97.18%
Fund 303-Capital Projects Fund
Public Works 0 291.1767 2911767 100.00% Projects varies year to year
Parks 0 2571F890 2571,890 100.00% Projects varies year to year
Total Capital Projects Fund: 0 5491F657 5491,657 100.00%
Fund 401-Water Fund
Water-Administration 6091646 640,144 30,498 5.00% Insurance
Water- Production 6251232 6841931 59,699 9.55%
Water-Distribution 2761706 2851537 8,830 3.19%
Water-Customer Service 921845 1151049 22,205 23.92% Reg wages and bad debt
Renewal&Replacement 1911542 86,478 (105,063) -54.85% Differs from year to year based upon projects
Capital Improvements 0 85,894 851894 100.00% Differs from year to year based upon projects
Debt Service 1501833 1511F877 11045 0.69%
Interfund Transfers 0 225,000 225,000 100.00% Transfers to Vehicel replacement fund recorded
Total Water Fund: 1,946,804 2,274,910 328,107 16.85%
Fund 402-Refuse&Recycling
Refuse and Recycling 153,360 1221765 (30,595) -19.95% Timing in recording
Total Refuse&Recycling: 153,360 122,765 (30,595) -19.95%
Fund 403-Stormwater Utility
Storm Water Utilities 113,157 76,933 (36,224) -32.01% Timing in recording drainage maint
Renewal&Replacement 0 50 50 100.00% Differs from year to year based upon projects
Total Stormwater Utility: 113,157 76,983 (36,174) -31.97%
Fund 501-Vehicle Replacement
General Government 0 255,644 255,644 100.00% Police vehicles purchase
Total Vehicle Replacement 0 255,644 255,644 100.00%
Fund 605-Special Law Enforcement
Police 16,622 65,465 48,843 293.84% Differs from year to year based upon needs
Total Special Law Enforcement: 16,622 65,465 48,843 293.84%
TOTAL EXPENDITURES-ALL FUNDS 8,346,903 10,490,152 21143,249 25.68%
NOTES are for differences grater than 10%and amounts over$1,000. Page 253 of 347
THE VILLAGE OF TEQUESTA
Agenda Item #13. REVENUE REPORT-CASH BASIS,UNAUDITED
FY 2025 FY 2025 33.33%
ORIGINAL AMENDED TARGET YTD BALANCE DOLLAR PERCENT %BDGT
DESCRIPTION BUDGET BUDGET BUDGET 1/31/2025 VARIANCE VARIANCE USED NOTES
Fund 001-GENERAL FUND
General Property Taxes 12,603,668 12,603,668 4,201,223 10,799,270 6,598,047 157.05% 85.68 Historically,91%receipted by the end of Feb
Sales&Use Taxes 1,498,293 1,498,293 499,431 344,836 (154,595) -30.95% 23.02 State revs one month behind
Franchise fees-gross receipt 614,820 6141820 204,940 149,964 (54,976) -26.83% 24.39 one month behind
Licenses&Permits 9,000 9,000 3,000 4,370 1,370 45.67% 48.56 Special events,vacational rental permits
Indirect Costs 910,478 910,478 303,493 303,493 0 0.00% 33.33
Grants Federal 2,500 2,500 833 2,069 1,236 148.31% 82.77 Differ from year to year,timing of collection
Grants-State 61,728 61,728 20,576 1,320 (19,256) -93.58% 2.14 Differ from year to year,timing of collection
Intergovernmental Revenue 1,105,205 1,105,205 368,402 264,582 (103,820) -28.18% 23.94 Revs one month behind
Grants and Contributions-Local 10,000 10,000 3,333 0 (3,333) -100.00% 0.00 Differ from year to year,timing of collection
Chgs for Services-Gen Gov 345,956 345,956 115,319 517,633 402,314 348.87% 149.62 Land dev fees
Chgs for Services-Public Safety 1,270,976 1,270,976 423,659 480,345 56,686 13.38% 37.79 EMS fees collection increase
Charges for Services-Recr. 113,515 113,515 37,838 72,022 34,183 90.34% 63.45 Rec programs and other fees
Fines&Forfeitures 13,585 13,585 4,528 26,399 21,871 482.98% 194.33 Code enf fines&fees
Unrestricted Investment Earning 280,500 280,500 93,500 45,761 (47,739) -51.06% 16.31 Inv unrealized appr,one month behind
Rents&Royalties 148,482 148,482 49,494 10,725 (38,769) -78.33% 7.22 Timing in leases rev recording
Impact Fees 4,500 4,500 1,500 425 (1,075) -71.65% 9.45 Differ from yr to yr depending on projects/permits
Contributions&Donations 2,000 2,000 667 3,473 2,806 420.97% 173.66 Differ from year to year
Miscellaneous Revenues 5,000 5,000 1,667 23,290 21,624 1297.42% 465.81 Differ from year to year,ins claims
Other Financing Sources 10,000 10,000 3,333 231 (3,102) -93.07% 2.31 Assets disposition,differs from year to year
Appropriate Fund Balance 500,000 500,000 0
Total General Fund 19,510,206 19,510,206 6,336,735 13,050,208 6,713,473 105.95% 66.89
Fund 101-BUILDING FUND
Licenses&Permits 608,708 608,708 202,903 756,239 553,337 272.71% 124.24 Varies year to year based upon activity/projects
Chgs for Sery-Gen Gov 0 0 0 2,304 2,304 100.00% 100.00 Admin fees from other gov
Unrestricted Investment Earning 25,003 25,003 8,334 8,453 118 1.42% 33.81 Rev recording one month behind
Appropriate Fund Balance 618,094 618,094 0 0
Total Building Fund 1,251,805 1,251,805 211,237 766,996 555,759 263.10% 61.27
Fund 301-Capital Improvement Fund
Sales&Use Taxes 850,467 850,467 283,489 158,455 (125,034) -44.11% 18.63 State revs two month behind,above budgeted
Grants-State 340,884 340,884 0 0 0 100.00% 0.00 Differ from year to year,timing of collection
Unrestricted Investment Earn 25,000 25,000 8,333 8,540 206 2.47% 34.16 Rev recording one month behind
Total Capital Improvement Fund: 1,216,351 1,216,351 291,822 166,995 (124,827) -42.78% 13.73
Fund 303-Capital Projects Fund
Unrestricted Investment Earning 9,000 9,000 3,000 13,849 10,849 361.63% 153.88 Investment balance increase
Grants-State 162,500 162,500 54,167 0 (54,167) -100.00% 0.00 Differ from year to year,timing of collection
Transfers In 1,280,210 1,280,210 426,737 0 (426,737) -100.00% 0.00 FY 2025 not recorded,timing in recording
Appropriate Fund Balance 249,790 249,790 0
Total Capital Projects Fund: 1,701,500 1,701,500 483,903 13,849 (470,055) -97.14% 0.00
Fund 401-Water Fund
Charges for Services 9,380,856 9,380,856 3,126,952 2,611,975 (514,977) -16.47% 27.84 Differ from year to year,timing of collection
Unrestricted Investment Earn 250,000 250,000 83,333 63,869 (19,464) -23.36% 100.00 Inv unrealized appr,one month behind
Miscellaneous Revenues 37,272 37,272 12,424 944 (11,481) -92.41% 2.53 Differ from year to year
Other Financing Sources(icl.loan) 10,020,000 10,020,000 3,340,000 55,541 (3,284,459) -98.34% 0.55 Loan proceeds
Appropriate Fund Balance 2,075,949 2,075,949 0 0
Total Water Fund: 21,764,077 21,764,077 6,562,709 2,732,330 (3,830,380) -58.37% 12.55
Fund 402-Refuse&Recycling
Charges for Services 718,573 718,573 239,524 618,806 379,281 158.35% 86.12 Historically,91%receipted by the end of Feb
Unrestricted Investment Earn 7,500 7,500 2,500 1,707 (793) -31.73% 22.76 Rev recording one month behind
Appropriate Fund Balance 16,920 16,920 0 0
Total Refuse&Recycling: 742,993 742,993 242,024 620,512 378,488 156.38% 83.52
Fund 403-Stormwater Utility
Grants State 194,500 194,500 64,833 0 (64,833) -100.00% 0.00 Differ from year to year,timing of collection
Grants&Contributions 63,000 63,000 21,000 0 (21,000) -100.00% 0.00 Timing in revenue recording
Charges for Services 570,600 570,600 190,200 480,231 290,031 152.49% 84.16 Historically,91%receipted by the end of Feb
Unrestricted Investment Earn 8,500 8,500 2,833 1,438 (1,396) -49.26% 16.91 Rev recording one month behind
Total Stormwater Utility: 836,600 836,600 278,867 481,669 202,802 72.72% 57.57
Fund 501-Vehicle Replacement
Intragovernmental Revenue 498,046 498,046 166,015 166,015 0 0.00% 33.33
Unrestricted Investment Earn 0 0 0 3,647 3,647 100.00% 100.00 Rev recording one month behind
Transfers In 1,049,790 1,049,790 349,930 1,049,790 699,860 200.00% 100.00 FY 2025 transfers recorded in full
Total Vehicle Replacement 1,547,836 1,547,836 515,945 1,219,452 703,507 136.35% 78.78
Fund 605-Special Law Enforcement
Forfeitures 126,009 126,009 42,003 43,218 1,215 2.89% 34.30 Differ from year to year,timing of collection
Unrestricted Investment Earn 5,000 5,000 1,667 2,478 811 48.67% 49.56 Investment balance increase
Total Special Law Enforcement 131,009 131,009 43,670 45,696 2,027 4.64% 0.00
TOTAL REVENUES-ALL FUNDS 48,702,377 48,702,377 14,966,913 19,097,708 4,130,794 27.60% 39.21
NOTES are for differences grater than 10%and amounts over$1,000.
Page 254 of 347
THE VILLAGE OF TEQUESTA
Agenda EXPENDITURE REPORT-CASH BASIS,UNAUDITED
FY 2025 FY 2025 33.33
ORIGINAL AMENDED TARGET YTD BALANCE DOLLAR PERCENT %BDGT
DESCRIPTION BUDGET BUDGET BUDGET 1/31/2025 VARIANCE VARIANCE USED
Fund 001-General Fund
Council 101,091 101,091 33,697 27,968 5,729 17.00% 27.67(1),(2)
Manager 381,662 381,662 127,221 118,282 8,939 7.03% 30.99(1),(2)
Human Resources 501,502 501,502 167,167 170,221 (3,054) -1.83% 33.94(1),(2)
Village Clerk 464,414 464,414 154,805 153,596 1,209 0.78% 33.07(1),(2)
Finance 842,590 842,590 280,863 296,955 (16,092) -5.73% 35.24
Legal 246,500 246,500 82,167 32,033 50,134 61.01% 13.00(1),(2)
Comprehensive Planning 409,622 409,622 136,541 99,221 37,320 27.33% 24.22(1),(2)
General Government 770,667 7701667 2561889 2331251 231638 9.20% 30.27(1),(2)
IT 612,423 612,423 204,141 311,212 (107,071) -52.45% 50.82(3)
Police Department 4,357,428 4,357,428 1,452,476 1,441,726 10,750 0.74% 33.09
Code Compliance 138,325 138,325 46,108 32,416 13,693 29.70% 23.43
Fire Control 5,012,483 5,012,483 1,670,828 1,703,611 (32,783) -1.96% 33.99
Public Works 1,796,551 1,842,022 614,007 484,801 129,206 21.04% 26.32
Leisure Services 1,284,680 1,284,680 428,227 478,393 (50,166) -11.71% 37.24(3)
Debt Service 487,300 487,300 162,433 381,028 (218,595) -134.58% 78.19(3)
Interfund Transfers 2,030,000 2,030,000 676,667 749,790 (73,123) -10.81% 36.94(3)
Allocate to Fund Balance* 72,968 72,968
Total General Fund 19,510,206 19,555,677 6,518,559 6,714,504 (195,945) -3.01% 34.34
Fund 101-BUILDING FUND
Building&Zoning 1,176,805 1,187,805 395,935 338,338 57,597 14.55% 28.48(1),(z)
Interfund Transfers 75,000 75,000 25,000 75,000 50,000 200.00% 0.00
Total Building Fund 1,251,805 1,262,805 420,935 413,338 7,597 1.80%
Fund 301-Capital Improvement Fund
General 1031000 103,000 34,333 787 33,547 97.71% 0.76 (2),(3)
Parks 931,768 931,768 310,589 0 310,589 100.00% 0.00 (2),(3)
Tequesta Drive(Bridge) 100,000 100,000 33,333 0 33,333 100.00% 0.00 (2),(3)
Misc Projects 0 0 0 16,099 (16,099) -100.00% #DIV/0! (2),(3)
Allocate to Fund Balance* 81,583 81,583 0
Total Capital Improvement Fund: 1,216,351 1,216,351 405,450 16,886 388,564 95.84% 1.39
Fund 303-Capital Projects Fund
Public Works 880,000 1,197,831 399,277 291,767 107,510 26.93% 24.36 (2),(3)
Leisure Services 275,000 1,124,887 374,962 257,890 117,072 31.22% 0.00 (2),(3)
Allocate to Fund Balance* 546,500 546,500 0.00
Total Capital Projects Fund: 1,701,500 2,869,217 956,406 549,657 406,748 42.53% 19.16
Fund 401-Water Fund
Water-Administration 1,961,397 1,984,919 661,640 640,144 21,495 3.25% 32.25
Water- Production 2,408,397 2,408,397 802,799 684,931 117,868 14.68% 28.44
Water-Distribution 976,067 976,067 325,356 285,537 39,819 12.24% 29.25
Water-Customer Service 337,316 337,316 112,439 115,049 (2,611) -2.32% 34.11
Renewal&Replacement 4,243,000 4,548,802 1,516,267 86,478 1,429,789 94.30% 1.90 (z)
Capital Improvement 11,120,000 12,392,108 4,130,703 85,894 4,044,809 97.92% 0.00(2)
Debt Service 492,900 492,900 164,300 151,877 12,423 7.56% 30.81
Interfund Transfers 225,000 225,000 75,000 225,000 (150,000) -200.00% 100.00
Total Water Fund: 21,764,077 23,365,509 7,788,503 2,274,910 5,513,593 70.79% 9.74
Fund 402-Refuse&Recycling
Refuse and Recycling 742,993 742,993 247,664 122,765 124,900 50.43% 16.52 (1),(z)
Total Refuse&Recycling: 742,993 742,993 247,664 122,765 124,900 50.43% 16.52
Fund 403-Stormwater Utility
Storm Water Utilities 283,289 288,188 96,063 76,933 19,129 19.91% 26.70 (1),(z)
Renewal&Replacement 430,152 430,152 143,384 50 143,334 99.97% 0.01 (z),(3)
Allocate to Fund Balance* 123,159 123,159 0 0
Total Stormwater Utility: 836,600 841,499 280,500 76,983 203,516 72.55% 9.15
Fund 501-Vehicle Replacement
General Government 350,000 350,000 116,667 255,644 (138,977) -119.12% 73.04 TPD cars purchase
Building 45,000 45,000 15,000 0 15,000 100.00% 0.00
Renewal&Replacement 172,500 172,500 57,500 0 57,500 100.00% 0.00
Other Nonoperating 980,336 980,336 326,779 0 326,779 100.00% 0.00
Total Vehicle Replacement 1,547,836 1,547,836 515,945 255,644 260,302 50.45% 16.52
Fund 605-Special Law Enforcement
Police 131,009 131,009 43,670 65,465 (21,795) -49.91% 100.00 (2)
Total Special Law Enforcement 131,009 131,009 43,670 65,465 (21,795) -49.91% 100.00
TOTAL EXPENDITURES-ALL FUNDS 48,702,377 51,532,896 17,177,632 10,490,152 6,687,480 38.93% 20.36
Notes:
*Not included in Target Budget calculation
(1)Personal expenditures/expenses recorded as when paid not when accrued.Personnel paid 1/30/25 for the period ended 1/25/25.
Due to timing of payroll dates 6 days of personnel expenditures not reflected in January 2025.
(2)Not all operating expenditures/expenses recorded for the services of January 2025.Expenditures recorded on a cash basis and
adjusted to accrual at year end.
(3)Timing in expenditures/expenses recording and/or recorded as one time entry at year end. P e 255 of 347
Agenda Item #13.
January 2025 Department Reports Current Month 2024/2025 2023/2024 2022/2023
Totals Totals Totals
Building Department Current Month 2024/2025 2023/2024 2022/2023
Total Master Permits and subpermits Issued 123 1516 1372
New Residential Construction Permits 0 12 5
Residential Remodel and additions Permits 15 79 874
Commercial Remodel and additions Permits 0 16 56
Residential Plan Reviews 109 1379 1074
Commercial Plan Reviews 14 137 56
Total Inspections 315 4698 3483
BTR Inspections 4 18
Trade Inspections 113 1300
Vacation Rentals Inspections 1 24
Certificates of Compliance 108 234 267
Certificates of Ocupancy
Record Requests 23 260 246
Permit/Code Information Requests 28 417 308
Meetings/Training 19 30
BCAIB-BOAF-BOATC/DBPR Meetings 2 16 22
LPA 1 3 24
Code Enforcement Current Month 2024/2025 2023/2024 2022/2023
Code Enforcement Inspections 37 253 175
Notices of Violation Issued 11 69 34
Code Cases Opened 22 176 131
-By code officer 20 54
-Reactive 2 12
Code Cases Closed 4 99 101
Code Cases Cleared Within 30 Days 4 71 79
Code Cases Scheduled for Hearing 3 12 17
Magistrate Meeting 0 6 4
Meeting With Residents Regarding Violations 78 340 168
Community Development Current Month 2024/2025 2023/2024 2022/2023
Land Development Applications 2 2 28 63
Ongoing Projects 15 15 125 106
Development Order Time Extensions 0 0 1 1
Public Records Requests 4 4 40 38
Major Meetings and Conference Calls 14 14 109 100
Residents/Business Owners 12 12 101 59
DRC Meeting 0 0 4 6
Permits(New Single Family and Commercial) 2 2 24 22
Phone Calls/Emails/Walk-Ins 120 120 1235 3276
12 Totals Totals
Fire Current Month 2024/2025 2023/2024 2022/2023
Unit Response Data
Fire 7 45 38 119
EMS 109 371 262 1,159
Special Operations 1 6 5 26
Other 9 30 21 58
Mutual Aid Given-Palm Beach County and Martin County Fire Rescue 27 69 42 223
Mutual Aid Received-Palm Beach County/Martin County Fire Rescue 16 47 31 164
COVID 0 0 0 4
Inspection Data
New Construction 3 11 8 69
Annual Fire 46 102 100 345
New Business/New Occupation/Home Business 2 9 7 23
Re-Inspections 28 97 69 226
Food Truck/Tents 1 6 5 19
Public Relations Events Data
Community Function Hours 0 255 255 656
Training 908 3,497 2,589 9,017
Overtime As of 1/31/2025 Actual Budget Goal/Actual%
Overtime Budget $ 131,544.00 36.84% 100%/30.85% 100%/100.06
YTD Totals
Human Resources&Risk Management Current Month 2024/2025 2023/2024 2022/2023
Open Positions 0 6 16 21
Applications Received 1 285 573 500
Onboardings-Hires 5 5 30 11
Offboardings-Terms 0 1 15 11
Payroll Authorizations&Evaluations 11 63 339 265
FMLA Requests 3 9 19 14
Work Comp Claims/FF Cancer Claims 2 7 17 8
Labor Relations(Grievances/Arbitrations/Negotiations etc) 0 4 48 41
Records Requests 2 7 31 29
HR Information System Adjustments 1196 3239 11,666 8359
Safety Meetings and Assessments 0 1 5 5
Auto,Property,Liability Claims 1 4 7 14
Totals
IT Current Month 2024/2025 2023/2024 2022/2023
Helpdesk Tickets 174 174 1460 1456
Projects
M365 Migration
Council Chambers Zoom Proposal
Parks and Recreation Current Month 2024/2025 2023/2024 2022/2023
Recreation Programs
All Programs 324 1978
Summer Camp 0 0 0 1350
Kids Night Out At The Rec 1 0 37 13 30
Gymnastics 1 237 948 3167 10267
Facility/Field Rentals for Tequesta Park/Constitution Park/Recreation Center Rentals
Constitution Park Pavilion Rentals 25 101 76 77
Recreation Center Facility Rentals(Include JTAA,HOA,Good Sheppard,etc.. 1 8
Field Reservations(#of times not estimated attendance) 16 56
Special Events 0
Food Truck 0 400 800 4800
Tequesta Roots Festival 12001 12001 IS001 1500
Holiday In The Park 01 12001 12001 1200
Page 256 of 347
Agenda Item #13.
Santa Ride 0 700 700 700
Letters to Santa 0 40 40 45
Bridge The Gap 0 0 0 1500
Movie In The Park 0 0 0 0
Pickleball Tournment 0 0 0 0
Run 4 The Pies 0 0 1800 1700
Freedom Run 0 0 0 650
Bunny Hop 0 0 0 500
Earth Day Celebration 0 0 0 0
Totals
Police Department Current month 2024/2025 2023/2024 2022/2023
Communication Division
Officer Initiated Calls 1759 25,772 6874
Calls for Service 217 5,231 3931
Fire Rescue 22 406 553
Patrol Division
Reports Filed 21 628 264
Arrest 3 80 62
Crashes Investigated 8 180 313
Traffic Stops 213 4,872 2463
Citations 97 931 469
Warnings 146 2,144 606
Administration
Public Records Request 45 987 480
Overtime Actual Budget Goal/Actual%
Operations $ 118,856.00 96.15%/75.27%
Totals Totals
Public Works January 2024/2025 2023/2024 2022/2023
Equipment Maintenance 8 8 119 95
Sidewalk Repairs and or Grinding 1 1 58 57
Street Signs Replaced 4 3 90 81
Road Repairs 3 2 29 26
Indoor/Outdoor lights Repaired 4 4 119 89
Street Light Outages 2 2 137 121
Work Orders 309 309 5142 4154
Standby Generator Maintenance 12 12 190 160
Fleet Maintenance-Vehicles Serviced 5 5 115 83
Surplus-Junked or Sold lems 9 9 69 68
Engineering Services 1 45 40
Resident Calls 19 19 258 194
Projects 22 22 212 163
Totals Totals
Village Clerk's Office December 2024/2025 2023-2024 2022-2023
Agendas Compiled and Distributed 2 40 46
Minutes Completed(includes council,committees,spec meetings) 2 40 46
Council,Committee,Spec Magistrate,and Special Meeting Hours 2.5 64 89.75
Orders Processed 1 21 26
Resolutions Processed 2 25 21
Ordinances Processed 0 12 15
Agreements Processed 4 97 135
Public Records Processed 30 371 303
Agenda/Minute Portal(iCompass)Total Monthly Visits 1594 25371 25622
Agenda/Minute Portal(iCompass)Unique Monthly Visits 1196 18733 19998
Public Information Officer
Social Media Post(Number of Post to all social) 38
Content Interaction(Likes,shares,comments,etc) 1838 410 557
Facebook Messenger Responses(this does not include post responses) 2 61 59
Website:VOTBot(Artificial Intelligence Quesitons Answered) 78 1029 1215
Press Releases 0 4 8
CodeRed Messages Launched 3 59 60
Tequesta News Messages(Friday Newsletter) 4 42 45
Departmental/Mayor/Other Project Videos 1 3 8
Smoke Signals 1 4 4
Elections
Election:Campaign Treasurer Reports/Candidate Documentation/Office Report 11 31 9
Election:Review Candidate Handbook 01 31 11
Election:Process filing/qualifying paperwork 01 21 6
Clerk&Public Information Officer Events&Meetings:ELECTIONS:Reminded Young and Painter of Campaign Report due dates,reminded French of Office Account
Report due date.SOCIAL MEDIA:Cross posted Parks and Recreation posts to all social media platforms. BUSINESS OUTREACH:N/A ASSISTANCE:Provided
assistance to departments for CivicPlus(website),iCompass(agenda software)and JustFOIA(public records software)and video production. MEETINGS/TRAINING:
Oranized agenda training for March 2025.PARTNERSHIPS:Organized and held two sessions for the JHS Student Government Academy WEBMASTER:Serves as the
Village's Webmaster and makes changes and updates as necessary,trains and assists staff and other departmental employees on website usage and tasks.Responded
to and trained VOTBot(AI)online inquiries.PUBLIC INFORMATION OFFICER:Marketed Resident Academy,Toy Drive.Updated lobby TV as needed.MISC:Finalized
and distsributed 2025 agenda deadline schedule and Smoke Signals schedule.Participated in International Day ceremonies.Provided research for department
heads/manager.Processed records management disposition forms,processed oaths,proclamation,declarations,and council meeting recaps.Trained new
employees/set up required software credentials:JustFOIA,iCompass,website,DemandStar,CivicOptimize etc.Created new accounts and established workflows for
new employees.Created after meeting recaps,ordered office supplies and Amazon orders for Admin and Historicals,ordered business cards for staff(Clerk's Office
does this for all employees),meeting setup/breakdown.Processed daily lien reports,invoices,council mail,admin phone support,Oaths and swearing in of new
committee members and employees.
Utilities Department-Water Distribution Current Month 2024/25 YTD 2023/24 YTD(FY24)
Water Main Breaks(*-FY21&FY22 service line breaks combined w/water line breaks) 0 2 4
Service Line Breaks(*-FY21&FY22 service line breaks combined w/water line breaks) 0 0 17
Line Maintenance 94 265 576
Meter Reader Related Work Orders 2 5 120
Work Orders(Non Meter)/Stormwater:Catchbasins,Outfalls,Pond Mowing&Inspections,et 124 192 756
Employee Call Back 2 39 84
Meter Set/Changed Out 5 28 88
Utilities Department-Customer Service Current Month 2023/2024 2022/23(FY22)
Leak Adjustment Requests 9 157 (not counted)
*Utility Billing/Customer Service dashboard in monthly report for Council
Utilities Department-Water Production Current Month 2025 YTD Calendar Yr 24**YTD CalendarYr23**YTD
Water Production Total(million gallons(MG)) 82.7331 82.733 999.4821 992.777
Maximum Day Production Demand Rate(million gallons per day(MGD)) 3.2221 3.222 3.8761 3.71
Average Daily Production Demand(MGD) 2.6471 2.647 2.7381 2.72
Page 257 of 347
Agenda Item #13.
Monthly Rainfall 4.30 4.30 77.17 106.64
**-SFWMD water use permits(WUP)are based on a"water year"which is a calendar year;we are
permitted based on the calendar year.Our maximum permitted annual daily production is 6.3 MGD
with a total permitted quantity of 401 MG from the Surficial aquifer and 1251 MG from the upper
Floridan aquifer
Projects:see monthly Utilities Department report on Village Council agenda
Page 258 of 347
Agenda Item#13.
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Agenda Item #13.
Village Council Mayor Molly Young
GL ACTIVITY REPORT FOR VILLAGE OF TEQUESTA
FROM 001-100-540.307 TO 001-100-540-307
TRANSACTIONS FROM 10/01/2024 TO 01/31/2025
Created 02/06/2025
-Date-----------JNL------Type-----Description ---------------------- -------------------------Reference#-------------Debits--------Credits------Balance
Fund 001 GENERAL FUND
10/01/2024 001-100-540.307 COUNCIL EXPENSES-SEAT 2 BEG.BALANCE $ 3,000.00
10/04/2024 AP INV DONALDSON/HILTON CON HOTEL FLC MTG M YO 10042024E 285.75 (285.75)
10/04/2024 AP INV DONALDSON/HILTON CON REFUND HOTEL TAX F 10042024J 31-75 31-75
10/08/2024 AP INV RM B TRAVEL EXP FLC POLICY COMM MTG M YOU 10032024 200-35 (200-35)
11/06/2024 AP INV ALLEN/JERE HILTON CON HOTEL DEPOSIT FLC 11062024P 214.88 (214.88)
12/06/2024 AP INV DONALDSON/HILTON CON HOTEL HILTON FLC M 12062024T 399-98 (399-98)
01/23/2025 AP INV RMB TRAVEL EXPENSE FLC MTG M YOUNG 12/04 01062025 278-24 (278.24)
01/31/2025 001-100-540.307 END BALANCE $ 1,379.20 $ 31.75 $ 1,652-55
Page 260 of 347
Agenda Item #13.
Village Council Vice-Mayor Laurie Brandon
GL ACTIVITY REPORT FOR VILLAGE OF TEQUESTA
FROM 00 1-100-540.306 TO 00 1-100-540.306
TRANSACTIONS FROM 10/01/2024 TO 01/31/2025
Created 02/06/2025
❑ate-----------JNL--- Type -Description-------------------------------------------------Reference# --Debits-------Credits-------Balance
Fund001 GENERAL FUND
10101/2024 001-100-540.306 COUNCIL EXPENSES-SEAT 3 BEG.BALANCE 3,000.00
01/14/2025 AP INV ACCT#287291952941 08/26-09/25/24 MGR/CNC 287291952941X1024 40.28 (40.28)
01/14/2025 AP INV ACCT#287291952941 09/26-10/25/24 MGR/CNC 287291952941X1124 40.30 (40.30)
01/14/2025 AP INV ACCT#287291952941 10/26-11/25/24 MGR/CNC 287291952941X1224 40.30 (40.30)
01/14/2025 AP INV ACCT#287291952941 11/26-12/25/24 MGR/CNC 287291952941XO125 40.30 (40.30)
01/14/2025 AP INV ACCT#287291952941 05/26-06/25/24 MGR/CNC 287291952941XO724 40.27 (40.27)
01/14/2025 AP INV ACCT#287291952941 07/26-08/25/24 MGR/CNC 287291952941XO924 40.28 (40.28)
01/31/2025 001-100-540.306 END BALANCE 241-73 0.00 21758.27_
Page 261 of 347
Agenda Item #13.
Village Council Member Jayson French
G L ACTIVITY REPORT FOR VILLAGE OF TEQ U ESTA
FROM 001-100-540.301 TO 001-100-540.301
TRANSACTIONS FROM 10/01/2024 TO 01/31/2025
Created 2/6/2025
Date JNL Type Description Reference# Debits Credits Balance
---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Fund 001 GENERAL FUND
10/01/2024 COUNCIL EXPENSES-SEAT 1-FRENCH BEG.BALANCE $ 3,000.00
10/01/2024 AP INV DONALDSON/HILTON CON HOTEL DEPOSIT FLC 07312024J 214.88 (214.88)
10/03/2024 AP INV DONALDSON/PALM BEACH TRN BBH NPBC CHAMB 10032024C 35.00 (35.00)
10/04/2024 AP INV DONALDSON/BW BW-190 TRN BETTER WORLD G 10042024C 1,151.10 (1,151.10)
10/04/2024 GJ JE DONALDSON/HILTON CON HOTEL FLC MTG J FR 21225 53.55 (53.55)
10/05/2024 AP INV DONALDSON/HILTON CON HOTEL FLC MTG J FR 10052024E 467.89 (467.89)
10/05/2024 AP INV DONALDSON/HILTON CON REFUND HOTEL TAX F 10052024E 27-46 27.46
10/23/2024 AP INV SNYDER/JEF FLORIDA LE TRN FLC LEGISLATIV 10232024L 325.00 (325.00)
10/23/2024 AP INV SNYDER/J EF HILTON CON HOTEL ADV DEPOSIT 10232024M 204.75 (204.75)
11/08/2024 AP INV ALLEN/JERE HILTON CON HOTEL FLC MTG J FR 11082024D 290.89 (290.89)
11/09/2024 AP INV ALLEN/JERE H I LTON CON HOTEL FLC MTG J FR 11092024 354-60 (354.60)
12/04/2024 AP INV SNYDER/JEF HILTON CON REFUND PARTIAL HOT 12042024N 34.75 34.75
12/07/2024 AP INV DONALDSON/HILTON CON HOTEL HILTON FLC M 12072024E 296.80 (296.80)
01/14/2025 Tranfer CONTRIBUTION FROM MR.PAINTER 1,013.82 1,013.82
01/15/2025 AP INV RM B TRAVEL EXPENSE FLC MTG J FRENCH 12/0 12042024 681.57 (681.57)
01/31/2025 001-100-540.301 END BALANCE $4,076.03 $ 1,076.03 $ -
Page 262 of 347
Agenda Item #13.
Village Council Member Patrick Painter
GL ACTIVITY REPORT FOR VILLAGE OF TEQUESTA
FROM 001-100-540.308 TO 001-100-540.308
TRANSACTIONS FROM 10/01/2024 TO 01/31/2025
Created 02/06/2025
Date JNL Type Description Reference# Debits Credits Balance
----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Fund 001 GENERAL FUND
10/01/2024 001-100-540.308 COUNCIL EXPENSES-SEAT 4 BEG.BALANCE $ 3,000.00
01/14/2025 Transfer TRANSFER TO MR.FRENCH 1,013.82 (1,013.82)
01/31/2025 001-100-540.308 END BALANCE $ 1,013.82 $ $ 1,986.18
Page 263 of 347
Agenda Item #13.
Village Council Member Rick Sartory
G L ACTIVITY REPORT FOR VI LLAGE OF TEQ U ESTA
FROM 001-100-540.304 TO 001-100-540.304
TRANSACTIONS FROM 10/01/2024 TO 01/31/2025
Created 02/06/2025
Date JNL-----Type----Description------------------------------------------------------Reference-#--------------Debits- -----Credits------Balance—
Fund 001 GENERAL FUND
10/01/2024 001-100-540.304 COUNCIL EXPENSES-SEAT 5 BEG.BALANCE $ 3,000-00
10/01/2024 AP INV DONALDSON/PALM BEACH TRN BBH/BAH NPBC C 09272024C 85.00 (85.00)
10/04/2024 AP INV DONALDSON/HILTON CON HOTEL FLC MTG R SA 10042024D 53.55 (53.55)
10/04/2024 GJ JE DONALDSON/HILTON CON HOTEL FLC MTG J FR 21225 53.55 53.55
10/08/2024 AP INV DONALDSON/HILTON CON HOTEL DEPOSIT FLC 10082024C 214.88 (214.88)
11/06/2024 AP INV DONALDSON/HILTON CON REFUND HOTEL DEPOS 11062024R 214.88 214.88
01/31/2025 001-100-540.304 END BALANCE $ 353.43 $ 268.43 $ 2,915.00
Page 264 of 347