HomeMy WebLinkAboutDocumentation_Regular_Tab 16_2/13/2025 Agenda Item #16.
Regular Council
STAFF MEMO
Meeting: Regular Council - Feb 13 2025
Staff Contact: Marjorie Craig, Utilities Director Department: Utilities
Utilities Department Update
Please find the Utilities Department monthly report attached.
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-
768-0443.
BUDGET INFORMATION:
BUDGET AMOUNT N/A AMOUNT AVAILABLE N/A EXPENDITURE AMOUNT: N/A
FUNDING SOURCES: N/A IS THIS A PIGGYBACK:
❑ Yes ❑ N/A
DID YOU OBTAIN 3 QUOTES?
❑ Yes ❑ N/A
QUOTE 1 - BUSINESS NAME N/A QUOTE AMOUNT N/A
QUOTE 2 - BUSINESS NAME N/A QUOTE AMOUNT N/A
QUOTE 3 - BUSINESS NAME N/A QUOTE AMOUNT N/A
COMMENTS/EXPLANATION ON SELECTION Not related to a procurement item
25.Utilites Update for FEB Mtq VC Mtq-FEB
Page 273 of 347
Agenda Item #16.
V '111age of T
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345 Tequesta Drive = 561-768-0700
Tequesta, FL 33469 www.tequesta.org
To: The Honorable Mayor and Village Council
Through: Jeremy Allen,Village Manager
From: Marjorie G. Craig, PE, Director, Utilities Department
Date: January 31, 2025
Re: Utilities Department Monthly Report—for the February Council Meeting
The Utilities Department monthly report is found below:
Stormwater
• Dover Ditch—Shared Proiect with Town of Jupiter-status still same
o USFWS— US Fish and Wildlife Service permit still on the time clock
o Expect to bid out project in first quarter of 2025
• Vulnerability Assessment
o Compiled and submitted the final submittal closure documentation and submitted to FDEP
in December and it was accepted
o More documentation required to receive final funds back
Water
• Water Treatment Plant Projects- projects are in ongoing stages for the water treatment plant
o Water Treatment Improvements—process, SCADA, efficiency improvements-waiting for fully
executed agreement with FDEP before bidding
o 100% plans, specs, permits are complete for the entire list of improvements as a part of the
project
o FDEP SRF loan agreement was signed by the Village and submitted to FDEP for their
signature-$5,745,000
o The total cost of the project is estimated to be$6,530,000
o The difference of$785,000 we recommend paying out of reserves
• Water Main Projects and Distribution
• WM#2 Beach Rd Phase 2
o Submitted all documents required to apply for FDEP SRF loan funds at the February
quarterly meeting as a part of our"request for inclusion"
o November FDEP 2024 quarterly meeting was canceled
o Documents submitted for the February 2025 quarterly"request for inclusion" meeting
■ Updated "Facilities Plan" (FDEP format)—completed -submitted to FDEP
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4
Page 274 of 347
Agenda Item #16.
■ New "Financial Plan" (FDEP format) dated 2025—purpose to show we can cover the
FDEP SRF loan payments—COMPLETED (this one covers all of the pipe replacement
projects in the original Kimley Horn AC pipe replacement program
■ Hold a public meeting for the new plans—COMPLETED -held December 11t"
■ Update/ new resolution passing these—COMPLETED- December Council agenda
• WM#1 —Tequesta Dr. and Country Club Dr.
o Substantial completion reached with small
punchlist
o Milling and overlay will be done through .,
Village of Tequesta Y
Public Works after our project is closed out 34_I LULt,LiDrk. UgUM. ;.
Water Main Roplacernent Project No.t and4
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• Martin County—County Line Road Bridge Replacement Project—Tequesta Utilities Department is
relocating two existing water mains before Martin County starts the project
o LRECD bid the project and received bids on January 7, 2025
o LRECD recommended award of the project to Accurate Drilling Systems, Inc., in the total
amount of$1,308,000 with a contingency amount of$131,000
Miscellaneous
• We have a new baby in the utilities department! Edinson Ruiz
Garzon's wife had an adorable baby boy, Emiliano!
• We hired a new deputy director of the utilities department!
Allyson Felsberg
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