HomeMy WebLinkAboutDocumentation_Regular_Tab 07_4/10/2025 Agenda Item V.
Regular Council
STAFF MEMO
Meeting: Regular Council - Apr 10 2025
Staff Contact: Jeremy Allen, Village Manager Department: Manager
Manager Standing Report
1. The Financial Reports presented above are unadjusted and unaudited. The Village considers
revenues available if collected within 60 days of the current fiscal period. This means that there
are additional revenues and expenditures that have not been recorded to date and that will be
recorded once year-end adjustments are completed. Additionally, during the year, revenues
and expenses are recorded on a modified accrual basis (similar to a cash basis). This will
result in significant differences between our beginning balances in the enterprise funds (water,
refuse and recycling and stormwater) and the adjusted ending balances as these funds report
on a full accrual basis.
2. Property Taxes — collected at $11.6 million, which represents 92% of the budgeted amount.
Historically, 91% of ad valorem tax distribution is receipted by the end of February.
3. Sales/use taxes (36%), which include local infrastructure surtax, insurance premium, utility,
communication service and local business tax, are one/two months behind collection/reported
period, with the exception of the Local Business Tax that are due October 1st and collected at
101%. Insurance premium tax ($370 thousand) to be collected at the year-end as one
distribution. Sales/use taxes are on target for five months' collections.
4. Intergovernmental revenues (40%) which include municipal revenue sharing, half-cent sales
tax, and local gas tax are one month behind the collection/reported period and is on a target
for five months' collections.
5. Local discretionary infrastructure surtax(33%) - collected at $205 thousand, which
represents 33% of the budgeted amount and is on target for four months' collections.
6. Revenues (Budgetary comparison) recorded in the General fund represent 77% of budgeted
due to the distribution nature of Ad valorem taxes collected at 92%, representing 78% of
overall General fund revenues at 3/31/2025.
7. Overall Expenditures (Budgetary comparison) in the General Fund represent 48% of the
budget. Not all the expenditures recorded for the services provided for the month of March
2025 and personnel expenditures recorded as paid not when accrued. The FY 2025 personnel
budget does not include IAFF all negotiated benefit increases.
8. Revenues (Prior year comparison) all funds increased by $4.2 million (22%) mainly due to
Ad valorem taxes collected $1.2 million (11%) higher than same period of prior year, increased
Page 85 of 192
Agenda Item #7.
land development (320%) and permit (256%) fees for ongoing projects. Also, interfund transfer
to Vehicle Replacement fund is recorded in the amount of around $1 million (100%).
9. Expenditures (Prior year comparison) all funds increased by $2.2 million (16%) increase
due to police vehicles purchase, roads, parks and water utility capital projects in FY 2025, and
interFund transfers recorded earlier in the year.
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-
768-0443.
BUDGET INFORMATION:
BUDGET AMOUNT N/A AMOUNT AVAILABLE N/A EXPENDITURE AMOUNT: N/A
FUNDING SOURCES: N/A IS THIS A PIGGYBACK:
❑ Yes ❑ N/A
DID YOU OBTAIN 3 QUOTES?
❑ Yes ❑ N/A
QUOTE 3 - BUSINESS NAME fallen
COMMENTS/EXPLANATION ON SELECTIONN/A
ATTACHMENTS: 1111k
March 2025 Managers Report.ADA.xlsx - Microsoft Excel Online v2
Page 86 of 192
Agenda Item V.
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Page 87 of 192
Q 1t§ti#sno BALANCE SHEET FOR VILLAGE OF TEQUESTA Page: 1/9
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DB: Teauesta
Fund 001 GENERAL FUND
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 1,191,491.27
Investments 12,973,576.58
Accounts Receivable 1,195,951.66
Due from Other Funds 0.00
Accrued Income Receivable 2,918.35
Inventories 57,956.72
Prepaids 51,920.47
Other Assets - Current 0.00
Other Fixed Assets 0.00
Total Assets 15,473,815.05
*** Liabilities ***
Accounts Payable 49.11
Accrued liabilities 7,722.61
Retainage Payable 0.00
Due to Other Funds 0.00
Due to Other Governments 1,566.48
Deferred Revenue 1,186,040.96
Other Current Liabilities 0.00
Customer Deposits 0.00
Noncurrent liabilities 0.00
Total Liabilities 1,195,379.16
*** Fund Balance ***
F/B - Reserved for Inventories 0.00
F/B - Res for Encumbrance 0.00
F/B - All Other Reserves 0.00
F/B - Unreserved - Designated 0.00
F/B - Unreserved/Undesignated 0.00
Fund Balance - Nonspendable 761,073.22
Fund Balance - Restricted 301,000.00
Fund Balance - Committed 500,000.00
Fund Balance - Assigned 0.00
Fund Balance - Unassigned 7,240,982.07
Total Fund Balance 8,803,055.29
Beginning Fund Balance 8,803,055.29
Net of Revenues VS Expenditures 5,475,380.60
Ending Fund Balance 14,278,435.89
Total Liabilities And Fund Balance 15,473,815.05
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DB: Teauesta
Fund 101 BUILDING FUND
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 55,018.65
Investments 1,071,236.81
Accounts Receivable 35.08
Inventories 49.03
Prepaids 1,138.92
Total Assets 1,127,478.49
*** Liabilities ***
Accounts Payable 0.00
Accrued liabilities (120.00)
Due to Other Governments 8,034.87
Total Liabilities 7,914.87
*** Fund Balance ***
F/B - Unreserved/Undesignated 0.00
Fund Balance - Nonspendable 16,593.86
Fund Balance - Restricted 728,931.42
Fund Balance - Assigned 0.00
Fund Balance - Unassigned 0.00
Total Fund Balance 745,525.28
Beginning Fund Balance 745,525.28
Net of Revenues VS Expenditures 374,038.34
Ending Fund Balance 1,119,563.62
Total Liabilities And Fund Balance 1,127,478.49
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DB: Teauesta
Fund 301 CAPITAL IMPROVEMENT FUND
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 482,662.49
Investments 669,239.34
Accounts Receivable 18,083.37
Due from Other Funds 0.00
Prepaids 0.00
Total Assets 1,169,985.20
*** Liabilities ***
Accounts Payable 0.00
Accrued liabilities 0.00
Retainage Payable 0.00
Due to Other Funds 0.00
Total Liabilities 0.00
*** Fund Balance ***
F/B - Res for Encumbrance 0.00
F/B - All Other Reserves 0.00
F/B - Unreserved - Designated 0.00
F/B - Unreserved/Undesignated 0.00
Fund Balance - Nonspendable 0.00
Fund Balance - Restricted 401,490.00
Fund Balance - Committed 368,344.94
Fund Balance - Assigned 61,690.26
Fund Balance - Unassigned 0.00
Total Fund Balance 831,525.20
Beginning Fund Balance 831,525.20
Net of Revenues VS Expenditures 338,460.00
Ending Fund Balance 1,169,985.20
Total Liabilities And Fund Balance 1,169,985.20
Page 90 of 192
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DB: Teauesta
Fund 303 CAPITAL PROJECTS FUND
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 133,128.38
Investments 539,963.63
Accounts Receivable 0.00
Due from Other Funds 0.00
Prepaids 0.00
Total Assets 673,092.01
*** Liabilities ***
Accounts Payable 0.00
Accrued liabilities 0.00
Retainage Payable 0.00
Due to Other Funds 0.00
Total Liabilities 0.00
*** Fund Balance ***
F/B - Res for Encumbrance 0.00
F/B - Unreserved/Undesignated 0.00
Fund Balance - Nonspendable 0.00
Fund Balance - Assigned 1,388,526.77
Fund Balance - Unassigned 0.00
Total Fund Balance 1,388,526.77
Beginning Fund Balance 1,388,526.77
Net of Revenues VS Expenditures (715,434.76)
Ending Fund Balance 673,092.01
Total Liabilities And Fund Balance 673,092.01
Page 91 of 192
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DB: Teauesta
Fund 401 WATER FUND
GL Number Description Balance
*** Assets ***
Current Assets 0.00
Cash and Cash Equivalents 1,918,633.66
Investments 9,569,695.11
Accounts Receivable 610,441.62
Special Assess -Current 0.00
Special Assess - noncurrent 0.00
Due from Other Funds 0.00
Accrued Income Receivable 0.00
Inventories 409,629.64
Prepaids 10,643.67
Other Assets - Current 0.00
Land 83,335.00
Other Assets - Non Current 83,335.00
INFRASTRUCTURE 13,539,107.06
Buildings 178,621.41
Improvements Other Than Bldgs. 17,616.00
Machinery & Equipment 320r873.30
Construction in Progress 2,856,905.43
Intangible Assets 0.00
Other Fixed Assets 0.00
Deferred Outflows 580r862.07
FIXED ASSETS 0.00
Total Assets 30F096r363.97
*** Liabilities ***
Accounts Payable 725.33
Accrued liabilities (75.00)
Retainage Payable 0.00
Due to Other Funds 0.00
Due to Other Governments 303.98
Deferred Revenue 0.00
Current Portion of Debt 445,914.63
Other Current Liabilities 0.00
Customer Deposits 34,450.00
Noncurrent liabilities 1,125,092.99
Other Long Term Liabilities 457,931.39
Def Inflows of Resources 201,151.00
Total Liabilities 2,265,494.32
*** Fund Balance ***
F/B - Res for Encumbrance 0.00
F/B - All Other Reserves 0.00
F/B - Unreserved - Designated 0.00
F/B - Unreserved/Undesignated 0.00
N.A., Inv in Cap, net of debt 13,995,148.87
Net Assets, Restricted 0.00
Fund Balance - Restricted 420F915.00
Fund Balance - Committed 500,000.00
Fund Balance - Unassigned 12,655,682.27
Total Fund Balance 27,571,746.14
Beginning Fund Balance 27,571,746.14
Net of Revenues VS Expenditures 259,123.51
Ending Fund Balance 27,830,869.65
Total Liabilities And Fund Balance 30F096r363.97
Page 92 of 192
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DB: Teauesta
Fund 402 REFUSE & RECYCLING
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 165,924.63
Investments 224,910.43
Accounts Receivable 0.00
Other Assets - Current 0.00
Total Assets 390r835.06
*** Liabilities ***
Accounts Payable 0.00
Due to Other Funds 0.00
Total Liabilities 0.00
*** Fund Balance ***
F/B - Unreserved/Undesignated 0.00
Fund Balance - Unassigned 37,098.03
Total Fund Balance 37,098.03
Beginning Fund Balance 37,098.03
Net of Revenues VS Expenditures 353,737.03
Ending Fund Balance 390r835.06
Total Liabilities And Fund Balance 390r835.06
Page 93 of 192
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DB: Teauesta
Fund 403 STORMWATER UTILITY
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 358,040.08
Investments 208,709.94
Accounts Receivable 10,043.34
Due from Other Funds 0.00
Inventories 949.14
Prepaids 0.00
Other Assets - Current 0.00
Other Assets - Non Current 0.00
INFRASTRUCTURE 2,465,807.41
Buildings 0.00
Improvements Other Than Bldgs. 0.00
Machinery & Equipment 3,504.65
Construction in Progress 0.00
Deferred Outflows 44,364.00
Total Assets 3,091,418.56
*** Liabilities ***
Accounts Payable 0.00
Accrued liabilities 0.00
Retainage Payable 0.00
Due to Other Funds 0.00
Due to Other Governments 0.00
Current Portion of Debt 0.00
Other Long Term Liabilities 39,999.14
Def Inflows of Resources 12,280.00
Total Liabilities 52,279.14
*** Fund Balance ***
F/B - Res for Encumbrance 0.00
F/B - Unreserved - Designated 0.00
F/B - Unreserved/Undesignated 0.00
N.A., Inv in Cap, net of debt 2,031,685.06
Fund Balance - Unassigned 460F057.87
Total Fund Balance 2,491,742.93
Beginning Fund Balance 2,491,742.93
Net of Revenues VS Expenditures 547,396.49
Ending Fund Balance 3,039,139.42
Total Liabilities And Fund Balance 3,091,418.56
Page 94 of 192
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DB: Teauesta
Fund 501 VEHICLE REPLACEMENT
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 119,175.54
Investments 924,400.85
Machinery & Equipment 0.00
Total Assets 1F043r576.39
*** Liabilities ***
Accounts Payable 0.00
Total Liabilities 0.00
*** Fund Balance ***
N.A., Inv in Cap, net of debt 0.00
Fund Balance - Assigned 0.00
Fund Balance - Unassigned 0.00
Total Fund Balance 0.00
Beginning Fund Balance 0.00
Net of Revenues VS Expenditures 1F043r576.39
Ending Fund Balance 1F043r576.39
Total Liabilities And Fund Balance 1F043f576.39
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Fund 605 SPECIAL LAW ENFORCEMENT
GL Number Description Balance
*** Assets ***
Cash and Cash Equivalents 108,217.30
Investments 133,653.39
Accounts Receivable 0.00
Inventories 0.00
Prepaids 0.00
Total Assets 241,870.69
*** Liabilities ***
Accounts Payable 0.00
Accrued liabilities 0.00
Due to Other Funds 0.00
Total Liabilities 0.00
*** Fund Balance ***
Fund Balance - Nonspendable 0.00
Fund Balance - Restricted 257,578.88
Fund Balance - Assigned 0.00
Fund Balance - Unassigned 0.00
Total Fund Balance 257,578.88
Beginning Fund Balance 257,578.88
Net of Revenues VS Expenditures (15,708.19)
Ending Fund Balance 241,870.69
Total Liabilities And Fund Balance 241,870.69
Page 96 of 192
Agenda Item #7.
VILLAGE OF TEQUESTA
Cash & Investments Unadjusted Unaudited
3/31/2025
Cash and cash
equivalents Investments Total
General Fund#001 $ 111911491 $ 129973,577 $ 1411651068
Building Fund#101 551019 15071,237 1,126,255
Capital Improvement Fund#301 4821662 669,239 I J 51,902
Capital Projects Fund#303 1331128 5391964 6731092
Water Utility#401 119181634 99569,695 1114881329
Refuse &Recycling#402 1651925 224,910 390,835
Stormwater#403 358M40 208,710 566,750
Vehicle Replacement#501 1191176 924A 1 110431576
Special Law Enforcement#605 1081217 133,653 2411871
Total Cash and Investments $ 415329292 $ 269315,386 $ 30,847,678
*Interfund transfer pending
Page 97 of 192
VILLAGE OF TEQUESTA
Agenda Item #7. REVENUE REPORT-CASH BASIS,UNAUDITED
YTD BALANCE YTD BALANCE
DESCRIPTION 3/31/2024 3/31/2025 VARIANCE %VARIANCE NOTES
REVENUES
Fund 001-GENERAL FUND
General Property Taxes 10,461,163 11,613,227 1,152,064 11.01% Ad Valorem taxes increase
Sales&Use Taxes 532,353 516,782 (15,571) -2.93%
Franchise fees-gross receipt 252,062 232,868 (19,194) -7.61%
Licenses&Permits 2,600 41460 1,860 71.54% Rental and misc permits
Grants-Federal 0 2,069 2,069 100.00% Differs from year to year
Grants-State 19,272 14,835 (4,437) -23.02% Differs from year to year
Intergovernmental Revenue 467,376 440,021 (27,355) -5.85% Fees decreased in FY 2025
Chgs for Services-Gen Gov 125,438 527,014 401,576 320.14% Land development fees based on the projects
Indirect Costs 4511495 455,239 3,744 0.83%
Rents&Royalties 7,558 16,837 9,280 122.79% Recreation rentals increase
Contributions&Donations 11450 13,274 11,824 815.46% Bricks engravings
Miscellaneous Revenues 15,982 48,532 32,550 203.66% Differs from year to year
Chgs for Services-Public Safety 587,319 801,373 214,055 36.45% EMS fees collection increase
Fines&Forfeitures 6,845 28,617 21,772 318.07% Code enforcement fees collection increase
Impact Fees 111154 11276 (9,878) -88.56% Differs from year to year based on the projects
Charges for Services-Recreation 103,874 110,183 6,309 6.07%
Unrestricted Investment Earning 229,936 128,103 (101,834) -44.29% Unrealized appr,rate decrease,FY2025-1/month behind
Other Financing Sources 11,668 231 (11,437) -98.02% Disposition of assets,differs from year to year
Total General Fund 13,287,545 14,954,941 1,667,397 12.55%
Fund 101-BUILDING FUND
Licenses&Permits 263,765 937,866 674,101 255.57% Varies year to year based upon activity/projects
Charges for Services 11214 2,304 1,090 89.75% Admin fees from other gov,based on permit collections
Miscellaneous Revenues 2 213 211 14073.33% Differs from year to year
Unrestricted Investment Earning 23,089 15,487 (7,602) -32.92% Interest rate decrease,FY2025 one month behind
Total Building Fund 288,070 955,870 667,800 231.82%
Fund 301-Capital Improvement Fund
Sales&Use Taxes 308,587 325,031 16,444 5.33%
Unrestricted Investment Earning 29,790 14,216 (15,574) -52.28% Interest rate decrease,FY2025 one month behind
Total Capital Improvement Fund 338,378 339,247 869 0.26%
Fund 303-Capital Projects Fund
Unrestricted Investment Earning 6,553 19,317 12,764 194.79% Investment balance increase
Total Capital Projects Fund: 6,553 19,317 12,764 194.79%
Fund 401-Water Fund
Miscellaneous Revenues 24,701 4,599 (20,102) -81.38% Differs from year to year
Unrestricted Investment Earning 206,573 121,274 (85,299) -41.29% Unrealized appr,rate decrease,FY2025-1/month behind
Other Financing Sources 37,534 61,388 23,854 63.55% Capital connect charge based on the projects
Charges for Services 3,705,435 4,046,098 340,663 9.19%
Total Water Fund: 3,974,243 4,233,359 259,117 6.52%
Fund 402-Refuse&Recycling
Unrestricted Investment Earning 6,079 4,450 (1,629) -26.79% Rate decrease,FY2025 one month behind
Charges for Services 542,467 656,199 113,732 20.97% Non Ad Valorem charges increase
Total Refuse&Recycling: 548,546 660,649 112,103 20.44%
Fund 403-Stormwater Utility
Miscellaneous Revenues 5,515 10,000 4,485 81.32% Differs from year to year
Grants-State 0 145,000 145,000 100.00% Differ from year to year
Unrestricted Investment Earning 7,242 3,809 (3,432) -47.40% Interest rate decrease,FY2025 one month behind
Charges for Services 490,291 505,260 14,970 3.05% Non Ad Valorem charges increase
Total Stormwater Utility: 503,048 664,070 161,022 32.01%
Fund 501-Vehicle Replacement
Intragovernmental Revenue 0 249,023 249,023 100.00% New fund created FY 2025
Unrestricted Investment Earning 0 10,151 10,151 100.00% New fund created FY 2025
Transfers in 0 1,049,790 1,049,790 100.00% New fund created FY 2025
Total Vehicle Replacement 0 1,308,964 1,308,964 100.00%
Fund 605-Special Law Enforcement
Miscellaneous Revenues 0 145 145 100.00% Differ from year to year
Forfeitures 623 60,835 60,211 9663.36% Differ from year to year
Unrestricted Investment Earning 6,674 3,932 (2,742) -41.09% Interest rate decrease,FY2025 one month behind
Total Special Law Enforcement 71298 64,912 57,614 789.51%
TOTAL REVENUES-ALL FUNDS 18,953,679 23,201,329 4,247,651 22.41%
NOTES are for differences grater than 10%and amounts over$1,000. Page 98 of 192
VILLAGE OF TEQUESTA
Agenda Item #7. EXPENDITURE REPORT-CASH BASIS,UNAUDITED
YTD BALANCE YTD BALANCE
DESCRIPTION 3/31/2024 3/31/2025 VARIANCE VARIANCE NOTES
EXPENDITURES
Fund 001-GENERAL FUND
Council 28,056 32,354 41299 15.32% Active use of Council discreationary funds
Manager 189,393 174.4118 (15,275) -8.07% Retirement leave payout in FY 2024
Human Resources 2271249 240,871 13,622 5.99%
Village Clerk 214,978 218,452 3,473 1.62%
Finance 423,312 430,816 7,504 1.77%
Legal 110,461 45,724 (64/736) -58.61% Differs from year to year based upon service needs
Comprehensive Planning 145,376 146,638 11262 0.87%
General Government 168,062 352.1104 184,042 109.51% Vehicle replacement svc charge implemented FY 25
IT 3421488 409,693 671205 19.62% Comp system maint&supply
Police Department 11759,474 2,1001855 341,381 19.40% Reg&overtime disaster pay,pension contrib,comp.repl.
Code Compliance 15,360 47,796 321436 211.16% Full-time position filled in FY 25
Fire Control 21942,159 2,504,197 (437,962) -14.89% Vehicles purchase FY2024$736K
Public Works 781,547 8111634 30,086 3.85%
Leisure Services 719,682 740,645 20,963 2.91%
Debt Service 515,276 473,875 (41,401) -8.03% Debt service paid off
Interfund Transfers 0 749,790 749/790 100.00% Transfers to Vehicel replacement fund recorded
Total General Fund 81582,873 9,479,561 896,687 10.45%
Fund 101-BUILDING FUND
Building Department 532,739 506.0832 (25,907) -4.86%
Interfund Transfers 0 75,000 75,000 100.00% Transfer to Vehicle Replacement Fund
Total Building Fund 532,739 581,832 49,093 9.22%
Fund 301-Capital Improvement Fund
General 61975 787 (6,188) -88.72% Capital projects varies year to year
Public Works 478,161 0 (478,161) -100.00% Capital projects varies year to year
Parks 91466 0 (9,466) -100.00% Capital projects varies year to year
Miscellaneous projects 156,862 0 (156,862) -100.00% Capital projects varies year to year
Total Capital Improvement Fund: 651,464 787 (650,677) -99.88%
Fund 303-Capital Projects Fund
Public Works 0 293.1233 2931233 100.00% Capital projects varies year to year
Parks 5,276 441,518 4361242 100.00% Capital projects varies year to year
Total Capital Projects Fund: 5,276 7341F751 7291475 100.00%
Fund 401-Water Fund
Water-Administration 901,711 9501441 481730 5.40%
Water- Production 11026,051 110641697 381646 3.77%
Water-Distribution 4101489 4501402 39,913 9.72%
Water-Customer Service 1551373 169.8882 141509 9.34%
Renewal&Replacement 2791710 275.8312 (4,398) -1.57%
Capital Improvements 1451974 609,237 4631263 317.36% Differs from year to year based upon projects
Debt Service 228,444 229,266 822 0.36%
Interfund Transfers 0 225,000 225,000 100.00% Transfers to Vehicel replacement fund recorded
Total Water Fund: 3,147,752 3,974,236 826,484 26.26%
Fund 402-Refuse&Recycling
Refuse and Recycling 255,600 306,912 51,312 20.08% WM fees increase for automated trash pickup
Total Refuse&Recycling: 255,600 306,912 51,312 20.08%
Fund 403-Stormwater Utility
Storm Water Utilities 169,882 116.8623 (53,259) -31.35% Timing in recording drainage maint&engineering exp
Renewal&Replacement 0 50 50 100.00% Differs from year to year based upon projects
Total Stormwater Utility: 169,882 116,673 (53,209) -31.32%
Fund 501-Vehicle Replacement
General Government 0 265,388 265,388 100.00% Police vehicles purchase
Total Vehicle Replacement 0 265,388 265,388 100.00%
Fund 605-Special Law Enforcement
Police 25,869 80,620 541751 211.65% P/T police officer,marine unit operations&furniture
Total Special Law Enforcement: 25,869 80,620 541751 211.65%
TOTAL EXPENDITURES-ALL FUNDS 13,371,456 15,540,760 21169,304 16.22%
NOTES are for differences grater than 10%and amounts over$1,000.
THE VILLAGE OF TEQUESTA
Agenda Item #7. REVENUE REPORT-CASH BASIS,UNAUDITED
FY 2025 FY 2025 50.00%
ORIGINAL AMENDED TARGET YTD BALANCE DOLLAR PERCENT %BDGT
DESCRIPTION BUDGET BUDGET BUDGET 3/31/2025 VARIANCE VARIANCE USED NOTES
Fund 001-GENERAL FUND
General Property Taxes 12,603,668 12,603,668 6,301,834 11,613,227 5,311,393 84.28% 92.14 Historically,91%receipted by the end of Feb
State revs one month behind,record-cash basis,ins prem
Sales&Use Taxes 1,498,293 1,498,293 749,147 516,782 (232,365) -31.02% 34.49 tax received as one distrib at FYE($307K)
Franchise fees-gross receipt 614,820 6141820 307,410 232,868 (74,542) -24.25% 37.88 one month behind
Licenses&Permits 9,000 9,000 4,500 4,460 (40) -0.89% 49.56 Special events,vacational rental permits
Indirect Costs 910,478 910,478 455,239 455,239 0 0.00% 50.00
Grants Federal 2,500 2,500 1,250 2,069 819 65.54% 82.77 Differ from year to year,timing of collection
Grants-State 61,728 61,728 30,864 14,835 (16,029) -51.94% 24.03 Differ from year to year,timing of collection
Intergovernmental Revenue 1,105,205 1,105,205 552,603 440,021 (112,581) -20.37% 39.81 Revs one month behind
Grants and Contributions-Local 10,000 10,000 5,000 0 (5,000) -100.00% 0.00 Differ from year to year,timing of collection
Chgs for Services-Gen Gov 345,956 345,956 172,978 527,014 354,036 204.67% 152.34 Land dev fees
Chgs for Services-Public Safety 1,270,976 1,270,976 635,488 801,373 165,885 26.10% 63.05 EMS fees collection increase
Charges for Services-Recr. 113,515 113,515 56,758 110,183 53,425 94.13% 97.06 Teq felt fees,rec programs,other rec fees
Fines&Forfeitures 13,585 13,585 6,793 28,617 21,825 321.31% 210.65 Code enf fines&fees
Unrestricted Investment Earning 280,500 280,500 140,250 128,103 (12,147) -8.66% 45.67 Inv unrealized appr,one month behind
Rents&Royalties 148,482 148,482 74,241 16,837 (57,404) -77.32% 11.34 Timing in leases rev recording
Impact Fees 4,500 4,500 2,250 1,276 (974) -43.29% 28.35 Differ from yr to yr depending on projects/permits
Contributions&Donations 2,000 2,000 1,000 13,274 12,274 1227.42% 663.71 Differ from year to year
Miscellaneous Revenues 5,000 5,000 2,500 48,532 46,032 1841.29% 970.64 Differ from year to year,ins claims
Other Financing Sources 10,000 10,000 5,000 231 (4,769) -95.38% 2.31 Assets disposition,differs from year to year
Appropriate Fund Balance 500,000 500,000 0
Total General Fund 19,510,206 19,510,206 9,505,103 14,954,941 5,449,838 57.34% 76.65
Fund 101-BUILDING FUND
Licenses&Permits 608,708 608,708 304,354 937,866 633,512 208.15% 154.07 Varies year to year based upon activity/projects
Chgs for Sery-Gen Gov 0 0 0 2,304 2,304 100.00% 100.00 Admin fees from other gov
Unrestricted Investment Earning 25,003 25,003 12,502 15,487 2,986 23.88% 61.94 Rev recording one month behind
Miscellaneous Revenues 0 0 0 213 213 100.00% 0.00
Appropriate Fund Balance 618,094 618,094 0 0
Total Building Fund 1,251,805 1,251,805 316,856 955,870 639,015 201.67% 76.36
Fund 301-Capital Improvement Fund
Sales&Use Taxes 850,467 850,467 425,234 325,031 (100,202) -23.56% 38.22 State revs two month behind,above budgeted
Grants-State 340,884 340,884 0 0 0 100.00% 0.00 Differ from year to year,timing of collection
Unrestricted Investment Earn 25,000 25,000 12,500 14,216 1,716 13.73% 56.86 Investment balance increase
Total Capital Improvement Fund: 1,216,351 1,216,351 437,734 339,247 (98,487) -22.50% 27.89
Fund 303-Capital Projects Fund
Grants-State 162,500 162,500 81,250 0 (81,250) -100.00% 0.00 Differ from year to year,timing of collection
Unrestricted Investment Earning 9,000 9,000 4,500 19,317 14,817 329.26% 214.63 Investment balance increase
Transfers In 1,280,210 1,280,210 640,105 0 (640,105) -100.00% 0.00 FY 2025 not recorded,timing in recording
Appropriate Fund Balance 249,790 249,790 0
Total Capital Projects Fund: 1,701,500 1,701,500 725,855 19,317 (706,538) -97.34% 0.00
Fund 401-Water Fund
Charges for Services 9,380,856 9,380,856 4,690,428 4,046,098 (644,330) -13.74% 43.13 Rev recording one month behind
Unrestricted Investment Earn 250,000 250,000 125,000 121,274 (3,726) -2.98% 48.51 Inv unrealized appr,one month behind
Miscellaneous Revenues 37,272 37,272 18,636 4,599 (14,037) -75.32% 12.34 Differ from year to year
Other Financing Sources(icl.loan) 10,020,000 10,020,000 5,010,000 61,388 (4,948,612) -98.77% 0.61 Loan proceeds,loan not received currently
Appropriate Fund Balance 2,075,949 2,075,949 0 0
Total Water Fund: 21,764,077 21,764,077 9,844,064 4,233,359 (5,610,705) -57.00% 19.45
Fund 402-Refuse&Recycling
Charges for Services 718,573 718,573 359,287 656,199 296,913 82.64% 91.32 Historically,91%receipted by the end of Feb
Unrestricted Investment Earn 7,500 7,500 3,750 4,450 700 18.67% 59.33 Investment balance increase
Appropriate Fund Balance 16,920 16,920 0 0
Total Refuse&Recycling: 742,993 742,993 363,037 660,649 297,613 81.98% 88.92
Fund 403-Stormwater Utility
Grants State 194,500 194,500 97,250 145,000 47,750 49.10% 74.55 Differ from year to year,timing of collection
Grants&Contributions 63,000 63,000 31,500 0 (31,500) -100.00% 0.00 Timing in revenue recording
Charges for Services 570,600 570,600 285,300 505,260 219,960 77.10% 88.55 Historically,91%receipted by the end of Feb
Unrestricted Investment Earn 8,500 8,500 4,250 3,809 (441) -10.37% 44.82 Rev recording one month behind
Miscellaneous Revenues 0 0 0 10,000 10,000 100.00% 100.00 Differ from year to year,timing of collection
Total Stormwater Utility: 836,600 836,600 418,300 664,070 245,770 58.75% 79.38
Fund 501-Vehicle Replacement
Intragovernmental Revenue 498,046 498,046 249,023 249,023 0 0.00% 50.00
Unrestricted Investment Earn 0 0 0 10,151 10,151 100.00% 100.00 Rev recording one month behind
Transfers In 1,049,790 1,049,790 524,895 1,049,790 524,895 100.00% 100.00 FY 2025 transfers recorded in full
Total Vehicle Replacement 1,547,836 1,547,836 773,918 1,308,964 535,046 69.13% 84.57
Fund 605-Special Law Enforcement
Forfeitures 126,009 126,009 63,005 60,835 (2,170) -3.44% 48.28 Differ from year to year,timing of collection
Unrestricted Investment Earn 5,000 5,000 2,500 3,932 1,432 57.28% 78.64 Investment balance increase
Miscellaneous Revenues 0 0 0 145 145 100.00% 100.00
Total Special Law Enforcement 131,009 131,009 65,505 64,912 (593) -0.90% 0.00
TOTAL REVENUES-ALL FUNDS 48,702,377 48,702,377 22,450,370 23,201,329 750,959 3.34% 47.64
NOTES are for differences grater than 10%and amounts over$1,000. Page 100 of 192
THE VILLAGE OF TEQUESTA
Agenda EXPENDITURE REPORT-CASH BASIS,UNAUDITED
FY 2025 FY 2025 50.00%
ORIGINAL AMENDED TARGET YTD BALANCE DOLLAR PERCENT %BDGT
DESCRIPTION BUDGET BUDGET BUDGET 3/31/2025 VARIANCE VARIANCE USED
Fund 001-General Fund
Council 101,091 101,091 50,546 32,354 18,191 35.99% 32.01(1),(2)
Manager 381,662 381,662 190,831 174,118 16,713 8.76% 45.62(1),(2)
Human Resources 501,502 501,502 250,751 240,871 9,880 3.94% 48.03(1),(2)
Village Clerk 464,414 464,414 232,207 218,452 13,755 5.92% 47.04(1),(2)
Finance 842,590 842,590 421,295 430,816 (9,521) -2.26% 51.13
Legal 246,500 246,500 123,250 45,724 77,526 62.90% 18.55(1),(2)
Comprehensive Planning 409,622 409,622 204,811 146,638 58,173 28.40% 35.80(1),(2)
General Government 770,667 7701667 3851334 3521104 331230 8.62% 45.69(1),(2)
IT 612,423 612,423 306,212 409,693 (103,481) -33.79% 66.90(3)
Police Department 4,357,428 4,357,428 2,178,714 2,100,855 77,859 3.57% 48.21
Code Compliance 138,325 138,325 69,163 47,796 21,366 30.89% 34.55
Fire Control 5,012,483 5,012,483 2,506,242 2,504,197 2,044 0.08% 49.96
Public Works 1,796,551 1,842,022 921,011 811,634 109,377 11.88% 44.06
Leisure Services 1,284,680 1,284,680 642,340 740,645 (98,305) -15.30% 57.65(3)
Debt Service 487,300 487,300 243,650 473,875 (230,225) -94.49% 97.25(3)
Interfund Transfers 2,030,000 2,030,000 1,015,000 749,790 265,210 26.13% 36.94(3)
Allocate to Fund Balance* 72,968 72,968
Total General Fund 19,510,206 19,555,677 9,777,838 9,479,561 298,278 3.05% 48.47
Fund 101-BUILDING FUND
Building&Zoning 1,176,805 1,187,805 593,903 506,832 87,070 14.66% 42.67(1),(z)
Interfund Transfers 75,000 75,000 37,500 75,000 37,500 100.00% 0.00
Total Building Fund 1,251,805 1,262,805 631,403 581,832 49,570 7.85%
Fund 301-Capital Improvement Fund
General 1031000 103,000 51,500 787 50,713 98.47% 0.76 (2),(3)
Parks 931,768 931,768 465,884 0 465,884 100.00% 0.00 (2),(3)
Tequesta Drive(Bridge) 100,000 100,000 50,000 0 50,000 100.00% 0.00 (2),(3)
Allocate to Fund Balance* 81,583 81,583 0
Total Capital Improvement Fund: 1,216,351 1,216,351 608,176 787 607,389 99.87% 0.06
Fund 303-Capital Projects Fund
Public Works 880,000 1,197,831 598,915 293,233 305,682 51.04% 24.48 (2),(3)
Leisure Services 275,000 1,124,887 562,443 441,518 120,925 21.50% 0.00 (2),(3)
Allocate to Fund Balance* 546,500 546,500 0.00
Total Capital Projects Fund: 1,701,500 2,869,217 1,434,609 734,751 699,857 48.78% 25.61
Fund 401-Water Fund
Water-Administration 1,961,397 1,984,919 992,460 950,441 42,019 4.23% 47.88
Water- Production 2,408,397 2,408,397 1,204,199 1,064,697 139,502 11.58% 44.21
Water-Distribution 976,067 976,067 488,034 450,402 37,632 7.71% 46.14
Water-Customer Service 337,316 337,316 168,658 169,882 (1,224) -0.73% 50.36
Renewal&Replacement 4,243,000 4,548,802 2,274,401 275,312 1,999,089 87.90% 6.05 (z)
Capital Improvement 11,120,000 12,392,108 6,196,054 609,237 5,586,817 90.17% 0.00(2)
Debt Service 492,900 492,900 246,450 229,266 17,184 6.97% 46.51
Interfund Transfers 225,000 225,000 112,500 225,000 (112,500) -100.00% 100.00
Total Water Fund: 21,764,077 23,365,509 11,682,755 3,974,236 7,708,519 65.98% 17.01
Fund 402-Refuse&Recycling
Refuse and Recycling 742,993 742,993 371,497 306,912 64,585 17.38% 41.31 (1),(z)
Total Refuse&Recycling: 742,993 742,993 371,497 306,912 64,585 17.38% 41.31
Fund 403-Stormwater Utility
Storm Water Utilities 283,289 288,188 144,094 116,623 27,471 19.06% 40.47 (1),(z)
Renewal&Replacement 430,152 430,152 215,076 50 215,026 99.98% 0.01 (z),(3)
Allocate to Fund Balance* 123,159 123,159 0 0
Total Stormwater Utility: 836,600 841,499 420,750 116,673 304,076 72.27% 13.86
Fund 501-Vehicle Replacement
General Government 350,000 350,000 175,000 265,388 (90,388) -51.65% 75.83 TPD cars purchase
Building 45,000 45,000 22,500 0 22,500 100.00% 0.00
Renewal&Replacement 172,500 172,500 86,250 0 86,250 100.00% 0.00
Other Nonoperating 980,336 980,336 490,168 0 490,168 100.00% 0.00
Total Vehicle Replacement 1,547,836 1,547,836 773,918 265,388 508,530 65.71% 17.15
Fund 605-Special Law Enforcement
Police 131,009 131,009 65,505 80,620 (15,116) -23.08% 100.00 (2)
Total Special Law Enforcement 131,009 131,009 65,505 80,620 (15,116) -23.08% 100.00
TOTAL EXPENDITURES-ALL FUNDS 48,702,377 51,532,896 25,766,448 15,540,760 10,225,688 39.69% 30.16
Notes:
*Not included in Target Budget calculation
(1)Personal expenditures/expenses recorded as when paid not when accrued.Personnel paid 3/27/25 for the period ended 3/22/25.
Due to timing of payroll dates 9 days of personnel expenditures not reflected in March 2025.
(2)Not all operating expenditures/expenses recorded for the services of March 2025.Expenditures recorded on a cash basis and
adjusted to accrual at year end.
(3)Timing in expenditures/expenses recording and/or recorded as one time entry at year end.
Page 101 of 192
Agenda Item #7.
March 2025 Department Reports Current Month 2024/2025 2023/2024 2022/2023
Totals Totals Totals
Building Department Current Month 2024/2025 2023/2024 2022/2023
Total Master Permits and subpermits Issued 118 254 1516 1372
New Residential Construction Permits 1 1 12 5
Residential Remodel and additions Permits 13 34 79 874
Commercial Remodel and additions Permits 5 2 16 56
Residential Plan Reviews 106 229 1379 1074
Commercial Plan Reviews 12 25 137 56
Total Inspections 375 626 4698 3483
BTR Inspections 3 4 18
Trade Inspections 145 243 1300
Vacation Rentals Inspections 1 1 24
Certificates of Compliance 125 209 234 267
Certificates of Ocupancy 0 0
Record Requests 25 42 260 246
Permit/Code Information Requests 41 65 417 308
Meetings/Training 3 3 19 30
BCAIB-BOAF-BOATC/DBPR Meetings 3 4 16 22
LPA 1 1 3 24
Code Enforcement Current Month 2024/2025 2023/2024 2022/2023
Code Enforcement Inspections 42 70 253 175
Notices of Violation Issued 3 15 69 34
Code Cases Opened 14 22 176 131
-By code officer 12 29 54
-Reactive 2 3 12
Code Cases Closed 3 6 99 101
Code Cases Cleared Within 30 Days 3 6 71 79
Code Cases Scheduled for Hearing 4 7 12 17
Magistrate Meeting 1 0 6 4
Meeting With Residents Regarding Violations 79 141 340 168
Community Development Current Month 2024/2025 2023/2024 2022/2023
Land Development Applications 4 9 28 63
Ongoing Projects 20 52 125 106
Development Order Time Extensions 0 0 1 1
Public Records Requests 6 15 40 38
Major Meetings and Conference Calls 22 56 109 100
Residents/Business Owners 17 44 101 59
DRC Meeting 0 1 4 6
Permits(New Single Family and Commercial) 4 9 24 22
Phone Calls/Emails/Walk-Ins 150 410 1235 3276
Totals Totals
Fire Current Month 2024/2025 2023/2024 2022/2023
Unit Response Data
Fire 17 71 38 119
EMS 103 582 262 11159
Special Operations 3 10 5 26
Other 4 35 21 58
Mutual Aid Given-Palm Beach County and Martin County Fire Rescue 21 106 42 223
Mutual Aid Received-Palm Beach County/Martin County Fire Rescue 18 79 31 164
COV I D 0 0 0 4
Inspection Data
Page 102 of 192
Agenda Item V.
New Construction 11 27 8 69
Annual Fire 61 212 100 345
New Business/New Occupation/Home Business 0 9 7 23
Re-Inspections 12 119 69 226
Food Truck/Tents 5 11 5 19
Public Relations Events Data
Community Function Hours 25 312 255 656
Training 728 4,939 2,589 91017
Overtime As of 3/31/2025 Actual Budget Goal/Actual
Overtime Budget $ 131,544.00 56.61% 100%/30.85% 100%/100.06
YTD Totals
Human Resources&Risk Management Current Month 2024/2025 2023/2024 2022/2023
Open Positions 2 12 16 21
Applications Received 80 427 573 500
Onboardings-Hires 3 8 30 11
Ofboardings-Terms 1 7 15 11
Payroll Authorizations&Evaluations 9 85 339 265
FMLA Requests 1 11 19 14
Work Comp Claims/FF Cancer Claims 0 8 17 8
Labor Relations(Grievances/Arbitrations/Negotiations etc) 4 9 48 41
Records Requests 2 10 31 29
HR Information System Adjustments 1675 5429 111666 8359
Safety Meetings and Assessments 0 3 5 5
Auto, Property, Liability Claims 0 4 7 14
Totals
IT Current Month 2024/2025 2023/2024 2022/2023
Helpdesk Tickets 142 450 1460 1456
Projects
M365 Migration
Threatlocker Implementation
Parks and Recreation Current Month 2024/2025 2023/2024 2022/2023
Recreation Programs
All Programs 305 2632
Summer Camp 0 0 0 1350
Kids Night Out At The Rec 0 37 13 30
Gymnastics 237 1422 3167 10267
Facility/Field Rentals for Tequesta Park/Constitution Park/Recreation Center Rentals
Constitution Park Pavilion Rentals 26 153 76 77
Recreation Center Facility Rentals (Include JTAA, HOA,Good Sheppard,etc.. 4 12
Field Reservations(#of times not estimated attendance) 18 87
Special Events 0
Food Truck 200 800 800 4800
Teq uesta Roots Festival 0 1200 1500 1500
Holiday In The Park 0 1200 1200 1200
Santa Ride 0 700 700 700
Letters to Santa 0 40 40 45
Bridge The Gap 0 0 0 1500
Movie In The Park 0 0 0 0
Pickleball Tournment 0 0 0 0
Run 4 The Pies 0 0 1800 1700
Freedom Run 0 0 0 650
Bunny Hop 0 0 0 500
Earth Day Celebration 0 0 0 0
Totals
Page 103 of 192
Agenda Item #7.
Police Current month 2024/2025 2023/2024 2022/2023
Communication Division
Officer Initiated Calls 1686 25,772 6874
Calls for Service 226 5,231 3931
Fire Rescue 29 406 553
Patrol Division
Reports Filed 30 628 264
Arrest 4 80 62
Crashes Investigated 10 180 313
Traffic Stops 114 4,872 2463
Citations 52 931 469
Warnings 56 21144 606
Administration
Public Records Request 49 987 480
Overtime Actual Budget Goal/Actual%
Operations $ 118,856.00 96.15%/75.27/
Totals Totals
Public Works Current month 2024/2025 2023/2024 2022/2023
Equipment Maintenance 8 24 119 95
Sidewalk Repairs and or Grinding 1 4 58 57
Street Signs Replaced 5 18 90 81
Road Repairs 2 6 29 26
Indoor/Outdoor lights Repaired 1 6 119 89
Street Light Outages 5 10 137 121
Work Orders 272 882 5142 4154
Standby Generator Maintenance 12 38 190 160
Fleet Maintenance-Vehicles Serviced 2 10 115 83
Surplus-Junked or Sold lems 2 14 69 68
Engineering Services 2 5 45 40
Resident Calls 5 33 258 194
Projects 15 49 212 163
Totals Totals
Village Clerk's Office March 2024/2025 2023-2024 2022-2023
Agendas Compiled and Distributed 4 40 46
Minutes Completed (includes council,committees,spec meetings) 4 40 46
Council,Committee,Spec Magistrate,and Special Meeting Hours 9.5 64 89.75
Orders Processed 4 21 26
Resolutions Processed 0 25 21
Ordinances Processed 2 12 15
Agreements Processed 8 97 135
Public Records Processed 40 371 303
Agenda/Minute Portal(iCompass)Total Monthly Visits 2239 25371 25622
Agenda/Minute Portal(iCompass)Unique Monthly Visits 1679 18733 19998
Public Information Officer
Social Media Post(Number of Post to all social) 43
Content Interaction (Likes,shares,comments, etc) 741 410 557
Facebook Messenger Responses(this does not include post responses) 5 61 59
Website:VOTBot(Artificial Intelligence Quesitons Answered) 84 1029 1215
Press Releases 0 4 8
CodeRed Messages Launched 4 59 60
Tequesta News Messages(Friday Newsletter) 4 42 45
Departmental/Other Project Videos/Reels 3 3 8
Smoke Signals 0 4 4
Elections
Page 104 of 192
Agenda Item V.
Election: Campaign Treasurer Reports/Candidate Documentation/Office Report 0 3 9
Election: Review Candidate Handbook 0 3 11
Election: Process filing/qualifying paperwork 01 121 6
Clerk&Public Information Officer Events&Meetings: ELECTIONS: Swore in council members and processed reorganizaiton tasks. SOCIAL MEDIA:
Social media engagement has been good with Legislative Update(2 posts) having 685 and 483 views each,St Patricks Day post 633 views, Mobility(4
posts) 1K,470,813 and 623 views each,Trucks N Tunes 1.2K views, . ASSISTANCE: Provided assistance to departments for CivicPlus(website),
iCompass(agenda software)and JustFOIA(public records software)and video production. MEETINGS/TRAINING: Held agenda training. Finalizing
video of agenda training. PARTNERSHIPS: N/A WEBMASTER: Serves as the Village's Webmaster and makes changes and updates as necessary,trains
and assists staff and other departmental employees on website usage and tasks. Responded to and trained VOTBot(AI)online inquiries. PUBLIC
INFORMATION OFFICER: Udated lobby TV as needed.Attended PIO-Co-op Meeting. MISC: Noticed meetings and ordinances via the public notice
portal and mailed and emailed to residents who requested per state law. Participated in International Day ceremonies. Provided research for
department heads/manager. Processed records management disposition forms, processed oaths, proclamation,and declarations. Trained new
employees/set up required software credentials: JustFOIA, iCompass,website, DemandStar,CivicOptimize etc. Created new accounts and established
workflows for new employees. Ordered office supplies and Amazon orders for Admin and Historicals, meeting setup/breakdown. Processed daily lien
reports, invoices,council mail,admin phone support,Oaths and swearing in of new committee members and employees. Resident Academy planning
meeting,Strategic Planning Workshop meeting preparation. Assisted with creating the Mayor's Ball gift baskets. 5 notaries; 6 records dispositions.
2023/24 YTD
Utilities Department-Water Distribution Current Month 2024/25 YTD FY24
Water Main Breaks(*-FY21&FY22 service line breaks combined w/water line breaks) 0 3 4
Service Line Breaks(*-FY21&FY22 service line breaks combined w/water line breaks) 0 1 17
Line Maintenance 36 337 576
Meter Reader Related Work Orders 15 20 120
Work Orders(Non Meter)/Stormwater:Catchbasins,Outfalls,Pond Mowing&Inspections,et 17 317 756
Employee Call Back 5 52 84
Meter Set/Changed Out 8 43 88
Utilities Department-Customer Service Current Month 2023/2024 2022/23(FY22)
Leak Adjustment Requests 4 170 (not counted)
*Utility Billing/Customer Service dashboard in monthly report for Council
Utilities Department-Water Production Current Month 2025 YTD Calendar Yr 24**YTC Calendar Yr 23**YTD
Water Production Total(million gallons(MG)) 91.443 254.352 999.482 992.777
Maximum Day Production Demand Rate(million gallons per day(MGD)) 3.329 3.329 3.876 3.71
Average Daily Production Demand(MGD) 2.95 2.826 2.738 2.72
Monthly Rainfall 7.30 16.00 77.17 106.64
**-SFWMD water use permits(WUP)are based on a"water year"which is a calendar year;we are
permitted based on the calendar year.Our maximum permitted annual daily production is 6.3 MGD
with a total permitted quantity of 401 MG from the Surficial aquifer and 1251 MG from the upper
Floridan aquifer
Projects: see monthly Utilities Department report on Village Council agenda
Page 105 of 192
Agenda Item#7.
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