HomeMy WebLinkAboutDocumentation_Regular_Tab 10_4/10/2025 Agenda Item #10.
Regular Council
STAFF MEMO
Meeting: Regular Council - Apr 10 2025
Staff Contact: Marjorie Craig, Utilities Director Department: Utilities
Utilities Department Update
Please find the Utilities Department monthly report attached.
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-
768-0443.
BUDGET INFORMATION:
BUDGET AMOUNT N/A AMOUNT AVAILABLE N/A EXPENDITURE AMOUNT: N/A
FUNDING SOURCES: N/A IS THIS A PIGGYBACK:
❑ Yes 0 N/A
DID YOU OBTAIN 3 QUOTES?
❑ Yes ❑X N/A
QUOTE 1 - BUSINESS NAME N/A QUOTE AMOUNT N/A
QUOTE 2 - BUSINESS NAME N/A QUOTE AMOUNT N/A
QUOTE 3 - BUSINESS NAME N/A QUOTE AMOUNT N/A
COMMENTS/EXPLANATION ON SELECTION Not related to a procurement item
25.Utilites Update for APR Mtq VC Mtq-APR
Page 117 of 192
Agenda Item #10.
V '111age of T
r
345 Tequesta Drive = 561-768-0700
Tequesta, FL 33469 www.tequesta.org
To: The Honorable Mayor and Village Council
Through: Jeremy Allen,Village Manager
From: Marjorie G. Craig, PE, Director, Utilities Department
Date: March 31, 2025
Re: Utilities Department Monthly Report—for the April Council Meeting
The Utilities Department monthly report is found below:
Stormwater
• Dover Ditch—Shared Project with Town of Jupiter
o USFWS—US Fish and Wildlife Service permit still on the time clock—got word week of March
23rd from the agency that they intend to issue it within a few weeks!
o Expect to bid out the project in the second quarter of 2025
• NPDES PBC MS4—Annual Report and Annual Assessment-submitted to the county for"roll-up"to
the state (FDEP)
Water
• Surficial Aquifer Well Annual Rehabilitation &Well#26 Evaluation
o Three surficial aquifer wells are programmed to be rehabbed annually
o Well #26 was rehabilitated by AMPS in January—continue to have issues with air
entrainment, have contracted with expert to review and provide options
o Well #25 scheduled for April
o Well #7 planned for May
• Water Treatment Plant Projects
o Water Treatment Improvements—process, SCADA, efficiency improvements—still waiting for
fully executed agreement with FDEP before bidding-total cost$6.6M
o FDEP SRF loan agreement was signed by the Village and submitted to FDEP for their
signature-$5,745,000; the difference we recommend paying out of reserves
o Filter Media Replacement(Pressurized Vessels)—out to bid, due April 16tn
o Membrane Replacement Project—meeting scheduled to discuss status of bid documents and
performance criteria
This document may be reproduced upon request in an alternative format by contacting the Village
Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.ly/3mnfeU4
Page 118 of 192
Agenda Item #10.
• WM#2 Beach Rd Phase 2
o Project funded at the February 12, 2025, Florida Department of Environmental Protection
(FDEP) quarterly meeting for state revolving fund loans
o Received official email from FDEP with the official results of the quarterly meeting and the
loan application on Tuesday, March 251"from FDEP, and we are working on the application
• Martin County—County Line Road Bridge Replacement Project—Tequesta Utilities Department is
relocating two existing water mains before Martin County starts the bridge replacement project
o LRECD held the pre-construction meeting with Accurate Drilling Systems, Inc., and issued the
notice to proceed in March
o Kimley Horn has received the shop drawings from the contractor
o Project cost is$1,308,000 with a contingency amount of$131,000
Miscellaneous
• Capital Budget—the Utilities Department has been working on our capital projects for submittal for
FY26-FY30
• Initiating an asset management plan through the Florida Rural Water Association
o FRWA will conduct it for FREE (saving us about$45,000)
o Having a plan in place and a resolution supporting/committing to implementing the plan
will save the Village 0.02%on our FDEP SRF loan
o An asset management plan is something we should have anyway,to help manage our assets
(along with a computerized maintenance management system (CMMS))
o A CMMS helps track maintenance in the department—preventive, corrective, emergency
and track the life cycle of equipment/assets
Page 2 of 2 Village of Tequesta
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