HomeMy WebLinkAboutDocumentation_Regular_Tab 04_3/13/2025 Agenda Item #4. [Draft)
MINUTES
REGULAR COUNCIL MEETING
VILLAGE OF TEQUESTA, FL
JANUARY 9, 2025 6:00 PM COUNCIL CHAMBERS
CALL TO ORDER AND ROLL CALL
The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by
Deputy Village Clerk Mary Ann Grieser.
Present were:
Mayor Molly Young, Council Member Patrick Painter, Vice-Mayor Rick Sartory, and Council
Member Jayson E. French.
Late were:
Council Member Brandon arrived at 6:20 PM.
INVOCATION AND PLEDGE OF ALLEGIANCE - Council Member Brandon
An invocation was offered by Pastor Paul Beresford followed by the pledge of allegiance.
APPROVAL OF AGENDA
MOTION: Council Member French made a motion to approve the agenda as presented:
seconded by Vice Mayor Sartory. Carried 4-0.
PRESENTATION
1. Jupiter Inlet Lighthouse Outstanding Natural Area Presentation - Peter DeWitt,
Program Manager
Mr. Peter DeWitt, Program Manager for the Bureau of Land Management, offered a
powerpoint presentation to Council and residents on the Shoreline Stabilization Project
being proposed for the Jupiter Inlet Lighthouse Outstanding Natural Area (JILONA).
Mr. DeWitt stated that "JILONA will be managed to protect, conserve and enhance the
unique and nationally important...values...for the benefit of current and future
generations", according to the Consolidated Natural Resources Act of 2008 (Public Law
110-229).
He offered photos of erosion of the shoreline along with proposed solutions, and listed
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the dates of prior public meetings. Lastly, Mr. DeWitt presented a project status, which
included a time line with a tentative completion date of August 2026.
CONSENT AGENDA
MOTION: Council Member French made a motion to approve the consent agenda as
presented; seconded by Vice Mayor Sartory. Carried 4-0.
2. MINUTES: November 14, 2024 Regular Council; December Z 2024 Workshop, and
December 12, 2024 Regular Council
3. Consider Approval of Contracts Signed by Manager Under $25,000 (Per Village
Ordinance we are presenting the following agreements, proposals, commitments
and memorandum of understanding to Council.) A. Life Scan Wellness Centers
Professional Services Agreement, $27,720.00. B. Deevan Inc. Proposal Water
Treatment Plant Sewer Line Repair, $23,940.00. C. HR Compensation Consultants
Agreement, $19,720.00.
4. Consider Approval of Chen Moore and Associates (CMA) Work Authorization for
As-Needed Engineering Support Services for Utilities Development, Permit Review
Services, and Related Applications and Inspections for a Total Not-to-Exceed
$50,000 (Most Costs Recoverable Through Fees)
5. Consider Acceptance of a Florida Department of Transportation Safety Funds
Grant to Reduce the Number of Aggressive Drivers Inside the Village of Tequesta.
6. Consider Approval of Purchase for Two Nissan Frontier 4X4 Vehicles
7. Consider Request to Extend The Pathway and Minor Construction Services
Contract
END OF CONSENT AGENDA
COMMUNICATIONS FROM CITIZENS
Mrs. Pat Watkins of 167 River Drive asked Council to consider trouble shooting the Riverside
Drive Railroad Crossing red light issue. She conveyed her frustration with the dangerous
conditions made worse with the additional signage regarding no turn on red.
Mr. Butch Powell of 375 Beach Road, #204 spoke to Council regarding a letter of support for the
Jupiter Narrows Conservation Alliance, written last March. He had concerns with the new speed
zone, breakwaters, and constriction the new project would potentially cause.
Mrs. Judith Davis of 49 Chestnut Trail addressed Council and asked for their support in banning
fireworks within the Village. She spoke of damage to her home and screen enclosure due to
commercial sized fireworks in her neighborhood.
Mr. Sean O'Reilly of 121 Magnolia Way had a concern regarding a storm drain near his
property. He had asked for a copy of the drainage plan from the empty land parcel just north
of his neighborhood and hoped the Village could provide the plan.
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COMMUNICATIONS FROM COUNCIL
Council Member Painter thanked the Village for all of the special events during the Holidays.
Council Member French conveyed the same thoughts.
Vice Mayor Sartory commended the staff for working on a water revenue project during the
Holidays.
Mayor Young asked that the public wait until the end of the meeting to hear Council's discussion
on some comments mentioned earlier in the meeting. She reminded everyone that the meeting
was live streamed and that it could be viewed at home, at their convenience, if they needed to
leave.
STANDING REPORTS
Village Attorney
Village Attorney Keith Davis announced he would be in Orlando tomorrow chairing the Florida
Municipal Attorney's Association Board of Director's meeting. He hoped everyone had a good
Holiday.
Village Manager
8. Manager's Report through December 31, 2024
Manager Allen reminded Council of upcoming meetings, special events and holidays.
Residents would be admitted free for Tequesta Fest, but there would be a fee for non-
residents. He announced this would be Chief Trube's last meeting and welcomed the
new incoming Fire Chief McLaughlin.
Police Department
9. Police Department Standing Report
Police Chief Medina reported on the busy month of December which included, Civilian
Firearm Safety Training, ride alongs, car seat installations, fingerprinting services, Mayor
for a Day, Santa's Sleigh Ride, Explorer's Classes, and marine services. He thanked
Chief Trube for his service over the years.
10. Fire Department
Fiire Chief Trube reported the department had worked on the following over the month of
December: Chili Cookoff Check Presentation, Christmas Open House, Health and Safety
Conference, transition plan, and the Change of Command Ceremony. He introduced
John McLaughlin, who was excited to start his tenure as Fire Chief.
Council thanked Chief Trube for his service and congratulated him on his retirement.
UTILITIES
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11. Utilities Department Standing Report
Utility Director Marjorie Craig reported that Water Main Number 4 was almost completed,
with milling and paving upcoming. Water Main Project Number 2, Beach Road was on
track for loan funding. Additionally, the Village was on track with financials including
monthly revenues and consumption.
REGULAR AGENDA
OLD BUSINESS
NEW BUSINESS
12. Conceptual Presentation From Gallery Square North For A 1,700 Square Foot
Addition To The Existing Shopping Plaza
Mr. Jay Hubsch gave a presentation on the Gallery Square North conceptual
presentation for a 1700 square foot addition to the existing shopping plaza. A shared
parking agreement was likely to be proposed.
Ms. McKenna West of Cotleur & Hearing expounded on the presentation with additional
information and slides. The next step for the owner would be to submit a formal
application for site plan review. The space would include enclosing an existing drive
through overhang area and the landscaping/walkway would be improved. Upstairs usage
would likely be explored as well as the possibility of having the space used as a
restaurant.
Council commented on the topics of special exception use, color schemes, garage door
design, museum space, windows, stairs, safety, golf cart parking, car parking,
neighboring properties parking, roof top usage, cohesiveness to existing plaza, intention
for space, walkway improvement, and light and noise pollution.
13. RESOLUTION NO. 01-25, A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, FLORIDA, AUTHORIZING THE WRITE-OFF OF
UNCOLLECTABLE EMS TRANSPORT FEES AS IDENTIFIED IN THE ATTACHED
"EXHIBIT A-1; AND AUTHORIZING THE VILLAGE MANAGER TO PROCEED ON
BEHALF OF THE VILLAGE PROVIDING FOR SEVERABILITY; PROVIDING AN
EFFECTIVE DATE;AND FOR OTHER PURPOSES.
Fire Chief Trube asked for permission to write off uncollectible Emergency Medical
Service (EMS) transport fees from 2019 through fiscal year 2022 in the amount of
$209,120.60. Going forward he believed this issue would resolve itself as the Village had
recently outsourced to a third party to collect the fees.
Council had questions on outside companies collecting the fees.
Mr. Todd Wilson, a citizen, asked if a collection agency was in place for this type of
scenario and what the projection would be moving forward.
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Chief Trube believed a much better process was now in place.
MOTION: Council Member Brandon made a motion to approve Resolution No. 01-25;
Council Member French seconded the motion. Carried unanimously 5-0.
14. RESOLUTION 02-25, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE
OF TEQUESTA, FLORIDA AUTHORIZING THE WRITE-OFF OF UNCOLLECTABLE
AND INACTIVE WATER UTILITY ACCOUNTS AS IDENTIFIED IN THE ATTACHED
"EXHIBIT A"; AUTHORIZING THE VILLAGE MANAGER TO DO ALL THINGS
NECESSARY TO EFFECTUATE SUCH WRITE-OFFS; PROVIDING AN EFFECTIVE
DATE;AND FOR OTHER PURPOSES
Utility Director Marjorie Craig asked for a write off on utility billing from 3 years ago for
approximately $19,000. She believed the newly passed ordinance would help with the
process going forward.
MOTION:Vice-Mayor Sartory made a motion to approve Resolution No. 02-25; Council
Member French seconded the motion. Carried unanimously 5-0.
ANY OTHER MATTERS
Council Member Brandon had questions regarding the Jupiter Tequesta Athletic Association
(JTAA) Christmas parade survey. Manager Allen would let Council know about the survey,
once he reached out to JTAA.
Council Member French revealed that his discretionary funds were running out and asked for a
future workshop to discuss adding additional funds for Council use, in the form of a secondary
account, exclusively for legislative funding.
The Riverside Drive railroad crossing was mentioned and Council agreed that sending a letter to
Jupiter, listing some solutions, would be the preferred action.
ADJOURNMENT
The meeting was adjourned at 7:37 PM
MOTION: Council Member French made a motion to adjourn the meeting; seconded by Council
Member Brandon. Carried 5-0.
Respectfully submitted,
Lori McWilliams, MMC
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Agenda Item #4. 01 Draft
Village Clerk
Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not
verbatim transcripts of the meeting. A verbatim audio record is available from the office of the
Village Clerk. All referenced attachments are on file in the Village Clerk's office.
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Agenda Item #4. [Draft)
MINUTES
Workshop Meeting
Village of Tequesta, FL
Mayor Molly Young Vice-Mayor Rick Sartory
Council Member Laurie Brandon Council Member Patrick Painter
Council Member Jayson E. French
February 3, 2025 6:00 PM Council Chambers
CALL TO ORDER AND ROLL CALL
The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by
Deputy Clerk Mary Ann Grieser.
Present were:
Mayor Young, Vice Mayor Sartory, and Council Member Painter.
Late were:
Council Member Brandon arrived at 6:09 PM
Absent were:
Council Member French was absent.
AGENDA ITEMS
1. Discussion On Proposed Village Of Tequesta Legislative Priorities.
Village Manager Jeremy Allen reminded Council of the backup information included in
their agenda packet, which included priorities/positions from the Florida League of Cities
as well as the Palm Beach County League of Cities. Additionally, the Florida Association
of City Clerks had asked municipalities to support the exemption of personal information
for Clerk's within public records.
Council agreed to add the Clerk's Association request to the upcoming resolution for
adoption at the next Council meeting. This would enable the Village to support
legislation that would provide additional protection to Clerks as part of the public records
exemption.
2. Update Strategic Plan 2023-2024
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Manager Allen reminded Council of the upcoming Strategic Plan Workshop scheduled for
March 7, 2025.
He presented a high level powerpoint review of priorities within the Strategic Plan which
included four core values; operate a fiscally responsible government, protect community
appearance, character and identity, build and maintain the municipal infrastructure, and
to maintain a level of service at the intended level of operational excellence.
Priorities from high to low level included: funds for Tequesta Park, Remembrance Park
Phase 2, CIP funding sources, fee analysis stormwater fund, future master facilities plan,
transportation and mobility plan, citizen led petition process for undergrounding electric
utilities, continue funding for Tequesta Bridge, coastal resiliency advocacy and planning,
expand tree planting, initiatives to reduce the Village's carbon footprint, determine the
impact of proactive code enforcement, and to continue vehicle and other equipment
replacement fund. Some other pre approved priorities were also mentioned, including
sidewalk plan continuation, safe and quiet rail crossing, transportation/mobility plan,
business liaison, and the water treatment plant and utilities improvements.
Looking towards future challenges, Manager Allen mentioned updating the water
infrastructure, stormwater infrastructure, enhancing the Village charm through continued
work on design guidelines and master corridor plans, competitive wages and benefits,
and recertifications.
A worksheet would be distributed to Council for feedback and discussion prior to the
strategic planning session in March. Budgeting priorities could then be set with the
adopted strategic plan serving as a guide.
Council had questions regarding the undergrounding of electrical lines, critical land areas,
and coastal resiliency.
Mr. Tom Bradford of 44 Chestnut Trail asked Council to reach out to internet providers to
bring all areas of the Village up to date by updating to fiber optic cable.
Mr. Doug Chambers, Director of Public Works informed Council of the recent fibre optic
upgrades AT&T was performing in the Village.
3. Discussion on Local Option Gas Tax Renewal
Manager Allen gave an overview of the renewal of the gas sales tax.
Council understood that this would be a continuation of the status quo from the past 30
years, and was in favor of the gas tax renewal.
4.
Discussion On Support Of Collaborative Process For Purposes Of Developing And
Adopting A County-Wide Comprehensive Transportation Plan.
Village Attorney Keith Davis reminded Council that this resolution had come before them
at a prior Workshop Meeting, and since that time language had been added at Council's
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Agenda Item #4. 01 Draft
direction.
Mayor Young believed anything Council did on the current template would not stop the
County from moving forward with their plan, but could possibly add a layer of protection
for the Village in the future. Council agreed that the Village's mobility needs were very
different from the needs of the county. However, Council was willing to offer support for
the county plan, while keeping the Village's best interests in the forefront.
Mr. Tom Bradford of 44 Chestnut Trail asked Council to stay vigilant and to protect the
Village's interests. He felt the county was not doing a good job maintaining the roads
owned by the county.
ADJOURNMENT
The meeting was adjourned at 7:00 PM.
MOTION: Vice Mayor Sartory made a motion to adjourn the meeting; seconded by Council
Member Brandon. Carried 4-0.
Respectfully submitted,
Lori McWilliams, MMC
Village Clerk
Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not
verbatim transcripts of the meeting. A verbatim audio record is available from the office of the
Village Clerk. All referenced attachments are on file in the Village Clerk's office.
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