HomeMy WebLinkAboutDocumentation_Regular_Tab 11_4/10/2025 Agenda Item #11.
Regular Council
STAFF MEMO
Meeting: Regular Council - Apr 10 2025
Staff Contact: Jeremy Allen, Village Manager Department: Manager
190W
Consider Approval of Work Authorization for Kimley-Horn and Associates, Inc. to perform work set
forth herein and is issued pursuant to The Professional Engineering Services Agreement to provide
100% construction documents and limiting permit services for Tequesta Park.
SUMMARY-0
• The project is located at Tequesta Park, 19851 SE County Line Rd, Jupiter, FL, which is owned by the
State of Florida and leased to the Village of Tequesta.
• Kimley-Horn is tasked with creating 100% site plans and providing limited permitting services for the
park's redevelopment.
Current Park Elements to be Retained:
• Parking lot and park entrance
• Dog park, Girl Scout building
• Sports courts (tennis, pickleball, basketball)
• Ballfields, concession building, picnic pavilion
• Playground, multi-use field, splash pad, restroom building
• Paved plaza, community garden, and various picnic shelters
Proposed Changes and Additions:
• Additional pickleball courts, possibly covered with a shade structure
• Parking expansion and potential elimination of caretaker buildings for a maintenance area
• Modifications to address safety, security, and functionality
• The park's layout and elements, such as picnic shelters, splash pad, and shaded playground, will be
refined during the design process.
Scope of Services:
The work involves multiple tasks, including:
1. Design Development(Task 1):
o Development of conceptual site designs based on the master plan.
o Designs include playground enhancements, splash pad, site furnishings, and lighting. The design
process involves consultations with Village representatives and up to eight in-person meetings.
2. Site Plan Preparation and Traffic Impact Study (Task 2):
o Preparation of a site plan application for submission to Martin County. Includes utility
coordination, traffic impact study, and landscape design.
o Architectural floor plans and elevations for new structures, such as restrooms and maintenance
buildings, are also part of this task.
3. Preparation of 90% Construction Plans (Task 3):
o The plans will detail site grading, drainage, utilities, signage, hardscape, and lighting. These
plans are for review by the Village but are not intended to be final construction documents.
4. Limited Permitting Services (Task 4):
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Agenda Item #11.
o Kimley-Horn will submit applications for permits related to stormwater management and
irrigation as well as initial County construction permit applications and respond to comments
from permit agencies.
5. Client Coordination and Project Management (Task 5):
o Regular client meetings, schedule management, and deliverables coordination.
Estimated Cost:
• The total fee for the services outlined is $499,755, divided across different tasks such as design
development, traffic studies, and project management.
Key Assumptions:
• The 100% plans will be used for coordination and funding applications are suitable for bidding
construction.
• Bid Phase, Construction Phase, Gopher Tortoise services, and related pre-and-construction
environmental services will be completed under a separate agreement.
• Security systems and off-site improvements are excluded from the current scope
• Survey, Geotechnical, and Environmental Services will be contracted by the Village directly. Estimated
$751000.
o Update of topographic surveys and geotechnical testing, including soil analysis and stormwater
drainage studies.
o Environmental surveys for endangered species like the Florida Scrub-Jay and the creation of a
Preserve Area Management Plan (PAMP).
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-
768-0443.
BUDGET • - •
BUDGET AMOUNT 250,000 AMOUNT AVAILABLE EXPENDITURE AMOUNT:
$2501000 $2021000
FUNDING SOURCES: CIP 301-323-663.558 IS THIS A PIGGYBACK:
❑ Yes ❑ N/A
DID YOU OBTAIN 3 QUOTES?
❑ Yes ❑ N/A
COMMENTS/EXPLANATION ON SELECTIONNA
'ATTACHMENTS: W
TeguestaPark CDs Kimley-Horn 4-1-25
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Agenda Item #11.
4`/.25
Kimley)))Horn
VILLAGE OFTEQUESTA
PROFESSIONAL SERVICES WORK AUTHORIZATION
TEQUESTA PARK- DESIGN SERVICES
This Work Authorization authorizes K]m|ey'Horn and Aaaooiabaa. Inc. to perform work set forth herein
and is issued pursuant to The Professional Engineering Services Aoreemoni, between the Village of
Taqueaia ("Client" or ^ViUaga^) and %im|ey'Horn and Associates, Inc. (^Kim|ey'Horn'' or ^'Conau|Lent').
dated September 10' 2020 ("Agreement"). All bsnns and conditions of said Agreement are hereby
incorporated and made part of this Work Authorization.
PROJECT UNDERSTANDING
The Village has requested that Kimley-Horn prepare refined site designs, 100% plans and provide limited
permitting services for the Toquesta Pork project|ooskad at 18851 SE County Lino Rd, Jupiter, FL 33408.
The property is owned by the State of Florida and is located in unincorporated Martin County. The pork
is developed under a July 28' 2005 lease between the State of Florida and Village, the terms of which
allow for the development of this park.
A plan prepared by NZ Consultants, dated May 12, 2022 is the latest concept approved by the Village for
integrating recreation elements into th i ii k site:
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As depicted in this concept, the proposed program consists of the following:
m Existing elements boberetained:
• Parking lot and park entrance
• Caretaker buildings
• Dog park
• Girl Scout building
• Two Tennis and six picNebaUcourts
• Two Basketball courts
• Well sites for the public water supply
� Two Balifields (300' and 200'): lighted with a partially skinned infield, fenced backstops,
outfield fencing, foul poles, scoreboards, dugouts, and bleachers for spectators.
w Concession Building: to serve the baUfie|ds' -8O0SF building isdepicted
m Large picnic pavilion: -4.800 8F pavilion with picnic tables, grills, etc
� Shaded Playground: -5.00OBF playground with shade sails, incorporating a variety ofplay
features, safety surfacing, signage, seating, and perimeter seating areas.
� Multi-use field: a small multi-use field is identified, at approximately 32O' x18O'' assumed to
be designed for informal play.
� Splash Pad area: -1OOOSF splash pad with shade features, picnic shelters, and required
fencing, pump systems, and paved seating spaces surrounding. Exact size of splash pad will
ultimately be determined through design development in Task 2.
� Restroom Building: required to serve the splash pad, 600 SF building is depicted
� Paved plaza: a paved plaza is proposed to connect various elements and provide pedestrian
access from the parking lot to the baUfio|ds. Approx5OO` long X3O' wido.
� Community Garden: depicted near the Girl Scout building
w Various picnic shelters: small shelters distributed throughout the site, - 200 SF each
m Trail network improvements: potential for solar lighting and rest nodes
|n0000ping meeting with the Village Manager and Parks and Recreation Director on 8/20/24. it was
discussed that the concept design will require further development, to be prepared as a part of this scope
of services:
� Additional Pickleball with less volleyball and/or renovate an existing tennis court to pickleball
� Potentially covering the pioNobaU courts with a shade structure
� Determining parking needs and potential expansion of existing parking on site
• Eliminating the caretaker buildings and adding a maintenance building/area.
• Modifications tothe site design to address oonotruobobi|iiy, sofety, security, and functionality
PROJECT ASSUMPTIONS
This scope of services assumes the following:
• The Village will use the plans prepared under this agreement for for use in coordination with the
State and for seeking funding for the project, as well as bidding the project. Plans prepared
under this agreement will require completing permitting services for the designs to be ready for
construction.
• The Client desires a design development phase to better define the park design with proper
scale for uonstruotobi|ity, functionality, and to address other needs for the site.
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w Kimley-Horn will work with a pre-engineered building designer for the concession and restroom
buildings, as well as a maintenance building. Floor plans, elevations, and budgeting will be
prepared under this scope ofservices. Structural engineering and MEP engineering services
for these buildings are assumed to be required for 100% plans and will not be provided as a
part of this scope ofservices.
m All open-air shelters (picnic shelters and coverings over pickleball courts) will be designed in
coordination with a pre-engineered shelter design vendor and will be developed as component
elements. Final structural design, including foundation design, are assumed to be required for
100% plans and wi|| not be provided asa part of this scope ofservices.
• The project improvements will require the Consultant to submit plans to Martin County through
a Site Plan approval process. Variances or development waivers are not anticipated tobo
required. |f variances ordevelopment waivers are needed to approve the project, aproject
amendment will ba required. Client will pay all permit fees.
• Public parks and recreation areas are allowed by County code and are identified as a permitted
use. No rezoning services are required.
• It is understood that if sufficient stormwater treatment and attenuation area is not provided in
the current concept, modifications will be required to accommodate the necessary treatment
and attenuation capacity.
• It is anticipated that an onsite water and fire distribution system will be required and will need to
be designed io meet the demands of the development.
• If significant modifications are made to the design after the initial site plan application is made,
an amendment will barequired.
• Bid phase services and the preparation of a specification manual are assumed to be required
for 10096 plans de]ivansb|es, and will not be provided as a pert of this scope of services.
• Construction phase services are not provided eoa part of this scope ofservices
• Maintenance of Traffic (MOT) and dewatering plans, if required, will be provided by the
Contractor orothers.
w Security system design services are limited. It is anticipated that the Consultant will
collaborate with the Client and C|ient"s security system vendor, resulting in a sketch of desired
security equipment layout. Using this layout, conduit plans will be prepared by K|m|ey'Horn for
installation by the selected contractor. Security system equipment is assumed to be selected
by the Village and specified by the Client's security system vendor.
• Splash pad, playground, and shade sail design services are limited to coordination with
vendors for specification of the equipment, as well as preliminary drawings. Fully engineered
splash pad, playground, and shade sail drawings and permit submittals related to the splash
pad, playground, and shade sail(s) are assumed to be required for 100% plans and will not be
provided aaa part of this scope ofservices.
w Off-site utility main extensions or off-site roadway improvements are not anticipated and
services for the design of such are excluded from this agreement. Those services can bo
provided by the Consultant with a project amendment.
It is our understanding that the Village will contract directly with for site survey services and geotechnical
mervioes, as well as for professional environmental permitting services. These services are required for
the pnojeot, but are not included in this agreement. Kim|ey'Horn will self-perform civil engineering, site
permitting servioem, site electrical angineering, traffic engineering, and landscape architectural services.
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Scope ^�� Services=°.
The following aen/inos are proposed:
TASK ^ — DESIGN DEVELOPMENT
Using the approved maaLorp|en as a guide. Kim|ey'Homn will further develop designs for the following:
� Potential parking and vehicular circulation modifications
� Potential site modifioationa, such as relocating the dog pork, eliminating the caretaker buildings,
etc.
� Playground with shade features
w Group Pavilion
� Splash Pad
m Site furnishings
� Lighting features
� Piok|eba|| area with covering/roof
� Baseball/softball facility and multi-purpose field.
For this task, the Consultant will provide the following services:
• Project kick-off meeting with the Client
• Preparation of conceptual plan view designs for the above-listed elements. Conceptual
designs will be presented as line drovvings, drown to scale. Drawings presented to Client
will be black and white or with oo|ors, along with representative images in support of design
elements. Up to three concepts will be prepared for the site.
• Consultant will present concepts to Client for feedback and direction. It is anticipated that
meetings with Village Manager's office and Council members will be required to determine
conceptual design direction. Consultant will attend up to three in-person meetings to
present concepts.
• Concept designs will be revised based on feedback received and a final concept design
package will be prepered, with plan views and supporting renderings to support the
designs.
• Consultant will present the final concept design package to Village Manager's offioe. Client,
and Village Council.
Dellivmrcblee for this task:
• Conceptual design drawings for Village preoentaiion, as well as iterative POFo for input
between meetings. Rough draft renderings will be prepared for review during meeting.
• Final concept package of plan view renderings and supporting renderings/images
TASK 2 — MARTIN COUNTY SITE PLAN PACKAGE
Kim|ey-Horn will refine the conceptual design and prepare the site plan application package for submittal
to Martin County with preliminary engineering deaign, architectural elevations and f|oorp|ona, preliminary
site lighting, and landscape design. This Preliminary design will be based upon the Client approved
conceptual design per Task 2.Approval of the conceptual design is assumed to be within the limits agreed
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upon in the project schedule. Any modifications io the conceptual design after Task 3 have been initiated
will require o project amendment.
During this task, Kim|ey-Honn will perform the following:
w Contact utility owners and request readily available information depicting the locations and
configuration of existing utilities within the project area.
• Make the site plan application ho Martin County
• Attend one joint workshop meeting with County staff to review the application.
w Identify Martin Couniydeaign'na|aied ordinances.
� Prepare plans per the Martin County's site plan review requirements, consisting of the
following:
Site Plan will consist of the proposed improvements and begin to develop data tables for City
submittals.
Preliminary Paving and Drainage Plans will show proposed improvements to the existing site
drainage and will provide minimal grading for the parking area to show direction of flow. The
plans will also provide grading for the proposed park amenities to ino|udeADA requirements
and will include drainage details.
Preliminary Utility Plans io show general locations of water and sewer service for the
proposed building and bathroom facilities and proposed site water fountains.
Preliminary Signing and Marking Plans Lo show proposed site aignaga and striping for
access iothe parking lot. Typical details will be provided, as required for City submittals.
Tree Disposition plans showing trees io remain, protected and removed.
Planting plans for proposed improvement areas will delineate plant maierie|, plant quantities,
plant schedules, specifications and project-specific planting details, including code required
planting calculations.
Irrigation plans showing schematic coverage and proposed source.
Hardscape plans based on Client design input gathered during the Conceptual Design Task.
Kim|ay'Horn will prepare limited detailing for exterior elements, specialty pavement treatments,
and finishes.
Preliminary Site Electrical Plans for proposed improvement areas will diagram the electrical
service and lighting for the proposed parking lot and service to the proposed restroorn building.
Architectural plans to show floor plans and elevations of the proposed buildings. Detailed
scope aa outlined in Task 7.
w Attendance ot one public hearing, if required by Martin County.
m All permitting fees (as applicable)will be the responsibility of the Client.
_ASK 2.1. TRAFFIC IMPACT STUDY
Kimley-Horn will prepare a traffic impact study for the proposed plan of development. As part of this task,
Kim|ey'Horn will perform the following services:
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m Attendance atupto two meetings with either Palm Beach or Martin County.
m Trip generation calculations for the existing park and proposed park uses based on rates and
equations published by the Institute of Transportation Engineers (|TE)
• Collect PyW peak hour counts aiupio two (2) intersections, ifneeded.
• Apply FOOTpeak season adjustment factors to the raw count data.
m Apply historical growth rates in the area to adjust existing year counts to Futuna Background
conditions without project traffic (Year 2O2S).
w Calculate the anticipated trip generation potential for the new proposed plan of development on
a weekday PK4 peak hour basis.
• Distribute the project trips based on the local roadway characteristics and complementary land
uses in the area.
• Calculate Future Total (Yoar2O28)traffic volumes by adding net new project traffic to Future
Background traffic.
w Conduct an operational analysis at up to two (2) intersections for Existing, Future Background,
and Future Total conditions using software based on the Highway Capacity Manual.
m Provide mitigation suggeotiono, if applicable, for roadways or intersections which are not
projected to meet level of service (LD8) standards.
The findings of this task will ba summarized ina written traffic report. Relevant tables, figures and data
summaries will be prepared and included in the report. Up to five hard copies and one digital copy of the
report (POF format) will be provided for Client use. Up to one round of reasonable comments will be
included as part of this teak. Should additional data collection or additional intersection analysis be
required, this will ba performed as additional services.
TASK 3 — 90% PLANS AND DESIGN
Consultant will prepona8O% Plans based on the approved site plan package prepared under Task 3.
Plans prepared under this task shall be comprised of drawings that establish, in detail, the quality levels
of the materials and systems required for the project.
This task assumes a progress submittal at approximately 60% design and a submittal at 90% for Client's
use.
� Drawings: Kim|ey'Horn aho|| submit to the City for review and comment drawings from applicable
disciplines. These aho|| include civil, amchiLeoLuns|, e|eoihoe|, ehuciuna|' and landscape
architectural, assuming the following:
• Cover Sheet
• General Notes
• Site Survey
• Demolition Plans
• Stormwater Pollution Prevention Plans (SNNPPP)
• Site Plan for proposed improvement areas will delineate the site program elements as
described in the Project Understanding.
• Paving and Drainage Plans will show proposed improvements to the existing site
drainage and will provide grading for the parking area. The plans will also provide grading
for the proposed park amenities to include ADA requirements and will include drainage
details.
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• Utility Plans to show water and sewer service for the building addition, proposed bathroom
facilities, and any proposed site water fountains. Coordinate and define easements if
required as part ofthe project.
• Signing and Marking Plans to show proposed site signago and striping for the proposed
access tothe parking lot. The plans will also provide signing and marking details.
• Henoscepe p/mos, dotai|s, and specifications for all recreation program elements
• Horizontal Control Plans in support of the site deoiSn/hordooapedesign.
• Site Structural Plans
• Site Structural Details
• Splash Pad Plans oa coordinated with vendor
• Splash Pad details oa provided byvendor
• Planting Plans details, and specifications
• Irrigation plans, details and specifications to describe connection to the existing irrigation
system' pipe sizes. equipment schedules,
• Site Electrical Plan for main service to site, sub-services to buildings and all amenities, as
well as conduit design for future on-property fiber optic network and security systems.
• Site Photometric Plan for pedestrian and vehicular lighting
• Site Electrical Details
• Site Electrical Diagrams
• SiteE/ecbrica/Pere/Schemb/es
• Pre-engineered Building Plans aa provided byvendor
• Pre-engineered Building Details ea provided byvendor
TASK 4 - _.M.l[ED PERMITTING SERVICES
Permit Coordination
Kim|ey'Horn will attend pre-application meotings, prepare and submit app|ioationo, supporting
documents and plans for review by the following agencies:
• GFVVMD ERP (stormvvater) Permit.
• GFVVMD Consumptive Water Use for Irrigation.
• FOEP NPOE8 Notice of Intent.
• Martin County- preliminary construction permitting
No other agency approvals are anticipated or included in this scope of services other than those identified
above. The consultant will hold pre-application meetings with all noted above and prepare designs in
accordance with preliminary comments received. Comments will be received and incorporated into
deaigne, clearing as many comments as possible without o contractor on board. Minimal permitting
services will be required once the contract has been awarded to a contractor.
TASK 5 - ~ 00% PLANS
Consultant will prepare 10096 Plans in response to Client feedback and permitting revisions required
under Tasks 3 and 4. Plans prepared under this task shall be comprised of drawings that eatob|ish, in
detail, the quality levels ofthe materials and systems required for the project.
w Drawings: Kim|ey'Horn shall submit to the City for review and comment drawings from
applicable disciplines. These aho|| include civil, arohiteotuns|, e|eotrioo1, structural, and
landscape arohiLeoiuno|, assuming required updates to plan sheets listed under Task 3.
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TASK 6 — CLIENT COORDINATION AND PROJECT MANAGEMENT
The Consultant will provide the following Client coordination and project management services related to
initiating, p|anning, exeouting, oontroUinQ, and administrative functions of the Project:
m Up to sixteen meetings with Client during design (6 face-to-face, 10 conference calls)
� Contract management and sub-contract management
m Accounting and monthly invoicing
• Project schedule management
� Deliverables and submittals coordination
� Client service coordination
ADDITIONAL SERVICES
Any services not specifically provided for in the above scope will require a project amendment. Additional
aan/icaa we can provide ino|ude, but are not limited to, the following:
w Bid phase and construction phase services.
w LEED related design and certification services
• 8iruoiuna| engineering and/or MEP services
w Custom architectural design for shelters and/or buildings.
• Major redesign effort due to change in overall project acope, budgei, or programming after
completion of Task 2
• Professional Environmental Services
• Survey Services
m Geotaohnioa| Services
• Off-site utility design
• Off-site roadway improvement design services
Information Supplied by the Client
The following infomnaiion, upon which the Kim|ey'Horn may re|y, will be provided to Kim|ey'Horn and
Aaaooiaioa' Inc. by the Client or its representatives:
° Legal documentation including warranty deed. lease, legal description of parcel(s)
° Access to the site
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Agenda Item #11.
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Fee and Expenses
Kimle-y-Horn will perform the services in Tasks 1-6 for the total lump sum fabor fee below, inclusive of
expenses (see below). Individual task amounts are informational only. All permitting, application, and
similar project fees will be paid directly by the Client.
Task 1 Design Development $ 45,130
Task 2 Martin County Site Plan Package $ 175495
Task 2.1 Traffic Impact Study $ 81620
Task 3 90% Construction Documents $ 1641525
Task 4 Limited Permitting Services $ 301280
Task 5 100% Plans $ 461735
Task 6 1 Project Management and CMA R Coordination $ 28:970
Total Lump Sum Labor Fee $499p755
Closure
In addition to the matters set forth herein, our Agreement shall include and be subject to, and only to, the
attached Standard Provisions, which are incorporated by reference. As used in the Standard Provisions,
"Consultant" shall refer to Kimiley-Horn and Associates, Inc., and "Client" shall refer to Village of
Teq uesta.
If you concur in all the foregoing and wish to direct us to proceed with the services, please have authorized
persons execute both copies of this Agreement in the spaces provided below, retain one copy, and return
the other to us. We will commence services only after we have received a fully-executed agreement.
Fees and times stated in this Agreement are valid for sixty (60) days after the date of this letter.
Accepted by
Village of Tequesta Kimley-Horn and Associates, Inc.
Ld
Molly Young, Village Mayor ChristoptAr W. Heggen,I P1, 9eVice President
Date, Date: 13 MAXootH 7AZ;Cmpw-
I W
Jonat sigh, P LA ASLA
Project Manager
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