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HomeMy WebLinkAboutAgreement_General_3/13/2025_Public Works/Village Of Tequesta Village of Tequesta 345 Tequesta Drive 561-768-0700 Tequesta, Fi. 33469 1 www.tequesta.org Tequesta Public Works Department Memorandum To: Jeremy Allen, Village Manager From: Douglas M. Chambers, Director Public Works Subject: Remembrance Park Project—Costs Associated with Overhead Power Utility Removal and Underground Services Date: February 21, 2025, As part of the development of Remembrance Park, it is the Village's intent to remove the electrical utilities electric service from overhead to underground service to improve aesthetics, safety, and reliability. The removal of the existing overhead utility infrastructure and the installation of underground services outside of the project site were not included in the contractor's scope of work. The Village of Tequesta is responsible for costs associated with the removal of overhead power utility service and the installation of new underground electrical services outside of the Remembrance Park Project site. The contractor's responsibilities are limited to installing underground service piping on the project site, boring under Seabrook Road, and connecting the new underground electrical service to Florida Power & Light's (FPL) new service location on the east side of Seabrook Road within the Village right-of-way. To facilitate this transition, the Village paid FPL directly for the removal of the old overhead power lines and transformer, as well as for the installation of a new transformer, riser, underground power lines, and a hand hole outside of the project site. The Village issued a check to FPL in the amount of$16,500.48 to cover these services. Although not a change order to the contractor, the cost for these services has been accounted for within the project's budget in account 303-231-663.600-40003. This document may be reproduced upon request in an alternative format by contacting the Village Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4 To ensure proper service to the park, the Village coordinated directly with FPL to complete the necessary electrical upgrades. This included: • Removal of existing overhead power lines and transformer. • Installation of a new transformer and riser. • Laying underground power lines and installing a hand hole outside of the project site. The contractor remains responsible for: • Installing a new underground service pipe within the project site. • Boring under Seabrook Road. • Connecting the underground electrical service to FPL's new service location in the Village right-of-way. The total cost for the work performed by FPL is $16,500.48, which was paid directly by the Village. This expenditure is required for the underground electrical service to Remembrance Park and to maintain alignment with the project's overall infrastructure improvements. This agenda item is being presented to ensure full transparency regarding project costs and to document the Village's responsibility in this scope of work. Doug Chambers Director Department of Public Works Page 2 of 2 PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement,the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES,TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT Imcwilliams@teguesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring that the Contractor's [agreement/bid documents and specifications] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images,graphics,text, audio,video, and multimedia,shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at www.w3.org/TR/WCAG/."