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HomeMy WebLinkAboutMinutes_Workshop_3/3/2025 MINUTES Workshop Meeting Village of Tequesta, FL Mayor Molly Young Vice-Mayor Rick Sartory Council Member Laurie Brandon Council Member Patrick Painter Council Member Jayson E. French March 3, 2025 6:00 PM Council Chambers CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Deputy Clerk Mary Ann Grieser. Present were: Mayor Molly Young, Council Member Patrick Painter, Vice-Mayor Rick Sartory, and Council Member Jayson E. French Late were: Council Member Brandon arrived at 6:10 PM. AGENDA ITEMS 1. Utilities Department Capital Project Update and Planning Utility Director Marjory Craig, along with Deputy Utility Director Allyson Felsburg, presented a powerpoint to Council outlining completed projects, planning approaches, financial overviews and upcoming work. Details included highlights from recent completed projects in the areas of water distribution, stormwater and the Village water treatment system. Additionally, the water treatment plant planned budget for fiscal year 2025 was presented to Council. Director Craig revealed that the Village was in a good position financially because the unrestricted net position was $3 million dollars better than expected. The Utility Department would now be able to move forward with capital projects that had previously been deferred, due to high costs. The minimum reserve coverage in unrestricted cash was noted to be $1.5 million dollars. Director Craig offered an illustration of a chart showing timelines on projects both current and projected, in a quarterly, calendar year format. Council had questions regarding budget, projects moving forward, revenue, and long term projections. 2. Public Works Department Annual Update - Capital Roadway and Sidewalk Improvement Projects Public Works Director Doug Chambers offered a powerpoint on capital improvement projects which encompassed roadways and sidewalks within fiscal year 2025. Mr. Chambers displayed a color coded map indicating areas of completed and yet to be completed road improvements and repairs. He also offered information on prioritized improvements based on road condition assessments, utility work coordination, and public safety. There would be a focus on milling and paving in Area 2 (Tequesta Country Club, Bayview Terrace and Tequesta Pines). Additionally, upcoming sidewalk projects included the Riverside Drive and Tequesta Drive areas. The Complete Street program was a possibility on North Dover as the area fit the profile for qualifying for the program. Mr Chambers also explained challenges with maintaining proper road drainage due to the loss of swales over time but he believed re-development was slowly improving the issue. Lastly, Mr. Chambers informed Council of recent updates to 2 major crosswalks within the Village. He announced there would be traffic signal audible devices installed for the visually impaired in the areas of Old Dixie Highway at Tequesta Drive as well as Seabrook Road at Tequesta Drive. Council discussion focused on swale maintenance, catch basins, sidewalk expansion, and the effectiveness of current stormwater management. Mrs. Julie Beaumont of 94 Fairview East addressed Council and believed educating homeowners on the importance of maintaining the right of way could be beneficial. She also saw an opportunity for the Building Department to advise residents of the right of way responsibilities, when they applied for permits. Mrs. Pat Watkins of 167 River Drive advised residents take responsibility in adjusting sprinklers so as not to water the street area. 3. Discussion on Council Descretionary Funds Council Member French asked Council to consider increasing Council discretionary funds by an additional $2500 per Member, to allow for increased legislative event participation. Council discussed necessity, fiscal responsibility and historical spending trends over the past 10 years. They mentioned perspectives on prioritizing expenditures and budgeting personal time for Village related travel and events. Mrs. Marcia Nielson of 94 Beechwood Trail commented to Council on excessive discretionary fund spending involving VIP tickets for a charity event. She felt it was inappropriate to spend tax payer funds on non Village related events and added she would like to see Council get rid of the discretionary fund all together. No consensus was reached to increase the funds, and the proposal did not move forward. 4. Annual Legal Update to the Village Council Village Attorney Keith Davis reminded Council of the upcoming re-organization that would occur at the next Regular Council Meeting and gave an overview of how nominations could be made. He also reviewed key legal topics, including the Council/Manager form of government structure, Sunshine Law, public records, ethics and conflicts of interest. Attorney Davis also clarified that the State was still only requiring "form one" for financial disclosure documentation. Guidance on gift laws and appropriate interactions with lobbyists during legislative sessions was also mentioned. Council Members confirmed understanding, with emphasis on lobbying and public records compliance. ADJOURNMENT The meeting was adjourned at 7:43 PM. MOTION: Vice Mayor Rick Sartory made a motion to adjourn the meeting at 7:43 PM. Council Member Jayson E. French seconded the motion. Carried 5-0 Res ectfully submitted, ilc.��0l,���. Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.