HomeMy WebLinkAboutDocumentation_Regular_Tab 08_3/13/2025 Agenda Item #8.
Regular Council
STAFF MEMO
Meeting: Regular Council - Mar 13 2025
Staff Contact: Jeremy Allen, Village Manager Department: Manager
Manager's Monthly Report
SUMMARY: _.) W
1. The Financial Reports presented above are unadjusted and unaudited. The Village considers
revenues available if collected within 60 days of the current fiscal period. This means that there
are additional revenues and expenditures that have not been recorded to date and that will be
recorded once year-end adjustments are completed. Additionally, during the year, revenues
and expenses are recorded on a modified accrual basis (similar to a cash basis). This will
result in significant differences between our beginning balances in the enterprise funds (water,
refuse and recycling and stormwater) and the adjusted ending balances as these funds report
on a full accrual basis.
2. Property Taxes — collected at $11.3 million, which represents 90% of the budgeted amount.
Historically, 91% of ad valorem tax distribution is receipted by the end of February.
3. Sales/use taxes (29%), which include local infrastructure surtax, insurance premium, utility,
communication service and local business tax, are one/two months behind collection/reported
period, with the exception of the Local Business Tax that are due October 1st and collected at
99%. Insurance premium tax ($370 thousand) to be collected at the year-end as one
distribution. Sales/use taxes are on target for four months' collections.
4. Intergovernmental revenues (33%) which include municipal revenue sharing, half-cent sales
tax, and local gas tax are one month behind the collection/reported period and is on a target
for four months' collections.
5. Local discretionary infrastructure surtax(26%) - collected at $163 thousand, which
represents 26% of the budgeted amount and is on target for three months' collections.
6. Revenues (Budgetary comparison) recorded in the General fund represent 73% of budgeted
due to the distribution nature of Ad valorem taxes collected at 90%, representing 80% of
overall General fund revenues at 2/28/2025.
7. Overall Expenditures (Budgetary comparison) in the General Fund represent 41% of the
budget. Not all the expenditures were recorded for the services provided for the month of
February 2025, and the personnel expenditures were recorded as paid, not when accrued. The
FY 2025 personnel budget does not include IAFF all negotiated benefit increases.
8. Revenues (Prior year comparison) all fundsincreased by $3.7 million(21%) mainly due to
Ad valorem taxes collected $1.1 million (10%) higher than same period of prior year, increased
Page 96 of 262
Agenda Item #8.
land development (356%) and permit (315%) fees for ongoing projects. Also, interfund transfer
to Vehicle Replacement fund is recorded in the amount of around $1 million (100%).
9. Expenditures (Prior year comparison) all funds increased by $2.5 million (23%) increase
due to police vehicles purchase, road and water utility capital projects started earlier in FY
2025, and interfund transfers recorded earlier in the year.
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-
768-0443.
BUDGET INFORMATION:
BUDGET AMOUNT NA AMOUNT AVAILABLE NA EXPENDITURE AMOUNT: NA
FUNDING SOURCES: NA IS THIS A PIGGYBACK:
❑ Yes ❑ N/A
DID YOU OBTAIN 3 QUOTES?
❑ Yes ❑ N/A
COMMENTS/EXPLANATION ON SELECTIONNA
Feb 2025 v2
Through Feb Discretionary Fund
February 2025 Managers Report.ADA Updated
February 2025 Grant Budget Worksheet
Page 97 of 262
Q lt§ti�am BALANCE SHEET FOR VILLAGE OF TEQUESTA Page: 1/9
sracan Period Ending 02/28/2025
DB: Teauesta
Fund 001 GENERAL FUND
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 1,625,615.66
Investments 13,135,610.25
Accounts Receivable 1,198,824.39
Due from Other Funds 0.00
Accrued Income Receivable 2,918.35
Inventories 59,060.76
Prepaids 48,485.01
Other Assets - Current 0.00
Other Fixed Assets 0.00
Total Assets 16,070,514.42
*** Liabilities ***
Accounts Payable 49.11
Accrued liabilities 7,564.01
Retainage Payable 0.00
Due to Other Funds 0.00
Due to Other Governments 1,527.30
Deferred Revenue 1,186,040.96
Other Current Liabilities 0.00
Customer Deposits 0.00
Noncurrent liabilities 0.00
Total Liabilities 1,195,181.38
*** Fund Balance ***
F/B - Reserved for Inventories 0.00
F/B - Res for Encumbrance 0.00
F/B - All Other Reserves 0.00
F/B - Unreserved - Designated 0.00
F/B - Unreserved/Undesignated 0.00
Fund Balance - Nonspendable 761,073.22
Fund Balance - Restricted 301,000.00
Fund Balance - Committed 500,000.00
Fund Balance - Assigned 0.00
Fund Balance - Unassigned 6,466,662.36
Total Fund Balance 8,028,735.58
Beginning Fund Balance - 23-24 8,028,735.58
Net of Revenues VS Expenditures - 23-24 774,319.71
*23-24 End FB/24-25 Beg FB 8,803,055.29
Net of Revenues VS Expenditures - Current Year 6,072,277.75
Ending Fund Balance 14,875,333.04
Total Liabilities And Fund Balance 16,070,514.42
* Year Not Closed
Page 98 of 262
Q lt§ti�am BALANCE SHEET FOR VILLAGE OF TEQUESTA Page: 2/9
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DB: Teauesta
Fund 101 BUILDING FUND
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 54,950.47
Investments 1F 067 f 992.12
Accounts Receivable 65.82
Inventories 82.24
Prepaids 1F075.03
Total Assets 1,124,165.68
*** Liabilities ***
Accounts Payable 0.00
Accrued liabilities (120.00)
Due to Other Governments 7,560.08
Total Liabilities 7,440.08
*** Fund Balance ***
F/B - Unreserved/Undesignated 0.00
Fund Balance - Nonspendable 16,593.86
Fund Balance - Restricted 728,931.42
Fund Balance - Assigned 0.00
Fund Balance - Unassigned 318,118.65
Total Fund Balance 1F063r643.93
Beginning Fund Balance - 23-24 1F063r643.93
Net of Revenues VS Expenditures - 23-24 (318,118.65)
*23-24 End FB/24-25 Beg FB 790r832.78
Net of Revenues VS Expenditures - Current Year 371,200.32
Ending Fund Balance 1,116,725.60
Total Liabilities And Fund Balance 1,124,165.68
* Year Not Closed
Page 99 of 262
Q lt§ti�am BALANCE SHEET FOR VILLAGE OF TEQUESTA Page: 3/9
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DB: Teauesta
Fund 301 CAPITAL IMPROVEMENT FUND
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 413,295.03
Investments 667,185.60
Accounts Receivable 20r920.97
Due from Other Funds 0.00
Prepaids 0.00
Total Assets 1,101,401.60
*** Liabilities ***
Accounts Payable 0.00
Accrued liabilities 0.00
Retainage Payable 0.00
Due to Other Funds 0.00
Total Liabilities 0.00
*** Fund Balance ***
F/B - Res for Encumbrance 0.00
F/B - All Other Reserves 0.00
F/B - Unreserved - Designated 0.00
F/B - Unreserved/Undesignated 0.00
Fund Balance - Nonspendable 0.00
Fund Balance - Restricted 401,490.00
Fund Balance - Committed 368,344.94
Fund Balance - Assigned 61,690.26
Fund Balance - Unassigned 465,147.56
Total Fund Balance 1,296,672.76
Beginning Fund Balance - 23-24 1,296,672.76
Net of Revenues VS Expenditures - 23-24 (465,147.56)
*23-24 End FB/24-25 Beg FB 831,525.20
Net of Revenues VS Expenditures - Current Year 269,876.40
Ending Fund Balance 1,101,401.60
Total Liabilities And Fund Balance 1,101,401.60
* Year Not Closed
Page 100 of 262
Q lt§ti�am BALANCE SHEET FOR VILLAGE OF TEQUESTA Page: 4/9
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DB: Teauesta
Fund 303 CAPITAL PROJECTS FUND
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 213,671.68
Investments 537,651.75
Accounts Receivable 0.00
Due from Other Funds 0.00
Prepaids 0.00
Total Assets 751,323.43
*** Liabilities ***
Accounts Payable 0.00
Accrued liabilities 0.00
Retainage Payable 0.00
Due to Other Funds 0.00
Total Liabilities 0.00
*** Fund Balance ***
F/B - Res for Encumbrance 0.00
F/B - Unreserved/Undesignated 0.00
Fund Balance - Nonspendable 0.00
Fund Balance - Assigned 1,388,526.77
Fund Balance - Unassigned (1,126,171.72)
Total Fund Balance 262,355.05
Beginning Fund Balance - 23-24 262,355.05
Net of Revenues VS Expenditures - 23-24 1,126,171.72
*23-24 End FB/24-25 Beg FB 1,388,526.77
Net of Revenues VS Expenditures - Current Year (637,203.34)
Ending Fund Balance 751,323.43
Total Liabilities And Fund Balance 751,323.43
* Year Not Closed
Page 101 of 262
Q lt§ti�am BALANCE SHEET FOR VILLAGE OF TEQUESTA Page: 5/9
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DB: Teauesta
Fund 401 WATER FUND
GL Number Description Balance
*** Assets ***
Current Assets 0.00
Cash and Cash Equivalents 1,814,617.49
Investments 9,544,338.24
Accounts Receivable 688,521.69
Special Assess -Current 0.00
Special Assess - noncurrent 0.00
Due from Other Funds 0.00
Accrued Income Receivable 0.00
Inventories 409,676.41
Prepaids 9,285.83
Other Assets - Current 0.00
Land 83,335.00
Other Assets - Non Current 83,335.00
INFRASTRUCTURE 13,539,107.06
Buildings 178,621.41
Improvements Other Than Bldgs. 17,616.00
Machinery & Equipment 320r873.30
Construction in Progress 2,856,905.43
Intangible Assets 0.00
Other Fixed Assets 0.00
Deferred Outflows 580r862.07
FIXED ASSETS 0.00
Total Assets 30F043r759.93
*** Liabilities ***
Accounts Payable 817.22
Accrued liabilities (75.00)
Retainage Payable 0.00
Due to Other Funds 0.00
Due to Other Governments 303.98
Deferred Revenue 0.00
Current Portion of Debt 445,914.63
Other Current Liabilities 0.00
Customer Deposits 33,600.00
Noncurrent liabilities 1,125,092.99
Other Long Term Liabilities 457,931.39
Def Inflows of Resources 201,151.00
Total Liabilities 2,264,736.21
*** Fund Balance ***
F/B - Res for Encumbrance 0.00
F/B - All Other Reserves 0.00
F/B - Unreserved - Designated 0.00
F/B - Unreserved/Undesignated 0.00
N.A., Inv in Cap, net of debt 13,995,148.87
Net Assets, Restricted 0.00
Fund Balance - Restricted 420F915.00
Fund Balance - Committed 500,000.00
Fund Balance - Unassigned 8,635,905.38
Total Fund Balance 23,551,969.25
Beginning Fund Balance - 23-24 23,551,969.25
Net of Revenues VS Expenditures - 23-24 4,019,776.89
*23-24 End FB/24-25 Beg FB 27,571,746.14
Net of Revenues VS Expenditures - Current Year 207,277.58
Ending Fund Balance 27,779,023.72
Total Liabilities And Fund Balance 30F043r759.93
* Year Not Closed
Page 102 of 262
Q lt§ti�am BALANCE SHEET FOR VILLAGE OF TEQUESTA Page: 6/9
sracan Period Ending 02/28/2025
DB: Teauesta
Fund 402 REFUSE & RECYCLING
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 211,576.13
Investments 224,246.54
Accounts Receivable 0.00
Other Assets - Current 0.00
Total Assets 435,822.67
*** Liabilities ***
Accounts Payable 0.00
Due to Other Funds 0.00
Total Liabilities 0.00
*** Fund Balance ***
F/B - Unreserved/Undesignated 0.00
Fund Balance - Unassigned 47,572.37
Total Fund Balance 47,572.37
Beginning Fund Balance - 23-24 47,572.37
Net of Revenues VS Expenditures - 23-24 (10,474.34)
*23-24 End FB/24-25 Beg FB 37,098.03
Net of Revenues VS Expenditures - Current Year 398,724.64
Ending Fund Balance 435,822.67
Total Liabilities And Fund Balance 435,822.67
* Year Not Closed
Page 103 of 262
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DB: Teauesta
Fund 403 STORMWATER UTILITY
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 220F463.65
Investments 208,093.95
Accounts Receivable 676.93
Due from Other Funds 0.00
Inventories 678.91
Prepaids 0.00
Other Assets - Current 0.00
Other Assets - Non Current 0.00
INFRASTRUCTURE 2,465,807.41
Buildings 0.00
Improvements Other Than Bldgs. 0.00
Machinery & Equipment 3,504.65
Construction in Progress 0.00
Deferred Outflows 44,364.00
Total Assets 2,943,589.50
*** Liabilities ***
Accounts Payable 0.00
Accrued liabilities 0.00
Retainage Payable 0.00
Due to Other Funds 0.00
Due to Other Governments 0.00
Current Portion of Debt 0.00
Other Long Term Liabilities 39,999.14
Def Inflows of Resources 12,280.00
Total Liabilities 52,279.14
*** Fund Balance ***
F/B - Res for Encumbrance 0.00
F/B - Unreserved - Designated 0.00
F/B - Unreserved/Undesignated 0.00
N.A., Inv in Cap, net of debt 2,031,685.06
Fund Balance - Unassigned 480F853.59
Total Fund Balance 2,512,538.65
Beginning Fund Balance - 23-24 2,512,538.65
Net of Revenues VS Expenditures - 23-24 (20,795.72)
*23-24 End FB/24-25 Beg FB 2,491,742.93
Net of Revenues VS Expenditures - Current Year 399,567.43
Ending Fund Balance 2,891,310.36
Total Liabilities And Fund Balance 2,943,589.50
* Year Not Closed
Page 104 of 262
Q lt§ti�am BALANCE SHEET FOR VILLAGE OF TEQUESTA Page: 8/9
sracan Period Ending 02/28/2025
DB: Teauesta
Fund 501 VEHICLE REPLACEMENT
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 81,329.71
Investments 921,563.95
Machinery & Equipment 0.00
Total Assets 1,002,893.66
*** Liabilities ***
Accounts Payable 0.00
Total Liabilities 0.00
*** Fund Balance ***
N.A., Inv in Cap, net of debt 0.00
Fund Balance - Assigned 0.00
Fund Balance - Unassigned 0.00
Total Fund Balance 0.00
Beginning Fund Balance - 23-24 0.00
Net of Revenues VS Expenditures - 23-24 0.00
*23-24 End FB/24-25 Beg FB 0.00
Net of Revenues VS Expenditures - Current Year 1,002,893.66
Ending Fund Balance 1,002,893.66
Total Liabilities And Fund Balance 1,002,893.66
* Year Not Closed
Page 105 of 262
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sracan Period Ending 02/28/2025
DB: Teauesta
Fund 605 SPECIAL LAW ENFORCEMENT
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 97,838.88
Investments 133,048.11
Accounts Receivable 0.00
Inventories 0.00
Prepaids 0.00
Total Assets 230F886.99
*** Liabilities ***
Accounts Payable 0.00
Accrued liabilities 0.00
Due to Other Funds 0.00
Total Liabilities 0.00
*** Fund Balance ***
Fund Balance - Nonspendable 0.00
Fund Balance - Restricted 257,578.88
Fund Balance - Assigned 0.00
Fund Balance - Unassigned 57,818.70
Total Fund Balance 315,397.58
Beginning Fund Balance - 23-24 315,397.58
Net of Revenues VS Expenditures - 23-24 (57,818.70)
*23-24 End FB/24-25 Beg FB 257,578.88
Net of Revenues VS Expenditures - Current Year (26,691.89)
Ending Fund Balance 230r886.99
Total Liabilities And Fund Balance 230r886.99
* Year Not Closed
Page 106 of 262
Agenda Item #8.
VILLAGE OF TEQUESTA
Cash & Investments Unadjusted Unaudited
2/28/2025
Cash and cash
equivalents Investments Total
General Fund#001 $ 116251616 $ 139135,610 $ 1417611226
Building Fund#101 541950 15067,992 1,122,943
Capital Improvement Fund#301 4131295 667J 86 1 MK481
Capital Projects Fund#303 2131672 5371652 7511323
Water Utility#401 118141617 99544,338 1113581956
Refuse &Recycling#402 2111576 224,247 435,823
Stormwater#403 220A4 208M94 428,558
Vehicle Replacement#501 811330 921,564 110021894
Special Law Enforcement#605 971839 133M48 2301887
Total Cash and Investments $ 417339359 $ 269439J31 $ 31J73,089
*Interfund transfer pending
Page 107 of 262
VILLAGE OF TEQUESTA
Agenda Item #8. REVENUE REPORT-CASH BASIS,UNAUDITED
YTD BALANCE YTD BALANCE
DESCRIPTION 2/29/2024 2/28/2025 VARIANCE %VARIANCE NOTES
REVENUES
Fund 001-GENERAL FUND
General Property Taxes 10,277,435 11,344,288 1,066,852 10.38% Ad Valorem taxes increase
Sales&Use Taxes 448,365 428,978 (19,387) -4.32%
Franchise fees-gross receipt 209,975 189,545 (20,430) -9.73%
Licenses&Permits 2,560 41420 1,860 72.66% Rental and misc permits
Grants-Federal 0 2,069 2,069 100.00% Differs from year to year
Grants-State 4,672 7,320 2,648 56.67% Differs from year to year
Intergovernmental Revenue 380,394 358,550 (21,843) -5.74% Fees decreased in FY 2025
Chgs for Services-Gen Gov 114,621 5221#437 407,815 355.79% Land development fees based on the projects
Indirect Costs 376,246 379,366 3,120 0.83%
Rents&Royalties 6,768 121215 5,447 80.47% Recreation rentals increase
Contributions&Donations 11450 3,523 2,073 142.98% Differs from year to year,timing in recording
Miscellaneous Revenues 15,223 371,136 21,912 143.94% Differs from year to year
Chgs for Services-Public Safety 559,318 654,326 95,008 16.99% EMS fees collection increase
Fines&Forfeitures 5,681 271-296 21,615 380.46% Code enforcement fees collection increase
Impact Fees 3,828 851 (2,977) -77.78% Differs from year to year based on the projects
Charges for Services-Recreation 84,898 90,848 5,950 7.01%
Unrestricted Investment Earning 195,221 85,459 (109,762) -56.22% Unrealized appr,rate decrease,FY2025-1/month behind
Other Financing Sources 11,668 231 (11,437) -98.02% Disposition of assets,differs from year to year
Total General Fund 12,698,323 14,148,857 1,450,534 11.42%
Fund 101-BUILDING FUND
Licenses&Permits 204,886 850,086 645,200 314.91% Varies year to year based upon activity/projects
Charges for Services 406 2,304 1,898 467.09% Admin fees from other gov,based on permit collections
Miscellaneous Revenues 2 0 (2) -100.00%
Unrestricted Investment Earning 19,725 12,138 (7,587) -38.46% Interest rate decrease,FY2025 one month behind
Total Building Fund 225,019 864,529 639,509 284.20%
Fund 301-Capital Improvement Fund
Sales&Use Taxes 244,805 259,262 14,457 5.91%
Unrestricted Investment Earning 25,680 11,401 (14,279) -55.60% Interest rate decrease,FY2025 one month behind
Total Capital Improvement Fund 270,485 270,663 178 0.07%
Fund 303-Capital Projects Fund
Unrestricted Investment Earning 5,645 16,850 11,205 198.48% Investment balance increase
Total Capital Projects Fund: 5,645 16,850 11,205 198.48%
Fund 401-Water Fund
Miscellaneous Revenues 24,698 944 (23,754) -96.18% Differs from year to year
Unrestricted Investment Earning 179,443 89,449 (89,994) -50.15% Unrealized appr,rate decrease,FY2025-1/month behind
Other Financing Sources 26,101 55,541 29,440 112.79% Capital connect charge based on the projects
Charges for Services 3,072,176 3,339,966 267,790 8.72%
Total Water Fund: 3,302,418 3,485,900 183,482 5.56%
Fund 402-Refuse&Recycling
Unrestricted Investment Earning 4,844 3,188 (1,656) -34.18% Rate decrease,FY2025 one month behind
Charges for Services 530,952 641,066 110,114 20.74% Non Ad Valorem charges increase
Total Refuse&Recycling: 535,796 644,254 108,458 20.24%
Fund 403-Stormwater Utility
Miscellaneous Revenues 5,300 0 (5,300) -100.00% Differs from year to year
Unrestricted Investment Earning 5,889 2,671 (3,217) -54.63% Interest rate decrease,FY2025 one month behind
Charges for Services 477,599 493,656 16,057 3.36% Non Ad Valorem charges increase
Total Stormwater Utility: 488,788 496,328 7,540 1.54%
Fund 501-Vehicle Replacement
Intragovernmental Revenue 0 207,519 207,519 100.00% New fund created FY 2025
Unrestricted Investment Earning 0 7,115 7,115 100.00% New fund created FY 2025
Transfers in 0 1,049,790 1,049,790 100.00% New fund created FY 2025
Total Vehicle Replacement 0 1,264,424 1,264,424 100.00%
Fund 605-Special Law Enforcement
Miscellaneous Revenues 0 145 145 100.00%
Forfeitures 623 43,218 42,595 6836.13% Differ from year to year
Unrestricted Investment Earning 5,742 3,258 (2,484) -43.26% Interest rate decrease,FY2025 one month behind
Total Special Law Enforcement 6,365 46,621 40,256 632.45%
TOTAL REVENUES-ALL FUNDS 17,532,839 21.1238,426 3,705,587 21.14%
NOTES are for differences grater than 10%and amounts over$1,000.
Page 108 of 262
VILLAGE OF TEQUESTA
Agenda Item #8. EXPENDITURE REPORT-CASH BASIS,UNAUDITED
YTD BALANCE YTD BALANCE
DESCRIPTION 2/29/2024 2/28/2025 VARIANCE VARIANCE NOTES
EXPENDITURES
Fund 001-GENERAL FUND
Council 24,070 32,069 7,999 33.23% Active use of Council discreationary funds
Manager 166,375 146,171 (20,204) -12.14% Retirement leave payout in FY 2024
Human Resources 201,570 210,117 8,547 4.24%
Village Clerk 193,402 190,455 (2,948) -1.52%
Finance 360,919 353,762 (7,157) -1.98%
Legal 103,718 38,216 (65,501) -63.15% Differs from year to year based upon service needs
Comprehensive Planning 113,051 1221724 9,673 8.56%
General Government 1271183 283,524 156,340 122.93% Vehicle replacement svc charge implemented FY 25
IT 307,889 352,581 44,692 14.52% Comp system maint&supply
Police Department 11482,672 1,7061140 223,468 15.07% Reg&overtime disaster pay,pension contrib
Code Compliance 11,020 40,150 29,130 264.35% Full-time position filled in FY 25
Fire Control 11903,799 21?111,896 208,096 10.93% Reg&overtime pay,health ins,comp absences
Public Works 668,197 691,987 23,789 3.56%
Leisure Services 597,563 640,924 43,361 7.26%
Debt Service 444,194 406,073 (38,120) -8.58% Debt service paid off
Interfund Transfers 0 749,790 749,790 100.00% Transfers to Vehicel replacement fund recorded
Total General Fund 61705,623 8,076,579 1,370,956 20.44%
Fund 101-BUILDING FUND
Building Department 447,182 418,328 (28,854)
Interfund Transfers 0 75,000 75,000 100.00% Transfer to Vehicle Replacement Fund
Total Building Fund 447,182 493,328 46,146 10.32%
Fund 301-Capital Improvement Fund
General 61975 787 (6,188) -88.72% Projects varies year to year
Public Works 475,875 0 (475,875) -100.00% Projects varies year to year
Parks 91466 0 (9,466) -100.00% Projects varies year to year
Miscellaneous projects 155,512 0 (155,512) -100.00% Projects varies year to year
Total Capital Improvement Fund: 647,828 787 (647,041) -99.88%
Fund 303-Capital Projects Fund
Public Works 0 293.1233 2931,233 100.00% Projects varies year to year
Parks 5,276 360,821 3551,544 100.00% Projects varies year to year
Total Capital Projects Fund: 5,276 6541F054 648,777 100.00%
Fund 401-Water Fund
Water-Administration 732,574 7511250 18,677 2.55%
Water- Production 886,109 8831598 (2,511) -0.28%
Water-Distribution 3491548 385,395 35,847 10.26%
Water-Customer Service 1341648 145.8227 101579 7.86%
Renewal&Replacement 2281729 187.8415 (41,314) -18.06% Differs from year to year based upon projects
Capital Improvements 0 509,900 5091900 100.00% Differs from year to year based upon projects
Debt Service 189,874 190,837 963 0.51%
Interfund Transfers 0 225,000 225,000 100.00% Transfers to Vehicel replacement fund recorded
Total Water Fund: 2,521,481 3,278,622 7571141 30.03%
Fund 402-Refuse&Recycling
Refuse and Recycling 2041480 245,530 41,049 20.08% WM fees increase for automated trash pickup
Total Refuse&Recycling: 204,480 245,530 41,049 20.08%
Fund 403-Stormwater Utility
Storm Water Utilities 143,372 96,710 (46,662) -32.55% Timing in recording drainage maint&engineering exp
Renewal&Replacement 0 50 50 100.00% Differs from year to year based upon projects
Total Stormwater Utility: 143,372 96,760 (46,612) -32.51%
Fund 501-Vehicle Replacement
General Government 0 261,531 261,531 100.00% Police vehicles purchase
Total Vehicle Replacement 0 261,531 261,531 100.00%
Fund 605-Special Law Enforcement
Police 18,484 73,313 54,829 296.62% P/T police officer,marine unit operations&furniture
Total Special Law Enforcement: 18,484 73,313 54,829 296.62%
TOTAL EXPENDITURES-ALL FUNDS 10,693,727 13,180,503 21486,776 23.25%
Ina Af
NOTES are for differences grater than 10%and amounts over$1,000.
THE VILLAGE OF TEQUESTA
Agenda Item #8. REVENUE REPORT-CASH BASIS,UNAUDITED
FY 2025 FY 2025 41.67%
ORIGINAL AMENDED TARGET YTD BALANCE DOLLAR PERCENT %BDGT
DESCRIPTION BUDGET BUDGET BUDGET 2/28/2025 VARIANCE VARIANCE USED NOTES
Fund 001-GENERAL FUND
General Property Taxes 12,603,668 12,603,668 5,251,528 11,344,288 6,092,759 116.02% 90.01 Historically,91%receipted by the end of Feb
State revs one month behind,record-cash basis,ins prem
Sales&Use Taxes 1,498,293 1,498,293 624,289 428,978 (195,311) -31.29% 28.63 tax received as one distrib at FYE($307K)
Franchise fees-gross receipt 614,820 6141820 256,175 189,545 (66,630) -26.01% 30.83 one month behind
Licenses&Permits 9,000 9,000 3,750 4,420 670 17.87% 49.11 Special events,vacational rental permits
Indirect Costs 910,478 910,478 379,366 379,366 0 0.00% 41.67
Grants Federal 2,500 2,500 1,042 2,069 1,028 98.65% 82.77 Differ from year to year,timing of collection
Grants-State 61,728 61,728 25,720 7,320 (18,400) -71.54% 11.86 Differ from year to year,timing of collection
Intergovernmental Revenue 1,105,205 1,105,205 460,502 358,550 (101,952) -22.14% 32.44 Revs one month behind
Grants and Contributions-Local 10,000 10,000 4,167 0 (4,167) -100.00% 0.00 Differ from year to year,timing of collection
Chgs for Services-Gen Gov 345,956 345,956 144,148 522,437 378,288 262.43% 151.01 Land dev fees
Chgs for Services-Public Safety 1,270,976 1,270,976 529,573 654,326 124,752 23.56% 51.48 EMS fees collection increase
Charges for Services-Recr. 113,515 113,515 47,298 90,848 43,550 92.08% 80.03 Rec programs and other fees
Fines&Forfeitures 13,585 13,585 5,660 27,296 21,636 382.23% 200.93 Code enf fines&fees
Unrestricted Investment Earning 280,500 280,500 116,875 85,459 (31,416) -26.88% 30.47 Inv unrealized appr,one month behind
Rents&Royalties 148,482 148,482 61,868 12,215 (49,653) -80.26% 8.23 Timing in leases rev recording
Impact Fees 4,500 4,500 1,875 851 (1,024) -54.63% 18.90 Differ from yr to yr depending on projects/permits
Contributions&Donations 2,000 2,000 833 3,523 21690 322.78% 176.16 Differ from year to year
Miscellaneous Revenues 5,000 5,000 2,083 37,136 35,052 1682.50% 742.71 Differ from year to year,ins claims
Other Financing Sources 10,000 10,000 4,167 231 (3,936) -94.46% 2.31 Assets disposition,differs from year to year
Appropriate Fund Balance 500,000 500,000 0
Total General Fund 19,510,206 19,510,206 7,920,919 14,148,857 6,227,937 78.63% 72.52
Fund 101-BUILDING FUND
Licenses&Permits 608,708 608,708 253,628 850,086 596,458 235.17% 139.65 Varies year to year based upon activity/projects
Chgs for Sery-Gen Gov 0 0 0 2,304 2,304 100.00% 100.00 Admin fees from other gov
Unrestricted Investment Earning 25,003 25,003 10,418 12,138 1,720 16.51% 48.55 Rev recording one month behind
Appropriate Fund Balance 618,094 618,094 0 0
Total Building Fund 1,251,805 1,251,805 264,046 864,529 600,482 227.42% 69.06
Fund 301-Capital Improvement Fund
Sales&Use Taxes 850,467 850,467 354,361 259,262 (95,099) -26.84% 30.48 State revs two month behind,above budgeted
Grants-State 340,884 340,884 0 0 0 100.00% 0.00 Differ from year to year,timing of collection
Unrestricted Investment Earn 25,000 25,000 10,417 11,401 985 9.45% 45.61 Rev recording one month behind
Total Capital Improvement Fund: 1,216,351 1,216,351 364,778 270,663 (94,115) -25.80% 22.25
Fund 303-Capital Projects Fund
Unrestricted Investment Earning 9,000 9,000 3,750 16,850 13,100 349.34% 187.22 Investment balance increase
Grants-State 162,500 162,500 67,708 0 (67,708) -100.00% 0.00 Differ from year to year,timing of collection
Transfers In 1,280,210 1,280,210 533,421 0 (533,421) -100.00% 0.00 FY 2025 not recorded,timing in recording
Appropriate Fund Balance 249,790 249,790 0
Total Capital Projects Fund: 1,701,500 1,701,500 604,879 16,850 (588,029) -97.21% 0.00
Fund 401-Water Fund
Charges for Services 9,380,856 9,380,856 3,908,690 3,339,966 (568,724) -14.55% 35.60 Rev recording one month behind
Unrestricted Investment Earn 250,000 250,000 104,167 89,449 (14,718) -14.13% 35.78 Inv unrealized appr,one month behind
Miscellaneous Revenues 37,272 37,272 15,530 944 (14,587) -93.92% 2.53 Differ from year to year
Other Financing Sources(icl.loan) 10,020,000 10,020,000 4,175,000 55,541 (4,119,459) -98.67% 0.55 Loan proceeds,loan not received currently
Appropriate Fund Balance 2,075,949 2,075,949 0 0
Total Water Fund: 21,764,077 21,764,077 8,203,387 3,485,900 (4,717,487) -57.51% 16.02
Fund 402-Refuse&Recycling
Charges for Services 718,573 718,573 299,405 641,066 341,660 114.11% 89.21 Historically,91%receipted by the end of Feb
Unrestricted Investment Earn 7,500 7,500 3,125 3,188 63 2.03% 42.51 Rev recording one month behind
Appropriate Fund Balance 16,920 16,920 0 0
Total Refuse&Recycling: 742,993 742,993 302,530 644,254 341,724 112.96% 86.71
Fund 403-Stormwater Utility
Grants State 194,500 194,500 81,042 0 (81,042) -100.00% 0.00 Differ from year to year,timing of collection
Grants&Contributions 63,000 63,000 26,250 0 (26,250) -100.00% 0.00 Timing in revenue recording
Charges for Services 570,600 570,600 237,750 493,656 255,906 107.64% 86.52 Historically,91%receipted by the end of Feb
Unrestricted Investment Earn 8,500 8,500 3,542 2,671 (870) -24.57% 31.43 Rev recording one month behind
Total Stormwater Utility: 836,600 836,600 348,583 496,328 147,744 42.38% 59.33
Fund 501-Vehicle Replacement
Intragovernmental Revenue 498,046 498,046 207,519 207,519 0 0.00% 41.67
Unrestricted Investment Earn 0 0 0 7,115 7,115 100.00% 100.00 Rev recording one month behind
Transfers In 1,049,790 1,049,790 437,413 1,049,790 612,378 140.00% 100.00 FY 2025 transfers recorded in full
Total Vehicle Replacement 1,547,836 1,547,836 644,932 1,264,424 619,493 96.06% 81.69
Fund 605-Special Law Enforcement
Forfeitures 126,009 126,009 52,504 43,218 (9,285) -17.69% 34.30 Differ from year to year,timing of collection
Unrestricted Investment Earn 5,000 5,000 2,083 3,258 1,175 56.38% 65.16 Investment balance increase
Miscellaneous Revenues 0 0 0 145 145 100.00% 100.00
Total Special Law Enforcement 131,009 131,009 54,587 46,621 (7,966) -14.59% 0.00
TOTAL REVENUES-ALL FUNDS 48,702,377 48,702,377 18,708,642 21,238,425 2,529,784 13.52% 43.61
NOTES are for differences grater than 10%and amounts over$1,000.
Page 110 of 262
THE VILLAGE OF TEQUESTA
Agenda EXPENDITURE REPORT-CASH BASIS,UNAUDITED
FY 2025 FY 2025 41.67%
ORIGINAL AMENDED TARGET YTD BALANCE DOLLAR PERCENT %BDGT
DESCRIPTION BUDGET BUDGET BUDGET 2/28/2025 VARIANCE VARIANCE USED
Fund 001-General Fund
Council 101,091 101,091 42,121 32,069 10,052 23.86% 31.72(1),(2)
Manager 381,662 381,662 159,026 146,171 12,854 8.08% 38.30(1),(2)
Human Resources 501,502 501,502 208,959 210,117 (1,158) -0.55% 41.90(1),(2)
Village Clerk 464,414 464,414 193,506 190,455 3,051 1.58% 41.01(1),(2)
Finance 842,590 842,590 351,079 353,762 (2,683) -0.76% 41.99
Legal 246,500 246,500 102,708 38,216 64,492 62.79% 15.50(1),(2)
Comprehensive Planning 409,622 409,622 170,676 122,724 47,952 28.10% 29.96(1),(2)
General Government 770,667 7701667 3211111 2831524 371588 11.71% 36.79(1),(2)
IT 612,423 612,423 255,176 352,581 (97,405) -38.17% 57.57(3)
Police Department 4,357,428 4,357,428 1,815,595 1,706,140 109,455 6.03% 39.15
Code Compliance 138,325 138,325 57,635 40,150 17,486 30.34% 29.03
Fire Control 5,012,483 5,012,483 2,088,535 2,111,896 (23,361) -1.12% 42.13
Public Works 1,796,551 1,842,022 767,509 691,987 75,522 9.84% 37.57
Leisure Services 1,284,680 1,284,680 535,283 640,924 (105,641) -19.74% 49.89(3)
Debt Service 487,300 487,300 203,042 406,073 (203,032) -100.00% 83.33(3)
Interfund Transfers 2,030,000 2,030,000 845,833 749,790 96,043 11.35% 36.94(3)
Allocate to Fund Balance* 72,968 72,968
Total General Fund 19,510,206 19,555,677 8,148,199 8,076,579 71,620 0.88% 41.30
Fund 101-BUILDING FUND
Building&Zoning 1,176,805 1,187,805 494,919 418,328 76,590 15.48% 35.22(1),(z)
Interfund Transfers 75,000 75,000 311,250 75,000 43,750 140.00% 0.00
Total Building Fund 1,251,805 1,262,805 526,169 493,328 32,840 6.24%
Fund 301-Capital Improvement Fund
General 1031000 103,000 42,917 787 42,130 98.17% 0.76 (2),(3)
Parks 931,768 931,768 388,237 0 388,237 100.00% 0.00 (2),(3)
Tequesta Drive(Bridge) 100,000 100,000 41,667 0 41,667 100.00% 0.00 (2),(3)
Misc Projects 0 0 0 0 0 -100.00% #DIV/0! (2),(3)
Allocate to Fund Balance* 81,583 81,583 0
Total Capital Improvement Fund: 1,216,351 1,216,351 506,813 787 506,026 99.84% 0.06
Fund 303-Capital Projects Fund
Public Works 880,000 1,197,831 499,096 293,233 205,863 41.25% 24.48 (2),(3)
Leisure Services 275,000 1,124,887 468,703 360,821 107,882 23.02% 0.00 (2),(3)
Allocate to Fund Balance* 546,500 546,500 0.00
Total Capital Projects Fund: 1,701,500 2,869,217 1,195,507 654,054 541,454 45.29% 22.80
Fund 401-Water Fund
Water-Administration 1,961,397 1,984,919 827,050 751,250 75,799 9.17% 37.85
Water- Production 2,408,397 2,408,397 1,003,499 883,598 119,901 11.95% 36.69
Water-Distribution 976,067 976,067 406,695 385,395 21,300 5.24% 39.48
Water-Customer Service 337,316 337,316 140,548 145,227 (4,678) -3.33% 43.05
Renewal&Replacement 4,243,000 4,548,802 1,895,334 187,415 1,707,919 90.11% 4.12 (z)
Capital Improvement 11,120,000 12,392,108 5,163,378 509,900 4,653,478 90.12% 0.00(2)
Debt Service 492,900 492,900 205,375 190,837 14,538 7.08% 38.72
Interfund Transfers 225,000 225,000 93,750 225,000 (131,250) -140.00% 100.00
Total Water Fund: 21,764,077 23,365,509 9,735,629 3,278,622 6,457,007 66.32% 14.03
Fund 402-Refuse&Recycling
Refuse and Recycling 742,993 742,993 309,580 245,530 64,051 20.69% 33.05 (1),(z)
Total Refuse&Recycling: 742,993 742,993 309,580 245,530 64,051 20.69% 33.05
Fund 403-Stormwater Utility
Storm Water Utilities 283,289 288,188 120,078 96,710 23,368 19.46% 33.56 (1),(z)
Renewal&Replacement 430,152 430,152 179,230 50 179,180 99.97% 0.01 (z),(3)
Allocate to Fund Balance* 123,159 123,159 0 0
Total Stormwater Utility: 836,600 841,499 350,625 96,760 253,864 72.40% 11.50
Fund 501-Vehicle Replacement
General Government 350,000 350,000 145,833 261,531 (115,697) -79.34% 74.72 TPD cars purchase
Building 45,000 45,000 18,750 0 18,750 100.00% 0.00
Renewal&Replacement 172,500 172,500 71,875 0 71,875 100.00% 0.00
Other Nonoperating 980,336 980,336 408,473 0 408,473 100.00% 0.00
Total Vehicle Replacement 1,547,836 1,547,836 644,932 261,531 383,401 59.45% 16.90
Fund 605-Special Law Enforcement
Police 131,009 131,009 54,587 73,313 (18,726) -34.31% 100.00 (2)
Total Special Law Enforcement 131,009 131,009 54,587 73,313 (18,726) -34.31% 100.00
TOTAL EXPENDITURES-ALL FUNDS 48,702,377 51,532,896 21,472,040 13,180,503 8,291,537 38.62% 25.58
Notes:
*Not included in Target Budget calculation
(1)Personal expenditures/expenses recorded as when paid not when accrued.Personnel paid 2/27/25 for the period ended 2/22/25.
Due to timing of payroll dates 6 days of personnel expenditures not reflected in January 2025.
(2)Not all operating expenditures/expenses recorded for the services of January 2025.Expenditures recorded on a cash basis and
adjusted to accrual at year end.
(3)Timing in expenditures/expenses recording and/or recorded as one time entry at year end. e 111 of 262
Agenda Item #8.
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Page 112 of 262
Agenda Item #8.
Village Council Mayor Molly Young
GL ACTIVITY REPORT FOR VILLAGE OF TEQUESTA
FROM 001-100-540.307 TO 001-100-540.307
TRANSACTIONS FROM 10/01/2024 TO 02/25/2025
Created 02/26/2025
Date JNL Type Description Reference# Debits Credits Balance
-------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Fund 001 GENERAL FUND
10/01/2024 001-100-540.307 COUNCIL EXPENSES-SEAT 2 BEG.BALANCE $ 3,000.00
10/04/2024 AP INV DONALDSON/HILTON CON HOTEL FLC MTG M YO 10042024E 285.75 (285.75)
10/04/2024 AP INV DONALDSON/HILTON CON REFUND HOTEL TAX F 10042024J 31.75 31.75
10/08/2024 AP INV RMB TRAVEL EXP FLC POLICY COMM MTG M YOU 10032024 200.35 (200.35)
11/06/2024 AP INV ALLEN/JERE HILTON CON HOTEL DEPOSIT FLC 11062024P 214.88 (214.88)
12/06/2024 AP INV DONALDSON/HILTON CON HOTEL HILTON FLC M 12062024T 399.98 (399.98)
01/23/2025 AP INV RMB TRAVEL EXPENSE FLC MTG M YOUNG 12/04 01062025 278.24 (278.24)
02/25/2025 001-100-540.307 END BALANCE $ 1,379.20 $ 31.75 $ 1,652.55
Page 113 of 262
Agenda Item #8.
Village Council Member Jayson French
GL ACTIVITY REPORT FOR VILLAGE OF TEQUESTA
FROM 001-100-540.301 TO 001-100-540.301
TRANSACTIONS FROM 10/01/2024 TO 02/25/2025
Created 2/26/2025
Date JNL Type Description Reference# Debits Credits Balance
--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Fund 001 GENERAL FUND
10/01/2024 COUNCIL EXPENSES-SEAT 1-FRENCH BEG.BALANCE $ 3,000.00
10/01/2024 AP INV DONALDSON/HILTON CON HOTEL DEPOSIT FLC 07312024J 214.88 (214.88)
10/03/2024 AP INV DONALDSON/PALM BEACH TRN BBH NPBC CHAMB 10032024C 35.00 (35.00)
10/04/2024 AP INV DONALDSON/BW BW-190 TRN BETTER WORLD G 10042024C 1,151.10 (1,151.10)
10/04/2024 GJ JE DONALDSON/HILTON CON HOTEL FLC MTG J FR 21225 53.55 (53.55)
10/05/2024 AP INV DONALDSON/HILTON CON HOTEL FLC MTG J FR 10052024B 467.89 (467.89)
10/05/2024 AP INV DONALDSON/HILTON CON REFUND HOTEL TAX F 10052024E 27.46 27.46
10/23/2024 AP INV SNYDER/JEF FLORIDA LE TRN FLC LEGISLATIV 10232024L 325.00 (325.00)
10/23/2024 AP INV SNYDER/JEF HILTON CON HOTEL ADV DEPOSIT 10232024M 204.75 (204.75)
11/08/2024 AP INV ALLEN/JERE HILTON CON HOTEL FLC MTG J FR 11082024D 290.89 (290.89)
11/09/2024 AP INV ALLEN/JERE HILTON CON HOTEL FLC MTG J FR 11092024 354.60 (354.60)
12/04/2024 AP INV SNYDER/JEF HILTON CON REFUND PARTIAL HOT 12042024N 34.75 34.75
12/07/2024 AP INV DONALDSON/HILTON CON HOTEL HILTON FLC M 12072024E 296.80 (296.80)
01/14/2025 Tranfer CONTRIBUTION FROM MR.PAINTER 1,013.82 1,013.82
01/15/2025 AP INV RMB TRAVEL EXPENSE FLC MTG J FRENCH 12/0 12042024 681.57 (681.57)
2/25/2025 001-100-540.301 END BALANCE $ 4,076.03 $ 1,076.03 $ -
Page 114 of 262
Agenda Item #8.
Village Council Vice-Mayor Laurie Brandon
GL ACTIVITY REPORT FOR VILLAGE OF TEQUESTA
FROM 001-100-540.306 TO 001-100-540.306
TRANSACTIONS FROM 10/01/2024 TO 02/25/2025
Created 02/26/2025
Date JNL Type Description Reference# Debits Credits Balance
-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Fund 001 GENERAL FUND
10/01/2024 001-100-540.306 COUNCIL EXPENSES-SEAT 3 BEG.BALANCE 3,000.00
01/14/2025 AP INV ACCT#28729195294108/26-09/25/24 MGR/CNC 287291952941X1024 40.28 (40.28)
01/14/2025 AP INV ACCT#28729195294109/26-10/25/24 MGR/CNC 287291952941X1124 40.30 (40.30)
01/14/2025 AP INV ACCT#287291952941 10/26-11/25/24 MGR/CNC 287291952941X1224 40.30 (40.30)
01/14/2025 AP INV ACCT#287291952941 11/26-12/25/24 MGR/CNC 287291952941X0125 40.30 (40.30)
01/14/2025 AP INV ACCT#28729195294105/26-06/25/24 MGR/CNC 287291952941X0724 40.27 (40.27)
01/14/2025 AP INV ACCT#28729195294107/26-08/25/24 MGR/CNC 287291952941X0924 40.28 (40.28)
02/06/2025 AP INV ACCT#287291952941 12/26-01/25/25 MGR/CNC 287291952941X0225 40.30 (40.30)
02/25/2025 001-100-540.306 END BALANCE 241.73 0.00 2,717.97
Page 115 of 262
Agenda Item #8.
Village Council Member Patrick Painter
GL ACTIVITY REPORT FOR VILLAGE OF TEQUESTA
FROM 001-100-540.308 TO 001-100-540.308
TRANSACTIONS FROM 10/01/2024 TO 02/25/2025
Created 02/26/2025
Date JNL Type Description Reference# Debits Credits Balance
---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Fund 001 GENERAL FUND
10/01/2024 001-100-540.308 COUNCIL EXPENSES-SEAT 4 BEG.BALANCE $ 3,000.00
01/14/2025 Transfer TRANSFER TO MR.FRENCH 1,013.82 (1,013.82)
01/03/2025 AP INV DONALDSON/EATALIANO DINNER FOR PUBLIC 01032025N 351.00 (351.00)
02/25/2025 001-100-540.308 END BALANCE $ 1,013.82 $ - $ 1,986.18
Page 116 of 262
Agenda Item #8.
Village Council Member Rick Sartory
GL ACTIVITY REPORT FOR VILLAGE OF TEQUESTA
FROM 001-100-540.304 TO 001-100-540.304
TRANSACTIONS FROM 10/01/2024 TO 02/25/2025
Created 02/26/2025
Date JNL Type Description Reference# Debits Credits Balance
-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Fund 001 GENERAL FUND
10/01/2024 001-100-540.304 COUNCIL EXPENSES-SEAT 5 BEG.BALANCE $ 3,000.00
10/01/2024 AP INV DONALDSON/PALM BEACH TRN BBH/BAH NPBC C 09272024C 85.00 (85.00)
10/04/2024 AP INV DONALDSON/HILTON CON HOTEL FLC MTG R SA 10042024D 53.55 (53.55)
10/04/2024 GJ JE DONALDSON/HILTON CON HOTEL FLC MTG J FR 21225 53.55 53.55
10/08/2024 AP INV DONALDSON/HILTON CON HOTEL DEPOSIT FLC 10082024C 214.88 (214.88)
11/06/2024 AP INV DONALDSON/HILTON CON REFUND HOTEL DEPOS 11062024R 214.88 214.88
02/25/2025 001-100-540.304 END BALANCE $ 353.43 $ 268.43 $ 2,915.00
Page 117 of 262
Agenda Item #8.
February 2025 Department Reports Current Month 2024/2025 2023/2024 2022/2023
Totals Totals Totals
Building Department Current Month 2024/2025 2023/2024 2022/2023
Total Master Permits and subpermits Issued 131 123 1516 1372
New Residential Construction Permits 1 0 12 5
Residential Remodel and additions Permits 19 15 79 874
Commercial Remodel and additions Permits 2 0 16 56
Residential Plan Reviews 120 109 1379 1074
Commercial Plan Reviews 11 14 137 56
Total Inspections 311 315 4698 3483
BTR Inspections 0 4 18
Trade Inspections 130 113 1300
Vacation Rentals Inspections 0 1 24
Certificates of Compliance 101 108 234 267
Certificates of Ocupancy 0
Record Requests 19 23 260 246
Permit/Code Information Requests 37 28 417 308
Meetings/Training 3 19 30
BCAIB-BOAF-BOATC/DBPR Meetings 2 2 16 22
LPA 0 1 3 24
Code Enforcement Current Month 2024/2025 2023/2024 2022/2023
Code Enforcement Inspections 33 37 253 175
Notices of Violation Issued 4 11 69 34
Code Cases Opened 0 22 176 131
-By code officer 9 20 54
-Reactive 1 2 12
Code Cases Closed 2 4 99 101
Code Cases Cleared Within 30 Days 2 4 71 79
Code Cases Scheduled for Hearing 4 3 12 17
Magistrate Meeting 0 0 6 4
Meeting With Residents Regarding Violations 63 78 340 168
Community Development Current Month 2024/2025 2023/2024 2022/2023
Land Development Applications 3 5 28 63
Ongoing Projects 17 32 125 106
Development Order Time Extensions 0 0 1 1
Public Records Requests 5 9 40 38
Major Meetings and Conference Calls 20 34 109 100
Residents/Business Owners 15 27 101 59
DRC Meeting 1 1 4 6
Permits(New Single Family and Commercial) 3 5 24 22
Phone Calls/Emails/Walk-Ins 140 260 1235 3276
Totals Totals
Fire Current Month 2024/2025 2023/2024 2022/2023
Unit Response Data
Fire 9 54 38 119
EMS 108 479 262 1,159
Special Operations 1 7 5 26
Other 1 31 21 58
Mutual Aid Given-Palm Beach County and Martin County Fire Rescue 16 85 42 223
Mutual Aid Received-Palm Beach County/Martin County Fire Rescue 14 61 31 164
COVID 0 0 0 4
Inspection Data
New Construction 5 16 8 69
Annual Fire 5 151 100 345
New Business/New Occupation/Home Business 0 9 7 23
Re-Inspections 10 107 69 226
Food Truck/Tents 0 6 5 19
Public Relations Events Data
Community Function Hours 32 287 255 656
Training 714 4,211 2,589 9,017
Overtime As of 2/28/2025 Actual Budget Goal/Actual%
Overtime Budget 5 131,544.00 49.13% 100%/30.85% 100%/100.06
YTD Totals
Human Resources&Risk Management Current Month 2024/2025 2023/2024 2022/2023
Open Positions 10 10 16 21
Applications Received 347 347 573 500
Onboardings-Hires 5 5 30 11
Ofboardings-Terms 6 6 15 11
Payroll Authorizations&Evaluations 76 76 339 265
FMLA Requests 10 10 19 14
Work Comp Claims/FF Cancer Claims 8 8 17 8
Labor Relations(Grievances/Arbitrations/Negotiations etc) 5 5 48 41
Records Requests 3754 8 31 29
HR Information System Adjustments 3 3754 11,666 8359
Safety Meetings and Assessments 4 3 5 5
Auto,Property,Liability Claims 0 4 7 14
Totals
IT Current Month 2024/2025 2023/2024 2022/2023
Helpdesk Tickets 134 308 1460 1456
Projects
M365 Migration
Threatlocker Implementation
Parks and Recreation Current Month 2024/2025 2023/2024 2022/2023
Recreation Programs
All Programs 349 2327
Summer Camp 0 0 0 1350
Kids Night Out At The Rec 0 37 13 30
Gymnastics 237 1185 3167 10267
Facility/Field Rentals for Tequesta Park/Constitution Park/Recreation Center Rentals
Constitution Park Pavilion Rentals 26 127 76 77
Recreation Center Facility Rentals(Include JTAA,HOA,Good Sheppard,etc.. 3 8
Field Reservations(#of times not estimated attendance) 13 69
Special Events 0
Food Truck 1 200 600 800 4800
Page 118 of 262
Agenda Item #8.
Tequesta Roots Festival 0 1200 1500 1500
Holiday In The Park 0 1200 1200 1200
Santa Ride 0 700 700 700
Letters to Santa 0 40 40 45
Bridge The Gap 0 0 0 1500
Movie In The Park 0 0 0 0
Pickleball Tournment 0 0 0 0
Run 4 The Pies 0 0 1800 1700
Freedom Run 0 0 0 650
Bunny Hop 0 0 0 500
Earth Day Celebration 0 0 0 0
Totals
Police Current month 2024/2025 2023/2024 2022/2023
Communication Division
Officer Initiated Calls 1649 25,772 6874
Calls for Service 183 5,231 3931
Fire Rescue 17 406 553
Patrol Division
Reports Filed 22 628 264
Arrest 6 80 62
Crashes Investigated 10 180 313
Traffic Stops 127 4,872 2463
Citations 53 931 469
Warnings 81 2,144 606
Administration
Public Records Request 28 987 480
Overtime Actual Budget Goal/Actual%
Operations $ 118,856.00 96.15%/75.27%
Totals Totals
Public Works Current month 2024/2025 2023/2024 2022/2023
Equipment Maintenance 8 16 119 95
Sidewalk Repairs and or Grinding 2 3 58 57
Street Signs Replaced 10 13 90 81
Road Repairs 2 4 29 26
Indoor/Outdoor lights Repaired 1 5 119 89
Street Light Outages 3 5 137 121
Work Orders 301 610 5142 4154
Standby Generator Maintenance 14 26 190 160
Fleet Maintenance-Vehicles Serviced 3 8 115 83
Surplus-Junked or Sold lems 4 13 69 68
Engineering Services 2 3 45 40
Resident Calls 9 28 258 194
Projects 12 34 212 163
Totals Totals
Village Clerk's Office February 2024/2025 2023-2024 2022-2023
Agendas Compiled and Distributed 2 40 46
Minutes Completed(includes council,committees,spec meetings) 2 40 46
Council,Committee,Spec Magistrate,and Special Meeting Hours 2.25 64 89.75
Orders Processed 2 21 26
Resolutions Processed 3 25 21
Ordinances Processed 2 12 15
Agreements Processed 7 97 135
Public Records Processed 30 371 303
Agenda/Minute Portal(iCompass)Total Monthly Visits 2333 25371 25622
Agenda/Minute Portal(iCompass)Unique Monthly Visits 1713 18733 19998
Public Information Officer
Social Media Post(Number of Post to all social) 31
Content Interaction(Likes,shares,comments,etc) 803 410 557
Facebook Messenger Responses(this does not include post responses) 2 61 59
Website:VOTBot(Artificial Intelligence Quesitons Answered) 85 1029 1215
Press Releases 0 4 8
CodeRed Messages Launched 3 59 60
Tequesta News Messages(Friday Newsletter) 3 42 45
Departmental/Mayor/Other Project Videos 4 3 8
Smoke Signals 1 4 4
Elections
Election:Campaign Treasurer Reports/Candidate Documentation/Office Report 0 3 9
Election: Review Candidate Handbook 0 3 11
Election: Process filing/qualifying paperwork 0 2 6
Clerk&Public Information Officer Events&Meetings:ELECTIONS:Created oaths of office for Young and Painter.Responded to election/candidate inquiry.
SOCIAL MEDIA:Social media engagement has been high with Utlities video getting over 1.2K views,fire retirement videos 2.2k and 1.3k,mobility matters 641 and
shorelines 520.ASSISTANCE:Provided assistance to departments for CivicPlus(website),iCompass(agenda software)and JustFOIA(public records software)and
video production. MEETINGS/TRAINING:Working on video of agenda training.PARTNERSHIPS:N/A WEBMASTER:Serves as the Village's Webmaster and makes
changes and updates as necessary,trains and assists staff and other departmental employees on website usage and tasks.Responded to and trained VOTBot(AI)
online inquiries.PUBLIC INFORMATION OFFICER:Marketed Resident Academy,udated lobby TV as needed.Attended PIO-Co-op Meeting.Created the Badge
pinning,chief transfer ceremony and utility videos.MISC:Noticed meetings and ordinances via the public notice portal and mailed and emailed to residents who
requested per state law.Participated in International Day ceremonies.Provided research for department heads/manager.Processed records management
disposition forms,processed oaths,proclamation,and declarations.Trained new employees/set up required software credentials:JustFOIA,iCompass,website,
DemandStar,CivicOptimize etc.Created new accounts and established workflows for new employees.Ordered office supplies and Amazon orders for Admin and
Historicals,meeting setup/breakdown.Processed daily lien reports,invoices,council mail,admin phone support,Oaths and swearing in of new committee members
and employees.Resident Academy planning meeting,Strategic Planning Workshop meeting preparation.Assisted with creating the Mayor's Ball gift baskets.5
notaries;6 records dispositions.
Utilities Department-Water Distribution Current Month 2024/25 YTD 2023/24 YTD(FY24)
Water Main Breaks(*-FY21&FY22 service line breaks combined w/water line breaks) 1 3 4
Service Line Breaks(*-FY21&FY22 service line breaks combined w/water line breaks) 1 1 17
Line Maintenance 13 278 576
Meter Reader Related Work Orders 0 5 120
Work Orders(Non Meter)/Stormwater:Catchbasins,Outfalls,Pond Mowing&Inspections,etc 57 319 756
Employee Call Back 8 47 84
Meter Set/Changed Out 7 35 88
Utilities Department-Customer Service Current Month 2023/2024 2022/23(FY22)
Leak Adjustment Requests 9 166 (not counted)
*Utility Billing/Customer Service dashboard in monthly report for Council
Page 119 of 262
Agenda Item #8.
Utilities Department-Water Production Current Month 2025 YTD Calendar Yr 24**YTD Calendar Yr 23**YTD
Water Production Total(million gallons(MG)) 80.176 162.909 999.482 992.777
Maximum Day Production Demand Rate(million gallons per day(MGD)) 3.275 3.275 3.876 3.71
Average Daily Production Demand(MGD) 2.863 2.761 2.738 2.72
Monthly Rainfall 4.40 8.70 77.17 106.64
**-SFWMD water use permits(WUP)are based on a"water year"which is a calendar year;we are
permitted based on the calendar year.Our maximum permitted annual daily production is 6.3 MGD
with a total permitted quantity of 401 MG from the Surficial aquifer and 1251 MG from the upper
Floridan aquifer
Projects: see monthly Utilities Department report on Village Council agenda
Page 120 of 262
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