HomeMy WebLinkAboutAgreement_General_3/13/2025_Civic Plus-Audio Eye Village of Tequesta
345 Tequesta Drive 561-768-0700
Tequesta, FL 33469 www.tequesta.org
Village Clerk's Office Memorandum
TO: Jeremy Allen, Village Manager
FROM: Lori McWilliams, MPA, MMC, Village Clerk
DATE: 2/24/2025
SUBJECT: CivicPlus—AudioEye
CivicPlus offers a tool for remediation on our website called AudioEye. They are offering it to us
for free between now and 9/30/2025. If we like it and want to continue with it, the cost will be
$2500 (plus an annual fee increase each year).
AudioEye Highlights:
• It tests the website against all of the WCAG, probably around 200 issues; things that can
impact keyboard navigation and screen readers, incorrect page structure, missing alt text
from images, etc.
• You get a live dashboard that's available to see exactly what issues they have flagged,
resolved, and are in progress of resolving on your website
• They offer legal protection if we ever get sued
• They certify our website is compliant
• They have manual testing done by groups of people with disabilities
• Its hands off and automatic!
• AudioEye does NOT remediate any PDFs
Since AudioEye does not remediate PDF files, Brad Gomberg and I are working with our CivicPlus
rep to demo Common Look for PDFs.
I believe it would be useful to take them up on the free offer through September to see if this
product would help us. It will not be able to assist our iCompass portal or our Document Center
portal, but it may be just the tool we need for the other website content. We could have our
team members not upload PDFs, but upload Word files maybe and see how that works.
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: htt s: bit.ly/3mnfeU4
CivicPlus Statement of Work
302 South 4th St.Suite 500 Quote#: Q-92470-1
Manhattan,KS 66502 Date: 2/10/2025 1:03 PM
us Expires On: 4/11/2025
Client: Bill To:
Village of Tequesta, FL TEQUESTA VILLAGE, FLORIDA
SALESPERSON Phone EMAIL DELIVERY METHOD PAYMENT METHOD
Joseph Borelli joseph.borelli@civicplus.com Net 30
Discount(s)
QTY PRODUCT NAME DESCRIPTION
1.00 Accessibility Year 1 Annual Fee Year 1 Annual Fee Discount
Discount
Recurring Service(s)
QTY PRODUCT NAME DESCRIPTION
1.00 AudioEye Managed AudioEye Managed: https://www.tequesta.org/
Total Investment-Prorated Year 1 USD 0.00
Annual Recurring Services (Subject to Uplift) USD 2,500.00
Total Days of Quote:233
Initial Term Beginning at signing and ending 9/30/2025,
Renewal Term 10/1 each calendar year
Initial Term Invoice Schedule 100% invoiced at signing, to be
prorated based on signature date.
The Annual Recurring Services subscription fee for the Products (as described above) included in this SOW are prorated
and co-termed to align with the Client's current Accessibility billing schedule and the Annual Recurring Services amount
will subsequently be added to Client's Term and regularly scheduled annual invoices under the terms of the Agreement.
V.PD 06.01.2015-0048
Page 1 of 3
This Statement of Work("SOW")shall be subject to the terms and conditions of Master Services Agreement signed
by and between the Parties and the applicable Solutions and Services Terms and Conditions located at: https://
www.civiQplus.he.lp/hc/en-us/sections/11726451593367-Solutions-and-Services-Terms-and-Conditions(collective, the
"Agreement"). By signing this SOW, Client expressly agrees to the terms and conditions of the Agreement, as though set
forth herein.
Please note that this document is a SOW and not an invoice. Upon signing and submitting this SOW, Client will receive
the applicable invoice according to the terms of the invoicing schedule outlined herein.
V.PD 06,01.2015-0048
Page 2 of 3
Acceptance of Quote#Q-92470-1
The undersigned has read and agrees to the Binding Terms, which are incorporated into this SOW, and have caused this
SOW to be executed as of the date signed by the Customer which will be the Effective Date:
For CivicPlus Billing Information, please visit h._Yt& -//www.civioclus,g rli ykri�
Authorized Client Signature CivicPlus
By(ple se sign): By(please sign):
Printe ame: Printed Name:
Jere y Allen
Title: Title:
Village Manager
Date: Date:
2/24/2025
Organization Legal Name:
Lori McWilliams
Billing Contact:
Village Clerk
Title:
561-768-0443
Billing Phone Number:
Imcwilliams@tequesta.org
Billing Email:
345 Tequesta Drive, Tequesta, FL 33469
Billing Address:
Mailing Address: (If different from above)
PO Number: (Info needed on Invoice (PO or Job#)if required)
V.PD 06.01.2015-0048
Page 3 of 3
Acceptance of Quote#0-92470-1
The undersigned has read and agrees to the Binding Terms,which are incorporated into this SOW, and have caused this
SOW to be executed as of the date signed by the Customer which will be the Effective Date:
For CivicPlus Billing Information, please visit I ps:://www_civ_icplus.com/verify/
Authorized Client Signature CivicPlus
By(ple se sign): By(please sign):
Printe ame: Printed Name:
Jere y Allen
Title: Title:
Village Manager
Date: Date:
2/24/2025
Organization Legal Name:
Lori McWilliams
Billing Contact:
Village Clerk
Title:
561-768-0443
Billing Phone Number:
Imcwilliams@tequesta.org
Billing Email:
345 Tequesta Drive, Tequesta, FL 33469
Billing Address:
Mailing Address: (If different from above)
PO Number: (Info needed on Invoice (PO or Job#)if required)
V.PD 06.01.2015-0048
Page 3 of 3
Lori McWilliams
From: Jeremy Allen
Sent: Monday, February 10, 2025 4:40 PM
To: Lori McWilliams
Subject: RE:AudioEye for ADA Remediation on our Website
I'm for the trial. We can see how it works and if worth the money. As Legal as stated the document center can
have a note referring them to your office if an ADA version is needed. The website content including attachments
is key. We may need to modify the documents or not attach documents. After we determine how many
documents we have that are issues we can better understand the scope of the problem.
P"
Village Manager
Village of Tequesta
fallen ,teguesta.org
(561)768-0465
Values: Excellence Ethics and Transparency Quality or Life Employees
rs .
a
To receive general, emergency and Friday newsletter updates from the Village of Tequesta, subscribe to our
alert system: https://www.tequesta.orF,/1178/Emergency-Alerts
From: Lori McWilliams<Imcwilliams@tequesta.org>
Sent: Monday, February 10, 2025 4:23 PM
To:Jeremy Allen <jallen@tequesta.org>
Subject: AudioEye for ADA Remediation on our Website
Jeremy,
CivicPlus offers a tool for remediation on our website called AudioEye. They are offering it to us for free
between now and 9/3012025. If we like it and want to continue with it, the cost will be $2625 (plus an
annual fee increase each year).
AudioEye
We discussed the AudioEye ADA promotion and having it added for free for the remainder of your website term
through 9/30/2025.Afterwards, it will have an annual renewal amount of$2625 if you choose to keep it. If you
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decide you want to have this turned on,just let me know back through email and I'll make it happen for you!You'll
see an attachment that documents the product.To recap the highlights:
• It is testing the website against all of the WCAG, probably around 200 issues;things that can impact
keyboard navigation and screen readers, incorrect page structure, missing alt text from images, etc.
• You get a live dashboard that's available to you to see exactly what issues they have flagged, resolved,and
are in progress of resolving on your website
• They offer legal protection if you ever get sued
• They certify your website is compliant
• They have manual testing done by groups of people with disabilities
• Its hands off and automatic!
• AudioEye does NOT remediate any PDFs
Since AudioEye does not remediate PDF files, I have a follow up question into Joseph (my rep):
"If we use the tool inside CivicPlus to convert a file to PDF,will AudioEye remediate it first before
the CivicPlus system converts it to PDF? And if it does remediate it and we convert it to a PDF
using the CivicPlus conversion tool, does the remediation it did prior to conversion to PDF go
away?"
In any case, I believe it would be useful to take them up on the free offer through September to see if this
product would help us. It will not be able to assist our iCompass portal or our Document Center portal,
but it may be just the tool we need for the other website content. We could have our team members not
upload PDFs, but upload Word files maybe and see how that works.
Lori McWilliams, MPA, MMC
Village Clerk/Public Information Officer
Office: 561-768-0443
Cell: 561-367-5006
345 Tequesta Drive, Tequesta FL 33469
www.teguesta.org
To receive general,emergency and Friday newsletter updates from the Village of Tequesta,
subscribe to our alert system: https://www.tequesta,org/l178/Emergency-Alerts
REGION III DIRECTOR
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